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02-09-2010 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, February 9, 2010 —6:00 pm Wylie Municipal Complex—Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:08 p.m. with the following Wylie City Council members present: Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilman Rick White, Councilman David Goss, Councilman Carter Porter and Councilman Bennie Jones. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Police Chief, i""" John Duscio; Finance Director, Linda Vaughan; Public Services Director, Mike Sferra; Building Official, Mike McAnnally; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, y and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Councilman Goss gave the invocation and Councilman Jones led the Pledge of Allegiance. PRESENTATION • Presentation to 3`d Six Weeks Star Students—Character Trait of"Caring." Mayor/Council) Mayor Hogue and Mayor Pro Tem Byboth presented medallions to students demonstrating the character trait of "Caring." Each six weeks one student from each WISD campus is chosen as the "star student." • Update on the 2009 First Annual City of Wylie Arts Festival (C. Kelly, Public Information Officer/C. Ehrlich, City Secretary) Public Information Officer Kelly and City Secretary Ehrlich gave a short update on the 2009 First Annual City of Wylie Arts Festival on behalf of the Public Arts Advisory Board. Mr. Kelly reported that the event was well attended in spite of the cold weather and some food vendors sold out, prior to the end of the event. He noted that the event was financially sound with net expenditures running slightly higher than revenues by around $1,000 (including overtime). Minutes February 9, 2010 Wylie City Council Page 1 PAAB liaison Ehrlich displayed results of a survey that had been sent to first year vendors asking for input regarding their experience and how the board could improve the event going forward. She reported that responses were overwhelmingly positive with artists and crafters 1 commenting on the ease of loading, unloading and the application process. Many were asking when the signup period would begin for the 2010 event. Ehrlich and Kelly thanked the Public Arts Advisory Board members for their months of work in preparing and implementing the event. Ehrlich told the council that the board created the event to bring attention to the arts in Wylie, to feature the historic downtown area and to eventually use the revenues to fund the public art program. December 4, 2010 will be the date for this year's event. • Fla2 Presentation Mayor Hogue accepted a flag donated to the City of Wylie by Kevin Finnell representing the Woodman of the World Organization. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There was no one present to address council during citizens participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the January 26, 2010 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Resolution No. 2010-08(R) ordering a General Election to be held jointly with the Wylie Independent School District and Collin County Community College District on May 8, 2010 for the purpose of electing two City Council members, Places 1 and 3, to the Wylie City Council to fill expired terms. (C. Ehrlich, City Secretary) C. Consider, and act upon, a Joint Election Contract between the City of Wylie and Wylie Independent School District (WISD); and a Joint Election Agreement to include Collin County Community College District to be administered by the Collin County Elections Administrator for the May 8, 2010 Wylie General Election. (C. Ehrlich, City Secretary) City Secretary Ehrlich addressed Council stating that one correction had been made to Resolution No. 2010-08(R), Consent Agenda Item B. She explained that wording had been added in Section 3 of the Resolution to include: "Wylie voters may vote at any of the additional early voting locations open under full contract services with the Collin County Elections Administration."She reported this was required due to the passing of Election Code Sec. 85.004 this past year. This wording is added to both the order for the election and the notice. It will be amended, once the complete list of early voting polling places for the county is determined. Minutes February 9, 2010 Wylie City Council Page 2 Previously only the location of the main early voting location was required in the order and notice. '" Council Action A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to approve the Consent Agenda as presented with the addition of the wording to Item B. A vote was taken and the motion passed 7-0. REGULAR AGENDA General Business Tabled item from January 26,2010 1. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, accepting the resignation of Daljinder Dhillon and the appointment of a new alternate member to the Construction Code Board to fill the unexpired term of July 1, 2008 to June 30, 2010. (M. McAnnally, Building Official) Councilman Porter made a motion to remove Item #1, consideration of the appointment of an alternate member to the Construction Code Board from the table and consider. Consensus of the council was to remove from the table and consider. i""' Staff Comments Building Official McAnnally addressed council stating that this item was tabled from the January 26, 2010 City Council meeting to allow additional time to review possible applicants to fill this unexpired term. Mr. Dhillon was appointed on February 2009 to fill an unexpired term. Since his appointment, Mr. Dhillon has missed consecutive Construction Code Board meetings. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilwoman Spillyards to accept the resignation of Daljinder Dhillon and to appoint David Williams as an alternate member to the Construction Code Board to fill the unexpired term of July 1, 2008 to June 30, 2010. A vote was taken and the motion passed 7-0. WORK SESSION • Discussion and input regarding City of Wylie Thoroughfare Impact Fees. (S. Satterwhite, WEDC Executive Director) Wylie Economic Development Corporation Executive Director Satterwhite addressed the council stating that in June 2009, the WEDC Board of Directors began meeting on the issue of thoroughfare impact fees specifically relating to the potential that the current structure may be a deterrent to attracting new development. After much discussion, presentations from the City Engineer, input from members of the original Impact Fee Advisory Committee, and input from local developers, it was the belief of the WEDC Board of Directors that the fees were technically sound, equitable to all new development, and most importantly that all developers have an equal opportunity to apply for a waiver of said fees via the City Council or WEDC. Minutes February 9, 2010 Wylie City Council Page 3 Mr. Satterwhite reviewed several options brought forward by the WEDC for council consideration which included: Option#1 —"No change" Option #2 — "No fee" Staff believes this is not a realistic option; If no thoroughfare impact fees were in place, new development would share an equal financial burden with the existing taxpayer for increased demand upon infrastructure created by the new development. Option #3 — "East and West Zones Charged Identical Unit Costs"The only issue staff has with this recommendation is that the fees charged within the west zone would be proportionately higher than the east zone. Option #4— "Lower Each Zone's Unit Cost an Equal Percentage"Staff does not believe this is a viable option because there is no real or perceived concern with Thoroughfare Fees within the west zone. Satterwhite reported that the WEDC board is recommending Option #1, "no change" to the Wylie City Council. • Consider and act upon amendments to a Performance Agreement between the Wylie Economic Development Corporation and Sanden International (U.S.A.), Inc. (S. Satterwhite, WEDC Executive Director) WEDC Executive Director Satterwhite addressed council stating that on July 24, 2009 the WEDC entered into a Performance Agreement with Sanden International to provide $300,000 to support the retooling of a compressor line integral to Sanden's future operations. Funding of the package consisted of a $200,000 payment in 2010 and a $100,000 payment in 2011. Sanden approached the WEDC Board with a request for additional assistance based upon an 8.5% increase in project cost. Original cost projections were $8.52 million with actual expenses coming in at$9.24 million. Satterwhite explained that the existing performance measures within the 7-24-09 Agreement call for $5.79 million and $2.73 million to be expended by 4-1-10 and 4-1-11 respectively. Additionally Sanden must maintain a minimum appraised value of $58 million and a minimum 275 full-time production employees. Combined with this request for additional funding was the notification that Sanden is competing with a Mexico plant for the location of a $14 million manufacturing line which produces pistons required for the above compressor line. While the Board of Directors denied Sanden's request based upon multiple factors, the Board authorized staff to draft an amendment to the existing Performance Agreement which provides 100% of the agreed upon funding in 2010. Satterwhite explained that all of the existing performance measures will remain the same for the full term of the Agreement. He noted that WEDC staff was seeking direction from the Council to convey to the WEDC Board prior to formal approval of any amendments. Direction from council was to further review the current agreement for amendments and present to council as a future agenda item. • Discussion and update on road construction within the City of Wylie. (C. Hoisted, City Engineer) City Engineer Hoisted updated the council stating that the City of Wylie 2005 Bond Program included $38,000,000 for roadway projects throughout the City. Projects include FM 1378, Stone Road (FM 544), Brown Street, and Alanis. The 2007 Collin County Bond Program Minutes February 9, 2010 Wylie City Council Page 4 included $20,154,375 for roadway projects in Wylie including Brown Street, McMillen Road, Ballard Avenue, Stone Road, and Park Boulevard. Mr. Hoisted gave updates on current construction progress on each of the roadways. 1 • Joint City Council/Parks and Recreation Board Work Session for discussion and direction regarding the conceptual plans for Community Park Improvements. (M. Sferra, Public Services Director/Teague Nall and Perkins) Mark Holiday and Chris Seely of Teague Nall and Perkins addressed council and those present from the Parks and Recreation Board. Mr. Holiday explained that council had asked the firm to develop a design for improvements to Community Park within the approved bond funds specified for that project. He reported that once the Master Plan has been developed for a park, the City may begin to prioritize improvements that are necessary for the first phase of construction. For Community Park, the improvements that should be included within the first phase of construction are those that were stated in the 2005 Bond Program. As a reminder, the planned Community Park improvements include an 8-ft concrete trail, replacement of the baseball/softball lights, sod and irrigate infields, improve the irrigation systems, install new bleachers, additional parking, and a new concession stand with restrooms. TNP has prepared two options to consider for the Phase I improvements. The options are based on stakeholder input as well as considerations regarding constructability and phasing of construction. Mr. Holiday reported that the costs associated with the options was not based on contractor bid pricing; should the actual bid price be below the projected budget for the project, TNP has provided additional bid alternates to consider. Option #1 would include: I"" Proposed parking area to include 162 spaces 8 ft. wide concrete walking trail, including sidewalks adjacent to parking and leading to the plaza ' Paving of the plaza area around the concession stand 4 Grading, drainage, turf and irrigation of all four fields of the 4-plex Relocate lights on the two eastern fields of the 4-plex Remove and replace existing fencing and backstops on all four fields of the 4-plex New restroom facility on the football side of the park New concession stand/restroom facility in the center of the 4-plex baseball fields Option #2 would include: Proposed parking area to include 162 spaces 8 ft. wide concrete walking trail, including sidewalks adjacent to parking and leading to the plaza Paving of the plaza area around the concession stand Grading, drainage, turf and irrigation of three fields of the 4-plex baseball field Grading, drainage and seeding only for one field of the 4-plex Relocate lights on the two eastern fields of the 4-plex Remove and replace existing fencing and backstops on all four fields of the 4-plex Grading, drainage and turf for football Field #2 New restroom facility on football side of the park New press box between football fields#1 and #2 Relocate light pole at the southeast corner of the park Lower manhole rim to below the surface on Field #3 New concession stand/restroom facility in the center of the baseball 4-plex New bleachers for the baseball 4-plex Mr. Seely commented that it was the recommendation of the firm that the Parks Board and City Council select Option #1. This option allows the city to reconstruct the 4-plex (baseball) Minutes February 9, 2010 Wylie City Council Page 5 completely and provide tournament quality facilities for the baseball section of the park. Mr. Seely asked for direction from the council. Direction from council was to further review Option#2 allowing playing fields for both the football league and the baseball league to be improved. Mayor Hogue reconvened into Regular Session at 8:50 pm. RECONVENE INTO REGULAR SESSION Take any action as a result from Work Session. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Mayor Pro Tem Byboth, seconded by Councilman Goss to adjourn the meeting at 8:53 p.m. Consensus of the council was to adjourn. i Eric Hogue, Ma or OFW ATTEST: 1 rn- �4 %((er: 4, ' —111731 `A- Ca le Ehrlich, ity ecretary - � � 4 Ij eft'Of Minutes February 9, 2010 Wylie City Council Page 6