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06-22-2010 (City Council) Minutes 74( Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, June 22, 2010 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:02 p.m. with the following Wylie City Council members present: Mayor Pro Tern Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman Carter Porter, Councilman Bennie Jones and Councilman Rick White. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Linda Bantz; Planning Director, Renae' 011ie; City Engineer, Chris Hoisted; Building Official, Mike McAnnally; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Assistant City Manager Butters gave the invocation and EMS Officer Robert Ballard led the Pledge of Allegiance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Don Hallum, residing at 301 Rush Cove, Wylie, Texas, addressed council requesting consideration of using the current Rita and Truett Smith Library for a senior center once the library staff moves to the new Municipal Complex. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the June 8, 2010 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) Minutes June 22, 2010 Wylie City Council Page 1 B. Consider, and act upon, approval of a Final Plat for Wally W. Watkins Elementary School, Block A, Lot 1 on 13.244 gross acres, generally located west of FM 544 and north of Elm Drive extension. (R. 011ie, Planning) C. Consider and place on file the City of Wylie Monthly Revenue and Expenditure Reports as of May 31, 2010 (L. Bantz, Finance) D. Consider and place on file, the monthly Revenue and Expense Report for the Wylie Economic Development Corporations of May 31, 2010 (S. Satterwhite, Wylie Economic Development Commission) Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve the consent agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA 1. Consider, and act upon, all matters incident and related to approving and authorizing publication of Notice of Intention to issue $540,000 Combination Tax and Revenue Certificates of Obligation, Series 2010 including the adoption of the Resolution 2010-20 (R) pertaining thereto. (L. Bantz, Finance) Staff/Council Discussion Finance Director Bantz addressed council stating that the current City Hall will be used for Police, Fire -- Administration, and Municipal Court after the new Municipal Complex opens and other departments relocate to it. The $540,000 Certificates of Obligation are being sold to fund repairs and space planning for the current City Hall to accommodate the building's new use. She explained that during the budget work session, discussion regarding restructuring the city debt was recommended; if council approves these proposed Certificates of Obligation it will become part of that restricted bond note. Councilman Goss asked if there was a budget break down for the funding in regard to what it would be used for. City Manager Manson replied that the estimate for a new roof for the building was over $300,000, a year and a half ago. She explained that a large portion of the CO funding would be used to replace the roof. Other interior construction items needed to accommodate the new department usages would be"phased in" as funding was available. Mayor Pro Tem asked if the proposed Certificates of Obligation would require any type of tax increase. Finance Director Bantz replied that at this time no tax increase was planned. Mayor Hogue reported that there were several reasons for the improvements to the Municipal Complex for Public Safety staff. He explained that there were ten jail cells that were housed in the police area. To rebuild those cells in another facility would cost in excess of ten million dollars. He also explained that municipal court and Precinct 2 were currently housed in the building and construction improvements to the existing facility would be the most cost effective. Council Action A motion was made by Councilman Porter, seconded by Councilman Jones to approve all matters incident and related to approving and authorizing publication of Notice of Intention to issue $540,000 Combination Tax and Revenue Certificates of Obligation, Series 2010 including the adoption of Resolution No. 2010-20(R) pertaining thereto. A vote was taken and the motion passed 7-0. Minutes June 22, 2010 Wylie City Council Page 2 2. Consider, and act upon, the recommendations of the 2010 Boards and Commission Council Interview Panel for appointments to the Animal Shelter Advisory Board, -«�- Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation and Zoning Board of Adjustments for terms expiring June 30, 2010. (C. Ehrlich, City Secretary) Staff/Council Discussion City Secretary Ehrlich addressed council stating that Article 8, Section 1A of the City Charter authorizes the City Council to appoint members to serve on boards, commissions and committees to help carry out the functions and to make recommendations to the City Council. Ehrlich reported that over 50 applicants were interviewed by the three member panel consisting of Mayor Pro Tern Byboth, Councilwoman Kathy Spillyards, and Councilman Bennie Jones. Alternate Carter Porter also attended the meetings. Councilman Goss asked why the WISD/City Subcommittee was not part of these recommendations. City Manager Manson explained that process was completed within a different time period. She reported that she would check to insure that item was brought back to council. Mayor Pro Tem Byboth reported that the applicants this year were all very qualified. He reviewed the recommendations with council and noted that Councilman Jones was acquiring a list of additional boards that could be put in place to allow more citizens to be involved. Mayor Pro Tern Byboth also suggested increasing the number of board members on the existing boards to allow more participation. He noted that some boards would require a charter amendment to increase the numbers. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Jones to appoint the following members to the 2010 Wylie Boards and Commissions for terms expiring June 30, 2010: Animal Advisory Board Construction Code Board Library Board Chuck Kerin - re-appoint Alt. David Williams- re-appoint Lucy Shriver- re-appoint Amy Nutz- new Alt. Sunil Verma- re-appoint Grace Morrison - re-appoint David Lewis- new Ronald Hauck- re-appoint Junaid Najamuddin - re-appoint Brian Parten - re-appoint Geraldine Washington - new Allen Morris- re-appoint Parks& Recreation Board Parks& Recreation 4B Planning &Zoninq Commission Christine Price- new Eric Hogue- re-appoint Gilbert Tamez- new Anne Hiney- re-appoint Bennie Jones- re-appoint Ron Smith - new Gary Robas- re-appoint Rick White- re-appoint Jeremy Jordan - new Eddie Rogers- re-appoint Phillip Johnston - re-appoint Public Arts Advisory Board Wylie Economic Development Zoninq Board of Adjustment Polly Harrison - re-appoint Mitch Herzog - re-appoint Alt. Jason Potts- new Kathy Spillyards- re-appoint Marvin Fuller- re-appoint Darnell Harris-Alt to member Stewart Matthews- re-appoint William Baumbach - re-appoint Deya Harris- new Karyn McGinnis- re-appoint Kelly Price- new A vote was taken and the motion passed 7-0. 3. Consider, and act upon, Resolution No. 2010-21(R) determining a public necessity to acquire, by purchase or condemnation, certain properties for the right-of-way Minutes June 22, 2010 Wylie City Council Page 3 and related easements for the construction of the Stone Road (CR 382) Bridge. (C. Hoisted, Engineering) Staff/Council Discussion City Engineer Hoisted addressed council stating that the 2003 Collin County Bond Program identified $500,000 for the construction of the CR 382 (Stone Road) bridge. Construction plans are complete and four right of way parcels and three slope easements have been identified for the project. One of the right of way parcels has been acquired through dedication and one parcel is on property that the City currently owns. The right of way agent has negotiated the purchase price of the remaining parcels based on appraisals for each property. Council Action A motion was made by Councilman White, seconded by Councilman Porter to adopt Resolution No. 2010-21(R) determining a public necessity to acquire, by purchase or condemnation, certain properties for the right-of-way and related easements for the construction of the Stone Road (CR 382) Bridge. A vote was taken and the motion passed 7-0. 4. Consider, and act upon Resolution No. 2010-22(R) authorizing an inter-local agreement between Collin County and the City of Wylie concerning the construction of the Hooper Road Bridge. (C. Hoisted, Engineering) Staff/Council Discussion City Engineer Hoisted addressed council stating that in September 2006 council approved an inter-local agreement with Collin County for the design of the Hooper Road Bridge. The alignment of the roadway , and bridge has been determined and the project crosses the impoundment of Rowlett Creek Flood Prevention Dam No. 7. As a result, additional engineering services are necessary. The additional services include the expansion of the limits of the floodplain modeling upstream and downstream of the bridge, a grading plan to mitigate the fill placed for the roadway, U.S. Army Corps of Engineers individual permit, and coordination with NRCS, TCEQ, FEMA and USACE. Council Action A motion was made by Councilman Porter, seconded by Councilman Jones to adopt Resolution No. 2010-22(R), authorizing an inter-local agreement between Collin County and the City of Wylie concerning the construction of the Hooper Road Bridge. A vote was taken and the motion passed 7-0. Mayor Hogue convened into Executive Session at 6:30 p.m. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Section 551.072 (Real Property) of the Local Government Code, Vernon's Texas Code Annotated(Open Meetings Act). • Discuss right of way purchase on Brown Street from FM 1378 to Ballard Avenue In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those Minutes June 22, 2010 Wylie City Council Page 4 exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session. Mayor Hogue reconvened into Open Session at 6:43 p.m. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. 5. Consider, and act upon, a Resolution No. 2010-23(R) determining a public necessity to acquire, by purchase or condemnation, certain properties for the right-of-way and related easements for the construction of improvements to Brown Street from FM 1378 to Ballard Avenue. (C. Hoisted, Engineering) Staff/Council Discussion City Engineer Hoisted addressed Council stating that on March 23, 2010 Council approved an agreement with TranSystems for right of way acquisition services for the Brown Street West paving project. The engineering plans are approximately 80% complete and fifty-two right of way parcels have been identified. A market study has been prepared for the project and appraisals for commercial property will be completed on an as needed basis. Approval of the Resolution authorizes the City Manager to proceed with the acquisition of the right of way and execute the necessary documents. Council Action A motion was made by Councilman White, seconded by Councilman Porter to adopt Resolution No. 2010-23(R) determining a public necessity to acquire, by purchase or condemnation, certain properties for the right-of-way and related easements for the construction of improvements to Brown Street from FM 1378 to Ballard Avenue. A vote was taken and the motion passed 7-0. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman Porter seconded by Councilman Jones to adjourn the meeting at 6:50 p.m. A vote was taken and the motion passed 7-0. it1. Eric Hogue, ayii ATTEST: �,Q OF �i Mit IF* Ca ole Ehrlich, � 8 ySecretary .�0,1��'', �'--rr�•. A- 1 • Minutes June , = Wylie City Council Page 5