03-22-1988 (City Council) Agenda Packet DATE POSTED 3-:3-38
TIME POSTED 3: 30 A.K.
AGENDA
REGULAR MEETING, CITY COUNCIL
CITY OF WYLIE, TEXAS
TUESDAY, MARCH 22, 1988
7:00 P. M. COUNCIL CHAMBERS
MUNICIPAL COMPLEX
2000 HWY. 78 NORTH
CALL TO ORDER
INVOCATION
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 13 Consider approval of minutes
of the March 8, 1988 meeting
2 14 - 16 Consider appoint to the Zoning
Board of Adjustments to fill
vacancy of the unexpired term
of Mr. James Griffin, term
expires July, 1988
3 17 - 19 Consider approval of declaring
equipment and unclaimed
property as "Surplus Property"
and "Unclaimed and Abandoned
Property" and setting an
Auction date of April 16, 1988
at 2 :30 P.M. at the Old Police
Station
4 20 - 32 Consider award of Bid for
Janitorial Service Contract
PUBLIC HEARINGS AND READINGS OF RESOLUTIONS 5 ORDINANCES
5 33 - 35 Consider approval of
Resolution updating
Agreement with North Texas
Municipal Water District to
contract for a consulting
engineer to design the City of
Wylie Wastewater Collection
System Improvements
6 36 Conduct Public Hearing on the
1988 Street Program -
Reconstruction of City Streets
with Assessment to Property
Owners
NEW BUSINESS
7 37 - 40 Consider approval of Final
Plat and Acceptance of Public
Improvements for Woodlake
Village Subdivision
8 41 Presentation by Collin County
on the Alignment of Sanden
Blvd.
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
NEW BUSINESS CONT.
9 41 Consider approval of Alignment
of Sanden Blvd.
10 42 - 43 Consider approval of
Proclamation for Building
Safety Week - April 10th thru
16, 1988
GENERAL DISCUSSION
11 Citizen Participation
12 Council Discussion
13 Recess open meeting
14 Convene into Executive Session
under the authority of Article
6252-17 V.A.C.S. , Section 2
paragraph "g" personnel
matters - Performance Review
of City Manger
15 Reconvene open meeting
16 Consider any action regarding
the Executive Session
17 Adjourn
CITY COUNCIL MEETING
MINUTES
MARCH 8, 1988
The Wylie City Council met in regular session on Tuesday,
March 8 , 1988 at 7 :00 P.M. in the Council Chambers of the
Municipal Complex . A quorum was present and notice of the
meeting had been posted in the time and manner required by
law. Those present were Mayor Chuck Trimble, Mayor Pro Tem
Sandra Donovan, Council Members Calvin Westerhof , Chris
DiTota, and John Akin, City Manager John Pitstick, City
Secretary Carolyn Jones , Finance Director James Johnson,
Code Enforcement Officer Roy Faires, David Medanich from
First Southwest Investments and City Attorney Rob Dillard.
Councilman Crane arrived late and Councilman Blakey was
absent.
Mayor Trimble called the meeting to order and Councilman
Akin gave the invocation.
APPROVAL OF MINUTES: The minutes submitted for approval
were for the meetings of February 23rd and March 1st .
Councilman Akin wished to correct the minutes of March 1st.
The paragraph referring to the refinancing of equipment and
certificate of obligations needed more explanation. Mayor
Trimble asked Councilman Akin to call Carolyn and correct
this . Motion was made by Mayor Pro Tem Donovan to approve
the minutes of the February 23rd meeting as submitted .
Seconded by Councilman Akin. The vote was as follows:
Mayor Trimble - in favor, Mayor Pro Tem Donovan - in favor,
Councilman Akin - in favor , Councilman Westerhof - in favor,
and Councilman DiTota - in favor . This motion carried with
all in favor .
AWARD OF BID FOR RADIOS FOR THE NEW POLICE CARS: These
radios are for the two (2) new police cars that were order
some time back. Staff received three bids which were as
follows :
Motorola $5 ,576 .00 plus maintenance contract
Midland $5 ,102 .00 plus maintenance contract
General Electric $6 ,369.66 plus maintenance contract
Bid prices including maintenance contracts for three years
were as follows :
Motorola $6 ,140 .00
Midland $6 ,230 .00
General Electric $7 ,953 .66
Staff recommends Motorola, the City is currently using and
has been replacing its police radios with Motorola Radio
equipment . The standardization of this type of equipment
would allow for a better utilization of the equipment in the
department.
Mayor Pro Tem Donovan wanted to know what kind of taxes the
City would loose by not going to Ken' s Communication. Mr .
Johnson, Finance Director, said none, as the City is tax
exempt . Mayor Pro Tem Donovan said there was a lot of talk
from Council about staying in the City for purchases and
here staff is requesting going to Dallas . City Manager John
Pitstick said these radios are compatible with the equipment
being used now and have the same maintenance vendor as the
computer system in the police department.
Motion was made by Councilman Westerhof to approve the award
of bid to Motorola in the amount of $6 ,140 .00 . Seconded by
Councilman DiTota. The vote was as follows : Mayor Trimble
- in favor , Mayor Pro Tem Donovan - in favor, Councilman
Akin - in favor , Councilman Westerhof - in favor , and
Councilman DiTota - in favor. This motion carried with all
in favor .
PRESENTATION OF THE 1988 ACTION PLAN FOR THE CITY OF WYLIE:
City Manager John Pitstick said the action plan is set up
with twenty programs and projects that the administration
intends to focus on during the coming months.
1 . PUBLIC INFORMATION PROGRAM An active program to
better inform the citizens, work closer with the
newspaper to get the information out to the
public.
2 . PERFORMANCE EVALUATION FOR ALL CITY EMPLOYEES This
is determined by performance of the employee while
on duty and is done every six months.
3 . NEW BUDGET FORMAT - Staff plans to develop a
Program/Performance Budget format which will start
to look at the cost of providing services on the
basis of "programs" . Second, this type of budget
will use performance indications that will tell us
how well we are doing regarding the delivery of
services. Thirdly, will place a higher level of
accountability on the staff, and give the Council
more control over the budget and be more
informative to the public.
4 . STRATEGIC PLAN - To begin to establish a strategic
direction for the City by developing major policy
directions as developed by consensus of Council .
There are plans for a one day retreat format in
early June just prior to budget work sessions.
5 . MASTER THOROUGHFARE PLAN - to establish a master
thoroughfare plan as a beginning for a master land
use plan, capital feasibility plan and new impact
fee study.
6 . IMPROVED CITY WIDE PREVENTIVE MAINTENANCE PROGRAM -
by establishing an accurate work order system,
water, sewer and street inventory and equipment
and vehicle inventory , you can more actively
identify high 0 & M cost and concentrate on
problem areas within our City.
7 . STREET PAVING AND ASSESSMENT PROGRAM - staff hopes
to be able to reconstruct several streets in Wylie
and actively assess property owners to help extend
the program.
8 . ACTIVE SUPPORT OF COLLIN COUNTY BOND PROGRAM - Hope
to stay active in the development of the 1988
Collin County Bond Program. Staff has had a lot
of support from citizens , they have been making a
lot of the meetings and expressing their concerns
for the needs of Wylie. Staff hopes this
continues and we will be able to sell the bond
program to citizens and do active lobbying for
Wylie' s fair share of county bonds funds in the
future.
9 . COMPLETION OF SANDEN BLVD . AND SPRING CREEK PARKWAY
- by working through Collin County , the staff
hopes to complete the construction of Sanden Blvd.
and Spring Creek Parkway within Wylie.
10 . IMPROVED EMERGENCY SERVICES - Staff hopes to develop
an ongoing relationship with Lifeline Ambulances
to successfully provide advanced life support
emergency service to all citizens in Wylie, and to
offer the enhances 9-1-1 service beginning in
April , 1988 . By offering these two services we
will be the only city in the county outside of
Plano to have these advanced emergency services.
11 . IMPROVED PUBLIC RELATIONS FOR POLICE DEPARTMENT -
Staff has started having crime watch programs with
small area groups and we are about to kick off a
physical fitness program for all officers .
12 . IMPLEMENT INITIAL PHASE OF LANDFILL - plan to
complete the initial hydrogeological engineering
and evaluation study from which a closure plan
will be formulated and settle the law suite with
the attorney general ' s office.
13 . EXPANSION OF SEWER PLAN AND MAJOR SEWER LINES - this
is the area where we are under a mandate from
Texas Water Commission and staff plans to work
with North Texas Municipal Water District to
expand our existing Wastewater Treatment Plan and
build necessary sewer lines.
14 . ECONOMIC DEVELOPMENT PLAN - Staff wanted to build
more industry in Wylie and to attract industry
into our City.
15. ACTIVE LEASE OF MUNICIPAL COMPLEX - continue to
market all unused office space at the complex with
emphasis on governmental and intergovernmental
agencies.
16 . IMPROVED ACCESS ON 78 AND FM 544 - continue to
actively lobby for improvements of Hwy 78 and FM
544 for better access to Wylie. To try and
improve specific intersections off of these
highways to enhance traffic, widen intersections
and improve turn lanes.
17 . CITY WIDE LITTER AND BEAUTIFICATION PROGRAM -
staff hopes to establish a city wide committee for
improving aesthetics in the community and actually
participate in the Keep Texas Beautiful through a
public relations and Spring clean up program.
18 . FACILITATE THE RELOCATION OF SANDEN INTERNATIONAL
TO WYLIE - plan to help in any way to facilitate
the location and growth of Sanden International in
Wylie to promote an aggressively cooperative
spirit and build a basis for future industrial
development
19 . VOLUNTEER PROGRAM - Staff hopes to have a volunteer
coordinator to oversee all volunteer programs for
the City. These volunteers will be used in our
Library, park and recreation programs for the
Community Center.
20 . ANNEXATION PLAN - comprehensive look at Wylie' s
City limits - to begin to establish our ultimate
city limits and properly serve all residents
City Manager John Pitstick told Council that if the above
met with their approval , staff would like to move on with
the program.
Councilman Akin complimented the staff for the work done on
this program.
41
Councilman DiTota wanted to know how employees were looking
at the evaluations . City Manager John Pitstick said
employees are doing fine, it is hard on the staff doing the
evaluating.
Councilman Westerhof would like this report updated to
Council periodically. City Manager John Pitstick said he
would keep Council informed .
Mayor Trimble said the strategic plan is very a difficult
thing to get started, but it is very good . The City Manager
and I have been talking about this for sometime and
discussing a five (5) year plan. Mayor Trimble also
complimented the staff for the work done on this.
APPROVAL OF REAPPOINTMENT OF MR. RAYMOND COOPER TO THE NORTH
TEXAS MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS : Mr.
Cooper has represented the City of Wylie on this board for
the past two years . Mayor Trimble thanked Mr . Cooper for
giving his time to the City. It is important to give Mr .
Cooper support and North Texas Municipal Water District our
support . Mayor Trimble stated he was the one that requested
this be put on the agenda and therefore, made a motion to
reappointment Mr . Raymond Cooper as the representative for
Wylie to the North Texas Municipal Water District Board of
Directors for another two year term. Seconded by Mayor Pro
Tem Donovan.
Councilman Akin said he was going to ask who put this on the
agenda, but now I know. This has been done in the past
after the election, why are we doing it now.
Councilman Crane said this looks as if we do not trust the
people coming in and maybe this should not be done.
Mayor Trimble said that was not what he intended. Mayor
said he just wanted to give North Texas Municipal Water
District and Mr . Cooper the support from the City.
Councilman Akin also said that Wylie has over 5 ,000
residents and we are working one short on the board.
Councilman Crane said he would rather table this item.
Mayor Trimble called for a vote on the above motion and
second to reappoint Mr . Cooper to the NTMWD Board of
Directors. The vote was as follows : Mayor Trimble - in
favor , Mayor Pro Tem Donovan - in favor , Councilman Akin -
against, Councilman Westerhof - in favor , Councilman DiTota
- in favor, and Councilman Crane - against . This motion
carried with four (4) in favor and two (2) against .
APPROVAL OF ORDINANCE AUTHORIZING THE ISSUANCE OF $400 ,000
CITY OF WYLIE CONTRACTUAL OBLIGATIONS IN ALL MATTERS
INCIDENT AND RELATED THERETO: City Manager John Pitstick
stated that there has been a lot of talk about the Bomag and
what it does. A few years ago the City purchased six (6)
pieces of equipment. This contract was for 84 months and
the City has paid 32 months of it . The main question is can
we get out of the contract. The City Attorney, Robert
Dillard, has said no, if we get out we cannot contract for
any equipment or street work without placing the City in a
position of a possible law suit.
Councilman Akin stated that the City Attorney looked at this
agreement prior to Council approving it .
Councilman Westerhof stated that if we would relinquish the
equipment back to the people, in two or three months we
decide to do some streets and we contract out, the people
could sue us. Mr. Dillard said yes , also you cannot unfund
something you have already funded for the year . The Council
has created a debt by approving the budget, so you cannot
get out of this in this budget year .
Mayor Pro Tem Donovan wanted to know if there wasn' t a
clause about giving a thirty (30) or sixty (60) day written
notice to terminate from either party to end that contract.
Mr . Dillard said if it is there, it would have to be done
at the end of a fiscal year . Mr. Dillard said the first
option of getting out of this contract would be Oct . 1 , 1988
if you do not fund this in the 88/89 budget. However , there
are still all those little terms in there, and you could not
lease or contract any type work that would be done with this
type of equipment.
Mayor Trimble asked Mr. Dillard if he had looked back to see
why his firm said this was a good agreement. Mr. Dillard
said no, but he could, except this is a standard agreement
and he would recommend it be used.
Councilman Westerhof said if we refinance, pay the equipment
off , then we could do what we want with the equipment. Mr .
Dillard said yes, you can keep it or sell it, whatever you
want to do.
Councilman DiTota said on the initial contract were there
any clauses written in by the City of Wylie or your law firm
on our behalf . Mr . Dillard said no sir , this is a standard
agreement. Councilman DiTota wanted to know if there were
any cases of other cities, when they city says come and get
the equipment . Mr . Dillard said yes , but did not know the
out come.
City Manager John Pitstick said we have enough law suits
right now, and staff would recommend the contractual
obligation - refinancing equipment. On the current note the
rate of interest is 16% and if we buy out the six pieces and
refinance, plus purchase a motor grader and backhoe and
sewer truck with an amount of $400 ,000 . the interest would
be 6 1/4% . By refinancing the City will be getting a lower
rate of interest and have an actual savings of $10 ,000 or
greater with interest savings of approximately $20 ,000 .
Mr. David Medanich of First Southwest Investments stated
that the Council is not refinancing , but buying out their
equipment. Take the payments out of M & 0 and put it into
debt service which also helps your tax rate.
Councilman DiTota wanted to know if there was any other
benefits beside lower interest rates. Mr . Medanich said
take expenses out of M & 0 and put it into debt service,
have ownership of property.
Councilman Akin waned to know what the buy out figure was.
City Manager John Pitstick said $274 ,133 . 29 was the buy out
amount. Council would borrow $275 ,000 . for buy out plus
125 ,000 . for additional equipment and issuance and legal
costs. This would be divided up with 80% coming from
General Fund and 20% coming from Utility Fund . City Manager
John Pitstick said staff is recommending this whether we do
any streets. This allows us to save money and to own the
equipment out right .
Mayor Pro Tem Donovan stated she likes the savings of
interest and owning the equipment, the problem is the
purchase of a backhoe and motorgrader when citizens have
told us to do with what we have. I do not like buying
equipment when we have had to lay off our Librarian and
others .
City Manager John Pitstick said the motorgrader has to be
used and we have to lease one now when we need it . We do
lease one a lot. Our backhoes are in bad shape and the
backhoe is needed. Mayor Trimble stated that we are renting
the motorgrader .
Councilman Akin said he understands Mayor Pro Tem Donovan
but we need to go ahead, make up our minds. The
questionnaire said to do the streets . Mayor Pro Tem Donovan
said how can you borrow money when citizens said work with
$ .50 . Councilman Akin said we are not going to do
anything until the people let us know what they want us to
do. The rollback happened because we left the people out .
I think we cannot leave the people out , we have to move or
not move. We have to move forward on this.
Councilman Crane said he did not feel like this move in any
way would be contrary to the decision of the people in the
rollback. If it appeared to be I would be against it, in
fact this seems to be in favor of the poll that we took.
Councilman DiTota said one of the biggest deficits we have
carried forward is the contract of sewer pumping services.
We need a backhoe and I do not want to have to pay contract
rate for that.
Motion was made by Councilman Westerhof to approve the
Ordinance authorizing the issuance of $400 ,000 City of Wylie
Contractual Obligations in all matters incident and related
thereto (equipment refinancing) . Seconded by Councilman
Akin. The vote was as follows : Mayor Trimble - in favor,
Mayor Pro Tem Donovan - against, Councilman Akin - in favor,
Councilman Westerhof - in favor, Councilman DiTota - in
favor and Councilman Crane - in favor . This motion carried
with five (5) in favor and one (1) against .
APPROVAL OF A RESOLUTION APPROVING/AUTHORIZING THE EXECUTION
OF A "PAYING AGENT/REGISTRAR AGREEMENT" IN RELATION TO THE
"CITY OF WYLIE, TEXAS PUBLIC PROPERTY FINANCE CONTRACTUAL
OBLIGATIONS SERIES, 1988 AND RESOLVING OTHER MATTERS
INCIDENT AND RELATED THERETO: Motion was made by Councilman
Westerhof to approve the resolution approving/authorizing
the execution of a "Paying Agent/Registrar Agreement" .
Seconded by Councilman Ditota. The vote was as follows :
Mayor Trimble - in favor, Mayor Pro Tem Donovan - against,
Councilman Akin - in favor, Councilman Westerhof - in favor ,
Councilman DiTota - in favor, and Councilman Crane - in
favor . This motion carried with five (5) in favor and one
(1 ) against.
APPROVAL OF AN ORDINANCE AMENDING THE PLUMBING CODE TO
COMPLY WITH THE WATER CONSERVATION PLAN AS REQUIRED BY TEXAS
WATER DEVELOPMENT BOARD: City Manager John Pitstick said
the changes in the plumbing code have come about from the
Texas Water Development Board. It is necessary for the City
to provide a water conservation program and in order to do
that the following changes have to be adopted into our
plumbing code ordinance:
1 . Tank-type toilets - no more than 3 .5 gallons per
flush
2 . Flush valve toilets - no more than 3 .0 gallons per
flush
3 . Tank-type urinals - no more than 3 .0 gallons per
flush
4 . Shower heads - no more than 3 .0 gallons per minute
5 . Lavatory and kitchen faucets - no more than 2 .75
gallons per minute
6 . All hot water lines - insulated
7 . Swimming pools - new pools must have recirculating
filtration equipment
Staff recommends approval of the above as the changes have
come from the Texas Water Development Board.
Motion was made by Councilman Akin to approve the ordinance
amending the plumbing code to comply with the Water
Conservation Plan as required by Texas Water Development
Board.
Councilman DiTota wanted to know if there were any other
changes since the first time Council reviewed these. City
Manager John Pitstick said no.
The motion made by Councilman Akin was seconded by Mayor Pro
Tem Donovan. The vote was as follows : Mayor Trimble - in
favor, Mayor Pro Tem Donovan - in favor, Councilman Akin -
in favor , Councilman Westerhof - in favor , Councilman DiTota
- in favor, and Councilman Crane - in favor . This motion
carried with all in favor .
APPROVAL OF AN ORDINANCE ADOPTING THE DROUGHT CONTINGENCY
PLAN AS REQUIRED BY TEXAS WATER DEVELOPMENT BOARD: Motion
was made by Councilman Akin to approve the ordinance
adopting the Drought Contingency Plan as required by Texas
Water Development Board. Seconded by Councilman Westerhof .
The vote was as follows : Mayor Trimble - in favor , Mayor
Pro Tem Donovan - in favor, Councilman Akin - in favor ,
Councilman Westerhof - in favor , Councilman DiTota - in
favor and Councilman Crane - in favor . This motion carried
with all in favor .
CITIZEN PARTICIPATION: Jayne Chapman 311 Woodhollow Court,
in item number 4 , I was surprised that it is passed two
months in advance. I do not understand why the Council did
something that was not their job, can you explain it to me.
Mayor Trimble said he would explain it to her after the
meeting . Mrs. Chapman said it was a funny situation to her
that this person is a financial supporter of someone who is
running for re-election at this time. I do not know the
importance to another person, perhaps maybe even an employer
of somebody else that is running for re-election, maybe that
is the answer .
Mr . Ronnie Bentley 501 Stoneybrook, are workshops open to
the public, if so why do you close the door . City Manager
John Pitstick said yes, and he apologized for the door being
closed, they are posted and the door should be open. Mr .
Bentley said on the machinery, you have two backhoes, are
you going to replace them. City Manager John Pitstick said
we are going to retire one. Mr . Bentley wanted to know if
the staff was looking for used equipment or do you have new
bids for them. City Manager John Pitstick said we are going
out for bids, there is enough money in there for them. Some
of the equipment we are seeking is used and some is new.
But all of the equipment will have to have bids on them and
be brought back to Council for approval .
COUNCIL DISCUSSION: Councilman Akin stated that some of our
parks are being neglected . Some of the tables need repairs
done to them in the Kirby Park , it would not take but a
little wielding to fix them up. Maybe we could approach the
Lions Club, to see if they would take over Kirby Park during
the summer . They have done this in the past. Councilman
Akin also stated that March 22 and April 12 is the public
hearing dates for the street program, and also borrowing
money for certificates of obligation and what have we done
to advise the citizens of these public hearings. City
7
Manager John Pitstick said we are working on a 1/2 page ad
for the newspaper for these hearings . Councilman Akin said
he felt this was very important to all of us to get the
endorsement from the people we serve. I have said this
before, we have done this and have been very successful , but
when we cut the people out we have run into trouble. I hope
we watch this program very closely.
Councilman Westerhof stated that the City Manager said in a
work session that he was talking with several business about
discharging in the Wastewater Treatment Plant, are we doing
any monitoring. City Manager John Pitstick said yes , and we
have to report to Texas Water Commission Board.
Councilman DiTota wanted to know if John Morgan on the Park
Board was able to get a place for the circus. City Manager
John Pitstick said yes . Councilman DiTota also wanted to
know if anything had been done about the trash ordinance
that was passed in informing the public. Can this go out
with the water bills. Also Councilman DiTota wanted to know
if there was a curfew for kids under certain age. City
Manager John Pitstick said if there was no ordinance it
would be better to have a policy. Councilman Akin said that
there was an ordinance passed several years ago, but that
you have to be careful with the juveniles .
Mayor Pro Tem Donovan said the Mayor of Lucas and herself
have put together a meeting on March 19th in the Council
Chambers with several other cities to discuss the ambulance
service and animal control .
Mayor Trimble recessed the open meeting and convened Council
into executive session at 8 :25 P . M.under the authority of
Article 6252-17 V.A.C.S. , Section 2 paragraph "g" personnel
matters , performance review of City Manager .
Mayor Trimble reconvened the open meeting at 9 : 10 P . M. and
stated there was no business to take care of from the
executive session.
Motion was made to adjourn with all in favor .
Chuck Trimble, Mayor
ATTEST :
Carolyn Jones , City Secretary
if
PLANNING AND ZONING MEETING
MINUTES
MARCH 7, 1988
The City of Wylie Planning and Zoning Commission met in
regular session on Monday, March 7 , 1988 at 7 : 00 P.M. in the
Council Chambers of the Municipal Complex . A quorum was
present and notice of the meeting had been posted in the
manner and time required by law. Those present were Brian
Chaney, Chairman, Board Members Ben Scholz , R. P . Miller ,
Bob Skipwith, Bart Peddicord, Cecilia Wood, City Secretary
Carolyn Jones , Code Enforcement Officer Roy Faires . Mr .
Marty Stovall was absent.
Chairman Chaney called the meeting to order .
APPROVAL OF MINUTES: The minutes of the February 1st
meeting were submitted for approval . There being no
corrections or additions , Mr . Peddicord made a motion to
approve as submitted . Seconded by Mr . Skipwith. This
motion carried with all in favor .
APPROVAL OF PRELIMINARY PLAT FOR TWIN LAKES SUBDIVISION:
Code Enforcement Office Roy Faires stated that Engineering
and Planning had reviewed these plans. Everything seems to
be in order except for the two lots at the entrance of the
subdivision. These lots have easements on them and can not
be built on, therefore should not show on the plat as lots.
Mr. Tobin, representative for the owners, stated that they
knew these lots could not be built on. Mr . Faires said that
once the preliminary plat is approved, it has to remain the
same for the final plat. Therefore these easements will
have to stay on these lots. Mr . Tobin asked the board to
let him take the plans back to his engineers and explain
this to them and come back to your next meeting. Mr . Faires
stated that you could not make this type of variance from
the preliminary to final plat . The easements have to be
marked on the preliminary the same as on the final .
Chairman Chaney said the best thing to do is to table this
item until the easements and lots are correctly shown on the
plat . Motion was made by Mr . Peddicord to table until all
corrections are made. Seconded by Mr . Skipwith. This
motion carried with all in favor .
DISCUSSION OF POSSIBLE RE-ZONING OF LOT 1C, BLOCK 9 RAILROAD
ADDITION: Code Enforcement Office Roy Faires stated this
property is located around Second St . and Jefferson St .
behind the Nursing Home. Mr. Faires also stated that this
property was re-zoned in 1984 from Retail to Industrial at
the property owners request . The owner at that time made a
presentation to Planning and Zoning and to City Council and
was granted his re-zoning, but it was zoned on what was
told these boards and not with the understanding of what
could happen with this type zoning. Mr . Faires said a
present council member has come to my office and wants to
know what can be done about all the equipment being parked
there. Mr . Faires said that zoning could be done at the
request of the property owner or initiated by Planning and
Zoning or City Council . There was a lot of discussion from
the Board on how the Industrial Zoning on this property has
down graded the looks of the City at this intersection of
Highway 78 . Chairman Brian Chaney wanted to know if the
City Attorney had said anything about this or what could
come from a re-zoning at this time. Mr . Faires said he said
to go ahead , the City has the right to zone property.
Mrs . Wood said that Planning and Zoning would re-zone this
property back to Retail to conform with the surrounding
zoning. It was the consensus of the board to begin re-
zoning process on this property.
There being no other business , a motion was made to adjourn
with all in favor .
Brian Chaney, Chairman
Respectfully submitted,
Carolyn Jones , City Secretary
/0
PARK AND RECREATION BOARD
MEETING - MINUTES
MARCH 3, 1988
The City of Wylie Park and Recreation Board met in regular
session on Thursday, March 3 , 1988 at 7 :00 P.M. in the
Council Chambers of the Municipal Complex . A quorum was
present and notice of the meeting had been posted in the
time and manner required by law. Those present were
Chairman John Morgan, Board Members John Smyder, Ron
Ferguson, Willie Benitez, D. F. Whitlow, Peggy Sewell , City
Manager John Pitstick , City Secretary Carolyn Jones, Public
Works Superintendent Don White. Ms. Joanie Zeeb was absent.
Chairman Morgan called the meeting to order .
APPROVAL OF MINUTES The minutes for the February llth
meeting were submitted for approval . There being no
corrections or additions , a motion was made by Mr . Smyder to
approve as submitted. Seconded by Mr . Whitlow. This motion
carried with all in favor .
DISCUSS LIST OF PRIORITIES FOR THE PARKS: Chairman Morgan
stated at the last meeting the board was asked to come back
with a list of priorities for the parks. Chairman Morgan
asked for the board members input . some of the things were
as follows : to have a soccer complex , to up grade existing
park the best we could with this years budget, to put the
sprinkler system in operating order , organize the volunteers
for beautification program, get volunteers to work with a
senior citizens program in the Community Room, and expand
present facilities.
City Manager John Pitstick said the volunteers are wanting
to work but we have to have plans in order to have things
done right. Our problem right now is getting a coordinator
for the volunteer programs for the library and park. Staff
is trying to kick off a clean up campaign in April . At this
time it is set for the third week of April with a big work
day scheduled for Saturday of that week. City Manager John
Pitstick said we need to set up priorities such as
fertilizing the park, or whatever , also Mr . White has some
repairs the City is going to try to get done which he will
talk about later .
Chairman Morgan said since there were no volunteers at the
meeting, item three would be pulled. Chairman Morgan asked
staff to set up a Saturday morning workshop with the
volunteers.
Mrs . Sewell stated the wilderness area in the entrance of
the lake would be a good place for volunteers to do some
work. Mr . Benitez wanted to know if the volunteers worked
under the City staff . City Manager John Pitstick said there
is a lot of interest from volunteers, but there is a need
for a coordinator . Volunteers need to let the coordinator
know how many hours and on what days they can work. Mr .
Benitez wanted to know if the coordinator could be one of
the staff. Mr . Smyder said maybe it should be the engineer,
since there was a lot of design work to be done. City
Manager John Pitstick said there was no problem with getting
the design work done and the equipment out at the area when
needed .
Chairman John Morgan requested a workshop on Saturday, March
19th at 9:00 A.M. to consider the priority list and
schedules for volunteers.
DISCUSS WITH WSA PROPOSED AGREEMENT BETWEEN THE CITY OF
WYLIE AND WSA: WSA President Bob Evans was present and
wanted to clarify some of the items in the agreement. Who
does the scheduling of the pavilion and was WSA responsible
for all sports complex scheduling. City Manager John
Pitstick said the sports scheduling was done by WSA, and the
citizens should contact Mr . Don White for the pavilion in
the park.
Mr. Smyder wanted to know if staff had found out about the
insurance. City Manager John Pitstick said he would have to
check on it . Mrs . Sewell wanted to know if there could be
less deductible and more insurance.
Mr . Evans stated that in the agreement, WSA wanted it stated
to be billed monthly on the electric bills. Mr . Evans also
requested help in getting a copy of the tax exempt number or
acquiring a new one. Several years ago, the treasurer left
and did not return all the papers and today says they are
lost.
Mr . Evans stated on the agreement where it says WSA is
responsible for supplies to add " in sports complex" .
Mr. Evans also requested that the board not take action on
this until he could take this agreement before WSA and get
their input .
APPROVAL AND RECOMMENDATION OF AGREEMENT BETWEEN THE CITY OF
WYLIE AND WSA: Chairman John Morgan stated this item would
not have action until such time WSA could present this
agreement at their next meeting.
SMALL REPAIR JOBS AT PARK: Mr. Don White, Public Works
Superintendent, listed the following as jobs he would try to
complete soon:
1 . Electrical short - where is it and could someone
meet with him and the electrician at night to
check this and the lights out.
2 . Tuesday, 3-8-88 has been set up for repairs and
resetting of the handicap signs - repair the water
fountains and install fence around the fountains .
3 . Motorgrader to clear southeast corner - this will
help the drainage
4 . Security locks, scheduled to go with a lock smith
and see what kind of locks are needed
5 . New Commode - Mr . White said he has asked several
people to look at this but no one has given him an
estimate on replacing it .
6 . Water leak - sprinkler system - Mr. Starnes said
he fixed the leak at the time he repaired the
sprinkler system. There is also a water leak
between the library and parking lot that needs to
be fixed.
7 . Akin building - do the outside lights work.
Chairman Morgan said if you can keep the bulbs in.
Mr . Evans wanted to know if there could be some
security lights put on this building.
/0L'
8 . Move the pile of dirt at the back side of the park
Mr . White said his crews would begin work on these projects
as soon as possible.
RECOMMENDATIONS FROM CITIZENS WISHING TO WORK AS VOLUNTEERS
IN THE PARK: Chairman John Morgan stated this item would be
pulled since this group was not present.
GENERAL DISCUSSION: Mr . Benitez wanted to know if WSA said
they had postpone the making of two fields and the lights
for them. Mr . Evans said WSA is going ahead with the
fields, but not the lights .
There being no other business or discussion, a motion was
made by Mrs . Sewell to adjourn, with all in favor .
John Morgan, Chairman
Respectfully submitted,
Carolyn Jones , City Secretary
/3
Staff Report to Mayor and City Council
DATE: SUBJECT: NO:
3-17-88 APPOINTMENT TO ZONING BOARD OF ADJUSTMENTS
As Council requested, an ad ran in the Wylie News
for citizens interested in serving on the various
boards of the City to complete and return to my
office. This ad ran for three weeks . Staff
received only a few responses from citizens
wishing to serve of the various boards .
Enclosed you will find two names and one
application from interested persons. I hope to
have the applications from the other two by the
time of our meeting.
At this time we have only one vacancy and that is
on the Zoning Board of Adjustments . This is to
replace Mr . James Griffin who resigned in January,
1988 . Mr . Griffin' s term would have been up in
July, 1988 . The person who is appointed will
serve until July, 1988 and at that time may or may
not be reappointed for a second term.
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
Carolyn Jones, City Secretary
FOR ADD.INFO. CONTACT: OTHER:
Carolyn Jones, City Secretary
APPLICATION FOR VOLUNTEERS
TO SERVE ON VARIOUS BOARDS
FOR THE CITY OF WYLIE
NAME:Ms ./Mrs./Mr .
(please print) Last First Middle
/� �
Q
Address: /2 C7i�/'� � ,�- ��J��e %/� 7) �/
City State Zip
Telephone Home,41 ' (3/4=3 Work / -
Age 20 - 35 36+ /- 60+
Special skills/qualifications 4fis7 /(M[,G'// v
Zel( e .
Hobbies and special interests
L ( n 77 1 ; � ,,/
))/)*
Which of the following boards would you be interested in:
Planning & Zoning
L Zoning Board of Adjustments
Construction Trade Board
Library Board
Parks & Recreation Board
re'
( ' nature) D to
/ V
TUE =CITY QFWYE
z CITY OF --. -
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IS LOOKING FOkA ,.
.LOOKING FOR
FE"Sir GOOD PEOPLE
�� - OPLE
E. HF . TO SERVE ON THE _h IAti oto. ,' FOLI O tTING BOARDS 2.
AL . . _ •LIi► ARDS
? PLANNING AND ZONING
LA NNING AND ZONING
BONING BOARD ZONING BOARD OF
OF ADJUSTMENTS
'DJUSTMENTS
CONSTRUCTION TRADES
CONSTRUCTION TRA
DES BOARD
3OARD
,
LIBRARY BOARD e
IBRARY BOARD •
'ARKS & RECREATION - PARKS & RECREATION
►OARD BOARD
fou are interested in sera- i If you are interested in seru-
ing on 'any of these boards,
on any of, these ' boards, � please fillout this cou Q '
zse fill out this coupon p!.
mail to; and mail to;
Carolyn
rolyn Jones, City Secret Jones, City Secretary
ty of Wylie City of e
P.O. Box
3. Box 428 - Wylie, Teg�
ynlie, Texas 75098 3' as 75098
r Name cl Miirco5 reOtotki60.1
�a Q��, ` C�� Address t?S ii
;s K Bf�D
Phone 44i- '15 7
Staff Report to Mayor and City Council
_ _
DATE: SUBJECT: NO:02i
3-17-88 CITY AUCTION
CITY AUCTION
PLACE - OLD CITY POLICE BUILDING PARKING LOT
(DOWNTOWN)
DATE & TIME: April 16, 1988 - 2: 30 P.M.
AUCTIONEER Rene Bates & Associates
McKinney, Texas
The attached list is city equipment unclaimed and
seized items that will be available for public sale.
The Council needs to declare the items on list 1 as
"Surplus Property" and the items on list 2 as
"Unclaimed and Abandoned Property" . Before the sale of
the items on either lists, our attorney advises us , a
reasonable market value or salvage value be established
—by the Finance Department so as a minimum price may be
established. This would protect the City from any
claim and liability that it was sold for less than any
reasonable market value. Before the auction a
reasonable market or salvage value will be assigned to
each item.
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
James Johnson, Finance Director
FOR ADD.INFO. CONTACT: OTHER:
James Johnson, Finance Director
,. LZ ICJ 1
82 CHEV. IMPALA 2G 1 AL69H4C 1 1960 78 5. 7L 4BBL
84 CHEV. IMPALA 2G1AL696XE9185220 5. 7L 4BBL
84 CHEV. IMPALA 2G1ALS964E9185164 5. 7L 4BBL
84 CHEV. C10 1GCGC14H8EJ140745 5. OL
72 CHEV. C 10 1 CCC5142F 122087 5. 7L
80 CHEV. C20 1 GCGC24M9BS 1 D='488 5. 7L 4BBL
81 CHEV. IMPALA 1G1AL69H8B5197571 :50 V8
74 CHEV. 1 TON F'!U CCY7445107172 50 V8
JOHN DEEERE S-90 M00592X720697
79 CHEV. 2TON DUMP C 16DA9V 1 07459 :50 V8
INT. 208A FLOADER DB7001 VU00690
GALION MOTER GRADER 104H-GC-06758
CG11 ROLLER 11G626Z 10 HF
1 RIGHT DESK: RETURN
1 LEFT DESK RETURN
5 HOLLOW CORE DOORS 7-0 SIZE
1 DESK (NO LEGS)
1 CAR JACK YELLOW FLOOR TYPE
50 RAILROAD TIES
• 6 TRUCK: TIRES
1 HEADACHE RACK:
15 SHEETS OF CUR T I N
SCRAP LUMBER (ASSORTMENT)
F'OW". ?y HITCH AUGER
1 - 8 H. F . CONCRETE t•11 ,EF:
1 - VIBF:O - PLUS ROLLER 1 H. F. FIOTUR
LEE BOY FULL BEHIND LAY DOWN r1i- CHINE
1 — 8 ;: 10 PORTABLE BUILDING
125 SINDER BLOCK
10 BAILS HAY
1 - FUMP
1 - IWTEC BAD: HOE BUCKET
1 - FORD TRUCK. BED
4 - LOCKER STAND-UF TYPE
1 - CONTROL c ANEL
2 - PUMP'S FITTINGS (BLUE:
4 ;: 6 FIBER GLaSS BREAF: DOWN SHED /8
UNCLAIMED PROPERTY
J
1-RCA 19 INCH COLOR TV
1-ELECTROBRAND AM-FM,CASSETTE,8 TRACK PLAYER
I-HONDA 100 MOTORCYCLE DIRT BIKE
1-BLACK MOTORCYCLE FRAME ONLY
1-EMERSON AM-FM,DUAL CASSETTE,P}IONOGRAPH,STEREO
2-EMERSON GRAY/BLACK SPEAKERS
1-SANYO TAS 3000 REMOTE PHONE ANSWERING SYSTEM
1-7 CHANNEL AUTO TYPE GRAPHIC EQUALIZER
I-ROYAL "ACADEMY" ELECTRIC TYPEWRITER IN BLACK CASE
1-UNIVOX ELECTRIC BASS GUITAR
1-PAGE ALERT REMOTE PAGING ALARM SYSTEM FOR VEHICLE
1-SCHWINN "VARSITY" GIRLS 10 SPEED BIKE
1-MURRAY 24"BIKE
1-WHITE 24"GIRLS BIKE
1-UNKNOWN MAKE 24"GIRLS BIKE
1-SEARS 10 SPEED MENS BIKE
1-HUFFY 28"GIRLS BIKE
1-PENNEYS 28"10 SPEED GIRLS BIKE
Mi=7H6 DESK
/- /S gu,c.r(t q �391� //o ( 9)
- /97G �iQa�.vc ,6ty,
Staff Report to Mayor and City Council
DATE: SUBJECT: NO2
3-16-88 CONTRACT OUT - JANITORIAL SERVICES
BID NO. 88-08 JANITORIAL SERVICES CONTRACT
TERM: APRIL 1, 1988 - MARCH 31, 1989
Number of Bids received Eleven (11 )
Lowest to Highest in order of $ Amount
1 . Complete Maintenance
Richardson, Texas $14, 848.80
2 . Executive Maid
Carrollton, Texas $20,328 .00
3 . Poston & Associates
Plano, Texas $21 ,600 .00
4 . Squeaky Clean
Allen, Texas $29 ,499.84
5 . A & A Building Maintenance
McKinney, Texas $29 ,697 . 60
6 . Richardson Contracting
Wylie, Texas $31 ,584 .00
7 . Dependable Building Services
Garland, Texas $37, 248.90
Alternative Bid $29,588 .90
8 . Harris Building & Office Maintenance
Richardson, Texas $42,000.00
9. Eagle Maintenance
Piano, Texas $45,288 .00
Alternative Bid $38,592 .00
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
James Johnson, Finance Director
FOR ADD.INFO. CONTACT: OTHER:
James Johnson, Finance Director
La
DATE: SUBJECT: NO: 7 PAGE
-� 2 OF .�
3-16-88 CONTRACT OUT - JANITORIAL SERVICES
10 . Thompson Professional Services
Richardson, Texas $50,940 .00
11 . Consolidated Maid
Garland, Texas $60,000 .00
I have no real explanation for the wide range as we held a
pre-bid conference and walk-thru of all the city facilities
for this bid (Municipal Complex , Community Room, Library and
Public Works facility) over a week prior to the bid opening .
Many questions were answered. However , most of the firms
bidding had not ever done work for a municipality or
governmental agency before and some seemed unfamiliar with
the bidding process.
One Vendor, the low bid of $14,848.80 - Complete Maintenance
of Richardson, Texas was disqualified as they did not bid
all the buildings per specifications (left off PW building
and after bid opening stated it was a typo error) , that may
be but bid form was not complete as to total price for all
buildings.
Recommendation: Executive Maid , Carrollton, Texas
Annually $20,328 .00 or $1 ,694.00 monthly
Executive Maid currently has the cities of Coppell ,
Carrollton and Addison under contract . References from each
of these as to their performance was good.
Estimated Costs if work performed in house:
(A) 1 custodian $12 ,750.00
Social Security 1 ,350.00
Insurance (Health, Wk.
Comp. & unemploy Comp) 1 ,670.00
(last years rate) $15,770 .00
DATE: = SUBJECT: NO:3 PAGE
3-16-88 CONTRACT OUT - JANITORIAL SERVICES 3 OF 3
(B) Vehicle cost
0 & M Insurance &
Gasoline $ 1 , 303 . 50
(to go to various buildings
based on last years costs)
(C) Cleaning Supplies,
Chemicals, waxes, light
bulbs, mops, brooms,
toilet paper, soaps, paper
towels (last yrs . costs) $ 2 ,266 .75
(D) Equipment needed Buffer &
Pads (capital costs) $ 825.00
$20 ,165 .25
Given that I do not believe one (1) custodian could handle
the increased square footage requirements:
current sq. footage used all facilities 33,335 sq. ft .
Last years sq. footage ( including old
City Hall buildings and others) 13,585 sq. ft .
Probably take two (2) custodians and increased supplies and
light fixture replacements for approximately 20 ,000
additional sq. footage under use. Contract calls for
provider to furnish all restroom supplies, light bulbs,
cleaning supplies, etc.
Staff recommends Executive Maid Carrollton, Tx. $20 ,328 .00
Fund budgeted under Janitorial Service (all departments)
62 et
i7 0
CITY OF WYLIE
2001 'IwY -8N—Po.SOX 428
"VYUE, TEXAS 75098
PUBLIC NOTICE
INVITATION TO BID
The City of Wylie, Wylie, Texas is accepting bid proposal for Janitorial
Services and Maintenance Contract for the Municipal Complex, Rita & Truett
Smith Library, Community Room, and the Public Works Offices.
Sealed bids will be received by the City of Wylie, Finance Department,
Purchasing Agent, 2000 Hwy 78 N. , P.O. Box 428, Wylie, Texas 75098 until
2:30 P.M. , March 1, 1988. At said time and place and promptly thereafter
all bids that have been duly received will be publicly opened and read
aloud. The City reserves the right to reject all bids, waive informalities,
and to reject nonconforming, nonresponsive, or conditional bids. Specifi-
cations and requirements are available at City Hall, 2000 Hwy 78 N. ,
Wylie, Texas 75098 or can be forwarded to interested bidders, (214)
442-2236. #88-08
073
GENERAL CO1101 'I t0!S Of COOING
READ CAREFULLY
1. INSTRUCTIONS: These instructions apply to all
quotations and become a part of terms and conditions of
any bid submitted unless bidder takes exception in
writing when submitting quotations .
2. FORM: Quotations must be submitted on this fora only,
in duplicate, unless otherwise stated .
3 . BID RETURNS: Each bid must be sealed in a separate
envelope, addressed to the Purchasing Agent , City of
Wylie, P.O. Box 428, Wylie, Texas 75898.
4 . LATE BIDS: Bids must be in the Finance Department ' s
office prior to the closing date and tine. No late
bids rill be accepted.
5. ACCEPTANCE: The right is reserved to accept or reject
all or part of the Quotation, and to accept the offer
considered most advangeous to the City by item or
total bid.
6. ERROR-QUANTITY : Bids must be submitted on units of
quantity specified - extend and show total . In the
event of discrepancies in extension, the unit prices
shall govern. Any suggestions as to quantity to
secure a better price are welcome.
7 . F.O.B. - DAMAGE: Quotations shall be bid F.O.B.
Delivered, City Hall, 2001 Highway 78 North, Wylie,
Texas 75098 and shall include all delivery and
packaging costs. The City of Wylie assumes no
liability for goods delivered in damaged or
unacceptable condition. The successful bidder shall
handle all claims with carriers, and in case of damaged
goods, shall ship replacement goods immediately upon
notification by the City of damage.
8. FIRM PRICES: Bid prices must be firm for a minimum of
90 days from date of bid closing. In the case of
Annual Contract Request for Quotations, the prices must
remain firm for the period as specified on the bid.
"Discount from List' bids are not acceptable unless
specifically requested.
9. AUTHORIZED SIGNATURE: Bids MUST show full firm name
and address of bidder, and be manually signed. Failure
to .io so wla ; i : squalIf f bid . Person s : Ininq bid sust
slow titre or AuTHORi ?Y TO 3 ,!0 :i . S p :am IN A CCWTRACT .
Firm name and authorized signature should appear o0
each page of a bid consisting of sore that one sheet .
10. WITHDRAWAL - ALTERATION OF BIDS: Bids CANNOT be
altered or amended after bid closing. Alterations made
before bid closing must initiated by bidder
guaranteeing authenticity. No bid may be withdrawn
after bid closing without acceptable reason in writing
and with the approval of the Director of Finance.
11 . INVOICES: Invoices must be submitted by the successful
bidder in duplicate to the City of Wylie, Finance
Department, P.O. Box 428, Wylie, Texas 75898.
Successful bidder will bill by fund and department and
give detailed list of charges by department when
invoicing the City in accordance with City
requirements.
12 . CASH DISCOUNTS: Normal payment terms are Net 30.
Any discounts available to the City for early payment
should be noted. Discounts may be considered in
determining low bid.
13. TAXES: The City of Wylie is exempt from Federal
Manufacturer' s ' Excise, and State- Sales Taxes. TAX MUST
NOT-BE INCLUDED IN BID. Tax exemption certificates
will be executed by the City and furnished upon
request .
14 . SPECIFICATIONS - SAMPLES: Any catalogue, brand name,
or manufacturer' s reference in the Request for
Quotation is descriptive and NOT restrictive, and is
used to indicate type and quality level desired for
alternates if unable to bid on items listed. Bid on
brands of like nature and quality may be considered
unless specifically excluded. If bidding on other than
reference or specifications, bid must show
manufacturer brand, trade name, catalog and/or lot
number, etc. , on article offered, and certify article
offered is equivalent to specifications. If other
than specified brands of items are offered,
specifications, illustrations and complete descriptive
literature must be submitted with bid unless previously
filed with the Finance Director. Samples, if required
shall be furnished free of expense to the City and if
not used or destroyed in examination and testing will
be returned to the bidder, if requested, at the
bidder's expense. Each sample must be marked with
bidder' s name and address and Bid Number reference.
SAMPLES SHOULD NOT BE ENCLOSED WITH BID.
i2PJI
If. :ccr : :E - "E't.Lr :Es: 2uotat : c* s 4UST sho.. t.ne
,cancer :+ :a : er: ir >atis ,e.1uire7 tJ •.he cater ' ii s
in t_ne ocssessi 3n o* the, city. DID 'SOT ucte sl• i y;pi "1y
dates. Failure to specify delivery item .ill obligati
Bidder to CCMFLETE delivery in TWO ( ) *meks. A
aini su m of fly, days better delivery promise will
automatically break a tie bid. Unrealistically short
or undue long delivery promises may :ausF the hid to De
disregarded. Consistent failure of a Bi .'der to meet
his delivery promises without valid reason :nav cause
removal from the bid List.
When delivery delay can be foreseen, the bidder shall
give prior notice to the Finance Director, who shall
have the right to extend the delivery date if reasons
for delay appear acceptable. The bidder must keep the
cinance Director advised at all times as to the Status
of the order . Default in promised Lei i .erv. without
acceptable reasons. or failure to meet specifications.
authorizes the Finance Director to purchase the goods
elsewhere. and charge any increase in test and handling
to the defaulting bidder. Every effort will be made by
the Finance Department to locate the gcods at the same
or better price as that originally contracted.
16. PACKAGING: Unless otherwise indicated. items will be
new unused and—in first class condition in containers
suitable for damage-free shipment and storage.
17. DELIVERY TIMES: Deliveries will be acceptable only
during normal working hours, ie; 8:o0 A. M. to 5:00
P.M. , Monday through Friday, at the designated City
Municipal Facilities.
18. TIE BIDS: Consistent and continued tie bidding on any
commodity could be caused for rejection of all bids by
the Finance Director and/or investigation by the
Attorney-General to determine possible Anti-Trust
violations.
19. PATENT RIGHTS: The vendor agrees to protect the City
from any claim involving patent right infringement or
copyrights on goods supplied.
20. NO BID: Quotation forms must be returned at once if
bidder is unable to quote.
21. BID EVALUATION: All bids are evaluated for compliance
with specifications before the bid price is considered.
Response to specification is primary in determining the
best, low bid.
BID FORM
BID NO.
THE FOLLOWING INFORMATION MUST BE PROVIDED IN ORDER FOR YOUR
9iD 70 BE CONSIDERED.
1 . Article IX Section 5 Personal Financial Interest of the
City Charter states in part that "no officer of
employee of the City shall have a financial interest ,
direct or indirect. in any contract with the city, nor
shall be financially interested. directly or
indirectly, in the sale to the city of any land.
materials, supol i es or service. '
_. Is the bidder or any person having a direct or indirect
financial interest in the bidder, an officer or
employee of the City^
If ves, blease identify the person or persons and the
exact nature of the interest .
3. Is the bidder or any officer or manager of the bidder
related tc a Manager of any City department, any
employee of the City Purchasing Department, City
Manager, or any member of the City Council?
If yes. please identify the relationship between the
bidder and the City.
Signature Title
Company Name
Address
8 I D FORM
BID NO.
I NFCFMA T;CN 1UcT 21E V r OED •nvg• g I^ Tr
&E CZN :DEED.
House Bill 620 Municipal Contracts: Non-resident Bidders.
New law of the State of Te::as 69th Legislative Regular
Session prohibits cities and other governmental units fr-pm
awarding contracts to a non-resident bidder unless the
amount of such bid is lower than the lowest bid by the Te :as
resident by the amount the Texas resident would be required
to underbid in the non-resident bidders state.
In order to make this determination, please answer the
following questions:
1 . Give the address and pnone number of your principal
place of business.
C. Give the name, address of principal place of business
and phone number of your company' s majority owner.
Give the name address of principal place of business
and phone number of your company's ultimate parent
company.
s. I .n ars/ of ,.cur answers to numoer 1 . :. or
the answer Indicated a principal place of business
other than within the State of Texas, you are required
to provide a copy of all relevant laws applicable to
non-resident bidders in the other jurisdiction.
=allure to suocl " thts information may -=5ult in the
-e j ction di cur old.
Signature Title
Company Name & Address
SPECIFICATIONS AND REQUIREMENTS
JANITORIAL SERVICE AND MAINTENANCE CONTRACT
CONTRACTOR WILL FURNISH:
1 . All restroom supplies - toilet paper , paper towels, sanitary
products , soaps for dispensers, deodorants , disinfectants ,
cleaners, and so forth.
2. Trash can liners for various sized trash cans .
3 . All light bulbs for various sized light fixtures .
4 . All cleaning supplies , waxes , polishes , mops , dust mops , brushes ,
buffers , vacuum cleaners and any other materials and equipment
necessary for the proper cleaning and maintenance of the
buildings .
CONTRACTOR WILL:
1 . Dust all furniture, desks, window sills and counters daily,
clean all windows ( interior and exterior) and mini blinds weekly,
doors daily .
2 . Sweep and mop floors daily.
3 . Vacuum carpets daily.
4 . Empty all trash cans daily.
5 . Clean all restrooms daily, replace paper towels, toilet paper
and soap as required .
6 . Buff all floors as required to maintain high gloss finish but at
least once per week.
7 . Strip and rewax floors at least once annually.
8 . Carpet cleaning extractions in heavy traffic areas once per
quarter , spot clean carpet daily.
9 . Shampoo carpets in Library and Municipal Complex at least once
annually.
10. Sweep and/or clean sidewalks and entrances to buildings daily.
11 . Clean ashtrays daily, and replace sand as required in designated
smoking areas .
12 . Clean and dust light fixture lenses and return air ducts once per
month.
FACILITIES TO BE MAINTAINED:
1 . Municipal Complex, 2000 Hwy 78 N. , Wylie , Texas 75098 .
Approximately 24 ,000 square feet including jail .
JO
Speci ` icati3ns ?age 2
2 . Rita & Truett Smith Library and Community Room, 300 Thomas
Street , Wylie, Texas 75098 . Approximately 7 ,475 square feet
3 . Public Works Building , 800 W. Kirby, Wylie, Texas 75098 .
Approximately 1,860 square feet .
A. Contract will begin on Apirl 1 , 1988 and terminate on March 31 ,
1989. Contract can be cancelled by either party giving thirty
( 30) days notice on termination .
B. Contractor will supply the names and drivers licenses of the
employees who will be maintaining the facilities .
C. Contractor/employees must be in company uniform while working in
or around the facilities .
D. Contractor must provide proof of workmans compensation insurance
(standard coverage) .
E. Contractor must provide proof of automobile insurance for
vehicle dr4ven to and from the facilities (standard coverage) .
F. Successful bidder will furnish proof of insurance of $100 ,000
security bond .
G. Contractor will be paid monthly on/about the 15th of the month
for previous month' s work.
H. Contractor will state written price of annual contract :
dl
CITY OF' WYLIE
2001 HWY 78 N-P.O-BOX 428
WYLIE.TEXAS 75098
ADDENDUM NO. 1
Date: February 25, 1988
Bid II: 88-08
Bid Opening: March 1, 1988
RE: Janitorial Contract
Total tile in municipal buildings: (square feet)
Municipal Complex -- 8305
Community Room -- 1860
Library -- 240
Security bond -- $25,000
Workmen's Compensation certificate providing standard coverage will be required.
Liability Insurance will need to be furnished in the amounts of:
$100,000-300,000-100,000
Successful vendor will be required to furnish at least three (3) references
where work of similiar nature has been performed within past 18 months.
If there are any questions, please call us at (214) 442-2236.
Staff Report to Mayor and City Council
DATE: SUBJECT: NO:
3-17-88 RESOLUTION AGREEMENT WITH NTMWD
This resolution is brought forward as a change to the
"Installment Sales Agreement" with North Texas
Municipal Water District to build the Wastewater
Collection System Improvements. As you recall , CH2M
Hill were the consulting engineers on the Wastewater
Treatment Plant and have done an excellent job.
CH2M Hill is a national firm that had specific
expertise necessary to design the plant. However , our
Wastewater Collection Improvements do not require the
specific expertise of a national engineering firm.
It is the opinion of North Texas Municipal Water
District staff and city staff that a local engineering
firm could best serve our needs and meet necessary
deadlines at minimal costs. Therefore, we are
recommending approval of the proposed agreement to
allow North Texas Municipal Water District to hire
Shimek, Jacobs and Finklea as design engineers and
proceed with the priority sewer lines as mandated from
the Texas Water Commission.
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
John Pitstick, City Manager
FOR ADD.INFO. CONTACT: OTHER:
John Pitstick, City Manager
‘.33
RESOLUTION NO. 88-3-22-88
RESOLUTION AUTHORIZING THE CHANGE OF DESIGNATED
ENGINEERING FIRMS TO SHIMEK, JACOBS, FIN[LEA,
CONSULTING ENGINEERS, FOR PURPOSES OF PROVIDING
ENGINEERING AND DESIGN SERVICES FOR ALL MATTERS
RELATED TO THE CITY OF WYLIE WASTEWATER COLLECTION
SYSTEM IMPROVEMENTS PER NORTH TEXAS MUNICIPAL
WATER DISTRICT AND CITY OF WYLIE CONTRACT:
WHEREAS, the City of Wylie and the North Texas Municipal
Water District entered into an agreement on the
14th of July, 1987, and
WHEREAS, this contract known as the " Installment Sales
Agreement" (agreement) pledges appropriate City of
Wylie water and sewer and tax revenues for the
retirement of any bonds issued by North Texas
Municipal Water District (NTMWD) for this project;
and
WHEREAS, this agreement calls for the NTMWD to purchase and
contract for the City of Wylie certain sewage
collection system improvements; and
WHEREAS, this project was initially described in the
engineering report dated May 27 , 1987 by CH2M
Hill, Consulting Engineers, Dallas, Texas and
approved by the Wylie City Council in an effort to
satisfy Texas Water Commission requirements; and
WHEREAS, the City of Wylie will pay for all engineering ,
design and acquisition and construction expenses
associated with the project (sewage collection
system improvements) through appropriate revenue
pledges; and
WHEREAS, the agreement calls for an agreement by both
parties (NTMWD and City) as to the consulting
engineering firm to be used for this project; and
WHEREAS, the agreement calls for NTMWD to oversee,
administer and provide for inspection services for
purposes of carrying out project activities; and
WHEREAS, the NTMWD wishes to change engineering firms in
accordance with Section 4 of the agreement from
CH2M Hill of Dallas, Texas to Shimek, Jacobs and
Finklea, Consulting Engineers, of Dallas, Texas
and city staff concurs with this engineering firm
change and recommends to City Council that they
approve same;
L
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS;
SECTION 1 The City of Wylie agrees to the consulting
engineers change as provided in Section 4 of the
North Texas Municipal Water District - City of
Wylie Installment Sale Contract dated July 16 ,
1987 from CH2M Hill , Consulting Engineers, Dallas,
Texas to Shimek, Jacobs, & Finklea, Consulting
Engineers, Dallas, Texas.
SECTION 2 That this change is applicable only to the
engineering services and design work for the
wastewater (sewage) collection system improvements
as provided for in the contract and does not
affect CH2M Hill ' s continuing work on the design
and engineering services provided on the
upgrading/remodeling of the City' s Wastewater
Treatment Plant.
SECTION 3 That the firm of ShimeSECTION 3 That the firm
of Shimek, Jacobs & Finklea be authorized
to begin work on Phase I of the waste
water collection system improvements as soon as
the City of Wylie funding becomes available.
DULY PASSED AND APPROVED ON THE 22ND DAY OF MARCH, 1988 .
Chuck Trimble, Mayor
ATTEST :
Carolyn Jones, City Secretary
PUBLIC HEARING
on
1988 STREET
RECONSTRUCTION
PROGRAM
- - All Citizens Are Invited
Tuesday, March 22nd
Tuesday, April 12th
7 : (3 P. M.
Wylie Municipal Complex
2000 E . Hwy. 78
36
Staff Report to Mayor and City Council
DATE: SUBJECT: NUJ-.
3-17-88 FINAL ACCEPTANCE OF WOODLAKE VILLAGE SUBDIVISION
This is the final acceptance of the Woodlake
Village Subdivision. All public improvements have
been made and all inspections have been made.
Enclosed is a schedule of the fees and when they
were paid. All fees have been paid and staff
recommends approval of this subdivision.
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
Ron Homeyer, Assist. City Engineer
FOR ADD.INFO. CONTACT: OTHER:
Ron Homeyer, Assist. City Engineer
3?
MEMORANDUM
DATE: March 11, 1988
TO: John Pitstick. City Manager
FROM: Ron Homever. Asst. City Engineer
SUBJECT: Plat and/or Plans Approval
WOODLAKE VILLAGE SUBDIVISION
The material attached is approved by the Engineering
Department as being complete and acceptable for placement on
the next appropriate agenda.
❑ Preliminary Plat to Planning and Zoning
❑ Preliminary Plat to City Council
❑ Final Plat to Planning and Zoning
❑ Final Plat to City Council
❑ Construction Plans to City Council for
construction approval only
❑ Final Plat to City Council for subdivision
acceptance along with final inspection statement
COMMENTS : A summary of the associated fees and maintenance bonds
is attached for your information.
RH/am
cc: Public Works Director
Code Enforcement Officer
Subdivision File
Chronological File
J6,
CITY OF WYLIE
RECOMMENDATION FOR APPROVAL AND ACCEPTANCE
OF SUBDIVISION CONSTRUCTION OR OTHER CONSTRUCTION
Project Name and Location �/11(r1�L _ V /LLA6 E '5 D
Date Started: ._ Date Completed: >l uJ 1i) f`7SM
Lab and Other Tests:
Streets:
Alleys:
Water Lines: .27`'47—. 0
Sewer Lines: t-4 ZE.1 )-- —Manholes: -..1� ..__......._.
Drainage: 72
Storm Sewer: ✓
Fees Paid: -AL
Maintena.nce Bonds Filed:
We the under sign recommend the acceptance of the project
construction which has been done in accordance with the
requirements of the City of Wylie.
Subdivision Inspector
Sign Date
X414-
;r City Engineer am 3 ;"I-Qz
Sign Date
Accepted by City Council Date: 19
Final Inspection Prior to ( 1 ) year Date: 19
Signed:
Remarks:
Date of Notification 19
Person or Persons Notified
<3 9
CITY OF WYLIE
SUBDIVISION FEES SUMMARY
DEVELOPMENT Woodlake Subdivision
TYPE AMOUNT DATE RECEIVED RECEIVED BY
PRELIMINARY ?I..AT $441.50 2/18/87 E.J.
FINAL PLAT $593. 10 8/11/87 E.J.
MSPECT ON
$8,728. 15 8/20/87 E.J.
LIFT STATION
$27,849.80 11/17/87 R.H.
STREFT
S
PERII`:ETER STREET $60,764.51 11/17/87 R.H.
r;.AM iNiT. ;30I+�J Utilities
MINT. BOND ( Paving )
PARK FEE N/A
WYLIE PARTICIPATION SUMMARY
TYPE DATE APPROVED DATE PAID AriOUNT
N/A
DEVELOPER Centennial Arapaho East Joint Vntre ENGiNEER PAWA Winkleman, Inc.
Principal Baron Cook/Norm Olsen Proj. Mar. Fred Balster, P.E.
Street 5720 L.B.J. Freeway, Suite 610 Street 12660 Coit Rd. , Suite 200
City, State, Zip Dallas, Texas 75240 City, State, ZipDallas, Texas 75251
Telephone ( 214 ) 458-9909 Telephone ; 214 ) 661-9406
;K5)
Staff Report to Mayor and City Council
DATE: SUBJECT: NO:
3-17-88 ALIGNMENT OF SANDEN BLVD. (p
The County' s Bond Program Administrator, Mr .
Dennis Burn, and the Consulting Engineers for the
project, Caffey/Morrison in a joint venture with
Majorie and Assoc. , will be presenting to Council
three proposed alignments along with cost
estimates for Sanden Blvd. There will be tow (2)
alignments which follow accepted maximum alignment
restrictions for their locations with the other
route intersecting with SH 78 ae-ross from the
existing Alanis roadway.
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
Ron Homeyer, Assist. Engineer
FOR ADD.INFO. CONTACT: OTHER:
Ron Homeyer, Assist. Engineer
Staff Report to Mayor and City Council
DATE: SUBJECT: NO: 7
3-17-88 BUILDING SAFETY WEEK
BUILDING SAFETY WEEK is an annual affair and a
joint effort of all the model codes.
They request that we get as much participation as
possible. We feel that this will serve as good
publicity for our department and the City.
ORIGINATING DEPT.HEAD DISPOSITION BY COUNCIL
Roy Faires, Code Enforcement Officer
FOR ADD.INFO. CONTACT: OTHER:
Roy Faires, Code Enforcement Officer
lwthtmatiim
CITY OF WYLIE
From the inception of this nation,it has been the responsibility of the states and their local governments
to adopt legislation and enforce laws and ordinances whenever necessary to protect their citizen's
health, welfare and safety.
It has been a fundamental part of the democratic principles of this nation to involve all interested
and gerected parties from both the public and private sectors in the formulation, adoption and
to the fuikst extent possible, in the administration of such laws and ordinances.
Among the most basic of the laws and ordinances which have been so derived are those acts
which assure the public's health and safety in tie buildings in which people live, work and play.
To assure such safety, City of Wylie enforces a building code which has been designed
and is maintained with the assistance of the building industry and the consumers.
It is through the untiring efforts of local building officials and their cooperative relationship with
the construction industry that the administration of these health and life safety regulations is assured
Nciv `4a r ll Chunk Trimble. Mayor of City of Wylie alp hawby deApmwe
the week of April 10-16, 1988 as&dldirg Safety Week.
I rage all citizens to use this week to visit their local building g departments and to better fanilwize
themselves with the important safety information and services provided by these public servants
Panne argot I have hereunto set my hand this 27nd day of
March in the year of our Lord nineteen hundred and
eighty, eight
Chuck Trimble, Mayor
InfoRmAL
REpoRts
i?e
CITY OF WYLIE
2001 HWY 78 N-P.O.BOX 428
WYLIE.TEXAS 75098
March 16, 1988
•
Mr . Carl Riehn
Executive Director
North Texas Municipal
Water District
Drawer C
Wylie, Texas 75098
Dear Carl:
During the Council meeting of March 8, 1988 the Council
voted to reappoint Mr. Raymond Cooper as the City of Wylie
representative on the Board of Directors for another two
year term. Mr . Cooper ' s appointment will be up in June of
this year .
Thank you for all the help and cooperation you have given us
these past few months . The City staff is looking forward to
working with you, Mr . Cooper and the Board in the future.
Sincerely,
John Pitstick,
City Manager
JP:cj
CRIMINAL DISTRICT ATTORNEY
COLLIN COUNTY COURTHOUSE
MCKINNEY. TEXAS 75069
214-548-4323
METRO 231-7170
March 16, 1988
Detective Ed Snead
Wylie Police Department
112 Ballard St.
Wylie, Texas 75098
Dear Detective Snead:
I am pleased to announce that through the generosity of the Plano
Republican Women's Club we can offer you a scholarship to the Texas
Homicide Symposium on May 10-13, 1988, at the Holiday Inn in Plano,
Texas. We selected you as one of the recipients because of your
continued commitment to law enforcement both in Wylie and throughout
the North Texas area. We all share your department's concern in
view of recent fiscal events in your city and hope that this token I
will be interpreted as our support of your, efforts.
Sincerelly, ��
Siam 4k chul z
First Assistant Crimin istrict Attorney
WLS/kl
cc: Mrs. Gwen Stewart
I'
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Informal Report to Mayor and City Council
SUBJECT: - DATE: NO:
REFUND CHECKS - TAX ROLLBACK 3-18-88 /
This item was not included on the agenda for formal
action as none is actually needed. This item is the
remainder of the tax refund ( rollback checks) between
the $.50 and $.59 rate. The first checks (total of
453) for a total refund of $20,894 .63 were sent out
last month. The second set (2 ,630 checks) for a total
refund of $149,968 .22 ($74 ,910.99 - Dec. , $69,445 .64 -
Jan. and $5,611.59 - Feb. ) . A detailed printout of the
refund by customer and month is included . Total
refunds to date is nearly $171 ,000 .00 . This is below
the amount expected as current tax collections are only
in the 80% bracket (before refunds) . The average
refund check for December, January, and February was
$57 .03 . The average refund check for the rollback was
$55 .42 . Once the refund checks are taken off , the
current tax collection percentage will fall to the 70%
level .
There will be a number of checks that will be sent to
wrong address, incorrect taxpayer (homeowner) and so
forth due to changes on the tax roll that occurred and
not modified by the Central Appraisal District . We are
making efforts to make these changes as they become
apparent.
CITY OF WYLIE
GENERAL OBLIGATION 10 2 5
j ; Pt INTEREST & SINKING FUND
P. O. BOX 428
1 WYLIE, TEXAS 75098 3-16
19. 88
Pay to the
IW I order of City of Wylie-Ce-Gpnpral Fund _ $ 149.968.22 2
Lwt _t—'4,1 *
447.11 One hundred forty-nine thousand nine hundred s
YOUR ENDORSEMENT ON THIS CHECK ACKNOWLEDGES PAYMENT ON THE FOLLOWING ACCOUNT(S). i Xry-eighr and 22/1 OO _Dollars
$74,910.99-Dec MM CHECKING INVESTMENTS 69,445.64-Jan
(31O 5,611.59-Feb
�. CI /0 2 511' 1KLLL9222001: i00L 9225 20
.
•