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10-12-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, October 12, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order, Tuesday, October 12, 1999 at 7:00 p.m. with the following Councilmembers present: Joel Scott, Reta Allen, Jim Swartz, J.C. Worley and Chris Trout. Councilman Merrill Young was absent. Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove,Finance Director; Tobin Maples,Planning Director,Fire Chief Shan English and Barbara Salinas, City Secretary. Invocation Reverend Mark Forrest,Murphy Road Baptist Church was present to give the invocation. Pledge of Allegiance Councilman Trout was asked to lead the Pledge of Allegiance. Presentations & Proclamations The Mayor read and presented the Proclamation declaring October October 25-29, 1999 as Red Ribbon Week. Chief Jeff Butters and DARE Officer Karen Riley representing the Wylie Police Department were present to accept. Ms.Amy Warner,Historic Preservation Consultant,provided a presentation to Council on the status and goals with regard to Historic Preservation in Wylie. She provided a brief background,recommendations and definitions of specific terms. Ms. Manson advised that the next step,pending word on the grant application,would be to draft an ordinance for Council consideration. Citizens Participation Deborah Wages 1540 Coral Reef Ms. Wages expressed concerns regarding the ditch in front of the Newport Harbor subdivision. Mr. Hoisted, Hogan Corporation stated that he would be meeting with Carter Burgess on October 19. Mayor Mondy asked that Mr.Holsted visit with Ms. Wages after this meeting. CONSENT AGENDA A. Consider and Act upon approval of the minutes from the Regular Meeting of September 14 and September 28, 1999. B. Consider and act upon approval of a final plat for the Provident Bank Addition,proposed by Provident Bank for the property generally located along the north side of SH 78 and the railroad tracks between Birmingham Avenue and Jackson Street and being all of a.9863 acre tract out of the Samuel B. Shelby Survey,Abstract No. 820, City of Wylie,Collin County, Texas. Wylie City Council Minutes October 12,1999 Page 1 C Consider and act upon approval of a Resolution of the City of Wylie, Texas,regarding the continued operations of the Garland Sanitary Landfill on Yeager Road and Princeton Road. Councilman Scott made a motion to approve Items A,B,and C on the Consent Agenda. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,6-0. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Consider and act upon approval of a preliminary plat for the Summit Private School Addition, proposed by Jonvitch,Inc.,for the property generally located at the southwest corner of Brown Street and Rustic Trail and being all of a 4.039 acre tract out of the Samuel B. Shelby Survey, Abstract No.820,City of Wylie,Collin County,Texas. Mr. Maples, Planning Director addressed this item. Mr. Maples provided Council with a brief background of the preliminary plat. He noted that the applicant has shown a 10'rear yard building line on the face of the plat and that 20'is required. He stated that staff is recommending the applicant revise the face of the plat(change 10'to 20')or remove the rear yard building line altogether as it is not required to be shown. Mr. Maples stated that the Commission voted unanimously to favorably recommend per staff stipulations. Councilman Worley made a motion to approve the preliminary plat for the Summit Private School Addition, proposed by Jonvitch,Inc.,for the property generally located at the southwest corner of Brown Street and Rustic Trail and being all of a 4.039 acre tract out of the Samuel B. Shelby Survey,Abstract No. 820, City of Wylie, Collin County, Texas. Councilman Trout seconded the motion. A vote was taken and the motion passed, 6-0. Consideration of a Resolution 2. Consider and act upon issues surrounding the issuance of debt by the Wylie Economic Development Corporation for the purchase of an industrial facility generally located at 404 S. Highway 78 (Extruders division of Atrium Companies,Inc.). Mr. Sam Satterwhite addressed this item. Mr. Satterwhite provided Council with a history of this issue and the involvement of the WEDC. He explained that after Extruders announced that they would move their facility to Rockwall,the WEDC indicated they would consider purchasing the existing Extruders facility. After Extruders acceptance of the offer,staff requested bid packages to finance the purchase from First National Bank of Sachse, Provident Bank of Wylie,American National Bank of Wylie and Wells Fargo First National Bank,FEC Electric and Chase Bank of Texas. In July of 1999 the WEDC selected American National Bank,Wylie as the financial institution to fund the$1,234,409 loan to purchase the existing facility. Mr. Satterwhite concluded that on going negotiations continue with Extruders for the 250,000 square foot consolidation/expansion of Extruders to Premier Business Park. Mr. Satterwhite stated that the WEDC Board passed and approved a Resolution at the October 12, 1999 meeting that authorizes the WEDC Chairman,John Yeager,to execute the promissory note necessary to borrow the$1,234,409. Council inquired as to soil and structure testing. Mr. Satterwhite responded that pre analysis shows that soil is acceptable. He stated that the intent is to lease the facility for five years during the construction of the new facility,with occupancy of the smaller portion not to exceed 18 months. Wylie City Council Minutes October 12,1999 Page 2 Councilman Scott made a motion to approve the Resolution approving the issuance of debt by the Wylie Economic Development Corporation for the purchase of an industrial facility generally located at 404 S. Highway 78(Extruders division of Atrium Companies,Inc.). Councilman Swartz seconded the motion. A vote was taken and the motion passed,6-0. Consideration of Agreement Amendments 3. Consider and act upon approval of an amendment to the City's ambulance service contract with East Texas Medical Center. Fire Chief, Shan English addressed this item. Chief English provided Council with a brief history of the ambulance service contract with East Texas Medical Center. He advised that recently,ETMC has informed the members of the Coalition that their organization is losing money on the regional contract and can not continue to provide the current level of service without a subsidy. Chief English advised Council that after city staff and representative of the Coalition met,modifications were made to the contract to allow ETMC to maintain adequate service in the area. Those amendments were as follows: I. All participating entities will pay a$2.147 per capita subsidy based on current population figures. The City of Wylie's share amounts to an annual subsidy of$28,940.00. 2. Sachse,Parker and Seis Lagos will join the Coalition and pay their fair share of the per capita subsidy. 3. ETMC will deploy only one ambulance in Wylie,to be backed up by their ambulance in Farmersville. when available. They will also donate to the City one fully stocked and equipped MICU ambulance, which will be staffed and operated by the Wylie Fire Department and will become the property of the City.This unit will serve as the second back up ambulance when ETMC's units in Wylie and Farmersville are on calls.A second ambulance will be donated at a later date. This unit will be put in service as soon as one of the other Coalition cities is capable of staffing and operating it. The amendment specifies the responsibilities of each party with regard to these Coalition operated ambulances. 4. ETMC will use any revenue derived from the sale of ambulance service subscriptions to proportionately reduce the amount of the subsidy. The amount of the subsidy will also be reduced in proportion to any subsidy collected from Collin County for ambulance service in the City's service area. 5. ETMC will be allowed to increase the base rate for ambulance service user fees in an amount not to exceed$200.00. Chief English explained that funding for the$28,940.00 ambulance contract subsidy will have to be allocated in the Combined Services operating budget for FY 2000. Additional funds will also be budgeted for the increase in Fire Department personnel expense attributable to the operation of the WFD staffed ambulance. Chief English concluded by stating that the Ambulance Board was convened and apprised of the contract amendments,staffing and the proposed back up ambulance staffing plan. He also stated that Staff recommends that Council approve the proposed amendment to the ambulance service contract with East Texas Medical Center, with an effective date of November 1, 1999. There was some discussion with Council regarding coverage and future costs. Councilman Scott made a motion to approve an amendment to the City's ambulance service contract with East Texas Medical Center, all participating entities to pay a$2.147 per capita subsidy. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,6-0. Wylie City Council Minutes October 12,1999 Page 3 4. Consider and act upon approval of an amendment to an Agreement approved August 10, 1999 between the City of Wylie and the Kansas City Southern Railway Company. City Manager Mike Collins addressed this item. Mr. Collins provided a brief history of this item. He stated that Language was added to Section 1.3 that defines the City of Wylie's and KCS's liability associated with the actual sewer line relocation construction work. Section 1.4 clarifies the requirement that the City of Wylie implement a health and safety environmental program during the construction. Section 1.5 establishes the responsibility of the City of Wylie with regard to the groundwater monitoring wells on the site. Section 1.6 establishes that repayment to the City will be no later than June 1,2000. Councilman Scott made a motion to approve the amendment to an Agreement approved August 10, 1999 between the City of Wylie and the Kansas City Southern Railway Company. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,6-0. Staff Reports City Manager Mike Collins reported briefly on the recent news articles regarding interpretations of the Open Meeting Law. Council was in agreement that the intent of this legislation was not intended to restrict Citizens Participation during open meetings. Mr. Collins provided updates on the Service Center project and stated that staff will be meeting with WISD on the possibility of a joint use facility. He also stated that we may have preliminary costs for the proposed animal shelter as early as October 26, 1999. Mr. Collins advised Council of the establishment of a Capital Improvements Team that will hold its first organizational meeting on October 20, 1999. He advised Council of many upcoming issues that staff will be scheduling for upcoming work sessions. Assistant City Manager, Mindy Manson reminded Council of the Chili Cookoff scheduled for October 16 in Olde City Park and that Judges were still needed. Executive Session The Mayor then convened into Executive Session In accordance with Chapter 551, Government Code, Vernon's Texas Codes Annotated(Open Meeting Law). Section 551.071,Consultation with Attorney;pending or contemplated litigation, Eastfork Special Utility District. Reconvene into Open Meeting There was no action taken as a result of Executive Session. Work Session Preliminary Local Perferrred Alternative Design for State Highway 78 City Manager,Mike Collins provided a brief history of the work of the Local Design Team. Mr. Stanton Foerster then presented the recommended design for State Highway 78. He gave detailed description and explanation of the concept and future benefits to the community. Mr. Forester stated that this design would be presented to TxDot,with emphasis on State Highway 78 impacts only. Wylie City Council Minutes October 12,1999 Page 4 Adjournment. os- ondy,Mayor Attest: ara A. Sal' ,Ci cretary Wylie City Council Minutes October 12,1999 Page 5