01-25-2000 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, January 25, 2000 - 7:00 p.m.
Wylie Municipal Complex-Council Chambers
2000 State Highway 78 North,Wylie Texas
Call to Order
Mayor Mondy called the City Council Meeting to order, Tuesday, January 25, 2000 at 7:00 p.m. with the
following Council members present: Joel Scott,Reta Allen,Jim Swartz,J.C. Worley, Merrill Young and Chris
Trout.
Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant City Manager; Brady
Snellgrove,Finance Director; Tobin Maples,Planning Director and Barbara Salinas,City Secretary.
Invocation
Councilman Scott was asked to give the Invocation.
Pledge of Allegiance
The Pledge of Allegiance was lead by Boy Scout Troop 442.
Proclamations& Presentations
Presentation by BFI
Mr.Don Smith,Plant Manager for BFI,4200 East 14th Street,Plano,and Ms. Sally Magnuson,Marketing,were
present to provide Council with an update. Mr. Smith advised that BFI has merged with Allied Waste Services
(Trinity Waste Services)as of last summer and offered recommendations specific to recycling programs in Wylie.
Mr. Smith stated that BFI is looking forward to developing a relationship with the City of Wylie and would
appreciate feedback from the City.
The Mayor thanked Mr. Smith and Ms. Magnuson and advised that with the current contract up for renewal,the
city plans to hold public hearings to allow citizen input on the type of services needed in the community.
Citizens Participation
Consent Agenda
A. Consider and act upon approval of the Minutes from the Regular Meeting of January 11,2000.
B. Consider and act upon approval of a Resolution Supporting the Dallas Bid 2012 Bid Committee.
Councilman Worley asked to remove Item B from the Consent Agenda for discussion.
Councilman Scott made a motion to approve Consent Item A. Councilman Trout seconded the motion. A vote was taken
and the motion passed,7-0.
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Page 1
B. Consider and act upon approval of a Resolution Supporting the Dallas Bid 2012 Bid Committee.
Councilman Worley expressed his concerns regarding the benefit this would provide to the Community should Dallas be
successful in securing the 2012 Olympics. The Mayor stated that his experience with the Olympics in Atlanta and
surrounding communities was that roads were funded and projects approved,providing a great benefit to the community.
Councilman Trout made a motion to approve the Resolution Supporting the Dallas Bid 2012 Bid Committee.
Councilman Scott seconded the motion. A vote was taken and the motion passed,5-2. Councilman Worley and Councilman
Young voted in opposition.
ITEMS FOR INDIVIDUAL CONSIDERATION
The Mayor moved to Item No. 4 on the Agenda.
Public Hearings-ZC99-10&99-14.
4. Hold a public hearing to Consider and Act Upon consider a request from Tipton Engineering,
Inc., for approval of a zone change from A (Agricultural) to PD (Planned Development) for a
master planned single family neighborhood for the property generally located along the south side
of McMillen road and east of the Southfork Mobil Home Development and being all of a certain
50.7752 acre tract out of the John W. Mitchell Survey,Abstract No. 589, City of Wylie,Collin
County,Texas. ZC99-10
Mr. Tobin Maples, Planning Director provided a brief history of the case. Mr. Maples provided Council with
a copy of a written request from the applicant to withdraw from Council consideration on this agenda.
The Mayor opened the Public Hearing and asked that anyone wishing to speak in favor or opposition of the
request to come forward and state their name and address for the record. With no response the Mayor then closed
the Public Hearing.
Councilman Scott made a motion to allow the applicant to withdraw his request. Councilman Swartz seconded
the motion. A vote was taken and the motion passed, 7-0
5. Hold a public hearing to consider and act upon a request from Cascade Companies.L.L.C.,for approval
of a zone change from MF(Multi-Family); and B-1(Business)to PD(Planned Development)for a master
planned single family neighborhood for the property generally located along the east side of FM 1378 just
north of the Newport Harbor Development and being all of a certain 50.576 acre tract out of the James
McUlmury Survey,Abstract No.629,and the WM.Burnett Survey,Abstract No.56,City of Wylie,Collin
County,Texas. ZC99-14.
Mr. Tobin Maples, Planning Director, provided Council with a brief history of the case. He advised that Staff `s
recommendation is to approve, however, due to an inadvertent notification error, the case will have to be readvertised
accordingly before Council may take formal action. As a result,staff recommends that Council conduct the Public Hearing
and inform the audience that the formal vote cannot be conducted at this time,but after readvertisement it will be considered
at the February 8,2000 City Council Meeting. Mr. Maples advised that the applicant is aware of the situation.
The Mayor opened the Public Hearing and asked that anyone wishing to speak in favor or opposition of the
request to come forward and state their name and address for the record.
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Page 2
Mr.Richard Hawkins.
Mr.Hawkins stated that his property backs up to the property in question and that he has never been notified as to the intent
of the property. He stated that he understood the City plans to put in a drainage ditch and needs clarification. He stated that
he currently experiences drainage overflow problems.
The Mayor advised Mr. Hawkins that this process is only for zone change and the design will be addressed during the
platting process. He instructed Mr. Maples to provide a contact number for Mr.Hawkins to the City Engineer so that he
may help clarify plans for said property.
With no further response the Mayor then closed the Public Hearing.
Councilman Scott made a motion to return the request to the Planning&Zoning Commission for review at the next regular
meeting of February 1,2000 to come before Council for formal action on February 8,2000. Councilman Trout seconded
the motion. A vote was taken and the motion passed,7-0.
Preliminary Plat/Site Plan &Final Plat-Martinez Addition
6. Consider and Act Upon a Preliminary Plat/Site Plan for Phase III of the Martinez Addition,proposed by
Jackson&Associates Land Surveyors for the property generally located at the southeast corner of SH 78
and Kirby between the Exxon station and Mardi Gras Lane,and being all of a certain 2.6419 acre tract
out of the E.C.Davidson Survey,Abstract No.267,City of Wylie,Collin County,Texas.
Mr. Tobin Maples addressed this item. Mr. Maples provided a brief history of the case stating that the applicant is filing
this site plan/preliminary plat in order to develop Lot 6 of the property with a business use,specifically a dry cleaners and
donut shop. Mr. Maples advised that at the January 18, 2000 meeting of the Planning and Zoning Commission, the
Commission voted unanimously to favorably recommend this case, and that the Public Works, Fire and Community
Development Departments concur with this recommendation.
There was some discussion with regard to ingress and egress and any traffic problems this might create. Mr. Maples
explained what is proposed,adding that control regarding median design is with the State.
Councilman Swartz made a motion to approve the Preliminary Plat/Site Plan for Phase III of the Martinez Addition,proposed
by Jackson& Associates Land Surveyors for the property generally located at the southeast corner of SH 78 and Kirby
between the Exxon station and Mardi Gras Lane,and being all of a certain 2.6419 acre tract out of the E.C.Davidson Survey,
Abstract No.267,City of Wylie,Collin County,Texas. Councilman Worley seconded the motion. A vote was taken and
the motion passed,7-0.
7. Consider and Act Upon a Final Plat for Phase III of the Martinez Addition,proposed by Jackson &
Associates Land Surveyors for the property generally located at the southeast corner of SH 78 and Kirby
between the Exxon station and Mardi Gras Lane,and being all of a certain 2.6419 acre tract out of the
E.C.Davidson Survey,Abstract No.267,City of Wylie,Collin County,Texas.
Mr.Tobin Maples addressed this item. Mr. Maples stated that this is the fmal plat for the previous item and that
staff recommends approval.
Councilman Scott made a motion to approve the Final Plat for Phase III of the Martinez Addition,proposed by Jackson
& Associates Land Surveyors for the property generally located at the southeast corner of SH 78 and Kirby between the
Exxon station and Mardi Gras Lane,and being all of a certain 2.6419 acre tract out of the E.C.Davidson Survey,Abstract
No.267,City of Wylie,Collin County,Texas. Councilwoman Allen seconded the motion. A vote was taken and the
motion passed, 7-0.
The Mayor moved to Item 1 on the agenda.
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Contracts.Bids &Agreements
1. Consider and act upon approval of a professional services contract for F.Mason and Associates,
a library consulting firm,not to exceed$18,000.
Ms.Mignon Morse,Library Director, addressed this item. Ms. Morse stated that she felt that due to the growth
rate and increased demands for services,the city needed to direct funds to planning for the future of the library,
which she feels will be necessary within two to four years. Ms. Morse stated that currently they have no space
for additional shelving,computer workstations or seating. The Request for Proposals submitted to five consulting
firms in November of 1999 requested a long range plan addressing Building and Space Needs, Operational
Assessment and Programming. Ms. Morse provided a brief background of the firm,F.Mason and Associates.
Ms. Morse stated that the library was allocated $20,000 from 4B funds to purchase computers, books, and
provide training. She stated that staff is recommending that$18,000 of the funds be used to hire a professional
consultant to write a long range plan with remaining funds used to purchase library materials.
Council raised concerns regarding the material that will not be purchased and how the consultant was located.
Ms. Morse stated that due to the shortage for expansion,there is no room for additional equipment and future
needs should be addressed. She advised council that she learned of the firm,F. Mason and Associates, through
library affiliations.
Councilman Worley stated that he would like to have a work session prior to taking any action of this request.
He stated that he does not see this as a priority and that the city has needs other than the library. Councilman
Worley made a motion to deny the request. Before a second, Councilman Worley amended his motion to table
the request until time that a work session could be held with the Library Board. Councilman Swartz seconded
the motion. A vote was taken and the motion passed, 7-0.
Executive Session
The Mayor then convened into Executive Session at 7:45 p.m., in accordance with Chapter 551, Government
Code,Vernon's Texas Codes Annotated(Open Meeting Law). Section 551.SS.071 - Consultation with Attorney;
pending or contemplated litigation,Bruner vs The City of Wylie.
Reconvene into Open Meeting
The Mayor then reconvened into Open Meeting at 9:55 p.m. and stated that there would be no action taken as
a result of Executive Session. The Mayor then moved to Item 2 on the Agenda.
2. Consider and act upon the approval of a Supplemental Agreement between the City of Wylie and
Kansas City Southern Railway Company regarding clean up of un-permitted landfill at former
Service Center Site.
Mr.Mike Collins,City Manager provided a brief background on the necessity of this supplement to the original
Agreement with the Kansas City Southern Railway Company.
Councilman Scott made a motion to approve the supplemental agreement,subject to modifications given to the
City Manager,between the City of Wylie and Kansas City Southern Railway Company regarding clean up of un-
permitted landfill at former Service Center Site. Councilman Swartz seconded the motion. A vote was taken and
the motion passed, 7-0.
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3. Consider and act upon the award of a contract for construction of a new animal shelter and
municipal warehouse facility.
Police Chief Jeff Butters, Mr. Ed Rawls of the architectural firm of Rawls and Jones,901 N McDonald, Suite
200, McKinney, Texas, and Mr. Vincent Gallagher, Representative of Gibbs Construction, were present to
provide the Council with information on the bid results and cost projections. Mr. Rawls provided Council with
a brief explanation of the modifications and bidding process that have contributed to the difference from the
original cost estimates provided at the October 26, 1999 Work session. Mr. Rawls stated that only one bid was
received in the bidding process.
Mr.Rawls provided Council with a brief history of the placement of the proposed Animal Shelter(in front of the
existing Service Center)citing costs associated with leveling the area and the slab to accommodate the existing
metal frame structure. He cited areas of cost reduction as,site work,concrete,spec items within the building,wall
reduction within kennel area and rearrangement of proposed walls to accommodate footage and limiting the
number of cages. Mr. Rawls was then available for questions from Council.
Council asked how many years this would accommodate our growing community. It was estimated at twenty
years. Councilman Worley had concerns regarding the development of building specifications and asked to see
the plans and specifications prior to the next regular meeting.
There was further discussion regarding areas that are driving the costs. Mr. Vincent Gallagher explained that the
masonry and labor costs for masons contribute to the costs as well as the size of the project. Mr. Rawls suggested
a metal siding,total concrete tilt wall or concrete brick as alternative.
Councilman Swartz questioned the location of the proposed animal shelter, in front of the Service Center. Mr.
Collins, City Manager,explained that the Master Plan for the development of the service center was related to
the proximity of the High School with regard to access and parking. Mr. Rawls stated that sewer would be an
issue if proposed shelter is relocated behind the Center as the land is flat. He also stated that his instructions were
to use the site in front of the existing center to design a small building.
Council inquired as to the use of the metal frame and if forcing the use was creating an issue. Mr. Gallagher
stated that associated costs were due in part to special needs and requirements for the Animal Shelter, as opposed
to the construction of the Fire Department's Station 2. He concluded that a determination needed to be made as
to how much building the city wanted to buy and whether to spend money now to invest in a twenty year facility.
Councilman Worley asked again to have the opportunity to review the plans before making a decision.
Councilman Swartz then made a motion to table Item No. 3 until a work session could be scheduled to further
discuss the proposed building design and possible alternatives. Councilman Worley seconded the motion.
Before a vote could be called,Mr. Rawls stated that his firm would not compromise the integrity of the structure,
but would explore all cost possibilities. Mr. Collins stated that perhaps Council needed to discuss with staff
general policy direction with regard to future needs verses basic services. A vote was then called on the
Councilman Swartz's motion to table Item 3. The motion passed, 7-0.
The Mayor then moved to Item No. 8.
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Appointments
8. Appointment of Representatives to the Exploratory Committee for the Development of a Recreation/Civic
Center.
After some discussion,Council recommended Councilman Trout and Cecilia Wood to serve on this Committee.
There was some concern regarding Ms. Wood's ability to serve due to scheduling conflicts.
Councilman Scott made a motion to Table Item 8 until the next regular meeting of February 8,2000. Councilman
Swartz seconded the motion. A vote was taken and the motion passed,7-0.
Final Payment
9. Consider and act upon approval of fmal payment to Randall&Blake,Inc.In the amount of$33,320.35
for completion of Phase I of Founders Park.
This item was tabled at the January 11, 2000 regular meeting. Staff has recommended to table this item indefinitely.
Councilman Scott made a motion to table Item 9 indefmitely. Councilman Trout seconded the motion. A vote was taken
and the motion passed,7-0.
Staff Reports
Councilman Worley made the following notations and requests:
1)missing attachments listed on agenda items 2)provided a draft of the minutes from the Planning&Zoning
Commission actions,specifically on denials prior to Council consideration,3)Code enforcement on Saturdays
to address"cars for sale"on private/vacant property as well as the placement of signs advertising products for
sale; 4) entry way clean up with regard to mowing and picking up trash, what plans have been made for
summertime.
Councilman Trout asked staff to clarify the monthly reporting with regard to statistics. Councilman Trout agreed
to provide staff with a marked up copy of his last report indicating areas of clarification.
Councilman Scott expressed his appreciation for staff providing Council with future agenda items list(pending
agenda list) and complimented Ms. Donna Nettles, Administrative Secretary to the City Manager, for her
organization and follow up with complaints.
Work Session
♦ Presentation by Mr. Brady Snellgrove,Finance Director and Ms. Mignon Morse, Library Director regarding
Technology,Internet,and Fiber Optics.
The Scheduled Work Session was postponed for a future agenda.
Adjournment.
With no further business,the meeting was adjourned.
Ma' -
ohn Mondy,Mayor
Attest:
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