Loading...
04-05-1988 (City Council) Agenda Packet DATE POSTED 4-1-88 TIME POSTED 8: 30 A.M. 1(0 AGENDA CALLED CITY COUNCIL MEETING TUESDAY, APRIL 5, 1988 7:00 P.M. CITY MANAGERS CONFERENCE ROOM WYLIE MUNICIPAL COMPLEX 2000 HWY. 78 NORTH CALL TO ORDER INVOCATIOL� ORDER OF PAGE BUSINESS REFERENCE BUSINESS 1 1 - 11 Consider approval of award of Bid for Sewer Vacuum Pump Truck -/9'/ 2 Adjourn 41-)72 000-4e2A-7 /6/-&74/4t Jai e&ee,nairn-ice,„ V yii e CITY OF '. .YLIE 2001 HWY 78 N—P.O.BOX 428 WYUE,TEXAS 75098 To: John Pitstick, City Manager From: James Johnson, Finance Director'5,7 Re: Bid Award-Sewer Vacuum Pump Truck Date: March 31 , 1988 Bid Opening: March 1, 1988 Funding: 1988 Public Property Contractual Obligations Funding Availability: March 31, 1988 Bid Specifications: Attached Bid Packages Mailed Out: 4 Bids Received : 2 Bidders : 1 IDS-Plano, Texas -No Bid Control Sewer & Cleaning- $28,900.00 (Used Truck) (Garland, Texas) This used vehicle was the only_bid_teceived as these type of vehicles are built under normal circumstances only to specific orders, demand appears to be limited. This particular vehicle will serve as the primary in our pump and haul system (mobile sewerage collection system). A gig list was prepared on this piece of equipment and our list corrected to our satisfaction. The purchase of this piece of equipment is a requirement of the Texas Water Commission's Enforcement Order dated June 16, 1987. Recommendation: Award bid to Control Sewer & Cleaning- *28,900.00 / CITY OF WYLIE MEMO 70: JAMES JOHNSON - FINANCE DIREC:TJR FGM: DON WHITE - FUEL I C WORKS D I RECTOPtY) / FE: VACUUM T UCF` -�, Mr=aFrCH S. i ASS *ter henna a certified mechanic verify tna` all e :istinc prc,olems on the vacuum truck have been repaired. I feel that the truck is in satisfactory condition .and that we should `nt have any major problems with it in the near future. I suggest that this item be recommended to council for consideration of Purchase. Gam" A If " CITY OF VVYLI� 2001 Kw,' 78 Ni—P.O.SOX 428 WYue TEXAS 75096 March 16, 1988 Herman Goldfaden, General Manager Control Sewer & Pipe Cleaning 3522 Dividend Street Garland, Texas 75042 RE: Vacuum Truck Dear Herman: The following is a list of items, we request be repaired or replaced before a recommendation is made to the City Council for acceptance of the bid and purchase of the truck bid by your firm: o(C. (1) Oil filter leaks - we request that the oil be changed, vehicle greased and new filters installed. .11 WC (2) Oil pan leaks - we request that oil pan bolts be tightened. 'i 64C(3) Rear axle drive pinion leaks - we request that the pinion seal be replaced. 0: (4) Left head,'light trim missing - we request trim be replaced with new one. (5) Rear axle hub plate leaks - we request that the plate be removed and a new gasket installed. (6) Clutch/throw-out bearing - adjust clutch. (7) If vehicle is approved for purchase and items listed repaired to City of Wylie's satisfaction that all decals not applicable to City of Wylie be removed. If you have any questions, please call. As soon as truck satisfactorily . meets city's requirements, item will be taken to council for their consideration. Respectfully, ames J nson Direc or of Finance • I7 CITY op' WYLIE 2001 in 7eN—PO.BOX0 'NYtIE./We MOM PUBLIC NOTICE INVITATION TO BID The City of Wylie, Wylie, Texas is now accepting bids for the following item(s) : SEWER VACUUM PUMP TRUCK Sealed bids will be received by the City of Wylie, Finance Depart- ment, Purchasing Agent at 2001 Hwy 78 N. , P.O. Box 428, Wylie, Texas 75098 until 2: 15, P.M. , March 1, 1988. At said time and place and promptly thereafter all bids that have been duly received will be publicly opened and read aloud. The City reserves the right to reject all bids, waive informalities and to reject nonconforming, nonresponsive, or conditional bids. Specifications and- requtre- - ments are available at City Hall, 2001 Hwy 78 N. , Wylie, Texas 75098, or can be forwarded to interested bidders, (214) 442-2236. 188-07 GE:132Ad. C010t1'i003 Of RIDDING READ CAREFULLY 1. ZNSTROCTIOUS: These instructions apply to all quotations and become a part of terms and conditions of any bid submitted unless bidder takes exception in writing when submitting quotations . 2. FORM: Quotations must be submitted on this form only, in duplicate, unless otherwise stated. 3. BID RETURNS: Each bid must be sealed in a separate envelope, addressed to the Purchasing Agent , City of Wylie, P.O. Box 428, Wylie, Texas 75198. 4. LATE BIDS: Bids must be in the Finance Department ' s office prior to the closing date and time. No late bids will be accepted. 5. ACCEPTANCE: The right is reserved to accept or reject all or part of the Quotation, and to accept the offer considered most advantageous to the City by item or total bid. b. ERROR-QUANTITY : Bids must be submitted on units of quantity specified - extend and show total. In the event of discrepancies in extension, the unit prices shall govern. Any suggestions as to quantity to secure a better price are welcome. 7. Z.O.H. - DAMAGE: Quotations shall be bid F.O.B. Delivered, City Hall, 2881 Highway 78 North, Wylie, Texas 75098 and shall include all delivery and packaging costs. The City of Wylie assumes no liability for goods delivered in damaged or unacceptable condition. The successful bidder shall handle all claims with carriers, and in case of damaged goods, shall ship replacement goods immediately upon notification by the City of damage. 8. FIRM PRICES: Bid prices must be firm for a minimum of 98 days from date of bid closing. In the case of Annual Contract Request for Quotations, the prices must remain firm for the period as specified on the bid. 'Discount from List' bids are not acceptable unless specifically requested. 9. AUTHORIZED SIGNATURE: Bids MUST show full firm name and address of bidder, and be manually signed. Failure to do so will disqualify bid. Pecsoo si ni n bid oust show title or AUTHORITY TO e: o NIS Fide 18 A CC11TSt.1CT. Firm same and authorized s:9nat4ce should appear on each page of a bid consisting of sore that one sheet . 10. WITBDEAWAL - ALMA/IOW Of BIDS: Bids CANNOT be altered or amended after bid closing. Alterations made before bid closing must initiated by bidder guaranteeing authenticity. No bid may be withdrawn after bid closing without acceptable reason in writing and with the approval of the Director of Finance. 11 . INVOICES: Invoices must be submitted by the successful bidder in duplicate to the City of Wylie, Finance Department, P.O. Box 428, Wylie, Texas 75098. Successful bidder will bill by fund and department and give detailed list of charges by department when invoicing the City in accordance with City requirements. 12 . CASH DISCOUNTS: Normal payment terms are Net 38. Any discounts available to the City for early payment should be noted. Discounts may be considered in determining low bid. 13. TAXES: ?he City of Wylie is exempt from Federal Manufacturer's 'Excise, and State- Sales Taxes. TAX MUST NOT BE INCLUDED IN BID. Tax exemption certificates will be executed by the City and furnished upon request. 14. SPECIFICATIONS - SAMPLES: Any catalogue, brand name, or manufacturer's reference in the Request for Quotation is descriptive and NO? restrictive, and is used to indicate type and quality level desired for alternates if unable to bid on items listed. Bid on brands of like nature and quality may be considered unless specifically excluded. If bidding on other than reference or specifications, bid must sbov manufacturer brand, trade name, catalog and/or lot number, etc., on article offered, and certify article offered is equivalent to specifications. If other than specified brands of items are offered, specifications, illustrations and complete descriptive literature must be submitted with bid unless filed with the Finance Director. previously d shall be furnished free of expense Stopthe�City randiif not used or destroyed in examination and testing will be returned to the bidder, if requested, at the bidder's expense. Each sample must be marked with bidder's name and address and Bid Number reference. SAMPLES SHOULD NO? BE ENCLOSED WITH BID. >EN4A. r :ES: .7.7uotatians mUsr show t^e r'L rAC er v• _a. 2n.;3r 1 o . s �4' j r e"J t J i-:a the na t ar t a i s in the )cssessi 7n o' the City. D0 NOT quote slipping dates. Failure to specify delivery its* will obligati Bidder to COPFtETE delivery in TWO ( ) weeks. A •i ni•sum of f i-oe days better del i very Rroei se will automatically break a tie bid. Unrealistically short or undue long delivery or-claim may -_ause the bid to be di sregardea. Consistent failure of a Sider to meet his delivery promises without valid reason may cause removal from the Bid List. When delivery delay can be foreseen, the bidder shall give prior notice to the Finance Director, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The bidder oust keep the Finance Director advised at all times as to the Status of the order . Default in promised oeI i'•ery, without acceptable reasons. or failure to meet specifications, authorizes the Finance Director to purchase the goods elsewhere, and charge any increase in cost and handling to the defaulting bidder. Every effort will be made by the Finance Departaent to locate the goods at the same or better price as that originally contracted. 16. PACKAGING: Unless otherwise indicated, items will be new unused and- ir, first class condition in containers suitable for damage-free shipment and storage. 17. DELIVERY TIMES: Deliveries will be acceptable only during normal working hours, ie; 8:0t) A. M. to S:00 P.M. , Monday through Friday, at the designated City Municipal Facilities. 18. TIE BIDS: Consistent and continued tie bidding on any commodity could be caused for rejection of all bids by the Finance Director and/or investigation by the Attorney-General to determine possible Anti-Trust violations. 19. PATENT RIGHTS: The vendor agrees to protect the City from any claim involving patent right infringement or copyrights on goods supplied. 20. NO BID: Quotation forms must be returned at once if bidder is unable to quote. 21 . HID EVALUATION: All bids are evaluated for compliance with specifications before the bid price is considered. Response to specification is primary in determining the best, low bid. BID FORM BID NO. ?HE FOLLCMING INFORMATION '+UST 3E PROVIDED F']F "OUR 8It TO BE CONSIDERED. House Bill 620 Municipal Contracts: Non-resident Bidders. New law of the State of Texas 69th Legislative Regular Session prohibits cities and other governmental units from awarding contracts to a non-resident bidder unless the amount of such bid is lower than the lowest bid by the Texas resident by the amount the Texas resident would be required to underbid in the non-resident bidders state. In order to make this determination, please answer the following questions: 1 . Give the address and phone number of your principal place of business. Give the name, address of principal place of business and phone number of your company's majority owner. 3. Give the name address of principal place of business and phone number of your company's ultimate parent company. 4. 1 # In any o4 your answers to number 1 , :. or 3 above, the ans.+er indicated a principal place of business other than within the State of Texas, you are required to provide a copy of all relevant laws applicable to non-resident bidders in the other jurisdiction. P3i Lure to supply this in4orsation may result to the r-3j tjon cf your bid. Signature Title Company Name & Address • 910 FORM 8ID NO. THE FOLLOWING INFORMATION MUST BE PROVIDED IN ORDER FOR YOUR 8ID TO SE CONSIDERED. 1 . Article IX Section 5 Personal Financial Interest of the City Charter states in part that "no officer of employee of the City shall have a financial interest, direct or indirect, in any contract with the city. nor shall be financially interested, directly or indirectly, in the sale to the city of any land, •materials, supplies or service." =. I5 the bidder or any person having a direct or indirect financial interest in the bidder, an officer or employee of the City^ If yes, please identify the person or persons and the exact nature of the interest . Is the bidder or any officer or manager of the bidder related to a Manager of any City department, any employee of the City Purchasing Department, City Manager, or any member of the City Council? If yes, please identify the relationship between the bidder and the City. Signature Title Company Name Address /0 SPEC:.:C T:OYS Masts 7acuum Trick 'minimum 3.3 ton) with 7aclum Tank Capacity of : 00 to 000 gallons. ?lease specify 1. 7acuum ?ump 3. Hydraulic Lift Tank. 4. Engine-Diesel or Gasoline. Please specify 5. Fuel Tank (minimum 50 gallons) . 6. Electric Throttle Controls. 7. PTO System (standard control) . 8. Hose Racks. 9. Standard Running Lights. 10. External Shut-Off. 11. Filtering System. 12. Hydraulically Operating Rear Full Open Door. 13. One (1) Tool 3ox. 14. Truck may be bid as new or used. Please specify • *Bidder may bid alternative to these specifications but each should be noted.