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01-11-2000 (City Council) Minutes MINUTES Wylie City Council Tuesday, January 11, 2000 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Meeting to order, Tuesday, January 11, 2000 at 7:00 p.m. with the following Council members present: Joel Scott,Reta Allen,Jim Swartz,Merrill Young, J.C. Worley and Chris Trout. Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Tobin Maples, Planning Director; Mike Sferra, Public Works Superintendent; Police Chief Jeff Butters; Fire Chief Shan English; Sam Satterwhite, Director of Economic Development and Barbara Salinas,City Secretary. Invocation & Pledge of Allegiance Councilman Scott was asked to give the Invocation and Councilman Trout was asked to lead the Pledge of Allegiance. Proclamations& Presentations + Proclamation in recognition of Ms. Shelby Laastad Mayor John Mondy read the proclamation recognizing Shelby Laastad for her actions. Shelby,4 years of age, acted quickly by going to her neighbors to get help for her father who had suffered a seizure. + Introduction&of Carlo the Wylie Police Department crime dog by K-9 Officer Brenda Martin. Chief Butters introduced K-9 Officer Brenda Martin who in turn introduced Carlo the Police Dog to the Council. She and Carlo gave a demonstration on Carlo's ability to conduct a successful drug search. The Council then moved outdoors for a demonstration on his ability to chase and detain a suspect. Officer Walters, wearing protective gear,volunteered to assist with the demonstration. Citizens Participation Mr. Bob Hogan,President of the Hogan Corporation provided an update of the Wylie Ranch Estates situation that included a handout that outlined recommended improvements. Cost projections totaled $142,000 that included excavation of two streets and channel,driveway and culvert replacement and seeding. The Mayor directed Mr. Chris Hoisted,City Engineer/Hogan Corporation to review with staff the details of the recommendation. Mr. Sam Satterwhite brought forward a request from Council to submit names in order to help form a committee to explore the possibilities of a Civic Center. The Mayor stated that said recommendations would be made at the next regular meeting. Mr. Mike Collins introduced Mr. Mike Sferra,recently hired Public Works Superintendent to the Council. Wylie City Council Minutes January 11,2000 Page 1 Consent Agenda A. Consider and act upon approval of the Minutes from the Special Called Meetings of December 7 and December 18, 1999 and the Regular Meeting of December 14, 1999. B. Consider and act upon approval of a Resolution of the City Council of the City of Wylie, Texas, establishing a public newspaper of general circulation to be the official newspaper for the City of Wylie. Councilman Scott asked that the following corrections be made to page 5,paragraph 1,of the December 14, 1999 minutes. The Minutes should reflect that Mayor Mondy voted in opposition to Item 4. The Minutes of December 18 Special Called Meeting should reflect that Councilman Young was present. With the following corrections, Councilman Scott made a motion to approve the Consent Agenda Items A and B. Councilman Trout seconded the motion. A vote was taken and the motion passed,7-0. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Consider and act upon approval of an Alarm Ordinance,repealing Ordinance 90-6 and providing for the regulation of Alarm Permits, False Alarm Notification, Direct Alarm Monitoring, and Alarm System Installation. Chief Butter addressed this item. Chief Butters provided a brief explanation of the necessity for the repeal of Ordinance No. 90-6,that would provided for the Direct Mann Monitoring and clarification of False Alarms. The proposed ordinance would also establish minimum standard for alarm systems that would allow accurate monitoring by the Wylie Police Department. Chief Butters was then available for questions from Council. There was some discussion on inspection costs and training. Chief Butters clarified that the proposed ordinance would only be applicable to new systems,not existing. He further explained that in order for an existing system to be monitored by the Wylie Police Department,it would have to be inspected and comply with the minimum standards as set forth in the proposed ordinance. He advised that they would be notifying all current permit holders with a mail out. Councilman Trout made a motion to approve the Alarm Ordinance,repealing Ordinance 90-6 and providing for the regulation of Alarm Permits, False Alarm Notification, Direct Alarm Monitoring, and Alarm System Installation. Councilwoman Allen seconded the motion. A vote was taken and the motion passed,7-0. 2. Consider and act upon approval of an Ordinance providing for an increase in the Water Hookup Fee for new Single Family Residences amending Sections 1.10 and Section 1.11 of the Consolidated Fee and Charges Ordinance No.98-16. Mr. Brady Snellgrove addressed this item. Mr. Snellgrove provided Council with a brief history of this issue. He stated that in order to fund the purchase of a new meter reading system,an increase in the Water Hookup Fee was proposed. He stated that this fee would generate approximately$200,000 in revenues for 1,000 new homes. Mr.Snellgrove stated in response to Council's inquires that the new meter reading equipment would be purchased in February, with installation of demos. He added that the new charge will not be assessed until testing and assessments are made. There was some concern by Councilman Worley as to why we are purchasing the equipment now rather than wait until after the testing is complete. Wylie City Council Minutes January 11,2000 Page 2 Mr. Snellgrove and members of Council agreed that the use of the work "testing" could be causing some confusion and that"training"was a more appropriate description of the process. There was some discussion on the accuracy of the new meters versus the old that may result in a 5 to 20% difference in cost. Mr. Snellgrove stated that we currently underbill 18%of water or$300,000 per year. With regard to older or existing homes,Mr. Snellgrove stated that ideally they would eventually like to implement a scheduled change out program based on every 10 years. He further explained that the new system would allow more meter to be read quickly and accurately with the same number of existing personnel. He did clarify that the estimated revenues would come from new homes only. Councilman Young made a motion to approve the Ordinance providing for an increase in the Water Hookup Fee for new Single Family Residences amending Sections 1.10 and Section 1.11 of the Consolidated Fee and Charges Ordinance No. 98-16. Councilman Trout seconded the motion. A vote was taken and the motion passed,6-1, Councilman Worley voted in opposition. 3. Consider and act upon approval of final payment to Randall & Blake, Inc. in the amount of $33,320.35 for completion of Phase I of Founders Park. Ms. Mindy Manson addressed this item. Ms. Manson provided Council with a brief background of the issue. Council had some concerns regarding Change Order No. 1, and asked specifically what this involved. Ms. Manson explained that it was due to a road that the Wylie Independent School District extended further therefore less road had to be built. Also,the WISD participated in the cost of one of the parking lots which will serve as parking for the future football stadium. Ms. Manson also stated that the water line was done by city crews at a tremendous savings. Councilman Young expressed his concerns and briefly listed concerns on a punch list. He recommended that another walk through be conducted to address specific concerns. Some concerns were regarding the sod,concrete area, including cracks in the plaza,dirt work on north side of the east field and erosion across the road and the clean up of the drainage area close to the field. Councilman Young made a motion to table Item 3 until the next meeting of January 25, 2000. Councilman Swartz seconded the motion. A vote was taken and the motion passed,7-0. Staff Reports City Manager,Mike Collins reported that BFI would be coming before Council for a presentation at the January 25 Council Meeting. He suggested that if Council has specific issues with BFI that they forward those concerns to his office so that he may inform BFI to ensure that they are addressed. Finance Director,Mr.Brady Snellgrove reported that the auditors have completed their work and that city staff will be working on completion of the annual report. Assistant City Manager,Ms. Mindy Manson reported that Mr. Ray Stanland,Consultant,will be working with the Park Board regarding parkland development. Wylie City Council Minutes January 11,2000 Page 3 Work Session Informational Presentation of ISO Rating Process. Chief Shan English introduced Mr.Larry H. Stevens who made a presentation to Council and staff beginning with a brief history of the history of the ISO rating. He then provided detailed assessments and recommendations for the upcoming ISO rating. Mr. Stevens advised that evaluations would be conducted and grades awarded for the following categories for a community wide grade that has a 100 point score. Each category will count as follows: 1) Communications& Dispatch- 10%2)Water supply and distribution system 40%and 3)Fire Department 50%. A Community wide grade that is a combination from the three previously listed. Mr. Stevens advised that currently Wylie is an ISO Class 6,or we meet 40%of the minimum standards. Our last rating was in 1991,with our next rating due this summer. After thirty days of posting,all mortgage payments in the community will change. Mr. Stevens reported the following scores,if areas were rated today. Communications-Class 3. Mr. Stevens cited insufficient number of dispatchers per shift and the need for back up generators to receive fire calls and open stall doors. Water Supply- Class 2. More fire hydrants are required so that they are within 300 feet of each major building or apartment complex for full credit. Fire Department-Class 5. In areas outside of 1000 feet from a fire hydrant they score a Class 9. Mr. Stevens cited old fire apparatus, lack of proper equipment, insufficient number of fire trucks,not having enough ground ladders and low staffmg as holding the rating down. Mr. Stevens gave the following suggested improvements: Communications-software to track handling of calls; one additional dispatcher per shift and a back up generator to each fire station. Water Department-4 hydrants within 300 feet of all large buildings and complexes;twice a year testing of all hydrants. Mr. Stevens cited only one subdivision that appeared to have a significant water supply problems. Fire Department- ISO standards require the city to be protected by 2 stations, 4 engines and 3 service companies staffed by 31 full-time career firefighters of a combination mix of both paid and volunteers of 91 members. We currently have 3 engines and one service company and 11 career firefighters, 18-20 part-time and approximately 20 volunteers are retained. Mr. Stevens then provided detailed suggestions for improvements specific to equipment and staffmg. He also recommended installation of a traffic light pre-emption system. Mr. Stevens stated that the fire inspection position is unique in that he is expected to run fire calls. However,he also added that not staffmg Station Two 24 hours a day with a crew equivalent to station 1 will cost the city a large number of the points earned by the water system;three firefighter paramedics per shift of part time equivalents would return a majority of the points lost due to the imbalance between the water systems capability and the fire departments ability. Mr. Stevens addressed the cost necessary to bring our ISO rating to a Class 3. He recommended that we 1)pass a water bill increase;2)sign a lease to acquire the needed fire equipment; 3)make an agreement with a contractor to place the fill in fire hydrants and ad traffic pre-emption systems; and 4)invite the ISO,we will be given credit for what is on order or under construction;insurance savings for our investments would start in 30 days after the rating is posted. City Manager Mike Collins advised Council that they would begin work immediately on funding the recommended improvements and report back to Council. Wylie City Council Minutes January 11,2000 Page 4 Executive Sessio n In accordance with Chapter 551,Government Code,Vernon's Texas Codes Annotated(Open Meeting Law). Section 551. 072;Deliberation Regarding Real Property to deliberate the purchase,exchange,lease,or value of real property. Reconvene into Open Meeting No action was taken as a result of Executive Session. Adjournment. With no further business to come before Council,the meeting was adjourned. John Mon ,Mayor Attest: it f L .. a A. Sal.,.:,City .cret. Wylie City Council Minutes January 11,2000 Page 5