08-02-1988 (City Council) Agenda Packet DATE POSTED 7-29-88
TIME POSTED 5:30 P.M.
CALLED CITY COUNCIL MEETING
CITY or WYLIE, TEXAS
TUESDAY, AUGUST 2, 1988
6:38 P. M. CITY MANAGER 'S
CONFERENCE ROOM IN THE
MUNICIPAL COMPLEX
2808 HIGHWAY 78 NORTH
CALL TO ORDER
INVOCATION
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 2 Discussion of Tax Rate and
Public Hearing Schedule
2 Oral Presentation of 1988/89 Base
Budget by Departments
6 :450 City Manager
7 :00 City Secretary
7 :15 Engineering
7 : 30 Fire
7 : 45 Personnel
8 : 00 Code Enforcement
8 :15 Library
8 : 30 Police Department
9 : 00 Public Works
9 : 30 Finance
2 General Discussion
3 Adjourn
•
SCHEDULE OF TAX RATE ADOPTION FOR 1988
*******************************************************************************************************************************
Meeting of governing 1 'Notice 'of Public 1 Public hearing; 1 'Notice of Vote on Tax 1 Meetina to adopt tax
body to dicuss tax rate ) Hearing' ( 1st quarter 1 schedule and announce 1 Rate' ( 2nd quarter - 1 rate 3- 14 days after
if increase of more 1 page ad ) published 1 meeting to adapt tax 1 page ad) published 1 public hearina and by
than three percent 1 at least seven days 1 rate 3- 14 days from 1 before meeting to adopt ) September 1-. or as soon
proposed~ take record 1 before public hearing . 1 this date . 1 tax rate . 1 after as Practicable .
vote and schedule 1 1 1 1
pub l i e hearing . i i i i
, . , .
* ************ **************** ********************** ****************************************************************************
.
, , . I
August 2 . 1988 1 August 10 . 1988 1 August 18 . 1988 1 August 24 . 1988 1 August 25 . 1988
. . ,
August 9 . 1988 F August 17 . 1988 1 August 25 . 1988 1 August 31 . 19€38 1 September 1 . 198$
, , .
August 16 , 1988 August 24 . 1088 1 September 1 . 198E 1 September 7 . 1988 1 September 8 . 1988
August 23 , 1988 1 August 31 , 1988 1 September 8 . 1988 1 September 14 , 1988 1 Septmeber 15 . 198E
. . ,
. , .
* August 29 . 1988 1 September 7 . 198E 1 September 15 , 1988 1 September 21 . 198E 1 September 22-27 , 198E
. -
. , ,
* September 2 . 1988 1 September 7 . 196B 1 September 15 , 1988 1 September 21 . 1888 i September 22-27 . 1988
(Notice to the paper 1 i i i
,y noon Sept . 8 . 1988 ) ; i i i
** ****** ** ** ******i(r********* ** **** ** **** **** ****** ** *** * * ***r************* ********************.**********************************
Mon ay August 29 , 19B8 To a ; : ow {or rid+:: itiC?nil meeting and adeeuete notice of =:aii:e .
* Friday September 2 . 1988
•
Model Form 26.06
NOTICE OF PUBLIC HEARING ON TAX INCREASE
The( name of taxing unit )will hold a public hearing on a proposal to increase total tax
revenues from properties on the tax roll in ( the preceding year ) by ( percentage of
increase over the lower of the effective tax rate or rollback tax rate )percent. Your individual taxes may
increase or decrease,depending on the change in the taxable value of your property in relation
to the change in the taxable value of all other property.
The public hearing will be held on ( date and time ) at ( meeting place
FOR the proposal:
AGAINST the proposal:
PRESENT and not voting:
ABSENT:
(Names of all members of the governing body,showing how each voted on the proposal to consider the tax
increase anzj if one or more were absen4 indicating the absences.)
The statement above shows the percentage increase the proposed rate represents over the
( effective/rollback )tax rate that the unit published on( date notice of effective and rollback
rates was published ).The following table compares taxes on an average home in this taxing
unit last year to taxes proposed on the average home this year.Again,your individual taxes may
be higher or lower, depending on the taxable value of your property.
Last Year This Year
Average home value
General exemptions available
(amount available on the average •
home, not including senior
citizen's or disabled person's
exemptions)
Average taxable value
Tax rate
(proposed)
Tax
(proposed)
Under this proposal taxes on the average home would( increase/decrease )
by $ ( dollar difference between this year's tax and last year's tax ) or
( percent increase or decrease over last year's actual tax rate )percent compared
with last year's taxes.
Comparing tax rates without adjusting for changes in property value,
the tax rate would( increase/decrease )by$( do(la-difference between this year's
rate and last year's rate ) per$100 of taxable value or ( percent increase or
decrease over last year's actual tax rate ) percent compared to last year's tax
rate. These tax rate figures are not adjusted for changes in the taxable value
of property.
i,TH IN.TAXATIQN119 x 1 q
PROGRAM BUDGET SUMMARY 1 ...
Program MAYOR AND CITY COUNCIL /a/
Program Description
The Mayor and City Council are elected by the citizens of Wylie to establish policy
for the City under the Council/Manager form of government under which the City
operates. The Mayor and City Council oversee the operations of City government by
providing the City Manager with administration guidelines and performance objectives.
The City Council is responsible for review and adopting the annual budget, approving
major purchases and contracts, appointing members of advisory boards, reviewing
and approving zoning changes and representing the City's interest before local,
state and federal bodies.
Program Goal
To make thoughtful and appropriate policy decisions regarding the overall development
of the City, effective and efficient run of municipal services and other issues to
enhance the quality of life in Wylie and represent the best interest of all citizens.
Program Objectives for 1988-89
"Significont Budget Changes
e
Program Expenditure* lc full Estimated
za.
190647 1907 - SO 19el-09
Personnel Services
Contractual services
-- Supplies
Capital Outlay
Program Total
J
- p
Revue Actual N
► ct 87 Estimated Projected
1967- 88 1968-89
- J
ts
Personnel Summary Number of Employees
1966-87 1987-88 1988-89
- NO FULL TIME PERSONNEL
Performance Measures Actual
Estimated Projected
1986-87 1987 - 88 1988- 89
__ J
PROGRAM BUDGET SUMMARY
Program CITY !MANAGER /01121
Program Otscription
The City Manager, appointed by the City Council, is the Chief Executive officerof the —
City of Wylie. He is primarily responsible for employing professional staff members,
directs and supervises the administration of all departments, sees that all state and
federal laws and city ordinances are enforced, prepares the City Council meeting
agendas, prepares and submits an annual budget, financial report and capital improve-
ments plan and carrvs out the day to day activities of the City within the policy
guidelines established by the City Council.
1111111
Program Goal
105141
To improve the delivery of services offered to the Wylie citizens in an equitable
and efficient manner.
Program Objectives for 1988-89
To implement the programs outlined in the City Manager's Action Plan
To monitor the effectiveness of all city operations
To provide Mayor and City Council with administration support necessary to
implement policy
To improve the City Manager's Office ability to respond to citizen inquiries
Ies Significant Budget Changes \
14*
Program E�Penditu Expenditures k/
i9�6-p ctual Estimated �''oi�
. Personnel Services
-88 i9eQ-a9
Contractual Services
- Supplies
Capitol Outlay
Program Tool
Revenues Acxuot
1986-87 Estimated Projected
1987- 88 1988-89
Personnel Summary Number of Employees
-- 1986_87 1987-88 1986-B9
City Manager
1 1
i
Administrative Secretary 1
0 0
Performance Measures Actual
Estimated Projected
1986-87 1987 - 88 1988- 89
PROGRAM BUDGET SUMMARY / V
p"' CITY SECRETARY /DJ
Pro9rX" DescriptionI keep all records of the City, take and type all minutes of all
City Council meetings, must see that all City Council, Planning and Zoning, Zoning
Board of Adjustment, Library Board, and Park Board meetings have a secretary, if no
one is available, I must cover those meetings, file records at County, do agenda
and packets for all City Council and all other board meetings, public hearing notices,
work up ail alinexations and do all elections. Since we have no receptionist, I am -
also going for the mail in the mornings and sorting it out. I also do most of the
typing for the departments.
Program Goal Codification and Code Book of Ordinances, Set up new file system,
start re-certification of my City Clerk Certification (this must be done within five —
years and I am already let one and half years pass) .
OMR
Program Objectives for i988-89
To better have better organization of packets on packet day,
To complete and codify Code Bock of Ordinances MM.
Annex all areas surrounded by present City Limits
Seek boundary agreement with all surrounding cities
Re-certification for City Clerk (this takes 5 years and I have already time) -
MUM
MM
gell Significant Budget Changes
Need additional person to complete the typing and help codify the Code Book
of Ordinances, plus some addition to general supplies such as pens, paper WPM
and etc.
41.01,
Progress Esppsndlturss
Actual (sewled 4 -
Personnel Services
�T -SS 1 88-89
Contractual Services
-" Supplies
Capitol Outlay
Program Total
Revenues Actual
►986-87 Estimated Projected
1987- 88 $968-89
Copies, Zoning Ord. ,
SubDivision Ord. , etc. $2,068.51
E1,000.00 $500.00
Personnel Summary Number of Employees
1986-87 1987'88 1988-89
City Secretary , 1
Clerk1
1
Receptionist
1 (1i2 yr.)
Performance Measures Actual
Estimated Projected
1986-87 1987 - 88 1988- 89
Meetings & Minutes City Council
P & Z, Zoning Bd. Park Bd, Lib.
•u- Board 78 80
80
Annexations 14 3 15
Ordinances
73 29 65
Resolutions 30 25
Public Hearing Notices 100 30
6
Elections 21
4 1 100
,.-
r PROGRAM BUDGET SUMMARY 1
Program CODE ENFORCEMENT /QS
Pr am OescrFption ...
Code Enforcement provides construction inspection services on the structure
aid all components, LE: Electric, Plumbing aid Mechanical work. We provide
secretarial service and advise to the Planning and Zoning Camisian and
Zoning Board of Adjustments, administer the F.E.M.A. flood plain management
program, provide staff support to the Construction Trades Board. Provide or ...
construct ordinances as requested by other departments or the Council. Provide
supervision for the Fire Marshal aid enforce all of the "Nuisance" ordinances,
also provide developmental inspections until a development inspector is hired.
w
Program Goal
To provide safe, habitable structures to the present and future residents of
Wylie, and a pleasant, healthful envi oment. Also to reduce the number of
substandard housing units, lower the fire risk and apply the best available
resources to accomplish all of these goals.
Program Objectives for 1988 -89
To continue to provide construction inspection within our present time frame. ..
To continue the abatement of nuisances as we observe or are advised of their
existance. To provide information as requested by other depart:.omits and/or the
public.
The time frame for construction inspecti -is is within four hours of the time
of request.
...
"'Significant Budget Changes
A new printer with 80 character width is needed to provide the correspondence
necessary. Our present printer was a hand me down.
Cost $3 00.00
Transportation and communication are perenial problems. A new pick-up for the
inspector and the connection of the office radio are desperately needed.
Truck $12500.00
Connect Radio $500.00
Another computer would be a tremendous boost in keeping up with all of our
projects.
Cost $3500.00
J
Program Expenditures *civil Estimated
Projected
Pommel Services
6-17 1le7 -SS MS-SS
Contractual Services
Suppliiis
Capital Outlay
— Ftogram Total
Reveres Actual
Estimated Projected
t986-87 1987- 88 1988-89
Building Permits $106,487.00
Electrical Permits $ 19,598.00 $ 3 ,000.00 $ 47,000.00
7
Plumbing Permits 23,598.00 $ ,000. $ ,000.00
Mechanical Permits $ � $ 3,000.00 S 3,000.00
Electric License $ `0,1'1.'30 $ 9,000.00 $ 9,000.00
�
,558.00 S 4,000.0Q S 4,000.00
Other license and Puts
Code Fines ,950.00 $ 4,500.00 S 4,500.00
1,211.00 S 200.00 S 150.00
'"" Re inspect ion Fees $ 2,455.00 $ 1,000.00
S I,000.00
/
- /
Personnel Summary Number of Employees 1
i '-87 1987-88 1988-89
._ Building Official 1
i 1
Inspector 1
1 1
..,
Permit Clerk 1 I
1
Performance Measures Actual
Estimated pro
jected
1986-87 1987 - 88 1988- 89
Construction Inspections 5,128 1,840 2,500
CamQlaints (Nuisance Ordinance) 814
945 1,400
w Subdivision Inspected 0 2
Normal construction inspection response time has been and is within four working
hours of call.
inZ GRAM 8 JOGET SUMMARY 1-
Program ENGINEERING /07
Program Description
Engineering is responsible for providing subdivision plat & plan review and
• Subdivision construction quality control; City infrastructure (water, sever & trans-
portation
systems) upping and planning; Right-of-Way acquisition and project ad-
ainstration; technical interpretations and recommendations to City Council and Public
Works; State and Federal agency communications and reports. A total of two personnel ...
are responsible for fulfilling these functions.
AIM
Program Goal
Provide the best infrastructure economically possible through long-range
planning and implementation.
OM
Program Objectives for 1988-89
Adopt NCTCOG Standard Specifications for Public Works with the necessary changes to
accomodate Wylie's unique conditions.
Adopt a set of Standard Details for Public Wcrks Construction.
Revise, Expand & Detail the City of Wylie Base Map.
Complete preparation of the first complete set of water & sewer system maps.
Work toward completing a water and sewer system master plan.
Adopt a Master Thoroughfare Plan.
'Significant Budget Changes AIN
Praire. Expenditures Actual Est
Prela
Personnel lsrvices
Contractual Services
Supplies
Capitol Outlay
- Program Total
•
Reveres Actual
1986.87 Estimated Projected
1987- 88 1968 -89
Personnel Summary Number of Employees
1986-87 1987-88 1988-89
City Engineer 1
Acting City Engineer 0 10
Asst. City Engineer 0 1
Technician 1 0 0
- Draftsman 1 0 0
0
Deveipmentai inspector 1
1 1
1
0 0
Performance INeosurq Actual
Estimated Pro
jected
-" 1966-87 1987 -
88 1988- 89
Subdivisions Completed
Infrastructure Improvement 6 3
Projects (water lines, 0
sewer lines & streets) 3 2
PROGRAM BUDGET SUMMARY
Department: Financial Services
,w Finance Administration Division: Administration /10
Prop= Osicryeke
Finance Administration is responsible for directing and controlling the areas of ...
accounting, budgeting, data processing, cashiering, tax collections, auditing,
municipal court, utility billing, risk t and warehouse operations. In
ans
risk management, this divisicn is respib a for the property, liability and
casualty insurance.
Finance Administration advises the City Manager on the status of city financial
operations and policies. Makes reports as needed to the Council. Manages the
City's debt services program budget (depts. 130 & 515)
Program Goal
To provide the necessary financial and related data to the City Manager, Council,
and Department Heads so that optimal decisions may be made on behalf of the City.
Enhanced professional development and technical training would allow for the
Mee
implemntation/consideration of new approaches/methods so as to improve Financial
Services Department operations in administration as well as other divisions.
Program Objectives for 1988-89
Increase funds available for investment ...
New bank depository agreement
Monitor the effectiveness of operating departments to assure the highest level of
services possible at designated funding levels while minimizing overall costs
Increase funds liquidity and reduce liability/casualty risk costs
Comprehensive Financial Report for 1987-88
Significant Budget Changes 1 —
Increased funding for legal fees-delinquent tax collections
Increased funding for General Fund share of audit
Proves beendl*. Aetna.. , ,r Ea d a AlINI
aell-al 1.17 -- Me-ore
.... '.ram Services
Contractual services
Supplies
Captor Outlay
Program Total
-
u
Revenues1
Actual Revenues
t986-87 Estimated prod
1987- 88 1988-89
Ntook
Al
Personnel Summary Number of Employees 1
1986-87 1987-88 1988-89
Director of Finance I 1 1
Tax-Assessor Collector * 1
Accountant *-�- 1 .5
Pavro I 1 Clerk 1 1
9
- * Tax-Assessor Collector transferred to Finance(110) from City Secretary (103) as of
10/01/87, in 1986-87 year position was a cashiering/accounting ftaiction-Position now
split between tax division operations, accounts receivable & financial renorts.
.. Position eliminated due to budget cuts 10/30/87
*** Position transferred to Personnel as of 10/01/87
\"*"'"'""'""''''''" ..,...s......'"'""a" "issmismi.,s,■,somomm.m....,,,,...„,,,,..,„„,„...........)
M Performance Measures ActualProjected
Estimated p
1986-87 1987 - 88 1988-89
Docurenting/Vauchering Accounts
m.,. Payable for Disbursemmt 55
37 43
Financial Reports 12
12 12
-- Receipts Deposits posits 250
232 238
w..w. . .
PROGRAM Imo. S RawlY
Department: Financial Services //0
p____ ____Dusjigiajaistration and Collection Division: Tax Assesaing (Alpering
Program/ Description
This program mails and collects current and delinquent tax statements; posts tax --
payments and updates corrections and address changes on the current and delinquent
tax roll; prepares and issues tax certificates; assists tax attorneys; prepares
various reports for State and City; records and deposits all other revenues for the
City; and prepares and calculates the effective tax rate.
Program Goal
To perform duties that are set out by the State Property Tax Board and the City.
To increase tax collections - both in current and delinquent taxes.
* Authorization: City Charter: Article IV (City Administration; Section VI
(Administration Department) ; Subsection D - City Assessor/Collector. Also
State Property Tax Code.
Program Objectives for 1988-89
1) 98% collection of current taxes.
2) Maintain and correct tax roll as needed.
3) Assist tax attorneys in delinquent tax collection and tax suits.
4) Decrease the delinquent tax roll.
5) Work towards certification as required by State law and to enroll Tax Collector/
Clerk in certification program.
'Significant Budget Changes
Computerizing taxes - see request for new program sheet.
l
Pr E Aloud Es6wr 0---"‘
_
1996-67 1987 -110 MSS-S9
Prr omniel Services
Contractual Services
SupPtiss
cooita Nttoy $19,600.00
Program Total
$19,600.00
* Carried in Financial Services
/
el.
RevenuesAduol N
Estimated
►986-87 1987- 88 1998888--89
Current Taxes $942,921.00
51 ,249,000.00 $1,319,000.00
Delinquent Taxes 40,984.00
65,000.00 50,000.00
Penalty and Interest 20,197.00
22,000.00 20,000.00
., Tax Certificates 556.00
500.00 1 ,000.00
klit
P Number et Employees ersonnst Summary 1986-87 987-88 1988-89
Tax Assessor/Collector .5
.5 .5
Tax Collector/Clerk 1.0
1 .0 1.0
1986-87 - other .5 spent as City Secretary(Department 103)
1987-88 - other .5 spent in accounting, cashiering, and accounts receivable
1988-89 - other .5 spent in accounting, cashiering, and accounts receivable
I
i
Tax Administration and Collection functions transferred to Financial Services from
City Secretary as of October 1, 1987 per auditors recommendations.
J
4,111
Performance Measures
Actual Estimated Promise
1986-87 1987 - 88 1988- 89
Current Collections 92.42
90.02 90.02
Prior years and penalties 4.02
5.02 2.02
Average number of taxpayers
serviced 3,219 4,567
4,700
Tax Seraches 250 265
275
Professional Registration 2 1
Land Certification Cos�llance 2
f PROGRAM BUDGET SUMMARY //d
Department: Financial Services
program Tax Appraisal and Assessment Division: Tax Administration & Collect' +n
Program Description L
Funds have been allocated in department 110(Financial Services) for the City's pro-
rated Appraisal District for their appraised services and record maintenance.
!.
MIR
Program Goof
O.
* Authorization: State Property Tax Code
•
Program Objectives for 1988-89
IOW
...
C Significant Budget Changes
Costs are increasing due to the City's increased contribution to the Collin County .M
Central Appraisal District.
r r WV UM C ipifWtTtXes �1VOf
Estimated d I' • II/
Projected
1987 - 88 1968 - 89
Personnel Sof vices
.°.- Contractual Services $9,082 $10,750 $12,875
Supplies
Capitol Outlay
Program Total $9,082
,- ( $10,750 $12,875
I
e
Revenues
ActualEstimated Projected
1986-87 1987- 88 1988-89
r.. N/A
I
,_ e
Personnel Summary Number of Employees 1
1986-87 ►987-88 1988-89
, None
Appraisal and Assessment services performed through Collin County Central Appraisal
District.
J
Performance Measure: Actual 1
Estirnot�d Projected
s.._ 1986-87 1987 - 88 1988- 89
Tax Roil Accounts 3,219 4,518 4,080
— Supplemental Roll Accounts N/A 49 20
Total Accounts 3,219 4,567 4,700
Check business, personal property changes and new accounts through inspections
and updates so as to provide up to date assessment values.
J
PROGRAM BUDGET SUMMARY
Department: Financial Services L
Program Purchasing'inventory Divis ion: Purchasing
Program Description
Purchasing is responsible for the acquisition and distribution
of supplies, equipment and services for all city departments.
:unctions include (but are not limited to) development of stan-
dards and specifications, solicitation of formal and informal L.
bids, vendor selection,expediting, quality control, inventory
control, verification of available Ending and reconciliation
of vendor invoices. L.
Ref: City Charter Article 7, Section 9 and Purchasing Policies
and Procedures Manual adopted by Council 4/28/87. Also, see
Article 2368B of Vernon's Civil Statues regarding competitive
bidding law.
Program GoofJIMP
'
To assist the using departments in the procurement of goods
and services in the most efficient, expeditious and cost
effective manner possible. "e
Program Objectives for 1988-89
Implementation ot computerized inventory; control system for
central warehouse.
Expansion and improvement of central stores for ?eneral office
supplies and foes.
Further cost reductions through broadening of vendor base, ?ur- -AMless frequently and in greater volume/
Bids for volume purchases to restock warehouse inventory.
Significant reduction of emergency -Iurchases by assisting and
encouraging improved planning by using departments.
Utilizing joint purchasing agreements with other cities and
government entities. _...
.41
/11 Significant Budget Changes
-,r ..f.. c..pqruirwes Actual Estimated /v
19e6-87 t981 - ag °jetted
Per n,1 Ssr vices 1968- t39
Ca+Iroctuol Services
Supplies
Capital Outlay
Program Total
Revenues Actual
i986-87 Estimated Projected
1987- 88 1988-89
Personnel Summary Number of Employees
1986-87 i987-88 1988-89
Purchasing Agent 1 1
1
Psrtormance Msosures Actual
Estimated projected
ism-87 19e? - 88 1988- 89
P.O. 's Processed 2,000 1,200 1 200
Req. 's Processed N/A 1,500
2,900
Formal Bids N/A 10 1.2
-- Informal Bids N/A 1,200
2,000
rowerucittAm EIUDGET SUMMARY S
` Program Personnel /Lc
Program Oescription --R
Personnel is responsible for the administration of City personnel policies,
classification/compensation plan, annual salary survey, employee benefit
programs, employee training and development, equal opportunity employement .�
requirements, and performance apprasial system. Personnel provides major
support to the Finance department by performing payroll functions, including
all monthly and quarterly 94I's, TEC, TMRS, ICMA and Credit Union reports, �^
and year end preparation of W-2's, as well as all routine bi-weekly payroll
processing. Personnel also handles all employee insurance matters.
Personnel is responsible for providing support to all departments in employee �.
recruiting, selection and training.
Program Goal
To provide a comprehensive and competitive salary and benefits program and -+
to provide adaquate training to retain and motivate exsisting employees.
Program Objectives for t988 -89
-To provide training in specific areas of employment to reduce rework and to motivate.
-To develop a mannual of personnel policies and procedures and to ensure
they follow legal obligations.
-To develop an on-line program for the reporting of FICA, FIT, TMRS, TML, ICMA reports
-To maintain level of employee evaluation process .
-To process and respond to unemployment compensation and equal opportunity clains
on a timely basis to minimize City exposure and liability.
tb'Significant Budget Changes 1
- �i, ..... ill riff!v
Aetus EsAmestN Afectod
1986-417 Personnel Services l'9�- a9
n
Contractual services
Supgliss
Capital Outlay
Program Total
Revenues Actual
Estimated Projected
1986-87 1987- 88 1988 - 89
- Personnel Summary Number of Employees
1986-87 1987-88 1988-89
Personnel Specialist 0 1 1
Performance Measures Actual
Estimated Projected
_ l '67 1987 - 98
Positions Advertised 19e8' 89
n/a 19 23
Exit Interviews Performed n/a 14
17
Performance Evaluations Performed n/a
-- Reports Filed w/state 98 118
EEOC Claims processed/denied n/an/a 36 36
2/1
Unemployment claims filed/denied n/a 14/8 performed S2 38 8 1'/10
26
letEPT. P I NANC IAL PROGRAM BUDGET SUMMARY
SERVICES /ZO
Program COURT SERVICES DIVISION: MUNICIPAL COURT
Program Description The Municipal Court Clerk is Responsible for maintaining all
records of the court, collecting court fines, court fees and state taxes, preparing
warrants of arrest, & performing administrative and clerical functions. It also helps
to serve as a information center for the defendants, attorneys and witnesses, the
court is additionally responsible for getting the complaints ready for court, and is
responsible for sending the bond money to other agencies. This court also prepares
the court Docket, and serves only Class 'C' Misdemeanor Cases.
Program Goal
To provide efficient and effective services to the citizens, also to provide s cost
effective, high quality service in disposing of criminal cases filed in the
Municipal Court.
w
Program Objectives for 1988-89
Tc increase the number of cases filed in the Municipal Court.
Tc increase the current level of service in processing citations and preparing
warrants.
Tc dispose of the old cases on the courts docket.
AUTHORIZATION: City Charter-Article iv, City Administration
Section 3-Municipal Court (A-G), Section 3 (E) Municipal Court Clerk ...
Section 3 iB&C) Municipal Court Clerk
ISignificant Budget Changes
Request for Part-Time Court Clerk (20 - 25 hours per week) - New program,
computer changes.
r`wr gm a spenQf turf: actual Estimated "AC,
1996-87 �o jocrtd
P'trsannei Services 1987 - 88 t988-89
$24,218 $24,950 $24, 950
CoCtu01 Stryices See New Program
$12, 744 $19, 300 $20, 025
Supplies
$ 2,365 $ 2, 750 $ 2,800
CoPital Outlay
$ 5,035 0 0
P►oq►otn Total See New Program ,
$39,862 $47,000 $47, 775
_ Rtvrrwes Actual
l al Estimated Projected
1987- 88 1988-89
Municipal Court Fines $102, 537.00 $100,000.00 $100,000.00
Court Admin. Fees $ 9,413 $ 7,500
$ 11,000
Personnel Summary Number of
1986-87 1987-88 1968-89
Court Clerk 1 1 1
*
-.�. * Municipal Judge
*
Deputy Municipal Judge * * *
Prosecuting Attorney * * *
* Professional Services Employees - only one Court Clerk is a full-time employee,
but there is (1 )each, Municipal Court Judge, Deputy Jedge, & Prosecuting Attorney.
Performance Measures Actual
Estimated Projected
Traffic Citations t926-87
3826 4320 1elD
Non-Traffic citations0
2897 3980 5120
bj Courtesy Letters 550 600 725
Warrants 664 789 950
J
Parking Tickets 15 25 38
Ordinance Violations 106 324 452
(includes Code Enforcement, Junk Salvage, (Utility Billing Complaints)
-11
Junk
lor PROGRAM BUDGET SUMMARY N.
Program POLICE ADMINISTRATION J
a/
Program Description
Police Administration provides direction to the Department, implements controls in the
proper places, ensures there is coordination between the various Departmental units,
promulgates policies and procedures, and creates an environment where well-trained
personnel provide the highest levels of police service. These services include
Communications, Jail, Records, Crime Prevention, Training, Recruiting Personnel
functions, and Budget preparation. Administration is responsible for recruiting,
processing and the background investigation of all police officer applicants. Provides
educational instruction and develops performance standards for entry level and senior
officers. �-
Program Goal '
To provide excellent police services through the maximum utilization and development
of police personnel and resources.
To provide research and initiate short and long range planning.
To provide professional recruitment and training for the Wylie Police Department in
order to maintain the highest quality of service to the community.
Program Objectives for 1988 -89
- To computerize interdepartmental personnel records and budget records.
- To initiate a computerized entry of all offense and arrest reports.
- To create a training needs assessment for a 40 hour minimum yearly training program
for each police officer.
- To establish a training program for communications personnel to be cross-trained
as certified jailers.
1 —
' Significont Budget Changes ,..
-.
ProIron Expenditures ,Actual Estimated 4oficeed
1996-a7
Personnel Services
t987 - 1988-a9
COntrOCItiel Servers
Supplies
Capital Outlay
Program Total
Revenues
1Actual 87 Estimated Projected
1987- 88 �o
1968-89
Personnel Summary Number ofEmployees
1986-87 1987-88
1988-89
Police Chief 1
Secretary 0 0
1 1
Administrative Assistant 0
1 1 1
Performance Measures
Actual Estimated
1986-aT Projected
1987 - 88 1988- 89
PROGRAM BUC ET SUMMARY 1_
Program POLICE PATROL ENFORCEMENT J ea,
Program Description
Police Patrol Enforcement consists of two fixed patrol shifts whose deployment is based
on the manpower available. Patrol Enforcement responds to all citizen requests for
police service and insures enforcement of criminal and traffic laws. Serves as liason
with local/county traffic safety groups, Selective Traffic Enforcement Programs, special
event traffic and parking control, and professional investigation of injury and fatality
accidents. Patrol serves warrants of arrest, both felony and misdemeanor, issued by ""
courts of appropriate jurisdiction. Patrol also provides assistance, upon request, to
other law enforcement agencies in the execution of their warrants with the City of Wylie.
Patrol officers assigned to Bailiffs are responsible for maintaining the security and --
insuring the orderly proceedings of the Municipal Court. Police patrol is responsible
for all preliminary investigations on all offenses and must secure all crime scenes.
Program Goal
To provide a sense of security in the community through efficient allocations of
.••
resources and insure the ability to respond to citizen calls for service; to prevent
and detect offenses through innovative patrol techniques; and to seek citizen input
relative to services provided.
To promote traffic safety, traffic enforcement, and the orderly flow of traffic through
city streets and highways coupled with the reduction of traffic collisions.
To provide efficient and expeditious disposition of arrest warrants.
Program Objectives for 1988 -89
- To assure criminal law enforcement by maintaining or increasing present level of
arrests.
RIM
- To maintain an average response time at the present level for Priority I calls.
- To assure traffic laws enforcement at the present level with a possible increase in the
issuance of radar speeding citations. .�
- To provide increased professional training for accident investigators and to keep
pace with trends and innovations in traffic management.
NMI
11/4
) -
P Significan Budget Changes 1
Program Expenditures Attud Projected
Estimated �2
Personnel Services -� 19�T -88 -89
Contractual Services
Supplies
Capitol Outlay
1
Program Total
.... Revenues Actual
Estimated Projected
1986-87 1987- 88 1988-89
Lake Patrol - Corps of
"W' Engineers $38,689.00 $38,926.97
Personnel Summary Number of Employees
1986-87 1987-86 1988-B9
..
Police Lieutenant 1
Police Sergeant 1 2
.*.. Police Officer 6
10 6
TOTAL 12 8
Performance Measures Actual
Estimated Projected
;- Patrol Calls for Service I 19IZ.- 88 1988- 89
9287
Calls per Officerper 656
year 491 775 816
•- Avg. Response Time - Priority I
Calls for Service (Minutes) 2.5 3.5
Citations Issued 2759 3.5
1944 1944
4-- Arrests 511
Traffic Accident Fatalities 360 360
2 3 4
- Personal Injury Accidents 45
Total Accidents Investigated 139 146 65
6 154
PROGRAM BUDGET SUMMARY
Program POLICE INVESTIGATIONSAll Dj
Program Oescr rption
Police investigations has the responsibility of investigating all criminal offenses
which occur within its jurisdiction and compiling related documentation to assure a
successful prosecution. The investigation of all juvenile-perpetrated offenses and
follow-up of missing persons, internal affairs, police identification, and police property
control are also handled by investigations. Coordinates with the forensic laboratory
system on all matters of criminal evidence. Investigation also handles the majority
of crime prevention programs, such as neighborhood crime watch.
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Program Goal
To provide a high degree of efficiency in the investigation of crime.
NNWTo provide effective follow-up investigation of all criminal offenses so as to maintain
an effective clearance rate.
To provide assistance in the investigation of allegations of employee/officer misconduct
both criminal and non-criminal in nature.
To maintain efficient storage of all property entered into property and evidence control
and to legally dispose of those items.
Program Objectives for t988-89
- To maintain the clearance rate of crimes against persons offense (89%) and to increase
the clearance rate of crimes against property by 3%.
- To establish a narcotic enforcement unit for pro-active investigations to identify ..
target, arrest, and prosecute narcotics dealers and increase the volume of seized
assets presented for forfeiture.
- To expand the crime prevention program to encompass liason with the schools and
provide better communications with the citizens about crime problems and prevention.
- To computerize the police property inventory for better efficiency.
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1 —
' Significant Budget C origes
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141011,
Program E zpendltures 4c tuot� Aracirm)
1986-87 EstimatedP1ro-
ected
1980'109
.,-
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total
e
- Revenues Actual 1
Estimated Projected
1986-87 1987- 88 1988-89
Seized monies & vehicles $3305.00 $1400.00
-0-
Personnel Summary Number of Employees 1
,. 1986_87 1987-� 1988-89
Detective 2 1
1
E
Performance Nlsosures Actual 1
- Estimated Projected
1986-87 l987 - 88 1988- 89
Offenses reported 798 812
Offenses cleared 298 250
244 250
Cases filed with District
At torney's Office 66 88
Neighborhood Crime Watch Meetings 2 117
10 10
Neighborhood Crime Watch Areas 5 31
31
PROGRAM BUDGET SUMMARY
Alvaro* POLICE COMMUNICATIONS AND RECORDS
Program Description
Police Communications is responsible for the operation and maintenance of the police
radio communications system, including the receiving and dispatching of calls for servic
and in-house report-taking. Police Records receives, processes and maintains all
documents initiated as a result of police and citizen interaction.
1
1
Program Goal
To provide all the necessary communication methods to ensure an effective response to 1„
all situations.
To maintain efficient storage and retrieval capabilities of all documents processed j
through the Records section in accordance with legal guidelines.
Program Objectives for 1988 -89
- To establish the operation of the Police Communication Center.
- To establish effective employee training for communication personnel through the
use of external training opportunities and in-house training programs.
- To improve the current call management system.
- To continue to efficiently house and retrieve police documents.
- To continue to provide prompt and professional service for telephone and window
customers.
...
/ Significant Budget Changes _,
jar%Program Expenditures Actual Estimated
1996-dT Projected
Services l'9eT - nee"89
Contractual Services
Supplies
Capital Outlay
Program Total
Revenues Actual
1986-87 Estimated Projected
1987- 88 1988-89
Personnel Summary Number of Employees
_ 1986 1987-88 1988-89
Dispatchers 4 4
Records Clerk 1 1
TOTAL 5 5
Performance Measures Actual
Estimated Projected
Police calls for service 1986-87 1987 - 88 1988- 89
5892 6204 6533
Texas Crime Information Center
.. Computer Transactions 17,779 14,973
14,973
Average Data Entry Error Rate 2. 12
Statewide Avg. Data Entry Error 1'2� 1.81
Rate 2.5% 2.42
9-1-1 Calls Answered 10,945 2,737737
Documents Processed 1514 1406
1406
PROGRAM eICGET SUMMARY 1
FIRE DEPARTMENT 20
Program Description
The mission of the Wylie Fire Department is: to provide protection from threats ^^
to the lives and property of the people of Wylie, through swift response to fire,
medical emergency, hazardous material, incidents and all other disasters.
-
Program Goal To reduce dollar loss from fires and other disasters in our City.
Increase membership by at least five persons per year
develope our own training program to reduce schooling and travel expense
Replace aging and worn out equipment, to up grade the performance of fire
and disaster control in our City. --
Program Objectives for 1988-89
Faster response times to all calls 6 minutes or less within City
NEM
Place in service a support vehicle for fire and rescue use
Replace old boat with newer more usable boat that is safer
Replace aging fire engine to maintain current Key Rate and provide seating
and safer response for firefighters '^
Develop compensation plan to take care of firefighter normal salaries in case of
injury on job as Wylie Firefighter.
WPM
11/4
"'Significant Budget Changes
1 Capital out lay needs to increase because years of not replacing or adding much
needed equipment to inventory of fire department
Need to purchase new fire engine and equipment to place engine in service
Purchase of truck or surburban to provide support services at fire scenes —
Purchase S.C.B.A. breathing bottles for quick on scene replacement of
breathing air
-e
a
Program Expenditures 1
Acted Eslisioced Projected
189647 MIT -N ISM•1/9
Personnel Services
Contractual Services
Supplies
Capitol Outlay
Program Total
J
Revenues Actual Estimated
�. 1986-87 1987- 88 Projected
19138-89
From Collin County Firefighter
Assoc. for County Fire Runs $6,800.00 $7,000.00 $7,400.00
- Contracts with St. Paul and -0- $1,000.00 $1,500.00
Rockwall -0- $ 400.00 $ 500.00
_L J
Number of Employees 1
_ Personnel Summary 1986-87 1987-88
1988-89
Volunteer Firefighters 28 30 35
Active on membership
._
ir
Performance Measures Actual Estimated
Projected
1986-87 1987 - 88 1988- 89
Calls in City 130 160 180
Calls in County 91 114 115
Mutal Aid Given 18 14 20
Mutal Aid Received 6 12 10
Total Calls Answered 245 300 325
J
PROGRAM BUDGET SUMMARY N
Program RITA AND TRUETT SMITH LIBRARY C O!
Program Description
The Rita and Truett Smith Library is responsible for the organization, maintenance
and distribution of library materials in a wide variety of formats to the citizens
of Wylie and the surrounding unincorporated areas. The Library provides convenient
access and assistance to library users and offers programs to promote use of
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the collection of materials.
Program Goal
To provide for the citizens of Wylie and surrounding areas access to a wide
variety of materials and services that reflect the informational, educational
and recreational needs of this community and to provide activities which
promote their fullest use.
Program Objectives for 1988-89
To seek to stabalize local funding for the continuance of library services
During this year of transition, the new library director, library board and w
City Manager will develop one year and long term library goals
To seek three additional funding resources in the community for enhanced library
services
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To increase the total volunteer work force by 40%
To increase adult circulation by 10%
To increase juvenile circulation by 15%
To increase video circulation by 10%
To increase library programing for adults and children by 10%
\10 OOP
Significant Budget Changes
P 1
Program Expenditures Actual Estimated Projected
1986-87 1987 - 88 1988-89
Personnel Services
Contractual Services
4.4111
Supplies
.- Capital Outlay
Program Total
Revenues Actual Estimated Projected
1986-87 1987- 88 1988-89
_ ` J
C Number of Employees 1
Personnel Summary 1986-87 1987-88 1988-89
-
6.1
r 1
Performance Measures Actual Estimated Projected
Budget 1986-87 1987 - 88 1988- 89
$69,814. $59,078 $65, 198.
Funding Sources -0- 1 3
'" Volunteers -0- 18 25
Circulation Adult 7,468 6,526 7,178
Juvenile 10,961 9,201 10,581
- Videos 2,360 2,365 2,601
Programs 16 45 50
Total Monies contributed from NETLS since 1976 $65,000.00
PROGRAM BUOGBT SUMMARY
Program PARKS AND RECREATION Li/a
Program Description j
Parks and Recreatign is responsible for the operation and maintenance of the city
park system. These responsi'biliti'es include care of all vegetative growth, lighting,
irrigation systems, playground and picnic areas, and parking facilities. It also
includes maintenance of all structures and buildings.
Program Goal
Provide and maintain city parks and keep right-of-ways mowed.
Program Objectives for 1988 -89
- To improve the system of trash and litter removal in all parks.
- Properly install and maintain an irrigation system at City Parka
- Initiate a weed control program.
- Upgrade existing playground equipment.
- Provide adequate maintenance throughout the park.
- Improve efficiency of mowing right-of-ways.
Significant Budget Changes
Full time personnel dedicated solely to maintaining the park. '"
3/0
Program Expenditures tic tual -- v.
Estimated Projected
.. 1996-87 1987 - 88 1988.89
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total
...)
Revenues
Actual Estimated Projected
:986-87 :987- 88 1988 - 89
Personnel Summary I Number of Employees
1986-87 '967-38 1988-89
Grounds Foreman
Maintenance Worker 1 3 t 0 ?
0
. Total 4 J
1
Performance Measures Actual
Estimated Projected
t986-87 1987 - 88 1988- 89
Acreage Maintained 48.5
48.5 48.5
Park Sites 3
3 3
Right-Of-Ways (Miles) 4
9 9
PROGRAM BUDGET SUMMARY
Program STREETS AND DRAINAGE
Program Oescripnon
Streets and Drainage is responsible for all street surface repair and preventative
maintenance designed to reduce or eliminate the normal adverse effects of traffic
and environment. It performs work required to rectify specific citizen complaints
and responds to weather related emergencies. Additionally it is responsible for
maintenance of drainage ditches and channels, culverts, and storm drains. I
L
Progrcm Gcc1
To properly maintain streets and drainage facilities for the City of Wylie at an
acceptable level , and to program a complete inventory of all asphalt, concrete, and
gravel streets, to include drainage ditches and channels.
Program Objectives for 1988-89
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- Seal Coat 5 lane miles of street.
- Crack Seal 4 lane miles of street.
- Clean 200 linear feet of culvert pipe.
- Reconstruct 2 lane miles of asphalt street as per the assessment program.
- To maintain major street repair at 6.94 tons per man hour.
Significant Budget Changes
______
49-4.,
,....
r Program E: nuns d Estimated Projected
1986-87 1987 - 88 1988-89
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total
J
Revenues Actual Estimated
•
,9 87 Projected
1987- 98 1988 -89
Personnel Summary 1986-97 Number of Employees
►987-08 !968-99
Street Crew Foreman 1
" Street Superintendent 1 0 1
D
Maintenance Worker 4 1
2 3
Total 6 2
5
( ertormonce Measures
Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Borrow Ditches Cleaned (Mil es) N/A
2 4
Street Repair (Tons per man hour) N/A
6.94 6.94
.. Crack Seal (lane miles) N/A
.15 4
Reconstruction (lane miles) N/A
2 2
Street Resurface (lane miles) N/A
1 2
PROGRAM BUDGET SUMMARY
Program FLEET MAINTENANCE
Program Oescriptian 99fD
Fleet Maintenance is responsible for servicing and maintaining the City's entire
fleet. Included as its functions are repairs, preventative maintenance, and auto
parts inventory control .
L
Program Goci
To provide all City departments with an efficient and effective fleet of vehicles
and equipment. This goal can be reached 5y establishing uniform specifications
designed to reduce vehicle repairs, 'and implementing
down time on emergency vehicles. a pribrity'system to reduce
iI
Program Objectives for 1988 -89 !
! !
- To increase the availability of vehicles and equipmentI'
to 90% for all departments.
- Implement a priority system.
Significant Budget Changes
Maintenance is increasing due to excessive mileage on vehicles and equipment.
Program Expenditures ACTH Estimated
Projected
1986-87 1987 - 88 1988 -89
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total
.- /
J
Revenues Actual Estimated
Projected
1986-87 1987- 88 1988 -89
.4---...--..................J
Personnel Summary 1986-87 Number •Lt Empioyees
!967-88 1988-89
Chief Mechanic 1
1
1.
.-
Performance Measures Actuo!
Estimated Projected
Vehicles Maintained 19N8/6A 87 1987 - 88 1988- 89
Equipment Maintained 14 20
Emergency Vehicles Maintained N/A 17 20 N/A 11 13
Come Backs
°" Emergency Vehicle Repairs N/A
10
Public Works Vehicle Repairs N/A/ 77 95
151 115
Equipment Repairs N/A 51 60
- finance Dept. Repairs N/A 23
Total Repairs Made N/A 7 30
300
Contracted Repairs N/A 20
40
PROGRAM BUDGET SUMMARY '
ANIMAL CONTROL .)
Program
fiSa
Program Description J
Animal Control provides services to the citizens of Wylie which are aimed at reducing
the incidence of preventable illness and disease wtth_i'n the community by trolling
for stray animals and the removal of dead animals, and the taking of unclaimed/unwanted
animals to the Garland Humane Society. Also included is licensing animals that have
valid proof of rabies vaccinations and the adoption of animals. It also enforces the
City of Wylie Animal Control Ordinance.
Program Goal
Provide better animal control for Wylie, better- enforcement of the Animal Control
Ordinance adopted by the City of Wylie, and to provide for more efficient responses
and answers to citizen calls for service.
Program Objectives for 1998 -89
- To increase dog and cat licensures by 3%
- To increase the number of dogs and cats released from Animal Control by 3% .�
Significant Budget Changes
----- - f cO
1
Program Expenditures Actual Estimated
Projected
t906-87 1987 - 88 1988 - 89
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total j
Revenues
Actual Estimated Projected
1986-87 1987- 88 1988 -89
Number of Employees
Personnel Summary 1986-87 1987-88 1968-8,,9
Animal Control Officer 1 1
... I e 1
Performance Measures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Dog & Cat License Issued 177 365 376
Dogs & Cats Adopted N/A 56
60
Citations Issued N/A 40
42
Animals Impounded N/A 802
842