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06-27-2000 (City Council) Minutes MINUTES Wylie City Council Tuesday, June 27, 2000 — 7:00 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North ___.f _iu.;:;+€€€g >> < 'g ><_>= = > «» `>«> >`a >Nimi ><`= ><> « > »'> > » >mm,.m � � #� '.,:;� . .ate.: ... .... Council Present: Mayor John Mondy, Councilman Joel Scott, Councilman Eric Hogue, Councilman Merrill Young, Councilman J.C. Worley and Councilman Chris Trout. , Councilwoman Reta Allen was absent. Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Chris Holsted,Hogan Corporation,and Barbara Salinas, City Secretary. Councilman Hogue was asked to give the invocation and Councilman Trout was asked to lead the Pledge of Allegiance. The Mayor and Ms. Mignon Morse, Library Director made a special presentation to Mr. Brady Snellgrove, Finance Director. The North East Texas Library System honored Mr. Snellgrove with the "Government Official of the Year"award for his work on the Community Network Grant. Newly appointed and reappointed board and commission members were present to take their Oath of Office. Mayor Mondy administered the Oath of Office to the following: Tony Snider, Carter Porter, Phillip Tramell, and Steve Ahrens, Planning and Zoning Commission; Greg Zimmerman, Anne Hiney, and Lisa Williams, Parks and Recreation Board; Warner Washington, Ambulance Board; Marilyn Herrera, Mike Phillips and Jeff McCoy, Zoning Board of Adjustment;Mary Starnes,Library Board and Erick Gray, Construction Code Board. Ms.Julie Schmader, 1308 Anchor Drive Ms. Schmader read a statement to the Mayor and Council registering her complaint regarding the action that Council took in its recent appointments to the Planning and Zoning Commission, specifically the fact that she was replaced prior to the expiration of her term. She provided a list of her qualifications and accomplishments. Ms. Schmader voiced her concerns regarding the new appointments referring to them as "men of unknown qualifications" and stated that in her opinion the all-male- commission could be construed as a case of discrimination against women. Ms. Schmader demanded and respectfully requested in writing,within ten(10)days, a full explanation for why she was removed from her position on the Planning and Zoning Commission for the City of Wylie one year ahead of the normal expiration of her term. Ms. Schmader concluded by stated that she respectfully declined her '`token" appointment as an Alternate on the Zoning Board of Adjustments. Ms.Susan Mills—408 West Marble Ms. Mills expressed her concern and desire for the City to offer Wylie residents a monthly bulk pick up service. Ms. Mills stated that she is a former Garland resident and this service was provided. Minutes of icin4144,2000 Wylie City Council Page 1 Ms.Patricia Netherly,401 Washington Place Ms. Netherly expressed her dissatisfaction regarding her on going drainage problems. She stated the worksession held in March of this year promised a resolution to her problem yet since this time there has been no work done, with reason being that easements were being obtained to move forward to a resolution. She stated that the City Manager has visited the site and she was informed that easements may not be required, but that he would be discussing this with the City Attorney and would keep her apprised. She also stated that the flooding creates pest control problems and is a health concern as well as unsightly and that the City Manager is not the only one consulting with an attorney. Ms. Sharon Benner— 7960 Parker Road Ms. Benner stated that she was still not pleased with the Council over her annexation last August. Ms. Benner stated her concerns regarding the appointment of Mr. Steve Ahrens to the Planning and Zoning Commission. She stated that she felt that Mr. Ahrens had a conflict of interest due to his employment with the the Appraisal District since he determines her taxes and inquired if Council researched it's board/commission members prior to appointments. The Mayor stated that the Citizens Participation of the Agenda is simply for citizen's input and that because of the Open Meetings Act neither he nor the Council is permitted to respond. Jill Lowery—1819 Spinnacre Way Ms. Lowery expressed her on going problems with flooding and drainage. She stated that children play in the ditch behind her and that recently one child was bitten by her dog, despite posted warning signs. She stated that she has not had a response from anyone regarding a solution to her problem. A. Approval of the Minutes from the Regular Meeting of June 13,2000. B. Consider and act upon a resolution of the City Council of the City of Wylie, Texas, changing authorized representatives for the Texas Local Government Investment Pool(TexPool). With regard to Item A, Councilman Worley asked for a correction to the Minutes, specifically, that Item No. 6 reflect that he made the motion rather than Councilman Young. With no further corrections to Item A, Councilman Trout made a motion to approve Item A, with corrections, and Item B of the Consent Agenda. Councilman Worley seconded the motion. A vote was taken and the motion was approved, 6-0. Councilwoman Allen was absent. The Mayor called for a five-minute recess before adjourning into Worksession. W4 04$110 A0.* t[ _ - Discussion of the proposed Wastewater Treatment Plant Mr. Bob Hogan, President of The Hogan Corporation began the worksession with an introduction of the proposed treatment plant Design Team. He introduced Mr. Larry Fuson, Mr. Pat Hogan, and Mr. Jeff Peters and provided the Mayor and Council with a brief summary of each of their qualifications. Also present were representatives from North Texas Municipal Water District, Mr. Bob Mansell and Mr. Dolan McKnight. Mr. Fuson addressed Council and provided a summary of the report, previously provided to Council. He stated that the driving force behind the construction of said plant is growth. He described the service area of both Wylie and Murphy. Mr. Fuson then described the chart that indicated flow projections based on the data provided by the previous City Planner and the newly adopted Comprehensive Plan. He referred to the year 2010 and projected that the flow contribution from the City of Murphy at 1.4 Million Gallons per Day (MGD)with a population of 9,500; and the City of Wylie's flow contribution at 3.2 MGD with a population of 23,000. He stated that the graph indicates use of existing plant,which operates on 2 MGD and suggested utilization through 2010. Minutes of A$ t,2000 Wylie City Council Page 2 There was some discussion with regard to oversizing. Mr. Johnson, City Manager, stated that it is important that we do not undersize the proposed plant and that we need to plan for the worst case scenario. Mr. Fuson stated that the law states that when a plant is operating at 75% capacity, the planning phase must begin; at a 90% capacity construction must be underway. He stated that the existing plant is operating at 75%and has been for sometime. Mr. Fuson estimated a two to three year time frame for completion. He stated that when the new plant comes on line, we could keep the existing plant on line until the debt is paid off or the useful life of the plant is gone, however, should the need arise to take the plant off line for repairs, we can divert to the new plant, therefore it is beneficial to oversize. Mr. Jeff Peters addressed Council and displayed the arial photo of the proposed site for the Treatment Plant. Mr. Peters referred to Section 3,of the report that addressed the components of the Plant. He stated that it is their goal to produce a plant that will work efficiently yet be conscious of the effect that it will have on its neighbors and make it cost effective as well. He stated that they are driven by the permit and described the process. He described, using the map, the surrounding property and area for expansion, as needed. Mr. Peters explained the treatment for odor and the distance to nearest neighbor. He explained that the units, which will be close to the ground,would be visibly reduced by a berm and the facility will have lighting during the evening hours. There was some discussion regarding the safety benefits of the new Ultra Violet (UV) treatment versus chlorine. The existing plant still uses chlorine and they anticipate no elimination, or conversion to UV treatment, however, they do plan to improve by reducing the chlorine. Mr. Pat Hogan addressed Council with regard to cost. He directed the Mayor and Council to the last pages of the report. He stated that there was considerable detail work done to calculate the cost. Mr. Hogan stated that there are no extras and that offices were minimized. He stated that these costs are very much in line with treatment plants over the state. He concluded by stated that he realizes that the plant is a major investment,however, it will be a sense of pride for the community; and a modern plant with service to the future. There was question regarding cost and calculations. Mr.Hogan explained the cost cuts were made with thought to what was required. He referenced a notation to clarify within the report. Discussion continued with regard to future expansion and impact fees. Mr. Snellgrove provided the Mayor and Council with a handout on projected and current impact fees, stating that the present numbers are based on current collections and that they do expect this number to increase. There was some discussion regarding total project cost. Mr. Hogan explained that some operations of the plant that contribute to the increase of the project are requirements of the Texas Natural Resource Conservation Commission(TNRCC)and the Environmental Protection Agency (EPA). Mr. David Medenich, First Southwest, was also present to provide Council with options for financing. The estimated cost for the project was determined to be $18 million, total. There was some discussion about the estimated cost and factors that could increase the total, however, Mr. Hogan explained the built in projections to compensate for unforeseen expenses during construction. There was discussion with regard to the permitting process and the possibility of delay due to objections. Mr. Bob Mansell,representing North Texas Municipal Water District stated that they are not aware of any organized group but we should know if we will have opposition during the thirty-(30)day comment period. It was determined that a Resolution of commitment would be required from the City of Wylie to North Texas Municipal Water District to move forward with the project. The project will begin with the design phase and the engineering process is set for a January 2001 time frame. Mr. Medenich and Mr. Snellgrove will work out the financial details for the initiation of said project. The Mayor thanked the representatives from Hogan and North Texas Municipal Water District for their presentation. Minutes off,2000 Wylie City Council Page 3 With no further business to come before Council,the meeting was adjourned. Joh ondy, Mayor ATTEST: arbara A Sal' ,City ecreta Minutes of A 2000 Wylie City Council Page 4