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03-08-2005 (City Council) Agenda Packet NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA MARCH 8, 2005 6:00 p.m. Wylie Municipal Complex—Council Chambers/Council Conference Room 2000 State Highway 78 North Wylie, Texas 75098 CALLTO ORDER INVOCATION&t FLEDGE+ OF:ALLEGIANC ;•PROCLAMATIONS AND PRESENTATI© CITIZENS PARTICIPATION C t:4$ .N'T AGENo Ail tatters lute under sent Agentda aie co�dered to be routine by the City C if d ]l be enacted o motion: T iere wll r be sepwate discussion of t ese items If discussio<i is desired;::tl a€:item be removed from.tl ;onsent;::Agend,*Afid.vitbe co ►dered.separatel .... A. Approval of the Minutes from the regular City Council Meeting of February 22, 2005. (C. Ehrlich, City Secretary) B. Consider and act upon a Preliminary Plat for WISD Center Addition. (C. Thompson, Planning and Zoning Director) Ii DIVIDUAA ,CO SIDE ATION WORK SE SION • Facilities Space Needs Assessment Study (D. Brinkley, Brinkley Sargent Architects and M. Roath, City Manager) In addition to any specifically identified Executive Sessions,Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be 15 open. Should Council elect to convene into ExeS@ `Ni son, those exceptions will be specifically identified and announced. Any subsequent action,as a result of this Executi s i*FF- . 6 ken and recorded in open session. I certify that this Notice of Meeting welted on this 4tll tIa QtMarch,2005 at 5:00 p.m.as required by law in accordance with Section 551.042 of the Texas GovernieCode anti tilt ate appropriate news media contacted. As a courtesy, this agenda is also po d to the CiO5of Wylie Webslte at,www.ci.wylie.txius C ole Ehrlich,city Secretary 1.• . - Date Notice Removed The Wylie Municipal Complex is Wheelchatfoiy jer Vi4Iiierpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the L 0'SUdMtary's office at 972/442-8100 or TD 972/442-8170. MINUTES Wylie City Council Tuesday, February 22, 2005 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 2000 State Highway 78 North C LL;TI)O EII Mayor John Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Eric Hogue, Councilman Chris Trout, Councilman Earl Newsom, Councilman Merrill Young, and Councilman J. C. Worley. Councilwoman Reta Allen was absent. Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson; City Engineer, Chris Holsted; Planning & Zoning Director, Claude Thompson; Interim Finance Director, Ron Hutchison; Police Chief, Jeff Butters; Fire Chief, Shan English; Library Director, Mignon Morse; Public Services Director, Mike Sferra;Public Information Officer, Mark Witter, and City Secretary, Carole Ehrlich. IN iei ' IO &P EDGE CIF t LLI GIA1 to >: > >:: Reverend Scott Babb, Associate Pastor of the Murphy Road Baptist Church gave the invocation and Councilman Newsom led the Pledge of Allegiance. P CLAM ATIFt3l .All I'.tat$0 T .`I'l l ...... • 4th Six Weeks Star Students— "Trustworthiness" Mayor Mondy and Mayor Pro Tern Hogue presented Certificates to students nominated for the character trait of"Trustworthiness". • Lifesaver Award to David Leonard Captain Brian Ritter presented the"Lifesaver"award to David Leonard,who was joined by Tim Barrera,a co-worker at Extruders, whose life was saved by Mr. Leonard, by performing CPR when Barrera fell ill with a heart problem while performing his job. Joining Captain Ritter in the presentation was: Mayor Mondy, Mayor ProTem Hogue, Fire Chief English, EMS Officer Capt. Ballard, and members of the Wylie Fire Rescue personnel. • Local Hero Award to Jill Hamiter and Keitra Ellis EMS Officer Captain Robert Ballard presented the Local Hero award to WISD bus driver Jill Hamiter and assistant Keitra Ellis for their bravery involving an incident where the bus was hit by an automobile while stopped at the Railroad Crossing on FM 544 between Murphy Road and Heritage. Hamiter and Ellis evacuated the bus, taking the children out of harms way. Joining in the presentation was Mayor Mondy, Mayor ProTem Hogue, Councilman Worley and Fire Chief English. Minutes—February 22,2005 Wylie City Council Page 1 Mr. Matt Willis and Ms. Shannon Nolan representing the Wylie Baseball Association addressed Council asking Council to reconsider the recommendation to accept the bid of Jolly Trolley Sno-Cones of Texas (Item #4) to provide concession services at Community Park and Founders Park. Mr. Willis stated that he believed his organization could provide the concession services as well as assist with the maintenance of the fields and address some new safety issues, using some of the proceeds earned. CONSENT. ;Matters l isted..044rthe.Ct z sent`."enda.are:considererr 0:1 a xc utme . the Ci1Council;:and lf' d y ode: motion. :114ere vvtll bes t discus�sts.n of these items, ` iseussion is mired;that i 00#.4.l be removed: txorz the nsent genda'and will be o..nsi r separately A. Approval of the Minutes from the regular City Council Meeting of February 8, 2005. (C. Ehrlich, City Secretary) B. Consider and act upon approval of a donation in the amount of$1,000.00 from Wal-Mart to "Friends of the Library". (M. Morse,Library Director) C. Consider and act upon an Ordinance of the City of Wylie, Texas, establishing an incidental fee for postage for interlibrary loan materials that are not picked up by citizens. (M. Morse, Library Director) D. Consider and act upon authorizing the Mayor to execute an Access Easement Between the City and Harvest Real Estate Companies, L.L.C. for property located east of City Hall. (C. Hoisted, City Engineer) E. Consider and act upon a Settlement Agreement and Release between the City of Wylie and Michael Curtis. (R.Abernathy, City Attorney) Council Action A motion was made by Councilman Worley, seconded by Councilman Trout to approve the Consent Agenda as presented. A vote was taken and passed 5-0 with Mayor Mondy and Councilwoman Allen absent for the vote. INDI IDUAL,.CO1 SIDERATI+E31' 1. Consider and act upon an amendment to the budget authorizing the City Manager to transfer funds in the amount of $16,500 for the lease of two modular office trailers. (M. Roath, City Manager) Staff Comments City Manager Roath addressed Council stating that The City Charter, Article VII.,entitled,Municipal Finance, Section 4. (D)reads: "Transfer of Appropriations. At any time during the fiscal year,the city manager may transfer part or all of any unencumbered appropriation balance among programs within a department, office or agency. Upon written request by the city manager, the city council may, by budget amendments, transfer part or all of any unencumbered appropriation balance from one department, office or agency to another." In the 2004-2005 Annual Operating Minutes—February 22,2005 Wylie City Council Page 2 Budget, the City Council authorized $40,000 to expand the Police Department facility. The Department Plan was to construct additional office space using a portion of the current City Hall hallway. After considerable internal discussion, the City Administration is proposing a modification to the Police Department Plan, which was funded by the City Council. Specifically, we are proposing that the Police Department, in lieu of building into the City Hall hallway, renovate the area currently being used by the Building Department including the Public Service Director Office and cubicle area used by the City Engineer staff. In turn, we are proposing to lease two (2) modular office trailers to provide space for those displaced personnel. Council Action A motion was made by Mayor ProTem Hogue, seconded by Councilman Worley to approve the amendment to the 2004-2005 budget authorizing the City Manager to transfer funds in the amount of $16,500 for the lease of two modular office trailers. A vote was taken and passed 6-0 with Councilwoman Allen absent. 2. Consider authorizing the City Manager to enter into a lease agreement for two modular office trailers from Nortex Modular Space in the amount of$2,075 per month plus $4,800 for set up. (J. Holcomb Purchasing) Staff Comments City Manager Roath addressed Council stating that the City solicited and received proposals for two(2)modular office lease trailers,which were opened on February 9, 2005. The following lease bids were received: Bidder Proposal --Nortex Modular Space $1,880 per month*,no charge for delivery and$4,800 set up --GE Modular Space $2,000 per month, $1,605 delivery and$7,053 set up --Ramtech Bldg. Systems $2,447.71 per month,$1,615 delivery and$5,992.50 set up --US Space Leasing $3,055 per month, $1,264 delivery and$5,771 set up --Comark Bldg. Systems $3,362 per month, $3,500 delivery and$13,475 set up. Mr. Roath explained that Nortex has offered an exterior finish with stucco siding and mansard roof trim for an additional$195 per month and/or a total monthly cost of$2,075;which would better match our existing buildings than a wood façade that was originally bid. Staff recommends this additional cost, since it would improve the appearance of these proposed facilities. He stated that there would be some one time start up expenses due to lines for water and waste water needing to be run to the new facilities. Council Action A motion was made by Mayor ProTem Hogue, seconded by Councilman Worley to authorize the City Manager to enter into a lease agreement for two modular office trailers from Nortex Modular Space in the amount of$2,075 per month plus $4,800 for set up. A vote was taken and passed 6-0 with Councilwoman Allen absent. 3. Consider and act upon approval of the purchase of a new Quint fire apparatus for the City of Wylie Fire Department. (S. English, Fire Chief) Minutes—February 22,2005 Wylie City Council Page 3 Staff Discussion Fire Chief English addressed Council stating that the staff recommends approval for the purchase of the new quint apparatus and that the purchase be financed by public property finance contractual obligations for a period of seven years. Construction of the new quint will take approximately 1 year, (1-2006),at a cost of approximately$580,000. He explained that the purchase of the quint is to replace Booster 1,and allow the fire department to continue with current staffing and maintain the goals that have been set forth in the master plan. Council Discussion Councilman Worley asked how many changes have been made since the last quint was ordered. Chief English stated that they both would be somewhat the same in features and the way they are constructed. Mayor Mondy asked Chief English what the cost was for the first Quint ordered by the City. The Chief replied that the first quint was ordered in 1995 at a cost of approximately$425,000. Council Action A motion was made by Councilman Worley, seconded by Councilman Young to approve the purchase of a new Quint fire apparatus for the City of Wylie Fire Department. A vote was taken and passed 6-0 with Councilwoman Allen absent. 4. Consider and act upon a Resolution approving a two-year contract with Jolly Trolley Sno- Cones of Texas to provide concession services at Community Park and Founders Park. (M. Sferra,Public Services Director and R Diaz,Asst Parks Superintendent) Staff Comments Public Services Director Sferra addressed Council stating that the City of Wylie has worked with concession vendors to provide concession services at Community and Founders Park for many years. He explained that the contract between the City and Lake Cities Girls Fastpitch Softball Association ended February 1, 2005. Lake Cities Girls Fastpitch Softball Association officials notified staff in early January 2005 that they would not seek to renew their contract. Staff has reviewed the submittals for concessionaire RFP submitted by Jolly Trolley Sno-Cones of Texas, Sunshine Concessions, and the Wylie Baseball Association. Mr. Sferra showed a power point presentation of the proposals and the manner in which they were reviewed by staff to make a final recommendation to Council.He stated that based on the point totals for each bidder, staff recommends approval of the contract with Jolly Trolley Sno-Cones of Texas. Council Discussion Mayor Mondy asked if any of the public comment information provided by Wylie Baseball Association earlier changed the point grading in any way. Mr. Sierra stated that it did not. Mayor Mondy then asked if the Wylie Baseball Association currently had insurance (for sale of food products). Mr. Sferra stated that they did not receive confirmation of insurance with the bid packet. Mr. Willis stated that he had been in contact with his insurance company and they were agreeable to provide insurance should they be the successful bidder. Mayor Pro Tern Hogue asked if Jolly Trolley would have paid staff. Mr. Sferra stated yes. Mr. Willis with the Wylie Baseball Association stated that they would have volunteers and some paid staff. Councilman Young asked where the 15% rebate to the City, proposed in the bid came from. Mr. Sierra stated that it came from the total sales less sales taxes. Parks supervisor Diaz explained that there were other avenues provided by the City for fund raising opportunities to non profit organizations. Vendor Comments Minutes—February 22,2005 Wylie City Council Page 4 Dale Hawkins representing Jolly Trolley Sno-Cones stated that his company had been working with the City for many years. He stated that he felt his company could continue to provide great service to the community and hoped that the decision Council made was based on the experience,qualifications and specifications pertained in the bid proposals. Councilman Young made a motion to deny the resolution approving the contract with Jolly Trolley Sno-Cones. With no second, Councilman Young withdrew his motion. Councilman Worley asked if the current bids were submitted with all criteria satisfied by one of the bidders, should Council move forward with approval. City Manager Roath stated that if the bid proposal met all requirements then there would be no reason to reject the bid. Council Action A motion was made by Councilman Worley, seconded by Councilman Trout to approve Resolution#2004- 15 (R)approving a two-year contract with Jolly Trolley Sno-Cones of Texas to provide concession services at Community Park and Founders Park. A vote was taken and passed 5-1 with Mayor Mondy, Mayor ProTem Hogue, Councilman Worley, Councilman Trout and Councilman Newsom voting for and Councilman Young voting against. Councilwoman Allen was absent. Mayor Mondv recessed into Executive Session at 7:05 p.m. EXECUT SESJO ._.. Recess into Closed Session in compliance with Section 551.001, et seq.,Texas Government Code,to wit: Section 551.072. To deliberate the purchase, exchange, lease or value of real property generally located at: • Third and Oak Streets along S.H. 78 Mayor Mondy reconvened into open session at 7:30 p.m. CONVE + INTO( FEN ESSIO Take any action as a result of Executive Session Council Action A motion was made by Mayor ProTem Hogue, seconded by Councilman Newsom to authorize City staff to negotiate with the property owner at Third and Oak along S.H. 78 for the purchase of the property. A vote was taken and passed 6-0 with Councilwoman Allen absent. Minutes—February 22,2005 Wylie City Council Page 5 Tabled from February 8, 2005 5. Consider and act upon an Ordinance abandoning a portion of Third Street between Highway 78 and Oak Street. (M. Manson,Assistant City Manager). Tabled from February 8, 2005 Council Action A motion was made by Councilman Young, seconded by Councilman Trout to remove Item #5 from the table. A vote was taken and passed 6-0 with Councilwoman Allen absent. No action was taken on Item #5. 6. Consider recommendations of the Planning and Zoning Commission concerning certain proposed revisions to the Comprehensive Plan and direct staff and Commission to call a public hearing to receive citizen comments. (C. Thompson,Planning and Zoning Director) Staff Summary Planning&Zoning Director Thompson addressed Council stating that the Council held a work session on February 8, 2005 to consider certain revisions to the Comprehensive Plan as recommended by the Planning and Zoning Commission. Council generally endorsed the recommended revisions, but requested additional information concerning the economic impact of the Plan's proposed land use patterns. He explained that an Analysis of Comparable Annual Tax Revenue has been completed for Council review. Planning and Zoning Commission voted on February 2 and February 15 to recommend certain revisions to the Comprehensive Plan. Council Discussion Mayor Mondy asked Mr. Thompson if the Council went forward with the proposed plan would that eliminate all retail on 1378 and Brown Street and on Redwood on the Lake. Mr. Thompson replied there are several locations that are currently zoned as retail that would be abandoned. Mayor Mondy then asked if this truly was the direction the City wanted to go. He stated that this would eliminate necessities that citizens would need for convenience. Mr.Thompson stated that the current plan was more pedestrian oriented than vehicular oriented. He stated that what the Commission was hearing from the citizens and Council was to go to a more vehicular oriented zoning with larger lots. Mayor Mondy stated that in past developments, most have been more vehicular than pedestrian with village retail non existent. Mayor Mondy stated that he believed that the Council should get public input regarding the retail but he personally believed that all of the retail should not go. Consensus of Council was to move forward with the public hearings to receive public input regarding the plan. Council Action A motion was made by Mayor ProTem Hogue, seconded by Councilman Worley to direct staff and Commission to begin the public hearing process to receive citizen comments pertaining to the recommendations of the Planning and Zoning Commission for certain proposed revisions to the Comprehensive Plan. A vote was taken and passed 6-0. Minutes—February 22,2005 Wylie City Council Page 6 City Secretary Carole Ehrlich read the caption to Ordinance#2005-09 into the official record. With no further business before Council, the Mayor adjourned the meeting at 8:12 p.m. Consensus of Council was to adjourn. John Mondy,Mayor ATTEST: Carole Ehrlich,City Secretary Minutes-i February 22,2005 Wylie City Council Page 7 CITY OF WYLIE Item No. City Secretary's Use Only COUNCIL AGENDA ITEM Council Meeting Of: March 8, 2005 Originating Department: Planning& Zoning Prepared By: February 28, 2005 Account Code No.#: Date Prepared: Claude Thompson Budgeted Amount: 0 Exhibits: 1 AGENDA SUBJECT: Consider and act upon approval of a Preliminary Plat for the W.I.S.D.Center Addition. RECOMMENDED ACTION: The Planning and Zoning Commission voted 5-0 on February 15, 2005 to recommend approval. SUMMARY: This Preliminary Plat will create a single lot of 57 acres, on which is currently located WISD's Harrison Intermediate School, administrative building and baseball field. This lot has not been previously platted. This plat will create an official lot-of-record for significantly expanded administrative offices as well as the construction of a new storage facility for custodial, food service and maintenance supplies. The currently- private Pirate Drive will be dedicated as a public street to Hilltop Lane. The Planning and Zoning Commission approved a site plan for these improvements on February 15, 2005. The school administrative offices and Pirate Drive were constructed on a portion of the land previously platted as the Caldwell Estates Addition. The current plat will also vacate the portion of that Caldwell plat (street segments and approximately 52 lots the the previous Caldwell Addition. The plat complies with the Subdivision Regulations and all pertinent code requirements of the City of Wylie. Financial Considerations: NA (The plat covers only lands which are currently owned and operated by WISD, which does not pay property tax.) APPROVED BY: Initial Date Department Director: CT \ 2/28/05 City Manager: Male \ JX 4 IOW 7..e mR,-IN N....YYy -I &$ 1 MVO YYYq �l ..�.MY MOO MGM'uirloo Irrtso "BSA St L'IVWSM •YA7R U AIMENICiur Mint ..Yr 5 ' WlMI MnO w PI MO J w Will 0 WOW v WW1 NOLLIOW 1131N30 'CI'S'I'IM 4711 LY.YI■17]Y. .y k.... r�m ..Y`ry^A .. .. ' •.rr t J O . Y.M'..iY r Y^. rtr0 wb I661011040 1 --'''. f or 8Y4r113 .4. tql :II/ YY 05;� 1�r u' IMairriglIbt /! 0.0000 •M \ .+ear,. ilil �I a soorturour.�.on.A. /I La •sae: r! _ _ ../.rr...: i 1[."IT-- [_____I t_____,Li. . r / 0 lift 1 1 —1 -7-7/ / .,....k.s,„„... ,-.;-• .. 4, L ilr 'am.. '''"�j l %�• .k�\ . 1 /1 !/ ,� J . ..��.w -, _' a .t d a+.a{' r maw am., .. .. I r-L am me 3. f /r\ ,. r. u 11 1Y r ,.: Y..w • •_ 1[ _,L�.. 414 /(( • "°"° .. • •i 'W' r � .......... .• • . II1 ..w ,....,..... i . I cy! _ r-rr IAi CITY OF WYLIE Item No. ws City Secretary's Use Only COUNCIL AGENDA ITEM Council Meeting Of: March 8, 2005 Originating Department: City Manager Prepared By: Mark B. Roath Account Code No.#: Date Prepared: March 2, 2005 Budgeted Amount: 0 Exhibits: 2 AGENDA SUBJECT: Facilities Space Needs Study. RECOMMENDED ACTION: See City Manager Memorandum recommendations. SUMMARY: On January 27, 2005, Mr. Dwayne Brinkley, Brinkley Sargent Architects met with the City Council to discuss their Final Report (see attached). During said work session, the City Council asked City Staff to respond to certain questions. On February 17, 2005, Mark B. Roath prepared and sent the City Council a memorandum (see attached). And, at the February 22, 2005 City Council meeting, Mayor John Mondy asked that a work session be held at their next regular scheduled meeting to further discuss this issue. APPROVED BY: Initial Date Department Director: MBR \ 3/1/05 City Manager: /We \ ./3/ca4"' 1 1 1 �+^flu .� ;: t+ 1 t .. Ilall - �.I �✓ y O p`n • QJ ii >i 1 •"k_. ! /�i�t7,I l �A7.1_• Y • O Q • n ' yC � o sO ,,- rnQ q. 1 J 9ij Y CD '' .1 4/ - 's w ,....44 .1.4,1 cu 11 l r v v, r _ ... Y Tm .� _ c— �T A . trivai,.. 03 . .. , 161...ifi I , i 3 1 I 1 ` 1 • ii L. ,M t0 G! a. Z - _ (la !i1llji1so,i),! 101l1,1 ,I,,,11( i ,iii 1,11.la;' 1 . a. `'i "If 1" t(31 CD -� ii'll (Fill 'i"lllillill" t ] «� tQ RS fs i ` y ., , .7.. 1 ,,,, ., , ,. I; ! ar. .` 1 „� .�.. y. l i 1 Goals of Study Wylie's Plan for the Future • Annlyzi-- S1Lr • Needs i6W-1 (OTS • DetutrillIC Coiiciitiuii anal Cu lrjun of tfi ()PI 1()\.1 F • kit idity Olt/Utiiir'itinUptiolis,:iid LXIStI (iFACILIItLs • Mil Ds • Cre,itt ility I iiin \( \ • Crrtr Liviriq ituit Lili 151 Wylie's Plan for the Future Study Basis • PopuLiti,,,, t Cld if'I. 211J00 2f114 3`, 2,i2 • City ureu = • .P,1( ‘, rr4 _ . INylie's New Organizational Changes Methodology of Study • Developed questionnaire for completion I I I I by each department I • Reviewed each departments current facility layout -=` == r. • On-site interviews with each department I- I I I. =,) at least three times I '7- f • Reviewed current information with each department 5.. CO. . 0 W O o � c s Q y o _ s U _ c� lD CO . ..._-7-..'TFtrr-:-:...:-ii'--CFT_,-.--._::-. 11.._ • - Q X r _ 2 YI - - 11119101I10111111111 < v = _ i = 0 s J � 2 T N i<,..=_7C-:-,T,.,- 1811010000001II900101 - _ 7 Wiiii: :nii - _ = T `, J gxa C U o c = U 3 8111110180II0II9IIIh , y _ s J 2 44, iiiiiiiiiii91' G O • m N Gc pc X a - c CI rririmmmmtir!firrir 4 6: 17 u) 11111!!!!!!Ill,,,,,,�� a4 ID °, o �, g z � .!.. 4' - i •_ U r --CI) f�D I'fc;1...; IIIIIIIIIiIIIIIwI I. D v i c T K G C m d I I !III Wili "S --, U W Police Staff / Capita Fire Staff / Capita Comparisons Comparisons Cr1Y ...Yu. )hqulatlwi- Ti Sta11..3fsKRat'w Chi _. ..Year Poe -,iticn „YMCA- 'Staff Ratio 9a 2004 25000®� � t�� 2000 203000�® Plano 2000 2oa011MIO® �t �� 42000�� ®fi t ®® 1990 128000��•' C:s1'SS%i�� '�� G'L7� 2000 122000 01 i1 �9® Q 2000 79000��n '��� ®� � � Richardson 2000 Qr!imam 111i113 166000®® C11:11 2000 185000®mil �� ' -�' 02=11. 2000 91000 MENEIMMEED •Commuieattons StM.q not included (?r'' 2000 25000 iit rfil H,i.,Ml.',S,r.�..nr A,c•..,....r. Departmental Summaries Total SF Summary - Staff/Population Driven " r .' 2014 2024 ,;• dCity Hall 36,560 SF 39.189 SF ".' :. •.1 44 f` , Police&Holding 24,697 SF 26,746 SF � N f Sallyport 2,090 SF 2,090 SF r; Court 7,865 SF 7,865 SF _ $ / Public Works 17,763 SF 18,709 SF j I-rs. ` ', Park Admin/Maint. 6,982 SF 7,222 SF Fire Admin,Comm.&Stat.#3 20.076 SF 21,620 SF Staff/Populations Quality of Life Total 116,033 123,442 SF Driven Facilities Facilities rHr.,r Nl,•,y.,,.,ant Arc rr,i,._1. Total SF Summary Space Deficit Summary Quality of Life Driven 2014 2024 Population Driven 2014 2024 Community Center 6,261 SF 6,261 SF Available 42,260 sf 42,260 st Recreation Center 47,374 SF 47,398 SF Needed 116,033 sf 123,442 sf Aquatics Center 26,267 SF 26,267 SF Animal Shelter 5,618 SF 5,618 SF Library 44,780 SF 45,610 SF Quality of Life Total 130,299 SF 131,154 SF Available 15,105 sf 15,105 Sf Needed 130,299 sf 131,154 sf O,yr tlry:i.n:ynt A,cL',C,,. 151 ❑nnN.y S vq.nf A A kr 111111111f ,i i _ _..N, r. r r.r uw� s�y RI Milli t ea 73 LL 1 26111Nnii r' .2.-: cn 3 0 �' CL s wi .er 0 c; Co5 T.; iiiiiiiiii iii _7, ' 0 r 5e F t Uin • PIS lt i t iliii • �'J. 1 rA OO iiiiiiii i -- - C tn El V a L _ , ,- ,-,,-, , ,,,,-, ,, ,,,., , .. .. ,, iiiiiiiiiii o .3 t� .. I iiiiiiiiiii ., .... 0 .... ... J � ) c ili t.: ,,„,t,-,,- 7 I iir Iiii5Z" iiiiiiiiiii 4. °z,r 2VI i 1 Q y S i� o t r Community Center & Library Wylie's Plan for the Future ......' (11 --- C\ISrt\(.I ACILI IES NI L()S \( I1 PAI Planning Considerations Wylie's Plan for the Future C;��uanunrty���n�nu!n'r�nt to Quality of ;imp( rt.nll Sat, ty an t Se,:unty fo citi�ons A( ee tit( ptr,II tn, 111'110V. L) ,ued bother It (onuuunily'-tt IV L �; �.••.��"„�"ruxui .. �.011Vel nnt EXISTI\G FACILITIES popul ut C]irv,rn Jr1(1 rluntity of lit, net,15 tit t I).sold -ptuodo.lt ALP1)S Acce't)tofneu of ph a.uuoj S(u1u •tot.l'iho, to I Vt I accomplish lone tens goals ri 1 Development Options Town Center Option Town Center Complex • Central service area for citizens vs. • Community gathering point for special events Re-Use of Existing Facilities • Efficiency and user friendliness • Economy of development of multiple facilities on the same site 151 uu�w r .,gem Arc n.v., e.,,�a�,..vqo,,rt�rrno•: . 6 - t I u v.- .r!it'll 11-..0 , 'ruts,rot[atmov e u l L ` 1�;1 y t�3µ , �� •I7 u _ .4� •' t I I ��a ,. I'I - '/ii'/ tounrno u : `.,, ;�;'•/ t'":s, �� s r`"1 121 -t 1 Possible Options for ..r°• -,`" Facilities Re-Use ...,_ • 1 itn,ily s F: a ,, 1 ('En-relit('it. • City Rill t i. _I�.; Mille� ( onccpt Option n ti -11,. n + ,...._... Fl3rinw ..•1n��A,,n,i , u. ..... r. y ryrinwiry 5..,�.nl ar.nit..,. Possible Options for Facilities Re-Use '""" • Servict;Center E)..n.?r),1 F ut1Lr.VV.nks.Gu:H n,r:r An:m,r!Stu•!;,: 3. Sertice('cnlcr {3' P.nk P1)Inr1 n nc ❑1 An,t3i S,It h., . E xi ,.1 F ,1 1 r W,•I .• u rr.: tt r ,,t--. r Af I1 (� Concept Option 1 s P J N ro r:i:l nJ . .!ue i n 4Cn1 — F l i•:I 1!3 .i,nf I .1 ,ioa l,it..:::;,.. • Community Center —` L..[ 1; I,.,,,p do ntl•t•tn.J ty.I..F, t _ � r-; .�+. Nil 11,11.1,-d t...p,311;,CIi is;Wflil;tl:1,,yd,ktny ri441 ..:... -._ w.w,.. 7 • Wylie's Plan for the Future Budget Assumptions 1. Base year construction start Nov. 2005 1 rnI' Project costs include construction, "I,'if FF&E. Technology and indirect costs Assumes no land acquisition costs I Xtsjim t IA n.tiu_s µ Project costs to midpoint of construction 5 Includes "1014, contingency 1 ,t 1 City of Wlie City of lie Project Phhasing Budget Analysis ' "-':1�,ir..a t is in Ph.,-c t Project`Phasing Budget Analysis ".V'�li"oft too Ph:1s<1 Option A I;r'..,;.i;i P.pniao,psi,no Huse 1 Option B I".S4IT Pop ul,tion',tit ow Piusc 1 9r.11a r- a - O* ?2 w PM.1 90.62 «nano•-. pe1w0 OF 0r1.Sww1w .P00.1 Fat 7006 kW 2007 Pr7120, .ledPaw1a : Oce.lo.na 1.012007 md2010 Ma2016 Oce1O.0c7 a.M F4•St1o0O oily 11g70 Q4I,N Salon 11 QAJ1,2M Outdoor t41oolrara2 25357 i .561 O46nv Aou.n(Nola.1 06,020.0l ENE Hal 4a0 wo.oMnWi.O Ptak AOOY Wm( wt S 14*1wOq n.a.alonC•,+rnOPrYMN A lUa3 14010* N x1t .20246 F0 4n*Omd IOC 16114 2421212 Courts 3 Pan 1l*.,d 61.114 $ 2421]sd 0w A111r1.M C-0i: 25261 1 'F,12,�0 1! Cupa,a6 26t61 $ 3,056,000 Poblc way xs.00t 050411 SPubIcant Cant 27.161 a ],0s0.111 9r+a Croat06.7 mwmwr.utrry 7 000 I1 7t0,000 soma CM1.1•toms.library 7.277 0 010Ks Pmrn.45NYr 2117 t,OWA20 054 Slr.r 2277 0 /,O20.000 Pra1l.d.alrw-a.str.r 1,,n $ xz1.1g6 Paau.emrmmm•sal slrir x.1n s 222.eg! Lasso Phan 20.010 s 4210213 Lamp Phew 21110 $ 4310212 asr,s - 00.2$titt ! Minter( a 10570A26-S.,!,. :1Q soma1 - 10251A00 s 28910210 1 11100201 11-.4.210M PrMscl 0•01•1 wig Escalation Fodor Odor 2) i1.u1.n4 $23.455.452 111,011.102 06.71a24,1 P,p)a,ewp.l or.Escalation Factor 10,506,116 127.411757 111713.I64 25.713.270 Nora lams I ,0 include Budgets do not inude lad M.o..PPM 1.Pnled&Arta Pp not t aoatosson cost s 2.Costa Aa•bean aaudtbd brood by 4216ryer 2.Coats raw been PCataW Ionead by l 2+yea. O*tames le snd<y b autdoca Pats 3 assumes ab bn0r0 tel a,doce Peal. 4 Budgets do not cons..coat to develop anis on orssesabptl land a s.dgets 00 na cdnader mat b de.ebp Inn1,0 e.unawbd p. and. 2Onto Pas mtwevenlena may becMadred b adrean b facia.noted. - • City of Wylie-2021 ,-..-t,,.,I.;,,:1,nc in YEA,1 Project Phasing Budget Analysis - Option C ,, ,..,n n.1";.m„n(hit co Pha,c 1 PRELIMINARY SCHEDULE /.M we al s. craw Faris, P.... .a1 Pw "►n.Pe2 d1 WYLIE CITY FAC0.RIES 000eq.e70we 1,02d34 1.42007 4320'0 4.12013 844120'0 7004 2005 1004 2007 200 7005 101E `• -FiteSanto Adory 1106 02431}M ,ticQMOno*.lNorll 24267 00P00.56l Ca,rr•..rw,. • Car PO 10.109 $ 1A2E036 �,1 IN EN Lbwo N 6 0.1 Pol 2100526a F0Adnw ow EOC 11.111 0 2,.21,416 _ ••...• IWO Pt.c woY 20.601 1 0,050.Ns wr A.o.nm Cr.r.anp..A.•m 1e912 5 16151,063 Sr.trove•rewr.Lorry 7p00 $ 505,115 e,..sr • Pa.a Cas a 36,701 1 1.104355 .... - Maulsrw �77 $ 1100.423 ^"' Pr.4u.r,c.-as$•se 2.117 1 23.001 Si„ '• ..r r11.11111111 Lbw Poets 201J10 112002,2 Sumo 206904 10.151100 0 04]2000..0 10272.020 0 10.502272 1 .4.210215 • Prvgsl Gage wits Ers•1tsn Pro meow E ' 110 721.322) $11411171 111.1.1.701.' 111.005.731 06350.111 mt.... •"• MI s• I y5nwts v 6yae not ,.M a. a.yarv.Cm ..1 .. .Pr - 2 Cms.8..o.an..r0•ra ia•rd try 4 2%y.a. 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U OPPr.,1 t6Ht1,' t() Irk tO; CUMITROlItyC It OPt rip it City D...y1, rrA 10 THE CITY OF WYLIE MANAGER'S MEMORANDUM • DATE ISSUED: February 17, 2005 MEMORANDUM NO. 05-07 ATTENTION: Honorable Mayor and Members of the City Council SUBJECT: Facilities Space Needs Study Presentation and Questions Asked During the Workshop, the Mayor and City Council directed City Staff to respond back with additional information about the Study. Specifically, you asked us to answer the following questions: 1. What about an Option that includes shell space in lieu of finishing a building, i.e. City Hall or Library or both? 2. What financial revenue sources might be available to fund this Study including land the City could sell to aid in the construction? 3. What other capital improvement projects might need to be considered during the initial phase of this Study? 4. And, what steps might the City take to implement this Study? BACKGROUND Over the past several years, the City has been considering various long-term facility space alternatives for the City Hall, Library, Recreation Center, Fire Station, Community Center, Public Works Center and other municipal buildings. In 2004, Brinkley Sargent Architects was hired to produce a report on our facility needs. DISCUSSION 1. What about an Option that includes shell space in lieu of finishing a building, i.e. City Hall or Library or both? In January 2005, Brinkley Sargent presented the Mayor and City Council with three options for addressing our facility needs (see attachments). The options were as follows: Option A. Construct a new City Hall, Library (Phase I) and Recreation Center by mid-2007; construct Police and Courts, Fire Administration and EOC, Public Works, Senior Center (Renovate Library), Animal Shelter and 1 • Parks Maintenance (existing Animal Shelter) by mid-2010; then, construct Library (Phase II) by mid-2015. Option B. Construct a new Recreation Center, Library (Phase I), Police and Courts and Fire Administration and EOC by mid-2007; construct a City Hall, Public Works, Senior Center (renovate Library), Animal Shelter and Park Maintenance (existing Shelter) by mid-2010; then, construct Library (Phase II) by mid-2015. Option C. Construct a new City Hall and Library (Phase I) by mid-2007; construct Fire Administration and EOC, Public Works, Recreation Center and Senior Center (renovate Library) by mid-2010; construct Police and Courts, Animal Shelter and Park Maintenance (existing Shelter) by mid- 2013; then, construct Library (Phase II) by mid-2015. Options A, B and C are estimated to cost $50,180,264, $49,930,201 and $52,788,726 respectively, which includes an escalator factor. After the Workshop, I met with representatives of Brinkley Sargent to address the Mayor and City Council's questions about their presentation. In the course of answering these concerns an additional alternative (Option D) emerged (see attachment). It is as follows: Option D. Construct a new City Hall, Library (Phase I) and Public Works (Phase I) by mid-2007; construct Police, Courts, Fire, EOC and Communications (renovate the existing City Hall) and Senior Center (renovate Library) by Spring-2009; construct Animal Shelter by mid-2010; construct Public Works (Phase II) and Park Maintenance by Spring-2013; construct a Public Safety Facility, Library (Phase II) by mid-2015; then, complete the City Half shell space by Spring-2017 or earlier as-needed. Option D is estimated to cost$42,799,993, which include an escalator factor. This Option would result in: • The City Hall being built to 2014 space needs; then, constructing the remainder of the improvements (finishing the shell space) by 2017 or earlier as-needed. • The Library being constructed to 25,000 square feet; then, completing the remainder of the improvements by 2015. • The Public Works Center being built to accommodate more office as well as assembly area for personnel; then, completing the remainder of the improvements by 2013. • The renovation of the existing City Hall to accommodate Police, Courts, Fire, EOC and Communications; then, constructing a new Public Safety Building by 2015. 2 It should be noted, under this Option, the City would construct the Third Fire Station from other funds, i.e. for example, proceeds from the sale of the undeveloped portion of the current City Hall tract and General Fund monies, and the Recreation Center from 4B Funds and/or grants, as they become available. This Option strength is: • That the Facility Study cost would be spread out over a longer period of time; thus, resulting in a decreased financial impact on taxpayers. • That a phased approach would be used for key new construction, which is more efficient and cost effective. (Here, phasing means either construct the building but leaving considerable shell space (i.e. City Hall) or constructing the building in such a way as to make it expandable (i.e. Library).) • That existing municipal facilities would be used more under this option—namely, the existing City Hall would be renovated for Police, Courts, Fire, EOC and Communications; the existing Library would be renovated for a Senior Center and the existing Animal Shelter would be renovated for a Park Maintenance facility. Note: The City would need to construct the new City Hall, new Library and new Animal Shelter prior to any existing facility being renovated. This Option weakness is: • That the City will take longer to complete these facility improvements; thus, potentially pushing up borrowing as well as construction costs. • And that, with a longer facilities improvement schedule, the City risks the danger of other "more important capital improvements" interfering with these scheduled facility improvements; thus, further pushing out the completion of the remaining projects on the list. 2. What financial revenue sources might be available to fund this Study including land the City could sell to aid in the construction? The planning process to implement the Study will need to include a financing alternative. Understandable, the importance of a number of policy issues including but not limited to overall cost, bonding capacity, credit rating impact, design and location will determine which option is pursued. Some form of municipal tax exempt bond financing should be explored. A second alternative might involve partnering with a private developer. This would utilize private financing with debt service funded by lease payments to the developer with ultimate ownership by the City at the end of the lease. This alternative, although potentially more expensive would have the advantage of limiting the impact to the City's bonding capacity or credit rating. A third alternative may be partnering with the county on a larger government complex. With respect to City land that might be sold, the City Council should explore selling the front (undeveloped) portion of the City Hall tract. This tract might bring the • 3 City an estimated $1,000,000 million dollars. Note: The City might have other land, which could be sold to help defray the cost of these facility improvements as well. 3. What other capital improvement projects might need to be considered during the • initial phase of this Study? Recently, the City Administration began development of a Capital Improvement Program (CIP), which will include all proposed infrastructure improvements over $50,000 and all proposed equipment purchases over $25,000 for the next five fiscal years, from 2006 to 2011. Said CIP will be completed in March, 2005 and then presented to the City Council for review and possible adoption. In the meantime, however, the City Engineer has identified certain road improvement projects that might require long-term financing during the next ten years that you should be aware of: Year Project Estimated Amount 2008 FM 1378 (Brown to Parker) $9,682,000* 2008 Stone Road (Ballard to Collins) 7,387,500 2009 McMillen Road(Park Road) 4,528,750 2009 Brown Street(SH 78 to Anson) 5,544,500 2009 SH 78 5,876,830 2010 McMillan Road 5,388,750 2015 Park Blvd. 7,372,000 Proposed Improvement Total $45,780,330 Note: At this point, the City is committed to the FM 1378 Project only, according to the City Engineer. As such, the City Council should consider including that cost in any financial plan for the initial phase of this Study as well. 4. What steps might the City take to implement this Study? Recommendation: 1. Select and approve a plan to construct these facilities, preferably in phases. 2. Direct the City Manager and City Financial Advisor to prepare a financing program for the plan selected. 4 3. Upon approval of the financing program, direct the City Manager to develop a project scope for the initial phase including time line, marketing plan, public input process, etc. Note: If the City Council selects bond issuance as a means to help fund the initial phase; then, the' City Council should direct the City Manager, City Financial Advisor, Bond Counsel and City Attorney to draft a resolution declaring the City's intent to reimburse itself from bond proceeds for certain contributions to the Project. (Section 1.150-2 of the United States Treasury Regulations requires that a governmental entity planning to use bond proceeds to reimburse itself for project related expenditures made prior to the issuance of bonds formally declare its reasonable official intent to use bond proceeds for that purpose. For example, the City Council might select an architect to develop a preliminary design of the proposed initial phase facilities—that is, to show the public the type of facilities to be built and intended floor plan for same prior to the bond election itself.) Alternative to Recommendation: 1. Do not approve the above described actions and/or take no action. If you have any questions,please do not hesitate to contact me. 9,4‘ Rea& MARK B. ROATH, City Manager c. Dwayne Brinkley, Brinkley Sargent Directors Attachments: Option A Option B Option C Option D Note: [1] During the Workshop, the City Council also asked about the amount of land necessary to construct a Town Center consisting of a City Hall, Public Safety Building, Library/Community Center, Recreation Center, and necessary parking. A representative of Brinkley Sargent suggests that the Center would need between 20 and 25 acres to accommodate these facilities—that is, depending upon the final location of each facility, etc. [2] As noted, the City should seriously consider selling the undeveloped portion of the City Hall tract for commercial/retail/office uses, which could generate approximately $1,000,000 based on 152,000 square feet at $6.50 per foot. If sold, these funds could 5 help defray the cost of the Third Fire Station, especially if the station construction cost was capped at$1.2 million, excluding land acquisition and design costs. • • • City of Wylie Project Phasing Budget Analysis Option A Occupancy Date _ Mid 2007 Mid 2010 Mid 2015 Ci Hall 39,189 9,625,036 $ 9,625,036 ■ Libra Phase 1 25,000 5,106,964 $ 5,106,964 Recreation Center and Park Admin 48,913 10,199,883 $ 10,199,883 Police&Courts 36,701 9,188,246 $ 9,188,246 Fire Admin and EOC 11,114 2,421,418 $ 2,421,418 Public Works 25,681 3,055,834 $ 3,055,834 Senior Center-Renovate Libra 7,000 595,495 $ 595,495 Animal Shelter 5,277 1,090,423 $ 1,090,423 Park Maintenance-exst Shelter 2,117 223,608 $ 223,608 Libra Phase 2 20,610 4,210,213 $ 4,210,213 w. p rc �/� F ..tere +',` t7 ", 4 1V,T' tb"`� Project Budget with Escalation Factor(Note 2) , t$4,.50,180,264 $ 25,455,453 "$ ,;19,0 I1,553 $, 5 71'3 259 Notes 1. Project Budgets do not include land acquisition costs. 2. Costs have been escalated forward by 4.2%/year. 3.Assumes 4B funding for outdoor pool. 4. Budgets do not consider cost to develop sites on undeveloped land. 5. Other park improvements may be considered in addition to facilities noted. *The following projects to be accomplished by other funds and/or when 4B funds have accumulated to defer portion of Recreation facilities costs. Fire Station#3 only 11,036 $ 2,431,244 $ 2,431,244 Outdoor Aquatics(Note 3) 26,267 $ 6,920,564 $ 6,920,564 City of Wylie Project Phasing Budget Analysis Option B Occupancy Date Mid 2007 Mid 2010 Mid 2015 Recreation Center and Park Admin 48,913 10,199,883 $ 10,199,883 Libra Phase 1 25,000 5,106,964 $ 5,106,964 Police&Courts 36,701 9,188,246 $ 9,188,246 -_ Fire Admin and EOC 11,114 2,421,418 $ 2,421,418 Ci Hall 39,189 9,625,036 $ 9,625,036 Public Works 25,681 3,055,834 $ 3,055,834 I Senior Center-renovate Libra 7,000 595,495 $ 595,495 �- Animal Shelter 5,277 1,090,423 $ 1,090,423 Park Maintenance-exst Shelter 2,117 223,608 $ 223,608 Libra Phase 2 20,610 4,210,213 $ 4,210,213 Project Budget with Escalation Factor(Note 2) .'s $ "'49,930,201 x $ ,27,481�758 ;$"; 6,735,184 *k$ 5,713,259: ` Notes 1. Project Budgets do not include land acquisition costs. 2. Costs have been escalated forward by 4.2%/year. 3.Assumes 4B funding for outdoor pool. G 4. Budgets do not consider cost to develop sites on undeveloped land. 5. Other park improvements may be considered in addition to facilities noted. *The following projects to be accomplished by other funds and/or when 4B funds have accumulated to defer portion of Recreation facilities costs. k Fire Station#3 only 11,036 $ 2,431,244 $ 2,431,244 Outdoor Aquatics(Note 3) 26,267 $ 6,920,564 $ 6,920,564 f City of Wylie Project Phasing Budget Analysis Option C Occupancy Date _-■ Mid 2007 Mid 2010 Mid 2013 Mid 2015 Ci Hall 39,189 $ 9,625,036 $ 9,625,036 Libra Phase 1 25,000 $ 5,106,954 $ 5,106,954 Fire Admin and EOC 11,114 $ 2,421,418 $ 2,421,418 Public Works 25,681 $ 3,055,834 $ 3,055,834 Recreation Center and Park Admin 48,913 $ 10,199,883 $ 10,199,883 Senior Center-renovate Libra 7,000 $ 595,495 $ 595,495 Police&Courts 36,701 $ 9,188,246 $ 9,188,246 Animal Shelter 5,277 $ 1,090,423 $ 1,090,423 Park Maintenance-exst Shelter 2,117 $ 223,608 $ 223,608 Libra Phase 2 20,610 $ 4,210,213 • $ 4,210,213 Rai ... .��.7 .. a.m. : . zS +A' 3a'd^r,„;�`��.'r ,� •roject Budget with Escalation Factor(Note 2) fir$ 52 788,726 $ , 5,0 1362 $,>>18 664,707 $ �,13 369,399 „$, 5,713,259 Notes 1. Project Budgets do not include land acquisition costs. 2. Costs have been escalated forward by 4.2%/year. 3.Assumes 4B funding for outdoor pool. 4. Budgets do not consider cost to develop sites on undeveloped land. 5. Other park improvements may be considered in addition to facilities noted. *The following projects to be accomplished by other funds and/or when 4B funds have accumulated to defer portion of Recreation facilities costs. Fire Station#3 only 11,036 $ 2,431,244 $ 2,431,244 Outdoor Aquatics(Note 3) 26,267 $ 6,920,564 $ 6,920,564 City of Wylie Project Phasing Budget Analysis Option D r Occupancy Date Mid 2007 Spring 2009 Mid 2010 Spring 2013 Mid 2015 Spring 2017 City Hall-Shell 39,189 $ 7,666,407 $ 7,666,407 Library Phase 1 25,000 $ 5,992,598 $ 5,992,598 Public Works Phase 1 4,808 $ 1,065,379 $ 1,065,379 Police,Courts, Fire Renovation 35,390 $ 1,174,771 $ 1,174,771 Senior Center-renovate Library 7,000 $ 595,495 $ 595,495 Animal Shelter 5,277 $ 1,090,423 $ 1,090,423 Park Maintenance-exst Shelter 2,117 $ 233,608 $ 233,608 Public Works Phase 2 22,825 $ 2,460,066 $ 2,460,066 Public Safety Facility 47,814 $ 11,430,342 $ 11,430,342 Library Phase 2 20,610 $ 4,210,213 $ 4,210,213 } City Hall-infill shell spaces S mote`� <,"`��:�:�'���� . ... �.. a r yy £ JJ �. �., �'a 6� 9 ?�r 4t� Y«..3'! � d„.� `h.,A �%." '4tA+��� .,.{ M �: n�,�abR , :'ram';.f�r Project Budget with Escalation Factor(Note 2) ;.$x.,"42 799,993' ..$ 15,033,590 :`$� 1 918;9685 ,$ 1 250;715 $ ,:`3 372,4�0 -$ ,21,224 233 <$ Notes 1. Project Budgets do not include land acquisition costs. 2.Costs have been escalated forward by 4.2%/year. 3.Assumes 4B funding for outdoor pool. 4. Budgets do not consider cost to develop sites on undeveloped land. 5.Other park improvements may be considered in addition to facilities noted. *The following projects to be accomplished by other funds and/or when 4B funds have accumulated to defer portion of Recreation facilities costs. Fire Station#3 only 11,036 $ 2,431,244 $ 2,431,244 Outdoor Aquatics(Note 3) 26,267 $ 6,920,564 $ 6,920,564 Recreation Center and Park Admin 48,913 $ 10,199,883 $ 10,199,883