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10-26-1999 (City Council) Minutes MINUTES Wylie City Council Tuesday, October 26, 1999 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order, Tuesday, October 26, 1999 at 7:00 p.m. with the following Councilmembers present: Joel Scott,Reta Allen,Jim Swartz,Merrill Young,J.C. Worley and Chris Trout. Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove,Finance Director;Tobin Maples,Planning Director;Chris Holsted, City Engineer/Hogan Corporation and Barbara Salinas,City Secretary. Invocation Councilman Scott was asked to give the invocation. Pledge of Allegiance Councilman Worley was asked to lead the Pledge of Allegiance. Citizens Participation There were no citizens who came forward for Citizens Participation. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Consider and act upon approval of a Resolution for the City Council of the City of Wylie,Collin County, Texas, to consider adoption of the Locally Preferred Alternative State Highway 78 Design according to the Local Design and Mobility Task Force's recommendations and submit the proposed design to the Texas Department of Public Safety. Mr. Stanton Forester,Traffic Engineer,provided Council with a history of the Local Design Team and the work they have accomplished. He stated that the focus of the preliminary design was on safety and enhancements to the downtown area. Mr. Forester provided an overhead design of State Highway 78. He pointed out the"S" curve in the roadway design, which satisfies the safety requirement, and allows creation of the Ballard Street/Brown Street 90 degree intersections. He also discussed the additions of medians also enhances the design as well as addressing safety concerns. There was discussion on the Ballard Street Intersection and use of parkland to accomplish the new street alignment. Mr. Foerster stated that if approved,the Locally Preferred Alternative will be formally submitted to the Texas Department of Transportation for its formal approval. Councilman Trout made a motion to approve the Resolution for the City Council of the City of Wylie, Collin County,Texas,to consider adoption of the Locally Preferred Alternative State Highway 78 Design according to the Local Design and Mobility Task Force's recommendations and submit the proposed design to the Texas Department of Public Safety. Councilman Worley seconded the motion. A vote was taken and the motion passed, 7-0. Wylie City Council Minutes October 26,1999 Page 1 2. Consider and act upon authorizing the City Manager to enter into a contract with Winkelman and Associates in an amount not to exceed$48,000 for survey services related to the Ballard Street reconstruction- 1999 Bond Program. City Manager Mike Collins addressed this issue. Mr. Collins provided Council with a brief history of this issue. Mr.Collins stated that this is part of the 1999 City Bond Program that included a project to reconstruct 2.4 miles of a portion f Ballard Avenue from Stone Drive to Muddy Creek in the city limits and ETJ of the City of Wylie. He stated that Collin County voters approved in a County Bond program funds for improvements to Ballard Street. The City has received permission from Collin County to combine the county funds with City funds and design and bid a single project. Councilman Scott made a motion to approve authorizing the City Manager to enter into a contract with Winkelman and Associates in an amount not to exceed$48,000 for survey services related to the Ballard Street reconstruction- 1999 Bond Program. Councilman Trout seconded the motion. A vote was taken and the motion passed, 7-0. 3. Consider and act upon a motion to direct the City Manager to enter into a professional service agreement with Stanland&Associates,As Needed for the re-write of the Comprehensive Zoning Ordinance for the City of Wylie. Planning Director,Tobin Maples addressed this item. Mr.Maples stated Per Council direction,the City Manager has negotiated a professional service contract with Raymond E. Stanland of Stanland&Associates for the re- write of the Comprehensive Zoning Ordinance for the City of Wylie. He stated that the contract under consideration is a multi phase re-write of our existing zoning ordinance and consists of seven(7)phases. And according to the schedule,Council could consider adopting the initial phase(residential development standards) of the re-write within four(4)months and the final few phases within eighteen(18)months. He stated that it should be noted that the consultant(Stanland&Associates)will hire the consultants who developed the City of Wylie Comprehensive Plan(Wallace,Roberts,&Todd)to assist in this project as outlined in the Scope of Work, specifically,the Comprehensive Plan consultants will provide expertise during the development of all applicable design standards. Mr.Maples stated that Mr.Raymond E. Stanland,AICP,with Stanland&Associates was present and available to answer any questions from Council. Mr. Stanland provided Council with a presentation of strategy in three phases and was then available for questions from Council. Council expressed concerns regarding the cost, $149,220.00. Mr. Maples explained that the work done by Wallace,Roberts&Todd is included within the total cost. Councilman Scott made a motion to authorize the City Manager to enter into a professional service agreement with Stanland&Associates,as needed for the re-write of the Comprehensive Zoning Ordinance for the City of Wylie. Councilman Trout seconded the motion. A vote was taken and the motion passed,4-3. Councilman Swartz, Councilwoman Allen and Councilman Worley voted in opposition. 4. Consider and act Upon a preliminary plat/development plan for the Creekside Estates Addition proposed by Gary Defrain for Campbell Wylie Partners,for the property generally located at the northeast corner of McCreary Road and McMillan Road and being all of a certain 296.441 acre tract out of the John W.Mitchell Survey,Abstract No.589 and the Lewis M.Marshall Survey, Collin County,Texas. Wylie City Council Minutes October 26,1999 Page 2 Councilman Worley completed an Affidavit of Conflict of Interest on Item No. 4 and removed himself from discussion and vote. Planning Director,Tobin Maples addressed this item. Mr. Maples stated that the preliminary plat/development plan under consideration is for Creekside Estates and that the applicant is preliminary platting 296.441 acres in order to develop the property with a master planned single family residential community, specifically, the applicant is proposing a master planned community encompassing single family and open space uses. He stated that the development plan aspect of this case is the fmal step associated with establishing the PD (Planned Development)zoning requested. In order to establish a PD(Planned Development),the developer must follow a two-step process which includes submitting for approval a Conceptual Plan and a Development Plan. Mr.Maples stated that the developer must first submit for approval a Conceptual Plan and that the Conceptual Plan must show the applicant's intent for the use of the land within the proposed development in a graphic manner as required by Staff, and be supported by written documentation of proposals and standards for development. He added that the Conceptual Plan must also show thoroughfares, preliminary lotting arrangements and other pertinent development data deemed necessary. Mr.Maples stated that the Second phase of establishing a PD District is submitting for approval a Development Plan. The Development Plan shall set forth the fmal plans for the PD District and shall conform to the data presented and approved on the Conceptual Plan. The Development Plan is a complete site inventory analysis of what is to be developed. The ordinance establishing the PD District will not be approved until a Development Plan has been approved. Mr.Maples stated that staff has reviewed the proposed preliminary plat/development plan for Creekside Estates and found it to be in compliance with the concept plan approved by the Commission and Council. This preliminary plat/development plan also complies with the Subdivision regulations and other pertinent ordinances of the City of Wylie. He stated that the City's traffic consultant(Stanton Foerster)has reviewed the proposed development plan and is recommending approval. Please note the applicant is aware that their participation in the signalization of the FM 544/McCreary Road and McMillen/McCreary road intersections will be required at the time final plats are submitted. Mr. Maples stated that it should be noted that all issues associated with above ground storm water retention should be addressed at the time fmal plats are submitted for consideration and that it is the applicant's responsibility to provide detailed engineering studies verifying the integrity of the proposed system(The applicant has submitted a detailed Floodplain Hydrology&Hydraulics study). The City Engineer will be present to answer any questions the Council may have regarding the applicant's preliminary drainage and retention plans. The applicant is aware that a final plat must be approved prior to the issuance of any building permits. Mr.Maples stated that at the October 5, 1999,Planning and Zoning Commission meeting,the Commission voted unanimously to favorably recommend this case. There was some discussion regarding fencing and screening. Mr. Gary Defrain, Campbell Wylie Partners, addressed Council regarding these concerns. He was asked about gas service to the area,to which he responded that they are working with CoServe and their intent is to provide gas service. When asked about the school district boundary,he stated that he has not approached the PISD as of yet,but does intend to meet with them. Wylie City Council Minutes October 26,1999 Page 3 Councilman Swartz made a motion to approve the preliminary plat/development plan for the Creekside Estates Addition proposed by Gary Defrain for Campbell Wylie Partners, for the property generally located at the northeast corner of McCreary Road and McMillan Road and being all of a certain 296.441 acre tract out of the John W. Mitchell Survey, Abstract No. 589 and the Lewis M. Marshall Survey, Collin County, Texas. Councilman Trout seconded the motion. A vote was taken and the motion passed, 6-0, Councilman Worley abstained. 5. Consider and act upon a final plat for Phase I of the Harvest Bend Addition proposed by Douphrate&Associates,Inc.,for the property generally located at the southwest corner of FM 2514(Ballard Street)and Dog Drop Road and being all of a certain 20.054 acre tract out of the W.D.Penny Survey,Abstract No.696,City of Wylie,Collin County,Texas. Mr. Tobin Maples addressed this item. Mr. Maples stated that the final plat under consideration is for Phase I of the proposed Harvest Bend subdivision. The applicant is final platting 20.054 acres of land in order to develop the property with single family residential uses. The property is currently vacant,unplatted, and zoned for SF-3 (Single Family Residential)uses. Mr. Maples stated that Staff has reviewed the proposed preliminary plat and found it to be in compliance with the Subdivision Regulations and other pertinent ordinances of the City of Wylie. He stated that Section 5.01C.(b) of the Subdivision Regulations states that where development phasing of the land prevents the provision of a second means of access,the city may accept a median divided street or divided entry to satisfy the requirement of two means of access or approach. The applicant is proposing a divided approach onto Ballard Street(70 right-of-way). Staff has reviewed the proposal and is recommending approval. Specifically,the applicant has stated that phase II will be under construction within the next year and,therefore, will provide secondary access around the same time homes are being occupied within phase I. Mr. Maples stated that the applicant is aware that all applicable issues and permits concerning development/access on the North Texas Municipal Water District Easement must be resolved prior to scheduling a final plat for hearing by the City Council (Staff will provide a letter from North Texas at the meeting). He stated that in an effort to provide some of the newly annexed areas along Parker Road sewer service, the applicant has agreed(at the applicant's expense)to build an off-site extension of their service along the south side of Parker Road west to the veterinary office. Said service will enable the properties along Parker Road to hook up to the sewer system at a later date. Mr. Maples stated that the applicant is aware that final water and sewer connections must be approved by the Consulting Engineer. Mr.Maples concluded that at the October 19, 1999,Planning and Zoning Commission meeting,the Commission voted unanimously to favorably recommend this case per the staff stipulations. There was some discussion regarding water and sewer provision, to which Mr. Maples stated that because of recent annexations,water and sewer would be accessible within 3-4 months. The Mayor requested that a letter be sent to all residents advising of water and sewer services. There was also discussion regarding builders, to which Mr.Maples stated that thus far,Plantation Homes was the only builder. Also discussed were street names and safety concerns. Wylie City Council Minutes October 26,1999 Page 4 Councilman Scott made a motion to approve the final plat for Phase I of the Harvest Bend Addition proposed by Douphrate&Associates,Inc.,for the property generally located at the southwest corner of FM 2514(Ballard Street)and Dog Drop Road and being all of a certain 20.054 acre tract out of the W.D. Penny Survey,Abstract No. 696,City of Wylie,Collin County,Texas. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 7-0. 6. Consider and act upon approval of a resolution amending the current investment policy as required by the Texas Government Code, Chapter 2256, Public Fund Investment Act, Subchapter A-Authorized Investment for Governmental Entities. Finance Director, Mr. Brady Snellgrove addressed this item. Mr. Snellgrove provided Council with a brief background on the amendment to the current investment policy. He provided Council with explanation of the changes to the policy. Councilman Swartz made a motion to approve the resolution amending the current investment policy as required by the Texas Government Code, Chapter 2256, Public Fund Investment Act, Subchapter A - Authorized Investment for Governmental Entities. Councilman Worley seconded the motion. A vote was taken and the motion passed, 7-0. 7. Hold a public hearing and consider and act upon an ordinance of the City of Wylie,affecting participation of City employees in the Texas Municipal Retirement System granting the additional rights authorized by Section 854.202(g) of Title 8,Texas Government Code, as amended,and prescribing the effective date for the ordinance. Finance Director, Brady Snellgrove addressed this item. Mr. Snellgrove provided Council with a brief explanation of the ordinance which will allow participating TMRS members twenty year retirement. He explained that if an employee has service with more than one entity,each will pay their share,the City of Wylie does not incur the entire cost. The Mayor then opened the Public Hearing and asked that anyone wishing to speak either in favor of or opposition to the proposed Ordinance to come forward,stating their name and address for the record and limiting their comments to three minutes. With no response,the Mayor then closed the public hearing. Councilman Scott made a motion to approve the ordinance of the City of Wylie, affecting participation of City employees in the Texas Municipal Retirement System granting the additional rights authorized by Section 854.202(g)of Title 8,Texas Government Code,as amended,and prescribing the effective date for the ordinance. Councilman Young seconded the motion. A vote was taken and the motion passed, 7-0. Staff Reports City Manager Mike Collins reported on the status of the Capital Projects Committee. He also reported that GTE has invited Council to look first hand at their wireless technology. A tour is scheduled tentatively for November 11 at the Tech Center at DFW. Mr. Collins asked that Council review their schedule and advise of a convenient time to schedule with GTE. The Mayor then asked that an Executive Session be scheduled for November or December,possibly at Sanden. Wylie City Council Minutes October 26,1999 Page 5 Work Session • Update on Animal Shelter Mr. Collins address this item prior to the Ranch Estates issues. Mr. Collins introduced the architects for the proposed Animal Shelter,Mr.Ed Rails and Mr. Kent Jones. Mr. Ralls provided a visual design of the proposed facility and gave detailed explanation of the interior and exterior of the facility. His time frame is based on the bid process, slab and removing and restructure of the existing frame. His cost estimates for the structure not including driveways,was approximately$$90-100,000 and offered public parking for approximately$40,000. Total cost is estimated at$150,000. There was some discussion on the removal of the existing structure and moving to proposed location and possibility of using city forces to assist. Council agreed that bids should be prepared and directed staff to look into subcontracting the moving of the structure. • Presentation&Update from Chris Hoisted,City Engineer/Hogan Corporation regarding Drainage Issues/Wylie Ranch Estates. Mr. Chris Hoisted,Hogan Corporation was present to discuss drainage issues of the Wylie Ranch Estates area. Mr.Holsted provided Council with a overhead cost projections for future work,as well as area map of areas of improvements and proposed areas of improvements. Homeowners are expressing concerns regarding standing water in the front area of their property; all improvements were made to the back of the property. There was considerable discussion on the work completed and options to resolve the current drainage issues still faced by homeowners. It was Mr. Holsted's belief that improvements made were based on limited funds. Mr. Holsted offered engineering services at no cost to the city to resolve this issue. He stated that costs to regrade and replace culverts would be approximately$101,400. It was agreed that a survey would need to be conduced so that staff could look at this issue and make recommendation to Council. Executive Session The Mayor then convened into Executive Session in accordance with Chapter 551,Government Code,Vernon's Texas Codes Annotated (Open Meeting Law). Section 551.071 Consultation with City Attorney, pending litigation; Lanny R. Payne v. City of Wylie, Texas, David Perkins,Nick Salisbury, Lt. Myrick, Officer Scott Stowers, a United States Federal Game Warden and B&B Backhoe,Inc. Reconvene into Open Meeting No action was taken as a result of Executive Session. Adjournment. With no further business to come before Council,the meeting was adjourned. John Mondy,Mayor „ . Attest: ////i _� ara A. Sail's,C. retary Wylie City Council Minutes October 26,1999 Page 6