10-24-2006 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council
Tuesday, October 24, 2006 — 6:00 pm
Wylie Municipal Complex — Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Pro Tern Carter Porter called the meeting to order at 6:00 p.m. Council Members present
were: Councilman Merrill Young, Councilman Rick White and Councilman Eric Hogue, and
Councilman Red Byboth. Mayor Mondy arrived at 6:10 p.m. Councilman Earl Newsom was
absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance
Director, Larry Williamson; Public Services Director, Mike Sferra; Planning Director, Renae'
011ie; City Engineer, Chris Hoisted; WEDC Executive Director, Sam Satterwhite; Public
Information Officer, Mark Witter, City Secretary, Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Hogue gave the Invocation and Councilman Young led the Pledge of Allegiance.
PRESENTATI ON
• Presentation of Funds from the Collin County Open Space Project Funding Assistance
Program, in the amount of $163,238.00, for the Founder's Park Land Acquisition
Project. (Commissioner Hoagland)
County Commissioner Jerry Hoagland presented a check to the City of Wylie for the Collin
County Open Space Project Funding Assistance Program in the amount of $163,239.00. The
check was presented to Council, staff and members of the Wylie Parks Board. He reported that
several cities had applied for this funding and congratulated the City of Wylie for receiving a
grant for their Founder's Park Land Acquisition Project.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Minutes—October 24, 2006
Wylie City Council
Page 1
Ann Hiney (Parks Board Member) residing at 301 N. Cottonbelt Avenue, Wylie, Texas
addressed Council stating that she was present, to address Council regarding the "Wells"
Property. She explained that in 2001, the City hired Carter Bugess to prepare a Parks and
Open Space Master Plan for our City. It was presented to the City in 2002. The report projected
that with estimated growth exceeding 38,500 by the year 2011, we would need to acquire an
additional 200 acres of land, dedicated to parkland for our community. The Wylie Parks Board
and staff then attempted to identify potential parkland and a means to purchase that land. In
cooperation with the Trust for Public land, both of the missions were met. The trust was hired to
assist in the purchase of a 253 acre parcel of land called the Wells Property. (Intersection of 544
and Brown Street) She explained that the Public Trust For Public Land has a very specific
purpose; that is, they are a not for profit agency commissioned to conserve land for people to
enjoy public parks, community gardens, historical sites, rural lands and other natural places.
The trust works with communities to achieve this goal. Since 1993 the trust has worked with
agencies to protect more than 23,000 acres of land. The purchase of the Wells Property would
not have been possible without the assistance of the Public Trust Agency. She stated that the
City had a wonderful opportunity to conserve the majority of this land and create a legacy for our
future. She explained that she was aware that the property was needed to build the new Library,
City Hall and Recreation Center and this area was the best option, however, she was asking
Council to remember the land was purchased for parkland open space usage and if it is used for
public buildings, more land will need to be purchased for parkland in the future. She
emphasized the need to use this land conservatively and wisely.
Frankie Delgado (Parks Board Member) residing at 1011 Meandering Drive, Wylie Texas
addressed Council stating that he had a deep concern for the Wells Property. He commented
that in the past year, the land use had changed from Parks and Open Space to other uses such
as public buildings. He explained that he understood the need to find a home for the new
municipal buildings and hoped that Council would not build these buildings at the expense of
using the Wells property and not preserving the open space this property was purchased for. He
also stated that he requested that the area be master planned with the Parks funds already
dedicated for that region of Wylie.
Council direction to staff was to implement the Master Plan for the area and consult with the
Parks Board in that process. City Manage Manson stated that the plan would cost in the
neighborhood of $60,000. Mayor Mondy stated that it had been no surprise in the past year or
two that the land could be used for the proposed buildings. Councilman Young asked if this
master plan would be for the entire City or just the Wells property. Mayor Mondy stated that the
plan should be revised to include the entire City. City Manager Manson stated that staff could
come back to Council with this item in December of 2006.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Approval of the Minutes from the October 10, 2006 Regular Council Meeting and
the October 12, 2006 Special Called Council Meeting. (C. Ehrlich, City Secretary)
B. Consider, and act upon, Ordinance No. 2006-62 amending Chapter 2, Article III,
Section 2-41 of the Wylie Code of Ordinances to remove the designation of the City
Secretary as the City Treasurer from the Wylie Code of Ordinances. (C. Ehrlich,
City Secretary)
Minutes—October 24, 2006
Wylie City Council
Page 2
C. Consider, and act upon, Ordinance No. 2006-63 setting the time and place for all
regular City Council Meetings in 2007. (C. Ehrlich, City Secretary
D. Consider, and act upon, approval of Change Order #2 for the Creekside 2 Million
Gallon Elevated Storage Tank to Landmark Structures, reducing the contract
amount by $28,000.00. (C. Hoisted, City Engineer)
E. Consider, and act upon, approval of the bids and authorize the purchase of pumps,
motors, special valves, and major electrical equipment for the Nortex Pump Station
totaling $178,767.00. (C. Hoisted, City Engineer)
* Approval of these bids in the amount of $178,767.00 included: $50,790.00 for Pumps
Unlimited, Inc. for three 1800-rpm vertical turbine pumps and motors, $34,900.00 to Pumps
unlimited Inc. for five 24 inch pump cans, $19, 602 to Henry Pratt company for two 24 inch
butterfly valves and five 18 inch butterfly valves, $26,219.00 to Municipal Valve & Equipment
Company for an 8 inch surge relief valve and three 12 inch pump control valves, and
$47,256.00 to TPC Electric Company for the motor control centers.
F. Consider, and act upon, award of bid to Jim Chapman Construction, in the
amount of$28,584.00, for the remodeling of the CID and Patrol offices in the Police
Department. (1 Butters, Assistant City Manager)
G. Consider, and place on file, the monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of August 30, 2006. (S. Satterwhite, WEDC
Director)
II. Consider, and act upon, approval of a Final Plat for WISD Rita Smith
Elementary School on 16.61 gross acres, generally located south of Parker Road
(FM 2514) and west of Country Club Drive (FM 1378). (R. 011ie, Planning Director)
Council Action
A motion was made by Councilman Young, seconded by Mayor Pro Tem Porter to
approve the Consent Agenda as presented. A vote was taken and passed 6-0 with
Councilman Newsom absent.
REGULAR AGENDA
General Business
1. Consider, and act upon, award of a contract to Tri-Con Services, Inc., in the amount
of $3,225,042.60, for the reconstruction of Stone Rd. from Ballard Avenue to Akin
Lane. (C. Hoisted, City Engineer)
Staff Comments
City Engineer Holsted addressed Council stating that engineering for the Stone Road paving project was
completed by Chiang, Patel & Yerby, inc. as part of the 1999 Bond Program. $3,250,000 was identified
Minutes —October 24, 2006
Wylie City Council
Page 3
for the construction of the project in the first bond issue of the 2005 Bond Program. The project includes
approximately 22,069 square yards of 8-inch concrete pavement, 2,195 square yards of concrete
sidewalk, 1,730 linear feet of sanitary sewer replacement, and 3,534 linear feet of water line replacement.
The bid includes expansion of four lanes of concrete, sidewalks on both sides and some utility relocation.
Council Discussion
Mayor Mondy asked if this would allow opportunity for a bike trail. City Engineer Hoisted replied that the
right of way area was tight but the sidewalk on one side could be extended to 8 feet instead of the
proposed 4 feet. There are future plans for 6 lanes so the widened sidewalk would be the only option.
Mayor Mondy asked if that option could be entertained. Mr. Hoisted commented that he would obtain a
price for the sidewalk extension. Councilman Hogue asked how soon the project would start. Mr. Hoisted
stated in around 30 days.
Council Action
A motion was made by Councilman Hogue to award a contract in the amount of $3,225,042.60
for the reconstruction of Stone Road from Ballard Avenue to Akin Lane, to include a bike trail in
the project. Councilman Byboth seconded the motion. A vote was taken and passed 6-0 with
Councilman Newsom absent.
2. Consider, and act upon, approval of an Engineering Services Agreement, in the
amount of $105,000.00, to Helmberger Associates, Inc. for the design of the
extension of Alanis Drive from the Twin Lakes Subdivision to FM 544. (C.
Hoisted, City Engineer)
Staff Comments
City Engineer Hoisted addressed Council stating that funding for the extension of Alanis Drive from the
Twin Lakes Subdivision to FM 544 was included in the City's 2005 Bond Program. A total of $2,600,000
was identified for the design, right of way acquisition, and construction of the improvements. The project
includes approximately 2,700 linear feet of a 4-lane divided roadway section with related drainage and
sidewalk improvements. The right of way for the project will be acquired from Skorburg Company per the
development agreement for Alanis Crossing approved on the September 12, 2006 Council meeting.
Council Discussion
Mayor Mondy asked how the Skorburg Company was contributing to this project. City Engineer Hoisted
replied that the funding for right of way would come from the City but Skorburg had agreed to pay all
thoroughfare impact fees for reimbursement funding for their part of the project. Mayor Mondy asked if the
bike trail could also be included in this project. Mr. Hoisted stated that he would include the bike trails. He
reported that a starting date would be within 30 days.
Council Action
A motion was made by Councilman Byboth to approve and Engineering Services Agreement in
the amount of $105,000.00 to Helmberger Associates, Inc. for the design of the extension of
Alanis Drive from the Twin Lakes Subdivision to FM 544 with additional design for the bike trails.
The motion was seconded by Mayor Pro Tern Porter. A vote was taken and passed 6-0 with
Councilman Newsom absent.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III. Section I3-D.
City Secretary Ehrlich read captions to Ordinances No. 2006-62 and 2006-63 into the official records.
Minutes—October 24, 2006
Wylie City Council
Page 4
Mayor Mondy recessed into Work Sessions
WORK SESSION
Tabled Item from July 11, 2006
A motion was made by Councilman Hogue to remove discussion of planning and coordination of
the City of Wylie's 120th Birthday Celebration from the table. Consensus of Council was to
remove from the table and discuss.
• (MOTION To REMOVE FROM TABLE): Discussion of planning and coordination of
the City of Wylie's 120th Birthday Celebration. (R. Diaz, Asst. Superintendent, Parks
and Recreation)
Assistant Parks Superintendent Diaz addressed Council stating that at the request of the
Council the Parks Board had met to discuss recommendations for the 120th Wylie Birthday
Celebration. He explained that the Parks Board had entertained several options to recommend
back to the City Council. These included:
1. Partnering with WISD to have a celebration during the Pioneer Days in the spring
(2007).
2. Having a year long recognition program of the anniversary featuring a celebration
logo that could be used throughout the year.
3. Have a year long celebration during the year of the 125th Anniversary either in
2011 or 2012 depending whether the City celebrates the founding date in 1886 or
the incorporation date in 1887.
He explained that the Parks Board felt that to properly recognize the anniversary date, a well
constructed and comprehensive plan to celebrate the event was in order. They felt that
planning it for the years 2011 or 2012 would allow time for some of the new construction for the
buildings to be completed and could be featured in the celebration.
Direction from Council was to plan the celebration for the 125th Anniversary in 2011 to celebrate
the founding date of October 1886, and commission the Parks Board to plan the event to
include other community organizations and bring those recommendations back to Council closer
to the anniversary date.
• Discussion regarding Not-for-Profit Annual Donations (M. Manson, City Manager)
City Manager Manson addressed Council explaining that at the September 26, 2006 meeting
the City Council discussed the distribution of budgeted funds to not-for-profit organizations. At
that time, staff was directed to bring back to Council information regarding the City's
participation in various not-for-profit agencies and events. She explained that Ordinance No.
2005-52 sets out the process for a direct financial contribution from the City to qualified not-for-
profit organizations. In addition staff has compiled a list of in-kind City contributions within the
FY 2006-2007 budget. These contributions include staff time to organize and assist with
functions such as the Christmas Parade, Downtown Trick-or-Treat, Fourth of July, Homecoming
and Ranch Rodeo. Other indirect contributions are made to city programs such as Reach for a
Star. She reported that this computes to overtime hours for employees of around $25,000.but
Minutes— October 24, 2006
Wylie City Council
Page 5
this figure does not include on the job time contributed by employees. Mayor Mondy announced
that Councilman Newsom was not present for the meeting and noted that he was against using
tax payer money for contributions by the City toward not-for-profit donations. City Manager
Manson explained that Ordinance No. 2005-52 does not require the City to donate funds to not-
for-profits but rather allows contributes each year to not-for-profit organizations. Mayor Mondy
discussed other not-for-profit "in-kind" contributions and stated that he did not believe the
Council wanted to go down this road; eliminating all contributions both monetary and in-kind.
Mayor Pro Tern Porter mentioned that some events like the Christmas Parade were "in-kind"
contributions but were needed to pull off the events. "At what point do you draw the line?"
Councilman Byboth stated that maybe it was the presentation of the donations and was a matter
of semantics. He mentioned including each donation as a budget item. He suggested that each
organization put together an itemized schedule of what the organization contributes to the
citizens of Wylie and present these prior to the budget process. Assistant City Manager Butters
reported that the Collin County Advocacy Center has been a support group that has assisted
the Wylie Police Department, saving numerous hours of City employee time to deal with abused
children. He stated that this organization has saved the City more than the City has contributed
to this organization. Councilman Young stated that it is part of the charge of the City to provide
assistance welfare and economic health benefits. He explained that he did not think this was an
option to provide these services but rather a requirement to give our community a feeling of
"community". I believe too that it should be funded in a way that it does not appear to be charity
as Councilman Byboth mentioned. Councilman Hogue stated that the City was established to
provide services to the community; that is what a City is established for. Councilman Hogue
mentioned that he liked the present way it was set up; where each organization came before
Council. Mayor Mondy asked Council to consider what contributions were considered "taxpayer
dollars" and give staff a clear definition. Councilman Byboth asked that in the future, each
request be brought up prior to the work sessions on the upcoming budget and the exactcontributions to each organization be a line item as part of that budget. Direction from Council
was to include only monetary contributions in the budget process and to continue to provide "in-
kind" contributions.
• Discussion regarding proposed changes to the alley just east of Birmingham
Elementary to prevent cut through traffic from the Pointe North subdivision. (C.
Hoisted, City Engineer)
City Engineer Hoisted presented issues with the alley just east of Birmingham Elementary. He
explained that parents, dropping children off, were using this alley to gain access to the school
without waiting in line. He reported that in watching this area, he found that in one day, over 80
cars had used the alley for this purpose. After some discussion and resident input, consensus
of Council was to direct staff to place a barricade generally located south of Regret Drive to
divert traffic and report back to Council if there were still issues with the traffic.
ADJOURNMENT
With no further business before Council, v t9Ime Hogue made a motion to adjourn at 7:25
p.m. Consensus of Council was to adjAaa O F jV. '%,
ATTEST: •
S �.lo Mond , M yor
•
• ° :�
Caro e Ehrlich, City ',� E, TE�Pe
ecretary //in llil o
Minutes-October 24, 2006
Wylie City Council
Page 6
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