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02-01-2000 (City Council) Minutes MINUTES Wylie City Council Tuesday, February 1, 2000 - 7:00 p.m. Wylie Municipal Complex-Staff Conference Room 2000 State Highway 78 North,Wylie Texas Call to Order- 7;00 p.1n Mayor Mondy called the City Council Work Session to order,Tuesday,February 1,2000 at 7:00 p.m.with the following Council members present: Joel Scott,Reta Allen, Jim Swartz,J.C. Worley and Merrill Young. Councilman Trout had notified Council that he would be late and did join the meeting in progress. Staff members present were:Mike Collins,City Manager;Mindy Manson,Assistant City Manager;Police Chief Jeff Butters, Sam Satterwhite,Executive Director of the Wylie Economic Development Corporation and Barbara Salinas,City Secretary. Also present were,Mr. Ed Rawls,Rawls,Jones Architects;Mr. Vincent Gallagher, Gibbs Construction, and Mr. Tony Gibbs,Owner,Gibbs Construction. Work Session + Design Related Issues Concerning the Proposed Animal Shelter. Councilman Worley expressed his concerns regarding the design and costs for the proposed animal shelter. He asked if the metal building was integrated with the specifications,as it could effect the bid. City Manager,Mike Collins stated that the firm was contacted and advised of the metal structure which should have been included. Mr.Rawls,Architect,advised that this was previously discussed during a work session with Council,but stated that his firm did not receive plans for the structure until December. He stated that they had three meetings with staff,including Terry Jackson,Animal Control Officer to develop specifications. Mr. Rawls stated that there was some concept work done on a joint use facility with the Wylie Independent School District. With regard to specifications,there was some consideration given to interior walls and the need to make them washable. Councilwoman Allen asked about the budget given to work with. Mr. Rawls stated that Mr. Holcomb stated$140,000 - $150,000 was available, adding that they too, were surprises at the difference in cost and suggested starting from scratch and rebidding the project. Another alternative discussed was to not use the metal frame and construct an inexpensive box structure. Councilman Worley asked why the site changed from the original plan putting the Shelter in front of the existing Service Center. Mr.Rawls cited one reason as the parking lot on the west side and relocation of gravel and sand storage to create a barrier for the animal runs. Also cited was the issue with sewage. If the Shelter is relocated behind the existing structure, a lift station would be required due to the flat land. Councilman Worley listed several cost issues. 1)termite control in soil calculated at.14 cents a foot or$400,2)interior cabinets are laminate,why not steel;3)shower in building-could utilize shower area in Service Center;4)exterior doors, why are they not metal and why sliding patio doors;5)why additional chain link fence,outside area fenced. The drawings were then available for Council to view. Chief Butters addressed the chain link fence, stating that it is to secure the animals and provide an open area for the animals. Councilman Worley continued raising concerns regarding the use of solid wood interior doors rather than hollow and concerns regarding the number of drains. Councilman Worley stated that the State does not require a specific number and that while it is necessary, we do not need as many as shown. Mr. Vincent Gallagher, contractor, stated that only the quarantined areas were required to have separate drains. Wylie City Council Minutes February 1,2000 Page 1 Mr.Rawls and Mr.Gallagher explained the revisions to the plans and specifications that Councilman Worley had reviewed. They explained that there was$80,000 difference bringing the cost to$309,000. Discussion continued as to alternatives to reduce costs,including using metal siding and use a brick or masonry front. When Mr.Rawls suggested not using the metal frame,it was the consensus of the Council that they wished to use the metal frame. Mr.Rawls stated that using the metal frame(3,600')calculated costs of$85 per square foot. He stated that Mr.Holcomb's direction was to use the original steel frame(1,200')and when staff wanted more,the square footage increased(2,400'). The Mayor stated that using the existing frame is what drives the size of the building. Mr.Rawls stated that we could either use the existing structure and build 1,200 feet but use the whole structure,or start over with a different building. Alternatives suggested by Mr.Rawls were to use entire frame bu only build 1,200 feet. Councilman Swartz had concerns regarding handicapped parking at the Service Center. Mr. Collins stated that there was adequate handicapped parking and that signage would be addressed. The Mayor thanked Mr.Rawls,Mr. Gallagher and Mr. Gibbs for attending the meeting and advised that they would be in contact with regard to the project. The Mayor then called for a five minute recess after which Council reconvened into Work Session. Councilman Worley offered to draft sketch of a proposed animal shelter for Councils consideration and review. It was determined that the architect would have to develop the plans with Councils suggestions and recommendations,therefore it was not necessary for Councilman Worley to provided a sketch. Sam Satterwhite, Director of Economic Development, expressed his concerns regarding any departure from quality construction,specific to this area. There was some discussion regarding an inventory of materials purchased by the City of Wylie. Councilman Worley stated u.., that he was aware of sheetrock that is not accounted for and that we need to visit with Mr.Keene to follow up. Mr.Collins stated that he understood what Council's concerns were with regard to the shelter and he will convey this to the architect with direction to work within the budget of$150,000. ♦ Insurance Services Office(ISO)Update Mr.Collins stated that he placed a call to the Fire Marshall's office on Monday and the Fire Chief has visited with the Fire Marshall and found conflicting information. Mr. Collins stated that a meeting is scheduled with the Fire Marshall and ISO representative on Thursday to discuss any inconsistencies. This information will be provided in Council's packet for Tuesday. Councilman Swartz questioned the fire hydrant situation and asked what has been addressed. Mr. Collins stated that at this point,they are still investigating and that a major issue is determining when the audit is performed and length of completion time in order to receive credit. Mr.Collins also stated that verification through local insurance agents shows a different picture with regard to savings,as they have estimated a 10%range. Councilman Worley stated that he faxed a draft of a letter that was to be sent to citizens regarding the upcoming ISO rating to our city attorney for his review and provided Council with the city attorney's written response. The Mayor also cited an article in a recent issue of TML magazine that the attorney general addresses `unfair taxation'with regard to the collection of fees. Mr. Collins stated that the emphasis of importance of the ISO rating must be placed on safety. He concluded that he would have more information on Tuesday after meeting with the Fire Chief and Fire Marshall. Mr.Collins clarified that the Fire Marshall is for the Dallas region and he is the person who actually conducts the audits. Executive Session 8:57 p.m The Mayor then convened into Executive Session in accordance with Chapter 551, Government Code, Vernon's Texas Codes Annotated(Open Meeting Law). Section 551.074-Personnel Matters;to deliberate the appointment,employment, evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;or to hear a complaint or charge against an officer or employee. Wylie City Council Minutes February 1,2000 Page 2 Reconvene into Open Meeting 8:57 p.m. There was no action taken as a result of the Executive Session. Adjourn With no further business,the meeting was adjourned at 9:00 p.m. ohn Mondy,Mayor Attest: zziee9 • B ara A. Sal' s, City?Secr �.�. Wylie City Council Minutes February 1,2000 Page 3