03-23-2010 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council
Tuesday, March 23, 2010 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. with the following Wylie City Council
members present: Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilman
David Goss, Councilman Carter Porter and Councilman Bennie Jones. Councilman Rick White
was absent.
Staff present were: City Manager, Mindy Manson; City Engineer, Chris Hoisted; Planning
Director, Renae' 011ie; Police Chief, John Duscio; Finance Director, Linda Vaughan; Public
Services Director, Mike Sferra; Construction Manager, Shane Colley; City Secretary, Carole
Ehrlich; Public Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Police Chief John Duscio led the Pledge of
Allegiance.
PRESENTATION
• Presentation of Recycling Services and Initiatives within the City of Wylie (G.
Roemer, President, Community Waste Disposal)
Greg Roemer, President of Community Waste Disposal, gave a short presentation regarding the
services provided by CWD to residents of Wylie including solid waste, bulk pickup, and
commercial services. He reported that in the past year, CWD partnered in community projects
which included presentations to students of the Wylie Independent School District regarding
recycling.
Mr. Roemer mentioned some concern with regard to over-weight commercial dumpsters.
Council recommended CWD provide additional education to commercial users.
Mayor Hogue and the Wylie City Council gave best wishes to Deputy City Secretary Gayle
Walton who had tendered her resignation after five years of service with the City of Wylie. The
council offered her the very best in her new endeavors.
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Wylie City Council
Page 1
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
There were no citizens present wishing to address council during "Citizens Comments."
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the March 9, 2010 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, Ordinance No. 2010-04 amending the zoning from Single-
Family 10/24 (SF-10/24) District to Single-Family 10/24 (SF-10/24) with Specific Use
Permit (SUP) for a Daycare Facility (SF-10/24 w/SUP) District, generally located
south of Stone Road and west of Thomas Street. ZC 2010-01. (R. 011ie, Planning
Director)
C. Consider, and act upon, Ordinance No. 2010-05, abandoning 1,817 square feet
(0.0417 acres) of Right-of-Way located at the western boundary of Duncan Way in
the Caldwell Estates Addition. (R. 011ie, Planning Director)
D. Consider, and place on file, the City of Wylie Quarterly Investment Report for
December 31,2009. (L. Vaughan Bantz, Finance Director)
E. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of February 28, 2010. (S. Satterwhite,
Executive Director, WEDC)
Council Action
A motion was made by Councilman Porter, seconded by Councilman Jones to approve the
Consent Agenda as presented. A vote was taken and the motion passed 6-0 with Councilman
White absent.
REGULAR AGENDA
General Business
1. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure
Report as of February 28,2010. (L. Vaughan Bantz, Finance Director)
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Staff Comments
Finance Director Bantz addressed council stating that the Finance Department has prepared the
0111.111. February 28, 2010 report for the City Council as required by the City Charter. She explained that the
reports had been revised to include all items previously reported and additionally display year to date
actual percentages for each department. She explained the year to date percentages had been added to
show department's current position, in relation to the overall fiscal year.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to accept and
place on file, the City of Wylie Monthly Revenue and Expenditure Report as of February 28,
2010. A vote was taken and the motion passed 6-0 with Councilman White absent.
2. Consider, and place on file, the City of Wylie Storm Water Management Plan
Annual Report. (M. Sferra, Public Services Director)
Staff Comments
Public Services Director Sferra addressed council stating that the Texas Commission on Environmental
Quality requires that an annual update be provided to the elected officials and to the public. This update
provides a summary of the efforts performed during Year 2 of the five-year plan. In August 2009, the
Public Works staff completed implementation of goals identified in Year 2 of the City's Storm Water
Management Plan (SWMP). Staff submitted an annual report to the Texas Commission on Environmental
Quality (TCEQ) in November 2009 as required. The report contains information about the progress of
implementation of the 33 Best Management Practices outlined in the SWMP. The TCEQ requires that an
annual update be presented to elected officials and to the general public to satisfy criteria for public
education and public participation which are specifically identified as key components of the legislation.
0114.41611,
Mr. Sferra explained there are six Minimum Control Measures (MCM) that the City must address each
year. The major accomplishments for each MCM in Year 2 include: Public Education and Outreach,
Public Involvement/Participation, Illicit Discharge Detection and Elimination, Construction Site Storm
Water Runoff Control, Post Construction Storm Water Management, and Pollution Prevention/Good
Housekeeping for Municipal Operations. Mr. Sferra stated this update fulfills all obligations required by the
TCEQ.
Council Action
A motion was made by Councilwoman Spillyards, seconded by Mayor Pro Tem Byboth to
accept and place on file the City of Wylie Storm Water Management Plan. A vote was taken and
the motion passed 6-0 with Councilman White absent.
3. Consider, and act upon, authorizing the City Manager to execute an agreement, in
the amount of $140,000.00, with TranSystems for right-of-way acquisition services
for the Brown Street West paving project. (C. Holsted, City Engineer)
Staff Comments
City Engineer Hoisted addressed council stating that construction plans for the Brown Street West paving
project from FM 1378 to Ballard Avenue are 60% complete. He explained the alignment for the roadway
has been set and the necessary right of way for the project has been determined. Forty-eight parcels
have been identified for acquisition for the project.
Mr. Hoisted reported that the 2005 City of Wylie Bond Program included $9,000,000 for the Brown Street
West paving project and $4,453.750 was included in the 2007 Collin County Roadway Bond Program.
The total for this project is $13,453,750. Approximate project expenses total $13,059,800. Mr. Holsted
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reported that the proposal includes acquisition services for 48 parcels, a marked study and appraisals for
4 parcels. The total fee is $140,000 and the contract specifies 6 months for completion of the acquisition.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to authorize
the City Manager to execute an agreement, in the amount of$140,000.00, with TranSystems for
right-of-way acquisition services for the Brown Street West paving project. A vote was taken and
the motion passed 6-0 with Councilman White absent.
4. Consider, and act upon, award of a contract, in the amount of $3,233,598.46, to
Glenn Thurman, Inc. for the reconstruction of FM 1378 from FM 544 to Brown
Street. (C. Holsted, City Engineer)
Staff Comments
City Engineer Hoisted addressed council stating that the FM 1378 paving project includes the
reconstruction of approximately 3,300 linear feet of roadway from FM 544 to Brown Street to a 6-lane
concrete paving section with an underground storm drainage system and sidewalks. On January 21,
2010, the City opened nine bids with the low bid being submitted by Glenn Thurman, Inc. The project
includes approximately 31,500 square yards of 8-inch concrete pavement, and a 75' span bridge at
Muddy Creek.
Mr. Hoisted explained that Collin County secured construction funding for the project through the Texas
Department of Transportation State Highway 121 Subaccount in the amount of $7,463,905.00. On
January 28, 2010, TxDOT authorized the expenditure of the money in Minute Order No. 112121. Collin
County approved the Advance Funding Agreement with TxDOT on the County's March 22nd meeting.
Once TxDOT receives the executed agreements from the County it will take approximately 60 days for
the County to receive the funds. As a result, the City may not have received the County funds before the —^
first pay request is received from the contractor. Mr. Hoisted reported staff was proposing to use excess
funds from the FM 1378— Brown to Parker Rd. project until the funds from the County were received.
Council Discussion
Mayor Hogue asked when construction could begin on this project. Mr. Hoisted replied the first pre-
construction meeting was planned for Friday, March 26, 2010, if approved by council.
Council Action
A motion was made by Councilman Goss, seconded by Councilman Jones to award a contract,
in the amount of $3,233,598.46, to Glenn Thurman, Inc. for the reconstruction of FM 1378 from
FM 544 to Brown Street. A vote was taken and the motion passed 6-0 with Councilman White
absent.
5. Consider, and act upon, the appointment of a board member to the North Texas
Municipal Water District Board to fill an expired term of June 1, 2010 to May 31,
2012. (C. Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich addressed council stating that the Board of Directors of North Texas Municipal
Water District is a policy making body similar in nature to the City Council. The Board is responsible to
both the State of Texas and to the member cities for assuring that NTMWD operations occur in
accordance with state and federal law, in alignment with NTMWD policy, and in the best interests of the
cities receiving services. Ehrlich explained that there were two board members representing the City of
Wylie, Mr. Robert Thurmond Jr. and Mr. Marvin Fuller.
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She reported that Mr. Fuller's current term will be expiring May 31, 2010 and the district was requesting
appointment or re-appointment of a member to that position. She commented that Mr. Fuller was
contacted and indicated that he would be happy to serve another term on the NTMWD Board.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to appoint Mr.
Marvin Fuller to serve an additional term on the North Texas Municipal Water District Board of
Directors for a term beginning June 1, 2010 and ending May 31, 2012. A vote was taken and
the motion passed 6-0 with Councilman White absent.
6. Consider, and act upon, authorizing the City Manager to enter into a contract, in an
amount not to exceed $625,000.00, with Flair Data Systems, Inc. for the purchase
and installation of Cisco network infrastructure for the new City of Wylie
Municipal Complex. (J. Butters, Assistant City Manager)
Staff Comments
Assistant City Manager Butters addressed council stating that the technology infrastructure proposal
includes all routers, switches, wireless infrastructure, software and installation required to operate our
computer network at the new Municipal Complex. This infrastructure will become the foundation of the
City's computer system including all City buildings. He explained that the network would run all of the
city's technology including computer system, phone system, wireless, security system, and cameras.
Mr. Butters explained that two issues have impacted the cost of the technology infrastructure:
• Multiple floors require switches and routers on each floor.
• Staff made a decision to utilize the latest series of Cisco routers and switches and to
purchase enough so the city will have an infrastructure in place that will last 20 years. The
alternative would have been to save approximately $100,000 for a system that may last 5
years, and then spend $400,000 to upgrade.
Assistant City Manager Butters commented that the Cisco system was chosen because of staffs
experience with Cisco's dependability and service. He explained that Cisco is on State contract and has
met all State procurement requirements.
Council Discussion
Councilman Goss asked Mr. Butters where the expenditure for this proposed system would be budgeted.
He asked if the proposed expenditure was part of the overall budget approved for the construction of the
buildings or if it would be in addition to. Mr. Butters responded that this expenditure was not included in
the original budget for the construction of the buildings but after working closely with the IS Department,
was recommended and needed for the new buildings. Construction Manager Colley addressed council
and explained that there was contingency funding that could be used for this IS infrastructure system. He
assured council there would be contingency funding for the additional cost. He explained that the difficulty
was that the contingency funding would not be available until construction was complete, thus staff is
requesting to utilize interest earnings until such time as contingency funds are available.
Councilman Goss noted that his only concern was to insure that the construction funding was used prior
to any interest income or other budget funds being utilized.
Council Action
Alf Weft
A motion was made by Councilman Porter, seconded by Councilman Goss to authorize the City
Manager to enter into a contract, in an amount not to exceed $625,000.00, with Flair Data
Systems, Inc. for the purchase and installation of Cisco network infrastructure for the new City
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of Wylie Municipal Complex. A vote was taken and the motion passed 6-0 with Councilman
White absent.
READING OF ORDINANCE
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the caption to Ordinance No. 2010-03 into the official records.
Mayor Hogue convened into a Joint Work Session at 7:15 p.m.
JOINT WORK SESSION — CITY COUNCIL/PARKS AND RECREATION
BOARD
• Hold a Joint City Council and Parks and Recreation Board Work Session
regarding fees for the new City of Wylie Recreation Center.
Call to Order
Parks and Recreation Board Chair Anne Hiney called the Wylie Parks and Recreation Board to
order for the Joint Work Session at 7:15 p.m. Board members present included: Eddie Rogers,
Dan Chestnut, Donna Larsen, and Gary Robas.
Wylie City Council members present included: Mayor Hogue, Mayor Pro Tern Byboth,
Councilwoman Spillyards, Councilman Jones, Councilman Porter, and Councilman Goss.
Councilman White was absent.
Recreation Superintendent Diaz addressed council and the board stating that the parks board
was requesting council direction on several scenarios regarding the fee structure for the new
recreation center. He reported that estimates for the total operating costs (personnel, utilities,
supplies, etc.) were estimated to be $1,378,746 per year. He explained the Enterprise Plan
formulated two cost-recovery (fee) scenarios: one model recovered 55% of all operating costs
while the other model recovered 68% of the overall costs. Mr. Diaz reported that proposed fees
were very low with regard to both options.
Direction from council was to further investigate the 100% recovery of operating costs and bring
these estimates back for council discussion.
Mr. Diaz reported that three options were presented for city employee fees. They included: tying
the fees to a wellness program which allowed employees to use the facility at no charge if the
employee used the facility a certain number of times during the month; extending the use of the
facility as a benefit to employees at no charge, or charging employees the standard Resident,
Non-Resident or Corporate rates. Mr. Diaz reported that the recommendations from the Parks
Board were tying the program to a wellness program at no charge or allowing employees to
utilize the center as a benefit at no fee.
Direction from council was to further survey how other cities structure their recreation centers
with regard to employee/family fees and report back to council.
With no further discussion before the Parks and Recreation Board, Chair Anne Hiney adjourned —°
the meeting at 8:05 p.m. Consensus of the board was to adjourn.
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RECONVENE INTO REGULAR SESSION
Take any action as a result from Work Session.
Mayor Hogue reconvened into Regular session at 8:05 p.m.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
Porter, seconded by Councilman Goss to adjourn the meeting at 8:07 p.m. Consensus of the
council was to adjourn.
Eric Hogue, Ma o
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Wylie City Council
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