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02-08-2000 (City Council) Minutes MINUTES Wylie City Council Tuesday, February 8, 2000 - 7:00 p.m. Wylie Municipal Complex-Staff Conference Room 2000 State Highway 78 North,Wylie Texas Call to Order Mayor Mondy called the City Council Work Session to order, Tuesday„2000 at 7:00 p.m. with the following Council members present: Joel Scott,Reta Allen,Jim Swartz,J.C. Worley, Merrill Young. Councilman Chris Trout was absent. Staff members present were: Mike Collins, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove,Finance Director; Tobin Maples,Planning Director and Barbara Salinas,City Secretary. Invocation Reverend Kirk Taylor of the First Baptist Church in Murphy was present to give the invocation. Pledge of Allegiance Councilman Worley was asked to lead the Pledge of Allegiance. Proclamations & Presentations +Mayor Monday read the Proclamation declaring February 14-18 as "Hearts of Kindness"Week in conjunction with the Wylie Independent School District Character Education Program. Ms. Betty Stephens and representatives from WISD campuses were present to accept and present special Hearts of Kindness to members of Council and Staff. These representatives were selected for their display of Character traits studied this grading period. Students present were D.J. Nelson of Akin Elementary,Chance Dyson of Birmingham Elementary,Soobin Martinez of Dodd Elementary,Cassie Davis of the Wylie High School,Aaron Long of the Wylie High School,Jason Holder of the Wylie Intermediate School,Kelly Moore of the Wylie Intermediate School and Amanda Peacock of the Wylie Intermediate School. Ms.Katherine Jacks of Hartman Elementary was unable to attend. + Presentation by Ms.Amy Warner,Historic Preservation Consultant Ms. Amy Warner provided Council with a presentation reporting on the evaluation of the building types in our historic downtown area. After a visual presentation and description of the various styles of architecture. She explained that the next step in the process would be to develop an Ordinance. She stated that it would probably take approximately 6 months to develop after research with other cities of the same size. The proposed ordinance would be reviewed by an appointed design committee before coming forward for Council consideration. The Mayor asked that we make sure that this information is made available to the downtown merchants. Citizens Participation The Mayor noted that no one came forward to address Council. Consent Agenda A. Consider and act upon approval of a Resolution ordering a Joint Election with the Wylie Independent School District and the Collin County Community College District on May 6,2000. Wylie City Council Minutes February 8,2000 Page 1 B. Consider and act upon approval of a contract for election services between the City of Wylie and the Collin County Elections Administration for the May 6,2000 Municipal Election. Councilman Scott made a motion to approve Items A and B on the Consent Agenda. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 6-0, Councilman Trout absent. ITEMS FOR INDIVIDUAL CONSIDERATION Public Hearing 1. Hold a public hearing to Consider and Act Upon a request from Cascade Companies.L.L.C.,for approval of a zone change from MF (Multi-Family); and B-1 (Business) to PD (Planned Development)for a master planned single family neighborhood for the property generally located along the east side of FM 1378 just north of the Newport Harbor Development and being all of a certain 50.576 acre tract out of the James McUlmury Survey,Abstract No.629,and the WM. Burnett Survey,Abstract No.56,City of Wylie,Collin County,Texas. Mr. Tobin Maples addressed this item. Mr. Maples provided Council with a brief history of this request. He provided a description of the property location as well as the surrounding property. The applicant is proposing a density of 2.75 dwelling units per acre (minimum lot size 8,500 sq. ft.). The applicant is also proposing a cascading pond parkland dedication encompassing 4.4 acres(2.43 acres of unusable area outside of the pond) Mr.Maples noted that although the Comprehensive Plan recommends one acre lots for this property,staff is of the opinion that the elimination of the multi- family zoning significantly reduces the allowable density of the area. Specifically,the property is currently zoned for multi- family uses and,therefore could be developed(by right)at a density of fifteen(15)dwelling units per acre. Mr.Maples also provided Council with a comparison of the proposed/required development standards. Mr.Maples stated that at the January 10,2000 meeting of the Parks Board,members recommended approval of this case subject to additional access easements being incorporated, hike and bike trails around the ponds be built in concrete,and the provisions of a playground and picnic area. Mr.Maples also mentioned that staff took this case back to the Park Board and asked them to consider the issue of off-street parking identified by the Commission and that the Board did not change their original recommendation. Mr.Maples mentioned the additional features such as jogging paths and cascading pond system engineered to city specifications, noting that the ponds will improve drainage to the area and serve as an aesthetic amenity to the development. Applicant will also be providing a divided and landscaped entry way to FM1378. Mr.Maples stated that at the February 2,2000 meeting of the Planning&Zoning Commission,the Commission voted 3-2 to recommend approval of this case. Commissioner George was absent, Commissioner Schmader abstained and Commissioner Hogue and Wood voted nay. Mr. Maples listed specific concerns of the Commission voting nay as follows: 1)traffic on FM1378;2)drainage;3)conflict with the Comprehensive Land Use Plan;4)no off-street parking provided for the park dedication;5)proposed gravel jogging path;6)water pressure,and 7)ingress and egress. Mr.Maples stated that staff is recommending approval due to the fact that the proposed density and development standards significantly reduce the overall density permitted by right. Mr.Maples was then available for questions from Council. The Mayor raised concerns regarding the maintenance of the jogging trails,off street parking for the park area and lighting. Mr.Randy Nolan, Cascade Company came forward to address concerns and provide an updated version to Council. Mr. Nolan first thanked city staff for their professionalism and courtesy extended. Mr.Nolan first addressed the parking issue. He stated that there is plenty of parking available on the street, and that eliminating off street parking areas discourages overnight parking. Mr.Nolan addressed the ingress/egress concerns of the Commission by stating that by eliminating one lot, they could provide a second entry. He went on to state that the jogging trails were constructed of crushed rock as concrete is not suitable for jogging and crushed rock is more natural. He also stated that the paths are more for'strolling' rather than jogging. Wylie City Council Minutes February 8,2000 Page 2 Council had concerns regarding the street widths and access by emergency personnel. Mr.Nolan explained that the streets were typical for residential and meet the standard specifications. He addressed the lighting along the pathways,stating that they lighting will be four foot low level lights between 25-40 feet apart. The height and low light will keep from interfering with residence yards and will be maintained by the Home Owners Association. He stated that the fencing around the park will be wrought iron,to maintain the open space effect. The Mayor stated that the Fire Department should review and have input on the street widths. Councilman Scott's concern was with the ponds and the maintenance. Mr. Nolan stated that the ponds would be maintained by the City,engineered to city specifications. He also noted that the ponds would have a continuous flow and not be stagnant. Additional concerns were ability to acquire easements,the pipeline size(36"vs 48"),erosion,no off-street parking and lot size. Mr. Nolan stated that the maintenance of the ponds would be minimal and that the water would be circulating by the continuous flow of the fountains. With regard to off street parking,Ms. Manson stated that the Park Board felt that this would be used as a neighborhood park only and the need for additional parking was not required. She stated that the maintenance of the pond was never discussed by the Board. Councilman Scott reiterated his reluctance to accept the maintenance of the ponds and that perhaps the Home Owners Association should accept this responsibility. The Mayor asked if Mr.Nolan had commitment from any builders. Mr.Nolan did not. Mr.Nolan added that small lot size does not mean cheap homes and that he sees the market in Wylie for$160 to$220 homes. The Mayor reminded Mr.Nolan that there will be$350 homes across the street from the proposed development. He stated that he has already given up 25 lots. Councilman Worley expressed concerns regarding the easement and right-of-way for future growth. The Mayor then opened the Public Hearing asking that anyone wishing to speak either in favor of or in opposition of to come forward,stating their name and address for the record. Julie Schmader,1308 Anchor Drive Ms.Schmader expressed her concerns regarding costs for ponds and maintenance and no provisions for off street parking. She also expressed concern regarding water supply and sidewalk issues. Ms. Schmader stated that this is the time during the process to address any concerns. Councilman Swartz asked Ms. Schmader why she abstained from on this item when it came before the Commission. She stated that she is a resident of New Port Harbor and that she felt it was necessary,but if she had it to do over,she would not have abstained. The Mayor then closed the public hearing. Mr.Maples stated that all concerns are addressed during the Development Issues team every Wednesday,with representation from each appropriate department in attendance. With regard to concerns,Mr.Nolan stated that they are under some pressure to resolve the drainage issue and that the streets are to city specifications. The jogging trails provide lighting for security yet because of height and low intensity do not intrude into residence concluding that they have done everything they can do to make this development acceptable to Wylie. Councilman Scott again stated that he feels that the Home Owners Association should be responsible for maintenance. The Mayor stated that he still has concerns regarding parking,street,ingress/egress to FM 1378 and water availability from Wylie Northeast. Councilman Worley made a motion to table Item 1 until the next regular meeting of February 22,2000 and that Council would provide their concerns to the City Manager by Monday so that Staff may review with the Developer/Applicant. Councilman Swartz seconded the motion. A vote was called and the motion passed,6-0. Councilman Trout absent. Wylie City Council Minutes February 8,2000 Page 3 Approval of a Resolution 2. Consider and act upon approval of a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement with Collin County, Texas for Road Improvements in accordance with Court Order No.97-576-08-25. City Manager,Mr. Collins explained that Public Works Superintendent Mike Sferra could not be present this evening due to his daughters illness. Mr.Jack Jones provided a brief explanation and intent of the interlocal agreement with the County. Councilman Swartz made a motion to approve the Resolution. Councilwoman Allen seconded the motion. A vote was called and the motion passed,6-0. Councilman Trout absent. Award of Contract 3. Consider and act upon authorizing the City Manager to execute and award an emergency construction contract to Four D Construction in the amount of$180,864.83 to replace the potable water line and wastewater line in the alley between Third Street and Fourth Street between Butler Street and Park Street. City Engineer,Chris Holsted addresses this item. Mr. Holsted provided a brief history of this item providing an explanation for the emergency situation. Mr.Hoisted explained that the contractor,Four D Construction was in the area and ready to get started on this project with completion estimated within 30 days,with little or no expected interruption of services. Mr. Jones added that residence would be notified and any special needs addressed. Councilman Scott made a motion to approve authorization of the City Manager to execute and award an emergency construction contract to Four D Construction in the amount of$180,864.83 to replace the potable water line and wastewater line in the alley between Butler Street and Park Street. Councilman Worley seconded the motion. A vote was called and the motion passed,6-0. Councilman Trout absent. Appointments 4. Consider and act upon the appointment of Representatives to the Exploratory Committee for the Development of a Recreation/Civic Center. (Tabled 1/25/00) Councilman <>* made a motion to appoint Councilman Young and Cecilia Wood to serve as representatives to the Exploratory Committee for the Development of a Recreation/Civic Center. Councilwoman Allen seconded the motion. A vote was called and the motion passed,6-0. Work Session Presentation by Mr. Brady Snellgrove, Finance Director and Ms. Mignon Morse,Library Director regarding Technology,Internet and Fiber Optics. Mr.Snellgrove provided Council with an brief summary of the progress over the last ten years,where we were and where we are now with regard to technology. Ms. Morse presented Council with information on the City/WISD joint effort in writing a grant. She explained that they have been successful in securing a grant to hire a planner and now the grant writing process will begin. She stated that the grant is due on May 17 with results in July of 2000. Ms.Morse stated if the grant is awarded, the $500,000 could be used to provide a community wide network. Ms. Morse provided Council with a sampling of what a Community Wide Network could do for the community. Ms. Morse stated that they would need authorization to hire personnel to administer the Community Wide Network,as the grant will not fund personnel. Wylie City Council Minutes February 8,2000 Page 4 The Mayor stated that he felt that networking within the City is step number one. Council stated that they would support networking,but staff needs to look at funding an administrator. Mr. Snellgrove stated that it would take approximately$190 to'get everyone talking'. There was some discussion as to priority of technology versus the need for basic services. Discussion of 1999 Bond Program and Other Capital Projects. Mr.Chris Hoisted,City Engineer provided Council with a handout showing the proposed alternate design of Alanis to avoid the historical landmark. Mr.Holsted provided information with regard to time line in conjunction with other bond projects that may be under construction at the same time. The new alignment was acceptable to Council with some concerns expressed by the Fire Chief with regard to access. Mr.Hoisted stated that they could revisit this issue to accommodate safety concerns. Due to the late hour,the ISO update was canceled until the next regular meeting. Adjournment- 1O':30 p.m. With no further business,the meeting was adjourned. John Mondy Attest: • i barb a A Salina ty Secret *to be inserted prior to the 2/22/00 meeting. Wylie City Council Minutes February 8,2000 Page 5