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09-25-2001 (City Council) Minutes MINUTES Wylie City Council Tuesday, September 25, 2001 Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North > ���O SREEM> > <> >`i gini' >EMME <=>gig—i- i-MUM `><=>=:mimimmi > < > a ><' > <=> Council Present:Mayor John Mondy, Councilman Joel Scott, Councilwoman Reta Allen, Councilman Eric Hogue, Councilman Merrill Young,Councilman J.C. Worley and Councilman Chris Trout. Staff Present: Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Fire Chief, Shan English;Claude Thompson,Planner; Chris Holsted, City Engineer and Barbara Salinas,City Secretary. Rev. Al Draper,First Baptist Church was present to give the invocation and Councilman Young was asked to lead the pledge of Allegiance. The Mayor presented a Proclamation to Chief Shan English and representatives of the Wylie Fire Department, proclaiming the week of October 8-12,2001 as"Fire Prevention Week" in Wylie, Texas. Mayor Mondy assisted by Mayor Pro Tern Scott gave recognition to students representing WISD campuses for their exlemplification of the character trait"Responsibility". Those present were as follows: Regan Bradshaw, Akin Elementary; Maddie McCrary, Birmingham Elementary; Bailey Parker,Dodd Elementary; Nick Janson, Hartman Elementary; Allison Fetzer, Wylie Intermediate School; Amber Newman, Wylie Junior High. Mr.Barry Patrick Mr. Patrick was present to express his concerns regarding the recent development of neighboring businesses with regard to development standards, specifically masonry requirements. Mr. Patrick also expressed concerns regarding several issues with the Inspection staff. Some of the issues cited were lack of communication and concerns regarding the inspection request procedures. A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 11,2001 REGULAR MEETING. A motion was made by Councilman Scott to approve the minutes from the September 11, 2001 regular meeting of the Wylie City Council. Councilman Hogue seconded the motion. A vote was taken and the motion was approved 7-0. A motion was made by Councilman Joel Scott to remove Items 1,2, and 3 from the table for Council consideration and action. 1. CONSIDER AND ACT UPON APPROVAL OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF $4,500,000 GENERAL OBLIGATION BONDS, SERIES 2001, DATED SEPTEMBER 1, 2001 AND ALL OTHER MATTERS RELATED THERETO. Minutes of September 25,2001 Wylie City Council Page 1 Issuance of general obligation bonds were authorized by the May 8, 1999 election to be utilized for street improvements. Due to the national tragedy on September 11,2001,this item was tabled, as the bids for the bonds were to be publicly opened and read at the offices of the financial advisor at 11:30 a.m. CDT. Mr.David Medenich,First Southwest was present to provide Council with information on the issuance of General Obligation Bonds. Mr. Medenich stated overall; the city is doing well and that they received seven bids for the Bonds. Mr. Medenich addressed both Item No. 1 and No. 2, providing the results of the bidding process. Mr. Medenich stated that bids were in the 4.74 to 4.803%range. With regard to the General Obligation Bonds, Mr. Medenich recommended that we accept the bid of 4.74 from Coastal Securities. Councilman Young made a motion to approve an Ordinance authorizing the issuance of $4,500,000 General Obligation Bonds, Series 2001,dated September 1,2001 and all other matters related thereto. Councilman Worley seconded the motion. A vote was taken and the motion was approved,7-0. 2. CONSIDER AND ACT UPON APPROVAL OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF $500,000 TAX NOTES,SERIES 2001,DATED SEPTEMBER 1,2001 AND ALL OTHER MATTERS RELATED THERETO. Issuance of$500,000 in Tax Notes are for the purchase of equipment and software for Police, Fire,Public Works, Finance,Utility Billing and Personnel including costs associated with the issuance of the Notes. Again, due to the national tragedy of September 11,2001 this item was also tabled. Mr. Medenech provided the results of the bidding process. Mr. Medenich stated that we received five bids for the notes in the 3.50 - to 4.0% range. Mr. Medenich recommended that we accept the bid of 3.50% from Coastal Securities. Councilman Young made a motion to approve an Ordinance authorizing the issuance of $500,000 Tax Notes, Series 2001, dated September 11, 2001 to and all other matters related thereto. Councilman Worley seconded the motion. A vote was taken and the motion was approved, 7-0. 3. CONSIDER AND ACT UPON APPOINTING THE "TASK FORCE ADVISORY COMMITTEE" FOR THE PARKS AND RECREATION OPEN SPACE AND MASTER PLAN. Assistant City Manager, Mindy Manson addressed this item, providing Council with a brief background on the purpose and intent of the Committee. Consultants for the Parks and Open Space Master Plan have suggested a "Task Force Advisory Committee" to represent the various local special interest groups in order to assist with surveys and community input and would meet frequently with the consultants and staff to review the progress and Master Plan findings and recommendation. Consultants are recommending a minimum of ten members from the following groups: WISD, Corps of Engineering, City Council, Parks and Rec Board, Sports Association, Senior Citizen&Chamber of Commerce. This item was tabled to allow Council an opportunity to research and provide names at the next regular meeting. The following names were submitted as nominations to the Task Force Advisory Committee. Councilman Chris Trout, Council Representative; Dan Chestnut, Parks Board; Lisa Williams, Parks Board; Michael George, Planning and Zoning Commission;Tim Horn, Corp of Engineers;Randy LaJauine, Collin County Parks and Open Space Board; Rory Ragsdale, Citizen; Lissette Rodriquez, Citizen; Jim Cummings, Citizen and Tasha Collins, Citizen. Councilman Scott made a motion to accept the nominations as stated to the Task Force Advisory Committee for the Parks and Recreation Open Space and Master Plan. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 7-0. 4. CONSIDER AND ACT UPON APPROVAL FOR AN INTERLOCAL AGREEMENT FOR DISPATCH/COMMUNICATIONS SERVICES BETWEEN THE CITY OF MURPHY, BRANCH FIRE DEPARTMENT AND THE CITY OF WYLIE. Minutes of September 25,2001 Wylie City Council Page 2 Chief English addressed this item providing Council with a brief background of the current situation between the City of Wylie, Murphy and Branch Fire Departments. He stated that the City currently dispatches for the City of Murphy & Branch Fire Departments, each agency billed on a per call basis, billed quarterly. The significant growth of our city and its surrounding cities has impacted our dispatch center with increased call loads and the need for additional personnel. Chief English stated that over the last year the Branch Fire Department paid the City of Wylie approximately $5,500;the City of Murphy paid approximately$9,600 for dispatching services. Next year,the two cities will pay the City of Wylie approximately$30,000.00 that will cover the cost of an additional dispatcher. Staff recommends that Council approve the proposed Interlocal Agreement for Dispatch/Communications Center Services between the City of Wylie,the City of Murphy and the Branch Fire Department. Councilman Worley made a motion to approve the Interlocal Agreement for Dispatch/Communications Services between the City of Murphy, Branch Fire Department and the City of Wylie. Councilman Young seconded the motion. A vote was taken and the motion was approved, 7-0. 5. HOLD A PUBLIC HEARING TO CONSIDER AND ACT UPON APPROVAL OF A CHANGE IN ZONING FROM AGRICULTURE (A) TO PLANNED DEVELOPMENT (PD) DISTRICT FOR SINGLE FAMILY RESIDENTIAL USES, FOR A 41.743 ACRE TRACT OF LAND, BEING PART OF A 28.5675 ACRE TRACT AND ALL OF A 27.4522 ACRE TRACT CONVEYED TO THOMAS MANNEWITZ BY DEED RECORDED IN COUNTY CLERK'S FILE NUMBER 92-0064130 OF THE DEED RECORDS OF COLLIN COUNTY, TEXAS, BEING SITUATED IN THE MOSES SPARKS SURVEY, ABSTRACT No. 849, CITY OF WYLIE, COLLIN COUNTY, TEXAS. (ZONING CASE No. 2001-10) Mr. Claude Thomson,Planner, addressed this item providing Council with a brief background on the zone change request. Mr. Thompson stated that the applicant is requesting rezoning in order to develop a single-family residential subdivision containing a total of 41.743 acres of land,and fronts a distance of approximately 1,075 feet along Lakefield Drive. Current zoning is Agriculture (A); occupied by several horse barns & open grazing area. Mr. Thompson stated that Public Comment Forms were mailed to seventy(70)property owners within 200 feet of this request. Two Public Comment Forms have been returned,one AGAINST and one FAVORING the request. The Applicant, Mr. Kevin Spragin was present to address any questions or concerns of Council. Councilman Trout expressed some concerns regarding the variance to the side yard set back requirements. As proposed, the PD establishes the minimum width of five (5) feet for interior side yards and fifteen (15) feet for side yards adjacent to a street, compared to ten (10) feet for interior side yards and twenty-five (25) feet for side yards adjacent to streets required by the Zoning Ordinance. There was also discussion regarding continued access for existing property owners (north). Mr. Spragin mentioned several builders that they have visited with, listing Drees,Mercedes,and Legacy, however,they do not know who the builders will be at this time. The Mayor then opened the public hearing and asked that anyone wishing to speak either in favor or opposition of the zone change request to please come forward, stating their name and address for the record. Barbara Mannewitz—2821 West FM544 Ms. Mannewitz stated she and her husband are the property owners,however,they live in Garland and her son and his wife currently live on the property. She stated she was impressed with the developer and that Wylie will be pleased to have them in the community. She stated that arrangement have been made specifically within the contract to protect the interests of the Housewrights, with regard to continued access to their property. She stated that she hopes for Council approval of the request and that this company has worked diligently with the Council, City Staff, and the Planning and Zoning Commission. Mr. Manniwitz declined comment, stating that his wife expressed his same opinion and comment. m.- With no further response,the Mayor then closed the public hearing. Minutes of September 25,2001 Wylie City Council Page 3 Councilman Worley made a motion to approve the request for a change in zoning from Agriculture(A)to Planned Development (PD) District for Single Family Residential uses, for a 41.743 acre tract of land, being part of a 28.5675 acre tract and all of a 27.4522 acre tract conveyed to Thomas Mannewitz by deed recorded in County Clerk's File Number 92-0064130 of the Deed Records of Collin County, Texas, being situated in the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. (Zoning Case No. 2001-10) Councilman Young seconded the motion. A vote was taken and the motion was approved, 6-1. Councilman Trout voting in opposition. 6. HOLD A PUBLIC HEARING TO CONSIDER AND ACT UPON APPROVAL OF A CHANGE IN ZONING FROM AGRICULTURE (A) TO SINGLE FAMILY RESIDENTIAL-8.5 (SF-8.5/17) USES, BEING A 95.41 ACRE TRACT OF LAND AS DESCRIBED IN A DEED FROM LOTTIE STONE RECORDED IN VOLUME 426,PAGE 486 OF THE COLLIN COUNTY DEED RECORDS, BEING SITUATED IN THE D.W. WILLIAMS SURVEY, ABSTRACT No. 980,CITY OF WYLIE,COLLIN COUNTY,TEXAS. (ZONING CASE No. 2001-11) Mr. Claude Thompson, addressed this item providing Council with a brief background on the request. He stated that this property annexed on July 24, 2001, applicant requests rezoning of the 29.8629-acre tract to develop a single-family residential subdivision. Tract is not platted and is zoned Agriculture (A). It fronts approximately 925 feet along Elm Street (C.R. 381). The adjacent property to the east is undeveloped and currently used for agricultural crops,but is zoned Business-2 (B-2),Multi-Family Residential (MF)and Single-Family-3 Residential (SF-3).To the west and north is not within the City of Wylie but within unincorporated Collin County occupied by scattered rural/suburban housing or used for field crops. To the south,across Elm Street, are within unincorporated Collin County and are developed with rural lots and dwellings. Public Comment Forms were mailed to five (5) property owners within 200 feet of this request. One Public Comment Form has been returned, FAVORING the proposed rezoning. Mr. Steve Parsons, 16810 Deer Park,Dallas,was present to address any questions or concerns of the Council. Mr. Parsons stated that his contract is subject to approved zoning and his briefly described his plans for development. The Mayor then opened the public hearing and asked that anyone wishing to speak either in favor or opposition of the request to please come forward, state their name and address for the record and limit their comments to three minutes. With no comment,the Mayor then closed the public hearing. Councilman Trout made a motion to approve the change in zoning from Agriculture (A) to Single Family Residential-8.5 (SF-8.5/17)uses,being a 95.41 acre tract of land as described in a deed from Lottie Stone recorded in Volume 426, Page 486 of the Collin County Deed Records, being situated in the D.W. Williams Survey, Abstract No. 980, City of Wylie, Collin County, Texas. (Zoning Case No. 2001-11) Councilman Worley seconded the motion. A vote was taken and the motion was approved, 7-0. 7. CONSIDER AND ACT UPON A RESOLUTION NOMINATING CANDIDATES TO THE BOARD OF DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF COLLIN COUNTY FOR TWO-YEAR TERMS BEGINNING JANUARY 1,2002. Ms. Mindy Manson, Assistant City Manager explained that the City of Wylie has been given 28 votes to cast in the election of the Board of Directors for the Central Appraisal District of Collin County and that we may nominate from one to five candidates in open meeting. If approved, the Resolution must be delivered to the Chief Appraiser before October 15,2001. Councilman Joel Scott made a motion to a nominate Mr. Raymond Cooper. Councilwoman Allen seconded the motion. A vote was taken and the motion was approved,7-0. 8. CONSIDER AND ACT UPON APPROVAL OF A RESOLUTION SUPPORTING THE APPLICATION BY THE TRINITY TRAIL ASSOCIATION OR A COLLIN PARK AND OPEN SPACE GRANT FOR THE PURPOSE OF PROVIDING IMPROVEMENTS TO THE TRAILHEAD OF THE TRINITY TRAIL AT LAKE LAVON. Minutes of September 25,2001 Wylie City Council Page 4 Ms. Mindy Manson addressed this item and provided Council with a brief background on the intent of the Resolution. The 1998 Collin County Bond election established a pool of funding for park and open space development in Collin County, establishing a matching grant system as the means of distributing throughout the County. Staff was notified late August that the County was accepting grant applications for the development, expansion or improvement of parks and open space. The Trinity Trail Association will be submitting a grant application to the County for various improvements to the trail. Wylie's role in this grant would be to join with the Association and provide funding,as well as in-kind maintenance,to some of the proposed improvements to the trailhead located on Skyview Road. She stated that staff is recommending approval of the Resolution supporting the application by the Trinity Trail Association for a County Park and Open Space Grant. Councilman Trout made a motion to approve the Resolution supporting the application by the Trinity Trail Association or a Collin Park and Open Space Grant for the purpose of providing improvements to the Trailhead of the Trinity Trail at Lake Lavon. Councilman Scott seconded the motion. A vote was taken and the motion was approved, 7-0. 9. CONSIDER AND ACT UPON APPROVAL OF A RESOLUTION AUTHORIZING THE APPLICATION FOR A COLLIN COUNTY PARK AND OPEN SPACE GRANT FOR THE PURPOSE OF DEVELOPING QUAIL MEADOW PARK. Ms. Mindy Manson addressed this item providing Council with a brief background on the intent of the Resolution. The 1998 Collin County Bond election established a pool of funding for park and open space development in Collin County, establishing a matching grant system as the means of distributing throughout the County. Staff was notified late August that the County was accepting grant applications for the development, expansion or improvement of parks and open space. Quail Meadow Park improvements include a large playground, irrigation, landscaping, a trail around the park, benches, picnic tables, and possible lighting. Councilman Trout made a motion to approve the Resolution authorizing the application for a Collin County Park and Open Space Grant for the purpose of developing Quail Meadow Park. Councilman Scott seconded the motion. A vote was taken and the motion was approved,7-0. .:: =::TI : ...13—I):::=>:=::>:««<:>::>::>:::.;;:.;:.;>:;««<-;>:: The captions for approved Ordinances Nos. 2001-44, 45, 46 and 47 were read into the record by the City Secretary. ...:::.:... UPDATE FROM CITY ENGINEER, CHRIS HOLSTED REGARDING THE RUSTIC OAKS DRAINAGE CHANNEL IMPROVEMENTS AND COMMENTS FROM THE PUBLIC MEETING HELD WITH THE PROPERTY OWNERS. Mr. Chris Holsted, City Engineer provided Council with a brief report on the outcome of the meeting with the Rustic Oaks property owners with regard to the drainage channel improvements. Mr. Holsted stated that he felt there was mixed reaction to the park/walkway project, therefore, without 100% of the approval of the property owners,they would propose only improvements to the channel. There was some discussion with regard to culvert size and the flow during rainfall. Mr. Holsted also mentioned that some of the property owners expressed an interest in gaining property back. If a decision were made to provide property owners with additional 5-6 feet, it would have to be uniform to avoid a staggered fence line. There was discussion regarding the fencing requirements, responsibility for installation and legal liability of property owners to fence their backyards, after improvements are made. Staff was advised to consult with the City Attorney regarding said issues. Minutes of September 25,2001 Wylie City Council Page 5 With no further business to come before the Council,the meeting was adjourned. ohn ondy,Mayor ATTEST: Barbar A Salina , ity Secretary Minutes of September 25,2001 Wylie City Council Page 6