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03-09-2010 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, March 9, 2010 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:05 p.m. with the following Wylie City Council members present: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman Rick White, Councilman David Goss, Councilman Carter Porter and Councilman Bennie Jones. Staff present were: City Manager, Mindy Manson; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Police Chief, John Duscio; Finance Director, Linda Vaughan; Public Services Director, Mike Sferra; Construction Manager, Shane Colley; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Jal Dennis gave the invocation and Boy Scout Troop 515 led the Pledge of Allegiance. Troop members present included: Cody Watts, Sean Watts, Danny Davis, Keenan Talbot, and Spencer Bell. Troop Leader Bob Ek was also present for the ceremony. PRESENTATION • Presentation to 4th Six Weeks Star Students—Character Trait of"Trustworthiness." (Mayor/Council) Mayor Hogue and Mayor Pro Tern Byboth presented medallions to students demonstrating the character trait of "Trustworthiness." Each six weeks one student from each WISD campus is chosen as the "star student." CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citi_en participation. Councilman Goss stated that he had been presented a cap from Captain Scott Johnson of the Minutes March 9, 2010 Wylie City Council Page 1 Irving Fire Department. He explained that Captain Johnson had stated his appreciation to the Wylie Fire/Rescue and the great job they were doing not only for their city, but for fire/rescue departments all over. Councilman Goss stated that he wanted to pass that on to council and staff. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the February 23, 2010 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, approval of a Replat for Ben Nobles Addition. Subject property being generally located on the northwest corner of Thomas Street and Pirate Drive. (R. 011ie, Planning Director) C. Consider, and act upon, Resolution No. 2010-12(R) authorizing the appointment of Art Maldonado as Wylie Municipal Court Judge for a two year term effective April 1, 2010 — March 31, 2012, setting terms and stipend of service. (J. Butters, Assistant City Manager). D. Consider, and act upon, Resolution No. 2010-13(R) authorizing the City Manager to enter into an Interlocal Agreement with Collin County regarding the construction of FM 1378 from FM 544 to Brown Street. (C. Holsted, City Engineer) Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA Public Hearing 1. Hold a Public Hearing and consider, amending the zoning from Single-Family 10/24 (SF-10/24) District to Single-Family 10/24 (SF-10/24) with Specific Use Permit (SUP) for a Daycare Facility (SF-10/24 -w/SUP) District, generally located south of Stone Road and west of Thomas Street. ZC 2010-01 (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed council stating that the Zoning Ordinance requires Planning & Zoning Commission and City Council oversight (SUP) for Day Care Facilities within Single Family (SF) districts. The applicant is requesting a Specific Use Permit SUP to allow for a Day Care Facility to be located on the northwest corner of Pirate Drive and Thomas Street. Currently, the 2.599-acre tract is zoned SF-10/24 and undeveloped. The location of the main structure is shown on the attached zoning exhibit. Planning Director 011ie reported that twenty-six (26) notifications were mailed to property owners within 200 feet in accordance with State Law. As of February 16, 2010 zero (0) responses were received in regards to the requested zoning change. She noted that the commission briefly discussed the conditions Minutes March 9, 2010 Wylie City Council Page 2 of the SUP to ensure that any future expansion on the subject lot was incidental to the day care and that any additional uses would require approval from the Commission/Council; Exhibit "B" outlines those conditions and shall be made part of the Ordinance if approved. Mayor Hogue asked where the entrance would be. Planning Director 011ie replied that the entrance would be off Thomas Street. Public Hearing Mayor Hogue opened the public hearing on Zoning Case #2010-01 at 6:25 p.m. asking anyone wishing to address council to come forward and keep their comments to three minutes. Frederico Medeirus (applicant), residing at 709 Logan Court, Wylie, Texas, addressed council stating that he hoped to open the day care facility, with council approval, in the next few months and hoped to provide services for approximately 200 children. Bryan Rogers (contractor), residing at 511 Rustic Trail, Wylie, Texas, addressed council stating that the construction was in the concept design stage only but some of the issues that will be addressed will be the entrance and exists and loading and unloading issues. He reported that the design would be masonry and would blend with the neighborhood and be an asset to the neighborhood. With no other citizens wishing to speak, Mayor Hogue closed the public hearing at 6:30 p.m. Council Action A motion was made by Councilman White, seconded by Councilman Porter to approve amending the zoning from Single Family 10/24 (SF-10/24) District to Single Family 10/24 (SF- 10/24) with Specific Use Permit (SUP) for a Daycare Facility (SF-10/24-w/SUP) District, generally located south of Stone Road and west of Thomas Street, Zoning Case 2010-01. A vote was taken and the motion passed 7-0. 2. Hold a Public Hearing and consider, and act upon, Ordinance No. 2010-03 adopting the Standards of Care for Youth Programs. (R.Diaz, Recreation Supervisor) Staff Comments Recreation Supervisor Robert Diaz addressed council stating that since the inception of the summer youth programs in 2000, the Standards of Care have been reviewed yearly and adopted as an ordinance in order to comply with the Texas Human Resources Code, Section 42.041 (b)(14). Mr. Diaz reported that the city attorney's office had reviewed the ordinance and standards of care and approved as to form. Public Hearing Mayor Hogue opened the public hearing on Ordinance No. 2010-03 at 6:35 p.m. asking anyone wishing to address council to come forward and keep their comments to three minutes. No one was present to address council during this public hearing. Mayor Hogue closed the public hearing at 6:35 p.m. Council Action Minutes March 9, 2010 Wylie City Council Page 3 A motion was made by Councilman Goss, seconded by Councilman Jones to approve Ordinance No. 2010-03 adopting the Standards of Care for Youth Programs. A vote was taken and the motion passed 7-0. ,.so.. General Business PRESENTATION • Presentation of the final art design for the new Wylie Municipal Complex, Site #1 Art Project. (C. Ehrlich, City Secretary/Steve Gillman, Artist) Public Arts Advisory Board liaison Ehrlich introduced Steven Gillman, recommended artist for Site #1. She explained that both the Municipal Complex Selection Panel and the PAAB was recommending Mr. Gillman as the finalist for Art Site#1. She reported that Mr. Gillman was a nationally acclaimed artist and had commissioned many pieces of public art. Mr. Steve Gillman stated that his design was proposing seven monoliths to be prominently located in the grassy area in the main parking lot directly in front of the recreation center. He stated that this site will be visible from both 1378 and from inside the three buildings. The proposed sculpture will consist of seven granite monoliths spaced in arithmetical progressions along a 385 foot pathway. A quote will be etched on each monolith. The quotes, made by long time Wylie residents, will come from the news articles written by Beth Fulkerson through the years. The columns will range in height from 13 to 17 feet and weigh more than 35,000 pounds each. Three sides of each column will remain natural with the fourth side machined smooth featuring engraved quotes pulled from Wylie's rich history. A 12 foot wide path will lead visitors through the monoliths to the Municipal Complex. He noted that the columns will be lit from below at night, highlighting their presence on the site. Mr. Gillman explained that this piece was about the site, and the City with it's past and present, it's people, and its nature as a modern civic center. It's monumentality lends dignity and a sense of place while inviting visitors into the new Wylie Municipal Complex. Mr. Gillman explained that the granite chosen is local to the Texas area. "The monoliths will lend directional orientation to lead visitors to the buildings, while allowing them to stop and read the quotes from the past along the way, and with that, a quiet moment of reflection." REGULAR AGENDA 3. Consider, and act upon, the final artist and art design for the new Wylie Municipal Complex Art Project, Site #1 and authorizing the City Manager to execute a contract to commission the art. (C. Ehrlich, City Secretary/S. Matthews, PAAB Chair) Staff Comments Public Art Board liaison Ehrlich addressed council stating that in October of 2009, the Public Arts Advisory Board published a "Call for Artists" to the Public Art Network website for two art projects for the new Wylie Municipal Complex. In response to that call, the city received 155 artist responses for two art sites at the new Wylie Municipal Complex. Site #1 was budgeted at $200,000 and will be placed in the parking median directly in front of the Recreation Center. A pare-down committee consisting of three PAAB members: Erin Dougherty, Alvaro Salinas, and Stewart Matthews, and two area art coordinators: Margaret Robinette, City of Dallas, 28 years, retired, and Christine Eubanks, City of Plano, reviewed these submissions and narrowed the artists to 24 for Site#1. Minutes March 9, 2010 Wylie City Council Page 4 The Public Arts Advisory Board appointed an Art Selection Panel to review the top 24 artists for Site #1 and narrow the artists to three semi-finalists. The artists selected were: Cliff Garten, Steve Gillman, and Brower Hatcher. These three artists were invited to a community input meeting held on January 7, 2010. il#WWW Approximately 45 people attended the input meeting and gave direction to the artists regarding the community, history, and art for Wylie. The artists went back to their studios to create a final maquette and/or 3D design of what they felt would best fit both the space and the essence of Wylie. Ehrlich reported on February 17, 2010 the selection panel met with the artists to review their presentations of the final art designs. The panel unanimously chose Steve Gillman as the finalist for Site #1. Members serving on the selection panel included: Maribeth Flowers, landscape designer; Margaret Robinette, retired art coordinator, City of Dallas; Marie Renfro, artist; John Pototschnik, artist; Donna Edge, Wylie ISD; Renae' 011ie, Planning Director; Rachel Orozco, Library Director; Stewart Matthews, PAAB chair; Mike Sferra, Public Services Director; and Mary Davis, long time citizen of Wylie. Art consultant Sharon Leeber was present to answer questions regarding the artists at both the pare-down and selection panel meetings. The Public Arts Advisory Board would like to publicly thank the Municipal Complex Pare-Down Committee and the Selection Panel for their time and commitment to these art projects. The art design was unanimously selected by the Public Arts Advisory Board after recommendation by the selection panel and is recommending Mr. Gillman to the Wylie City Council. Council Discussion Mayor Hogue asked Mr. Gillman how the timeline for the fabrication of this art would work with the construction timeline for the buildings. Mr. Gillman noted that he would be working closely with both Mrs. Ehrlich and Construction Manager Shane Colley to insure the timelines were in sync. Construction Manager Shane Colley addressed council stating that the fabrication and installation would be scheduled to interact with the construction, the landscape architecture, and the architects to insure the installation of art could be completed with minimum disturbance to construction. Mr. Colley also noted that he would be working with the artist's engineer to insure the footing was supportive for both the local soil and monolith size. Council Action A motion was made by Councilwoman Spillyards, seconded by Mayor Pro Tem Byboth to approve the art design by artist, Steve Gillman as the final art design for the new Wylie Municipal Complex, Site #1 and authorize the City Manager to execute a contract to commission the art. A vote was taken and the motion passed 7-0. PRESENTATION • Presentation of the final art design for the new Wylie Municipal Complex, Site #2 Art Project. (C. Ehrlich, City Secretary/Louise Bertelsen and Po Shu Wang "Living Lenses", Artists) Public Arts Advisory Board liaison Ehrlich addressed council stating that due to an illness in the family, Po Shu Wang and Louise Bertelsen "Living Lenses", was unable to come in person to this presentation. She reported that Mr. Wang was available by teleconference. She introduced Mr. Wang "Living Lenses" as the recommended artist for Site#2 by both the art selection panel and the PAAB. Mr. Wang presented "Living Lenses" as an on-going exploration of the world we live in, the world we live by, and the world we dream of. He explained that the artists utilize media and methodology that are borrowed from all aspects of human ingenuity and they are in continuous evolution guided by the 011.1.6 uniqueness of every site they encounter. Minutes March 9, 2010 Wylie City Council Page 5 Mr. Wang explained that the art would be located in the breezeway between the Library and Recreation Center and will be the focal point for both children and adults. He explained that the idea of the Library (Mind) and the Recreation Center(Body) intrigued the artists. OODIM The sculpture will be interactive and once completed will measure 13 feet wide by 7 feet tall. It will be a sequence of hemispheres spiraling towards each other surrounding the complete sphere at the center. He explained that the polished, stainless steel sculpture will conceal an outdoor speaker connected to two keyboards; one in the Recreation Center and the other in the Smith Public Library. Visitors will be invited to type their thoughts, expressions, and emotions which will be translated into Braille text dots and turned into music through an electronic sampler. Mr. Wang stated that"Voices of the community will drive an on-going symphony that is Wylie's very own; right from mouth of the people; this is the sole content of the music." "The body from the Recreation Center and the mind from the Library will come together as a whole being." He also noted that the shape of the spirals were designed in such a way as to mirror the image of a sliced onion, which is part of Wylie's rich past. The council then heard a sample of the music that could be created. REGULAR AGENDA 4. Consider, and act upon, the final artist and art design for the new Wylie Municipal Complex Art Project, Site #2 and authorizing the City Manager to execute a contract to commission the art. (C. Ehrlich, City Secretary/S. Matthews, PAAB Chair) Staff Comments Public Art Board liaison Ehrlich addressed council and reiterated the call for artists and selection processes. She explained that Site #2 was budgeted at $90,000 and will be placed in the back of the dog trot between the Library and Recreation Center. The focus of the project was to incorporate both AsWork buildings into the art and to be interactive for visitors of all ages. Council Discussion Mayor Hogue asked if the keyboards and electronics would be durable. Councilwoman Spillyards replied that the artist had stated that the electronics were durable and simple to replace at minimal cost. She explained that Rachel Orozco, selection panel member and Library Director, had commented that the Library utilizes many keyboards and they were very durable and long lasting. Councilwoman Spillyards also noted that the music could be timed to pause in order for visitors to have time to locate the sculpture after typing in their thoughts. The music can be played multiple times if no one is using the keyboard at any point during the day. Councilman Porter stated that he would like to hear the music all day everyday with some type of control that would allow the music to repeat, if no one was using the keyboards. He commented that when the art program and selection process began, he was very skeptical with regard to the selection of art and artists and feared the city would end up with something less than satisfactory. He reported that he was very pleased with the presentations and the art created for these sites. He thanked the Public Arts Advisory Board, Municipal Complex Selection Panel, and staff for their hard work on these art projects. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman Porter to approve the art design by artists, Po Shu Wang and Louise Bertelsen "Living Lenses", as the final art design for the new Municipal Complex, Site #2 and authorize the City Manager to execute a contract to commission the art. A vote was taken and the motion passed 7-0. 0.46 5. Consider, and act upon, approval of the location of additional kiosk plazas in accordance with Ordinance 2009-21, Section 9.E. (R. 011ie, Planning Director) Minutes March 9, 2010 Wylie City Council Page 6 Staff Comments Ada. Planning Director 011ie addressed council stating that in moving forward in providing for homebuyers and citizens directions to the location of housing developments, public facilities and community events within the city, staff is presenting additional locations for the Kiosk program in accordance with Ordinance 2009-21. In accordance with Section 9.E, the approved sign contractor is seeking approval for additional locations to be placed within public rights-of-way. She reported that the proposed new locations would include: • Southwest corner of FM 544 and Country Club Drive (Woodbridge Parkway) • Southeast corner of FM 544 and Springwell Parkway • Northwest corner of SH 78 and Eubanks • Creekside Estates Subdivision installed 5 feet from the back of curb on the south side of Hinnant Drive and 75 feet west of N. Peggy Loftice Drive • Creekside Estates Subdivision installed 5 feet from the back of curb on the east side of Lewis Drive and 80 feet south of W. Hinnant Drive Planning Director 011ie explained that there is an expressed interest in the plazas depicted in Exhibits C, D & E and installation will begin upon Council approval of these locations. Plazas at Country Club and Springwell will be installed upon builder interest. Council Action A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to approve the location of additional kiosk plazas, as presented, in accordance with Ordinance 2009-12, ,.,., Section 9.E. A vote was taken and the motion passed 7-0. 6. Consider, and act upon, approval of a Shared Parking Agreement for 709 Business Way, Block 1, Lot 5R and 703 Business Way, Block 1, Lot 2R of the 544 Industrial Park Addition. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed council stating that the applicant is requesting approval for special parking alternatives whereby the balance of required parking spaces are located on a separate parcel from the lot on which the principal use is located. The Zoning Ordinance requires City Council review and approval for Shared Parking Alternatives. Planning Director 011ie reported that the subject property currently consists of a single lot within the FM 544 Industrial Park Addition. The entire complex is approximately 13,150 square feet. There are a total of 36 spaces located on site. She explained that an alternative parking agreement was approved for the tenant occupying 3,150 square feet for a Personal Service Use (Dance Studio) in March of 2009 to allow them to utilize one parking space located across the street on Lot 10R, 710 Business Way. Ms. 011ie reported that approximately 10,000 square feet of the 13,150 square foot building has been recently vacated and the remaining occupant desires to utilize the newly vacant area of the building to operate an indoor amusement type use. The space will house an indoor golf range, mini golf, batting cages, and snack area. The area is zoned Commercial Corridor with primarily industrial type uses in the area. However, as previously noted, there are only 36 total parking spaces on site. The Majestic Ballroom utilizes 15 on-site parking spaces, leaving 21 unutilized spaces available for the proposed amusement use. Staff met with the Building Official in deriving an occupancy load based on the total square footage of useable public space. In accordance with current building codes the facility shall not exceed an Minutes March 9, 2010 Wylie City Council Page 7 occupancy load of 150 persons. This would allow a minimum of 50 parking spaces based on 3 persons per vehicle. She reported that the applicant was successful in acquiring a variance in accordance with Article 8, Section 8.4.C.4.e, to allow a reduction by 40 spaces. Thereby allowing 60 total spaces as ,, opposed to 100 parking spaces for a Commercial Amusement Inside use. 00 Planning Director 011ie reported that the Shared Parking Agreement reflects comments and inclusions by the City Attorney and if approved must be filed with the Certificate of Occupancy. The agreement allows for the subject tenant 709 Business Way (Lot 5R) sharing thirty-one (31) parking spaces with 703 Business Way (Lot 2R). In accordance with Article 7, Section 7.3(F)the uses separately generate parking demands primarily during hours when the remaining uses are not in operation. Upon termination of lease or change of ownership by party, this consent and agreement is void. Applicant Comments Belinda Hockett (applicant), residing at 3106 Eagle Mountain Drive, Wylie, Texas, addressed council stating that she and her husband were planning practice swings for indoor golf and baseball in the recently vacated location. Mayor Hogue asked Mrs. Hackett that she was aware of the stipulation that if the parking agreement was approved by council, it would not transfer over should she decide to vacate the location or sell to another owner. Mrs. Hackett replied that she was aware of that stipulation. Council Action A motion was made by Councilman Goss, seconded by Councilman White to approve a Shared Parking Agreement for 709 Business Way, Block 1, Lot 5R and 703 Business Way, Block 1, Lot 2R of the 544 Industrial Park Addition. A vote was taken and the motion passed 7-0. 7. Consider, and act upon; award of a construction contract, in the amount of $4,060,427.00, to Hasen Design, Build & Development, Inc. for the construction of the Founders Park Expansion and Renovation project. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that on January 13, 2010, bids were received for the Founders Park Expansion and Renovation Project, a bond project that received voter approval in 2005. In the interim, the bids have been reviewed, the two low bidders have been interviewed by staff and the consultant, reference checks were conducted with satisfactory results, the City Attorney has reviewed the bid and contract documents, and the contractor agrees to all terms and conditions set forth. Mr. Sferra reported that the lowest bidder for the base bid and all the add alternatives as shown in the bid tabulation was Hasen. The improvements include but are not limited to: • 283 additional lighted parking spaces • Nearly 8,000 linear feet of 10-foot wide and 1,400 linear feet of 6-foot wide concrete hike and bike trail • Concession stands and restrooms in two locations • Shade structures for the south plaza, baseball/softball fourplex, and playground areas • Two new lighted baseball/softball fields (sodded) • Two new lighted U12 soccer fields (sodded), two new lighted U10 soccer fields, and up to twelve new lighted smaller soccer fields (number of fields is flexible and depends upon configuration) • One lighted basketball court • Two lighted volleyball courts • Utilities, landscaping and irrigation • Signage, bleachers, site amenities, etc. Minutes March 9, 2010 Wylie City Council Page 8 Sferra reported that the project includes installation of 193 trees (157 canopy and 36 ornamental). The Park Division will perform the tree selection and coordinate with the contractor. In addition, approximately 25 additional trees that have been removed from the State Highway 78 widening project are in storage at the Service Center and will be transplanted in the park as part of the project. The shade structure near the existing playground will be approximately 1,100 square feet, much larger than the four other shade structures that will cover nearly 650 square feet a piece. This structure also includes a concrete seating wall and installation of 375 ceramic hand tiles contributed by children and families that participated with the construction of Pirate Cove Playground. He noted the terms of the contract allow 365 days for completion of the project; however, during the interview process, Hasen said they would most likely complete the work in less time, approximately seven to eight months. Mayor Hogue asked if the construction award was approved tonight when the project would begin. Mr. Sferra replied that the contractor was ready to start immediately and planned to be completed in 7-8 months. Councilman Jones thanked the Parks and Recreation Board and staff for a job well done. Council Action A motion was made by Councilman White, seconded by Councilman Jones to approve the award of a construction contract, in the amount of $4,060,427.00 to Hasen Design, Build & Development, Inc. for the construction of the Founders Park Expansion and Renovation project. A vote was taken and the motion passed 7-0. 8. Consider, and act upon, award of a construction contract, in the amount of $556,757.00, to Musco Sports Lighting, LLC for the installation of sports lighting as part of the Founders Park Improvements Project. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that as part of the improvements to Founders Park, athletic field lighting for soccer, baseball/softball, volleyball, and basketball will be installed. The sports lighting components are provided by Musco Sports Lighting, LLC, an industry leader in this type of equipment. All equipment including installation costs are available through Buy Board, and therefore they have already been subject to the competitive bidding process. Council Action A motion was made by Councilman Porter, seconded by Councilman Jones to approve an award of a construction contract, in the amount of $556,757.00 to Musco Sports Lighting, LLC for the installation of sports lighting as part of the Founders Park Improvements Project. A vote was taken and the motion passed 7-0. 9. Consider, and act upon, award of a construction contract, in the amount of $79,718.35, to USA Shade & Fabric Structures, Inc. for the installation of bleacher shade structures as part of the Founders Park Improvements Project. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that as part of the improvements to Founders Park, eight shade structures will be installed over the bleachers for the baseball/softball fields. The Minutes March 9, 2010 Wylie City Council Page 9 proposed structures are provided by USA Shade and Fabric Structures, Inc., an industry leader in this type of equipment. Mr. Sferra explained that the structures, including installation costs, are available through Buy Board, and therefore they have already been subject to the competitive bidding process. He reported that during the development of the Founders Park project, the Park Board placed a high priority on establishing shade elements within the park's design. These 18' x 36' (648 square feet) fabric structures not only provide ample shade, but they also provide spectators with protection from foul balls. He noted that the structures also include: • Ten-year warranty on the steel post components • Ten-year warranty on the fabric material • Eight-year warranty on the thread • Engineered design to withstand 90 mph wind load • Recessed mounting to eliminate trip hazards Council Action A motion was made by Councilman White, seconded by Mayor Pro Tern Byboth to approve the award of construction contract, in the amount of$79,718.35 to USA Shade & Fabric Structures, Inc. for the installation of bleachers shade structures as part of the Founders Park Improvements Project. A vote was taken and the motion passed 7-0. 10. Consider, and act upon, award of a professional services contract, in the amount of $243,000.00, to Teague Nall and Perkins, Inc. for the design of Community Park Improvements. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that on April 28, 2009, the City Council chose Teague Nall and Perkins, Inc. as the design firm for the Community Park Improvement project. On November 10, 2009, the City Council authorized the City Manager to enter into a contract with Teague Nall and Perkins, Inc. in the amount of$52,500 for field design survey, preparation of conceptual exhibits, and participation in public meetings related to the project. Mr. Sferra reported that based upon the input obtained at two stakeholder meetings in January 2010 and a joint City Council/Park Board meeting held in February 2010, the consultant has submitted a proposed scope and fee for the design and construction phase portions of the project. At the joint City Council/Park Board work session, the direction was that in addition to the planned improvements for the baseball portion of the park, the project scope should also include several improvements for the football side of the park as well. It was also suggested that several Add Alternate items be incorporated in the design phase so that they could be awarded should the City receive favorable bids or have available funding. Mr. Sferra reported the City Attorney had participated in developing and reviewing the professional services agreement. He presented the design phase services to include the following in the base bid: • 92 new parking spaces • Replace existing asphalt trail with a new concrete trail • Plaza area in the baseball fourplex with new concession stand/restroom facility • Baseball field improvements consisting of: o Grading, drainage, turf, and irrigation for three fields o Grading and drainage only (Cooper field) o New fencing at four fields o New bleachers and shade structures at four fields o New lighting on the two east fields (Eldridge and Tibbals) and plaza • Grading, drainage, turf, and irrigation for football field #2 Minutes March 9, 2010 Wylie City Council Page 10 • New restroom facility for football • Relocate light pole on football field#4 He reported that the proposed Add Alternates that will be designed include: • Football field improvements consisting of: o Press box for fields#1 and#2 o Press box and scoreboard for field#3 o Satellite concession stand addition to restroom • 206 additional parking spaces • Add turf and irrigation to Cooper baseball field Mr. Sferra explained that it was anticipated that construction could begin after the 2011 spring sports season and be completed prior to the 2012 spring sports season. The consultant and staff will work closely with the sports associations on scheduling the work so that it will have as minimal an impact as possible on the use of the facility. Citizen Comments on Agenda Item#10 Christine Price, residing at 1805 Country Club, Wylie, Texas, addressed council stating that she had reviewed the proposed bid with alternates and wanted to make suggestions regarding reductions in some of the fields and amenities to provide additional scoreboard features for the football fields. Council Action A motion was made by Councilman Porter, seconded by Councilman Jones to approve the award of a professional services contract, in the amount of $243,000.00 to Teague, Nall and Perkins, Inc. for the design of Community Park Improvements. A vote was taken and the motion -�- passed 7-0. READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2010-03 into the official records. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman Porter, seconded by Councilman Goss to adjourn the meeting at 8:32 p.m. Consensus of the council was to adjourn. Eric Hogue, Mayo OFt ATTEST: r �,� • Ce4, Car le Ehrlich, C' y Secretary 1 Minutes March 9, 2010 �t•1>�7• �` Wylie City Council Ofrts►� Page 11