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03-28-2000 (City Council) Minutes MINUTES Wylie City Council Tuesday, March 28, 2000 - 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North Call to Order '700 p.m. Council Present: Mayor John Mondy, Joel Scott, Reta Allen, Merrill Young, and Chris Trout. Councilman Worley was absent. Staff Present: Mike Collins, City Manager, Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Tobin Maples, Planning Director; Jack Jones, Capital Projects; Jim Jenks, Hogan Corporation; Shan English, Fire Chief; Robert Diaz, Community Center Coordinator; Stanton Forester, Traffic Engineer and Barbara Salinas, City Secretary. Invocation& Pledge of Allegiance _ _ Deacon Warner Washington, St. Anthony Catholic Church was present to give the invocation and Former Councilman Place 3, Mr. Jim Swartz was asked to lead the Pledge of Allegiance. Proclamations&=Presentations Due to the threat of severe weather, the Mayor asked that we forego the reading of the proclamations for Student Government Day and International Building Public Safety Week in order to move quickly through the agenda and excused the students from attendance. The Mayor gave a brief statement regarding the Student Government Day activities that will take place on Wednesday, March 29, 2000 at the Municipal Complex. Students who will take active roles as Council members were present and recognized by the Mayor. Citizens Participation Sharon Dowdy Ms. Dowdy provided clarification to Council with regard to her "no"vote at the February 21, 2000 regular meeting of the Planning Zoning Commission. She clarified her comments specific to Counci's agenda Item No. 3, Development Plan/Preliminary Plat for Phase III of the Lakeside Estates Addition. Ms. Dowdy also wished Mr. Collins well in his new position. Sam Satterwhite-Wylie Economic Development Director&Chamber of Commerce Representative. Mr. Satterwhite was present representing both the Wylie Economic Development Office and the Chamber of Commerce. A plaque of appreciation was presented to Mr. Collins. March 28,2000 City Counal Minutes Page 1 Consent Agenda = - _ Councilwoman Reta Allen asked that the spelling of Councilman Worley's name be corrected in the minutes. With that correction Councilwoman Allen made a motion to approve the minutes of March 14, 2000. Councilman Trout seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent and Place 3 vacant. The Mayor then moved to Item No. 2. Consider and act upon a recommendation to the City Council regarding a Site Plan/Preliminary Plat for the Parker Addition, proposed by Jackson & Associates Land Surveyors, Incorporated for the property generally located at the northeast corner of FM544 and FM1378 across from the High School and being all of a certain 4.201 acre tract situated in the J.W. Curtis Survey,Abstract No. 196 and the M Milron Survey,Abstract No. 563, City of Wylie, Coffin County,Texas. Mr. Tobin Maples, Planning Director provided a brief background of this case and a recommendation from the Planning and Zoning Commission for approval, subject to approval of the rear yard set back variance. Councilman Trout made a motion to approve the Site Plan/Preliminary Plat for the Parker Addition, proposed by Jackson & Associates Land Surveyors, Incorporated for the property generally located at the northeast corner of FM544 and FM1378 across from the High School and being all of a certain 4.201 acre tract situated in the J.W. Curtis Survey, Abstract No. 196 and the M Milron Survey, Abstract No. 563, City of Wylie, Collin County, Texas. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent and Place 3 vacant. Item 3. Consider and act upon an Ordinance and Development Plan/Preliminary Plat for Phase III of the Lakeside Estates Addition, proposed by Carter & Burgess for the property generally located at the northeast corner of FM544 and Springwell Parkway along the north side of the railroad and being all of a certain 37.090 acre tract out of the Moses Sparks Survey, Abstract No. 849 and the G.W. Gunnell Survey,Abstract No. 351, City of Wylie, Coffin County,Texas. The Mayor asked for the City Attorneys input on Council's options. Ms. Rebecca Brewer, representing Abernathy Roder Robertson & Joplin, stated that the Code is specific regarding approval; if the plat meets all requirements, Council must approve or the Council, or individual members of Council could be held liable if they vote to deny. Ms. Brewer cited a Dallas case where individual members were sued. Mr. Matt Robertson, Carter & Burgess, and representing the applicant was present. The Mayor asked Ms. Brewer if Council could negotiate at this point. Ms. Brewer responded by stating that if two parties are willing to negotiate, then yes; however, if the plat meets all requirements,the Council has no option but to approve. • s March 28,2000 City Council Minutes Page 2 There was some concern regarding access roads and signalization at the Railroad Crossing. Mr. Robertson stated the volume of traffic would determine what would be warranted and that TxDOT would review after 6-7 months. Estimated time of completion is approximately one year. There was some discussion regarding lights at the crossing, Mr. Robertsons stated that the Railroad would be responsible to install. The Mayor asked that Council be updated within 45 days on the progress with regard to the Railroad crossing. Councilman Scott made a motion to approve the Ordinance and Development Plan/Preliminary Plat for Phase III of the Lakeside Estates Addition, proposed by Carter & Burgess for the property generally located at the northeast corner of FM544 and Springwell Parkway along the north side of the railroad and being all of a certain 37.090 acre tract out of the Moses Sparks Survey, Abstract No. 849 and the G.W. Gunnell Survey, Abstract No. 351, City of Wylie, Collin County, Texas. Councilman Trout seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent and Place 3 vacant. Item 4. Hold a Public Hearing and act upon a Final Plat for the Eastridge Addition, 1d Revision proposed by Jackson & Associates Land Surveyors, Incorporated for the property generally located along the west side of W.A. Allen Boulevard between Carriage and Surr Circle and being all of Lots 13 and 14,Block E of the Eastridge Addition, City of Wylie, Collin County,Texas. Mr. Tobin Maples, Planning Director provided Council with a brief background of the request and a recommendation from the Planning and Zoning Commission for approvaL The Mayor opened the Public Hearing and asked that anyone wishing to speak either in favor or opposition of the request to come forward and state their name and address for the record, limiting their comments to three minutes. With no response the Mayor then closed the Public Hearing. Councilman Scott made a motion to approve the Final Plat for the Eastridge Addition, 11 Revision proposed by Jackson & Associates Land Surveyors, Incorporated for the property generally located along the west side of W.A. Allen Boulevard between Carriage and Sun Circle and being all of Lots 13 and 14, Block E of the Eastridge Addition, City of Wylie, Collin County, Texas. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent and Place 3 vacant. Item 5 Consider and act upon authorizing the City Manager to enter into an Interlocal Agreement between the Texas Municipal League Intergovernmental Employee Benefits Riisk Pool and the City of Wylie concerning the transfer of assets and approve a Consent to Assignment Agreement for the Continuation of Coverage Administration and Retiree Direct Billing. March 28,2000 City Council Minutes Page 3 Mr. Brady Snellgrove provided a brief background on the purpose of this Agreement and the need to approve prior to April 1, 2000. Mr. Snellgrove stated that the 1979 group TML-GBRP as a benefits welfare trust that will expire on May of 2000. Council's action will allow GBRP Trustees to transfer all assets to another trust established for similar purposes. The TML-IEBP was formed on September 17, 1999 and have similar purpose, including the same trustees, officers, policies and procedures. On January 28 all assets were transferred from the GBRP to the IEBP and assume all liabilities as of April 1, 2000. Councilman Scott made a motion to approve the Interlocal Agreement between the Texas Municipal League Intergovernmental Employee Benefits Risk Pool and the City of Wylie concerning the transfer of assets and approve a Consent to Assignment Agreement for the Continuation of Coverage Administration and Retiree Direct Billing. Councilman Trout seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent, Place 3 vacant. The Mayor then moved to Item 1. Consider and act upon the acceptance of the Comprehensive Annual Financial Report(CAFR) after presentation by the audit firm of Pattillo,Brown and Hill. Mr. Jim Curry, representing Pattillo, Brown and Hill was present and provided Council with a brief overview of the report. Council had been provided a copy of the CAFR. He was then available for questions from Council. Councilman Scott made a motion to accept the Comprehensive Annual Financial Report (CAFR) after presentation by the audit firm of Pattillo, Brown and Hill. Councilman Young seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent and Place 3 vacant. Executive Session The Mayor then adjourned into Executive Session under Section 551.072 Real Estate. Reconvene into teen Meeting The Mayor reconvened into Open Session and moved to Item No. 6. Consider and act upon authorization to advertise for bid the reconstruction of Kirby Street between Birmingham and State Highway 78. Mr. Stanton Foerster addressed this item. Mr. Foerster stated that the proposed improvements to Kirby will cost approximately $800, 000 to $900,000 and asked for authorization to advertise to bid the entire project. Mr. Collins stated that staff is working to award the bid at the April 25, 2000 meeting. The Mayor asked that all residents and school personnel are notified of the construction schedule. March 28,2000 City Council Minutes Page 4 Councilman Young made a motion to authorize advertisement to bid the reconstruction of Kirby Street between Birmingham and State Highway 78. Councilwoman Allen seconded the motion. A vote was taken and the motion passed, 5-0. Councilman Worley absent and Place 3 vacant. The Mayor then called for a five-minute recess before moving to the Work Session. Work Session 8I5 p.m Councilman Worley was present for the Work Session. Summer Youth Program-Mr.Robert Diaz, Community Center Coordinator Mr. Robert Diaz provided Council with a detailed overview of the proposed Wylie Wave Summer Youth Program. He provided information with regard to staffing, facilities, and general scope of the program. Councilman Worley had some concerns regarding liability. However, Mr. Diaz has been in contact with Mr. Holcomb and Mr. Snellgrove confirmed that our coverage has been recently increased and adequate for this program. Mr. Diaz concluded that he asking for Council's approval for establishment of this program prior to mid-year budget amendments in order to implement the program for the summer of 2000. ISO Update- Fire Chief, Shan English Mr. Collins stated that this item would be tabled until next month. Muddy Creek Regional Wastewater Treatment Plant Mr.Mike Sferra,Public Works Superintendent Mr. Sferra provided Council with a detailed explanation and description of the purpose and operations of a Regional Wastewater Treatment Plant. In addition to an Overview, Historical Background, Mr. Sferra provided a detailed description of the phases of treatment from Basic, Primary, Secondary, and Tertiary. He also explained Sludge Disposal and concluded with a brief summary. Presidential Estates Jim Jenks,Hogan Corporation& Jack Jones,Capital Projects. Mr. Jenks and Mr. Jones provide Council with options to the drainage situation at Presidential Estates. Several options were presented to Council including, ditch excavating north of Mrs. Netherly's lot discharging at the City's lot providing positive drainage and discharge for a cost of$77,983. Easements would be necessary. A second option is to provide underground pipe across Drain's property, then discharge at City's Lot for a cost of$96,502. The third option is to provide discharge at Muddy Creek for a cost of$321,475. The Hogan Corporation recommended Option No. 1 as this would serve to eliminate the ponding and provide positive drainage to the subdivision. In discussion of a time frame, the Mayor stated that this is a dry weather,project. He also asked staff to contact residents and notify them of the construction schedule. March 28,2000 City Counal Minutes Page 5 1999 Bond Program and Other Capital Projects There were no updates on this item. Th&Mayor then convened into Open Session at10:00 p.m.forAction Item No 7. _ Item 7. Consider and act upon authorizing the establishment of the Wylie Wave Summer Youth Program. Councilman Trout made a motion to approve the establishment of the Wylie Wave Summer Youth Program. Councilman Scott seconded the motion. A vote was taken and the motion passed, 6-0. Place 3 vacant. The Mayor then called for a five-minute recess before adjourning into Executive Session. Executive Session = - - _ - _ _ The Mayor then convened into Executive Session under Section 551.074 Personnel Matters, City Manager/Development Services and Fire Department. Reconvene into Open Meeting-1130 p m As a result of the Executive Session, a motion was made by Councilman Worley and seconded by Councilman Trout to subcontract for the Planning Department Support the firm of Dunkin, Sefco and Associates and initiate the City Manager search by asking for additional information from Mr. Chris Hartung of The Waters Group regarding his proposal for services. A vote was taken and the motion passed, 6-0. Place 3 vacant. Adjournment 11:32 p.m. _ - = With no further business to come before Council,the meeting was then adjourned. Mondy, Mayor Attest: '`i rf Y� gx D .. Bar r liras, ity Se tary ;y yL r March 28,2000 City Council Minutes Page 6