08-18-1988 (City Council) Agenda Packet DATE POSTED 8-15-88
TIME POSTED 9: 15 A.M.
AGENDA
CALLED CITY COUNCIL MEETING
CITY OF WYLIE, TEXAS
THURSDAY, AUGUST 18, 1988
6 : 30 P.M. CITY MANAGER' S
CONFERENCE ROOM MUNICIPAL COMPLEX
2000 HIGHWAY 78 NORTH
CALL TO ORDER
INVOCATION
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 Oral Discussion of Proposed
1988/89 General Fund budget .
2 Oral Discussion of travel
reimbursement for city
employees .
3 Oral Discussion of Vehicle
Maintenance Department .
4 Oral Discussion of contract tax
collections for 1988 .
5 Oral Discussion of Emergency
Medical Service contract .
6 Oral Introduction of 1988/89
Proposed Water and Sewer Fund
budget .
7 General discussion .
8 Adjourn
PROGRAM BUDGET SUMMARY
Program PUBLIC WORKS ADMINISTRATION SO f
Program Description
Public Works Administration provides direction and coordination for the programs
within the division to implement the public works programs and activities of the
city. Responsible for overall supervision and administration of animal control ,
parks and recreation, streets and drainage, wastewater collection system, lift
station repairs, distribution of water, water pump station maintenance, and upkeep
of heavy equipment operations to include maintenance and scheduling of vehicle
repairs.
•
Program Goal
To provide direction for the activities of the Public Works Division and to ensure
that the department is responsive to the needs of the citizens and maximizes the
1 benefits obtained for the costs expended.
Program Objectives for 1988-89
- To review the organizational structure of the Public Works Division for possible
LT.hanges to improve efficiency of operations.
o increase scheduled maintenance work, in turn decreasing citizen complaint calls .
C.Significant Budget Changes
t
. __ _
Program Expenditures Actual Estimated Projected
1966-87 1987 - 88 1988 - 89
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total
Revenues Actual Estimated Projected
1986-87 1987- 88 1988-89
®_ Number of Employees
Personnel Summary 1986-87 1987-88 1988-89
Public Works Superintendent 1 1 1
Administrative Secretary 1 1 1
Total 2 2 2
r 1
Performance Measures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Inter-Office Record System 0 1 3
Citizen Complaints. N/A 1065 1075
Scheduled Activities N/A 710 740
k
PROGRAM BUDGET SUMMARY
Program WATER OPERATIONS 66 2
Program Description
Water Operations is responsible for operating and maintaining the water distribution
system and facilities, such as water tower and pump stations, that distribute potable
water to the citizens of Wylie, and assisting other City departments if and when the
occasion should arise.
Program Goal
To supply adequate potable water and fire protection to the City of Wylie with as
little interference of services as possible, doing this in compliance with all
Federal , State, and City ordinances or laws.
Program Objectives for 1988 -89
- To respond to all damaged fire hydrants within 24 hours.
- To install all new tap orders within 3 days.
- To renew 2,000 linear feet of water main per year.
I
Significant Budget Changes
Program Expenditures Actual Estimated Projected
1986-87 1987 - 88 1988-89
Personnel Services
Contractual Services
Supplies
r
Capital Outlay
Program Total
Revenues Actual Estimated Projected
1986-87 1987- 88 1988 -89
Number of Employees I\
Personnel Summary 1986-87 1987-88 1988-89
Water Superintendent 1 1 1
General Foreman 1 1 1
Maintenance Worker 1 1 1
Equipment Operator 1 1 1
Total 4 4 4
1
Performance Measures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Water Main Leaks Repaired N/A 118 130 •
Avg Labor & Equip. Cost Per Repair N/A 180.00 180.00
Avg Material Cost Per Repair N/A N/A N/A
Fire Hydrant Repairs N/A 12 14
Avg Labor & Equip. Cost Per Repair N/A 145.00 145.00
Avg Material Cost Per Repair N/A N/A N/A
Water Taps Installed N/A 6 50
Avg Labor & Equip. Cost Per Repair N/A 142.00 142.00
Avg Material Cost Per Repair N/A N/A N/A
PROGRAM BUDGET SUMMARY
Program WASTEWATER/LIFT STATION OPERATIONS
Program Description
Wastewater/Lift Station Operations is responsible for maintaining the entire
collection system by clearing of sewer stoppages, sewage lift station operation
and maintenance.
•
Program Goal
To maintain the sanitary sewer collection system in good condition so as to minimize
sewage backups and sewage overflow-, and to decrease mobil collection locations by
33%.
Program Objectives for 1988 -89
- Jet 2000 feet of sewer mains.
- Perform general maintenance one time per month on lift stations.
- Increase property line clean-outs by 10%
- Initiate installation of new lines through North Texas Municipal Water District
sewer bonds.
Significant Budget Changes
. _ __
_ . . __
r ____
Program Expenditures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Personnel Services
Contractual Services
Supplies
Capital Outlay
1
Program Total
L
Revenues Actual Estimated Projected
1986-87 1987- 88 1988 - 89
1
Number of Employees
Personnel Summary 1986-87 1987-88 1988-89
Wastewater Foreman 1 1 1
Maintenance Worker 3 1 1
Mobil Collection Operator 1 1 1
Lift Station Maintenance Worker 2 0 0
Equipment Operator 1 0 0
Total 8 3 3
•
../
1
Performance Measures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Pumps Replaced N/A 38 45
Sewer Stoppages N/A 200 200
Clean-Out Installation N/A 56 61
Mobil Collection (Man Hours) 548 730 730
Lift Stations 8 7 9
Daily Rounds (Man Hours) 834 730 938
PUBLIC WORKS
BUDGET PROGRAMS
FLEET MAINTENANCE
JUSTIFICATION
If the City of Wylie were to discontinue in house fleet
maintenance services significant budget increases would have
to be made in all departments.
Auto repair shops labor charges range from $32. 00 to $80. 00
per hour. depending on the specific repair and type of
vehicle. The city employs a chief mechanic to perform labor
at $7. 45 per hour. Contracted services would exceed over
four times the amount budgeted now.
We purchase auto parts at wholesale prices from local auto
parts vendors, which shows a significant increase in savings
for the City. If services were contracted out an increase
in parts cost would occur due to having to pay retail prices
on all parts, chemicals, and lubricants.
Fleet Maintenance performs on the road break down repairs.
Auto repair shops normally do not provide this service,
which would increase wrecker service fees.
Emergency vehicle repairs take priority over other repairs.
This service would be unavailable if contracted out, causing
an increase in down time.
Eighteen vehicles owned by this City are in excess of 80, 000
miles , indicating an increase in repairs next year.
Due to little lead time in meeting deadlines, accurate facts
and figures are unavailable at this time. Manual Fleet
Maintenance records have been kept only since November of
1987. hampering the availability of statistical data.
In general summation, by allowing Fleet Maintenance to
remain in the budget for fiscal year 1989. we will be
cutting costs without cutting services. Automotive
maintenance is a full time year round job.
Don White
Public Works Superintendent
I
PARTS LABOR - PARTS LABOR
UNIT # WHOLESALE CITY HOURS RETAIL RETAIL ,HOURS
112 120. 00 81. 95 11 180. 00 3360. 00 11
5 46. 75 62. 58 8. 4 70. 13 270. 00 8. 4
6 150. 00 163. 90 22 225. 00 700. 00 22
7 58. 96 104. 30 14 88. 40 450. 00 14
8 203. 29 260. 75 35 305. 09 1150. 00 35
9 147. 31 186. 26 25 220. 97 820. 00 25
10 53. 58 41. 72 5. 6 80. 37 180. 00 5. 6
13 56. 60 51. 41 6. 9 84. 90 220. 00 6. 9
14 169. 05 260. 75 35 253. 58 1150. 00 35
15 100. 92 202. 64 27. 2 151. 38 870. 00 27. 2
16 - - - - - -
17 - - - - - -
100 480. 00 223. 50 30 720. 00 980. 00 30
136 1220. 19 648. 15 87 1220. 19 2850. 00 87
137 225. 00 ( 104. 30 14 337. 50 450. 00 14
142 425. 00 ( 491 . 70 66 637. 50 2180. 00 66
160 676. 62 372. 50 50 1014. 93 1640. 00 50
161 448. 81 357. 60 48 673. 22 1544. 38 48
162 342. 53 171. 35 23 513. 80 709. 00 23
163 325. 00 t 378. 46 50. 8 487. 50 1700. 00 50. 8
164 2172. 42 1132. 40 152 258. 63 4900. 00 152
165 372. 21 214. 56 28. 8 558. 32 920. 11 28. 8
170 646. 47 375. 48 50. 4 969. 71 1660. 00 50. 4
171 230. 00 149. 00 20 345. 00 640. 00 20
172 685. 50 420. 18 56. 4 1028. 25 1840. 00 56. 4
' 177 97. 28 150. 49 20. 2 145. 92 660. 00 20. 2
181 140. 00 521 . 50 70 210. 00 2240. 00 70
185 130. 00 82. 70 11 . 1 195. 00 720. 00 11 . 1
186 857. 44 581 . 10 78 1286. 16 2500. 00 78
187 162. 50 134. 85 18. 1 243. 75 590. 00 18. 1
189 772. 00 569. 18 76. 4 1158. 00 2460. 00 76. 4
191 140. 00 99. 83 13. 4 210. 00 430. 00 13. 4
195 663. 35 405. 28 54. 4 995. 03 1770. 00 54. 4
197 866. 38 652. 62 87. 6 1299. 57 2830. 00 87. 6
198 340. 00 309. 92 41. 6 510. 00 1340. 00 41. 6
199 170. 00 461 . 90 62. 0 255. 00 1730. 00 62. 0
203 439. 41 496. 17 66. 6 659. 12 2130. 00 66. 6
204 267. 07 521 . 50 70 400. 61 2240. 00 70
240 191 . 61 199. 66 26. 8 287. 42 860. 00 26. 8
260 NA NA NA NA NA NA
261 NA NA NA NA NA NA
262 NA NA NA NA NA NA
TOTAL 14593. 35 11642. 14 1562. 7 21890. 05 50683. 49 1562. 7
SAVINGS PARTS - $7296. 70
SAVINGS LABOR - $39041 . 35
TOTAL SAVINGS $46338. 05
a
P-ROGRAM - BUDGET SUMMARY
Program FLEET MAINTENANCE
Program Description
Fleet Maintenance is responsible for servicing and maintaining the City's entire
fleet. Included as its functions are repairs , preventative maintenance, and auto
parts inventory control .
Program Goal
To provide all City departments with an efficient and effective fleet of vehicles
and equipment. This goal can be reached by establishing uniform specifications
designed to reduce vehicl e repairs, and implementing a priority system to reduce
down time on emergency vehicles.
Program Objectives for 1988 -89
- To increase the avai'labi:lity of vehicles and equipment to 90% for all departments.
- Implement a priority, system.
Significant Budget Changes
Maintenance is increasing due to excessive mileage on vehicles and equipment.
•
Program Expenditures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Personnel Services
Contractual Services
Supplies
Capital Outlay
Program Total
‘1444,11=11111CIIMMINMAIMMINI J
Revenues Actual Estimated Projected
1986-87 1987- 88 1988 - 89
•
Number of Employees
Personnel Summary 1986-87 1987-88 1988-89
Chief Mechanic 1 1 1
(
Performance Measures Actual Estimated Projected
1986-87 1987 - 88 1988- 89
Vehicles Maintained N/A 14 20
Equipment Maintained N/A 17 20
Emergency Vehicles Maintained N/A 11 13
Come Backs N/A 4 10
Emergency Vehicle Repairs N/A 77 95
Public Works Vehicle Repairs N/A 107 115
Equipment Repairs N/A 51 60
Finance Dept. Repairs N/A 20 30
Total ' Repairs Made N/A 255 300
Contracted Repairs N/A 20 40
14
4
CITY OF WYLIE
FLEET MAINTENANCE
PROPOSED OBJECTIVES, POLICIES, AND PROCEDURES
MAY 24 , 1988
5
FLEET MAINTENANCE
OBJECTIVES
Fleet Maintenances objective is to insure the following factors ;
1 . Safety
2 . Performance
3 . Down Time
4 . Cost
These factors are the top priority of Fleet Maintenance and are
carefully evaluated on each individual unit , depending on the type
of equipment or vehicle .
The top priority of Fleet Maintenance is to insure that all City
of Wylie vehicles and equipment meet all government and manufact-
urer safety standards no matter what the cost may be . Unsafe
vehicles and equipment is not only endangering the life of City
employees, but the public as well , and is causing further compli-
cations on vehicles and equipment .
The second priority of Fleet Maintenance is performance . A key
factor in maintaining safe vehicles and equipment is having them
operate at peak performance . To have excellent running or proper
operating vehicles and equipment at all times will determine
vehicle and equipment life as well as safety at its lowest opera-
ting expense .
The third priority of Fleet Maintenance is vehicle and equipment
repair down time . The objective is to repair all vehicles and
equipment in the shortest amount of time possible without jeopar-
dizing any safety standards set forth by the Department of Motor
Vehicles, performance of, at the minimum repair cost or expense .
To insure that all work performed, no matter how minor , will not
endanger the op erator (s) , and the public .
The fourth priority of Fleet Maintenance is to insure the safest
and most efficient repairs and products possible , at the best
expense possible to the City in the shortest period of time . To
insure not only the individual departments, but the City of Wylie
as well , that it gets top quality products at minimum cost , and
the lowest operating expense of all city vehicles and equipment .
6
FLEET MAINTENANCE
POLICIES
(All are to be considered department or City ordinance)
It will be Fleet Maintenances policy to insure the following
factors at all times :
1 . Safety
2 . Performance
3 . Down Time
4 . Cost
as well as the following policies to insure that Fleet Maint-
enance performs to the standards and those set forth as listed
in numeric order .
1 . It will be the policy of Fleet Maintenance to set all
policy and vehicle procedures on all City owned motorized,
moving vehicles and equipment, subject only the City Manager,
to be followed by all City departments.
2 . It will be the policy of Fleet Maintenance to insure vehicle
safety first , vehicle performance second, vehicle down time
third, vehicle repair and products cost fourth.
3 . It will be the policy of Fleet Maintenance to have an inter-
departmental director, superintendant, or Fleet Maintenance
manager not connected to any other department, questionable
and answering only to the Public Works Director or City
Manager, to keep Fleet Maintenance self governing and enter-
prizing .
4 . It will be the policy of Fleet Maintenance to control all
funds belonging to Fleet Maintenance in order to get Fleet
Maintenance updated, operating correctly, and to keep it an
enterprizing department.
5. It will be policy of Fleet Maintenance to work more closely
with the purchasing agent in reference to parts, chemicals
of any type needed, and other by-products in order to keep
a standard stock of parts and other products , including tires,
in the parts room of Garage at the lowest cost possible , and
to have more control over the down time of city vehicles and
equipment .
6. It will be the policy of Fleet Maintenance to set forth a
fair amount of hourly labor rates to be set for labor cost .
7 . It will be the policy of Fleet Maintenance
tennance toechargest tall
Fleet
departments for parts and products
Maintenance , and to charge the amount of set labor for all
work performed to cover all operating expenses .
8 . It will be the policy of Fleet Maintenance in cooperation
with the Personnel Manager to set forth the hourly pay
scale of Fleet Maintenance employees .
9 . It will be policy of Fleet Maintenance to set all required
maintenance schedules on all City vehicles and equipment
to be followed as set forth by all departments .
10 . It will be policy of Fleet Maintenance to dead line any
vehicle or peice of equipment that Fleet Maintenance con-
siders unsafe or may' cause excessive damage to City owned
vehicles and equipment .
11 . It will be policy of Fleet Maintenance to decline any de-
partment from picking up any vehicle or equipment that Fleet
Maintenance considers not being road ready or road safe until
said vehicle or equipment is released by Fleet Maintenance .
12 . It will be policy of Fleet Maintenance to arrange all non-
scheduled repair or maintenance work of type on all city
vehicles and equipment accordingly to fleets schedule .
13. It will he policy of Fleet Maintenance to authorize all con-
tracted repair work or maintenance to be sent out and to
authorize which vendor (s) will do any' or all repairs deemable
on all City owned vehicles or equipment and when it is to be
done .
14 . It will b.e policy of Fleet Maintenance to fix or replace any
parts) which may reflect to the safety, performance , or fur-
ther repair of City owned vehicles and equipment excessive
abuse .
15 . It will be policy of Fleet Maintenance in cooperation with
the department head to decide what is and what is not an
emergency non-scheduled priority repair on all City vehicles
and equipment with Fleet Maintenance having the final de-
cision.
16:. It will he policy of Fleet Maintenance to designate and en-
force a monthly safety, inspection on all City vehicles and
equipment to insure the City that all vehicles and equipment
are operating safely in compliance to the Motor Vehicle Safety
and E. P.A. regulations .
17 . It will he policy of Fleet Maintenance to require A. S.E .
certified automotive equipment technicians to perform all
repair and maintenance work on all City vehicles and equip-
ment . Other types of repair such as welding must be done
by a certified' per-son(s) .
1
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V
f :
18 . It will be policy of Fleet Maintenance to open positions
or require hiring of qualified personnel as Fleet Maint-
enance sees deemable to perform amount of repair and -maint-
enance work required and to control down time .
19 . It will be policy of Fleet Maintenance to authorize all
over time work for Fleet Maintenance employee (s) required,
in order to keep repair and maintenance scheduled and down
time under control as needed for all City vehicles and
equipment .
20 . It will be policy of Fleet Maintenance to have any added
on equipment authorized and performed by Fleet Maintenance
or to authorize any employee or vendor to do such work.
(Alterations) .
21 . It will be policy of Fleet Maintenance to restrict any and
and
all City employee traffic flow thru Fleet Maintenance ,
loitering in Fleet Maintenance to a bare minimum for reasons
of safety, security, reasons there of .
22 . It will be policy of Fleet Maintenance not to loan out any
shop equipment or tools to any department unless authorized
by Fleet Maintenance for the City supplies departmental
tools and equipment at the City warehouse for departmental
use .
23 . It will be policy of Fleet Maintenance to restrict any parts
or supplies of any type from leaving Fleet Maintenance until
being charged out to the department requesting such supplies .
24 . It will be policy of Fleet Maintenance to purchase any shop
equipment needed to perform work required at any given time
provided that Fleet Maintenance has the available funds in
the Fleet Maintenance budget to better extend Fleet Maint-
enance to properly repair all city owned vehicles and equip-
ment at a minimum amount of cost to the City of Wylie and
to control less down time .
25 . It will be policy of Fleet Maintenance to file a greivance
with the City Manager against any department for abuse to
City owned -vehicles or equipment , and to seek disciplinary
action for said abuse or violating
set forth for all depaleet rtments
lng the 1Fr
Uint-
enance policy and procedures
to abide by.
9
0:/1/12./7
The policies set forth are to not only govern departmental
vehicles and equipment, but to set control on the safety stan-
dards in compliance with Federal Government Agencies , to show a
savings of City tax dollars on vehicle-equipment maintenance
and repair expenses , in order to keep all maintenance and repair
expenses to a bare minimum. The policies will maximize and pro-
long the performance life and conditions of all City owned ve-
hicles and equipment from this time and for years to follow.
It will raise the safety standards from extremely poor hazards
to which the City of Wylie will benefit from extremely. Tt will
mean better and safer vehicles and equipment for all City per-
sonnel to operate in the public traffic areas as well as on job
sites . It will cut vehicle-equipment down time to a bare minimum
which will in turn save the departments of the City and the public
an incredibly large amount of tax funds . The City of Wylie will
extremely benefit by following the policies .
� O
FLEET MAINTENANCE
PROCEDURES
1 . Vehicles-equipment fluid levels are to be checked by the
operator and filled to manufacturers specifications on a
daily basis . An inspection of all vehicles-equipment
lights , tires , and under body, etc . before operating of
City owned vehicles-equipment . It shall be noted on a
daily or weekly vehicle-equipment inspection log or sheet ,
to be turned into immediate supervisor of department .
Equipment is to be lubricated on a daily basis .
2 . During operation of vehicle-equipment that is owned by the
City, if a problem should occur that is unsafe , lack of
proper operation, or abuse to vehicle (s) or equipment shall
be brought to Fleet Maintenance and parked until repaired
and should be reported to supervisor for proper procedures .
3 . All non- scheduled maintenance repair shall be reported to
immediate departmental supervisors for a vehicle equipment
maintenance repair requisition, to be filled out and signed
by departmental supervisor or department head. A copy of
the requisition should be in three parts consisting of one
copy each for the following :
1 . Supervisor or Department Head
2 . Operator
3 . Fleet Maintenance
Requisition form will have work requested and symptoms with
date and time vehicle (s) or equipment is needed.
4 . Each department will be given a schedule of all maintenance
scheduled covering all aspects of proper vehicle-equipment
maintenance to be maintained.
5 . Each department will have all vehicles-equipment that are
scheduled for maintenance at Fleet Maintenance (preferably
the evening before) no later than 7 : 00 A.M. the morning of
the scheduled maintenance .
6. All vehicles or equipment that should miss their scheduled
maintenance period(s) will be re-scheduled at the earliest
possible date .
7 . Any vehicle-equipment that repeatedly missed their scheduled .
maintenance period(s) shall have a greivance filed with the
City Manager against said operator , supervisor and or depart-
ment head for disciplinary action .
LI
8 . Fleet Maintenance will contact department supervisor or head
of vehicles or equipment when all maintenance repairs are
completed and ready for operation.
9 . Any and all maintenance repairs will be submitted to Fleet
Maintenance on vehicle-equipment requisition forms , before
work is started.
10 . Any chemicals , lubricants , or by-products for departmental
use will not be issued at Fleet Maintenance , but at the City
warehouse .
11 . Service orders will be filled out at the time the vehicle or
equipment is brought to Fleet Maintenance , with proper infor-
mation on service orders . Department to be charged must be
on service order to start repair or maintenance work.
12 . Service orders will consist of three parts showing all proper
information of vehicle-equipment , parts and labor charges .
One copy is to be sent to the following departments:
Copy one - Department of vehicle or equipment
Copy two - Finance , for transfer of funds of parts and
labor to Fleet Maintenance funds.
Copy three - Fleet Maintenance , to be kept on file as
long as the vehicle or equipment is owned
by the City.
13 . Departments of vehicle or equipment copy is to _be sent to
said department when vehicle or equipment is picked up and
turned into department supervisor or head for departmental
records-.
14 . Fleet Maintenance will not pick up or deliver any vehicle or
equipment to said departments.
15 . Fleet Maintenance will be open from 7 : 00 A.M. to 4 : 00 P.M.
No new work is to be started after 3 : 30 P.M. unless auth-
orized by Fleet Maintenance .
16. Fleet Maintenance will provide emergency road service 24
hours a day, 7 days a week, provided it is an emergency, and
must be authorized, by Fleet Maintenance and said department
supervisor, as so with an automatic labor charge of 528 . 00
and will be charged accordingly there after for further repair.
1.7 . T-f wrecker service is needed for emergency' road service ,
Fleet Maintenance is to be contacted for authorization.
lZ
e(
FLEET MAINTENANCE
STANDARD MAINTENANCE REQUIREMENTS AND CLASSIFICATION
FOR ALL LIGHT DUTY VEHICLES OF ALL DEPARTMENTS
CLASS A MAINTENANCE : Will consist of the following ; oil , lube ,
filter, tire rotation and balance if needed, check of all under
hood fluid levels , belts , and safety inspection once a month.
CLASS B MAINTENANCE : Will consist of any one category
Tune-Up - Which will contain any and all parts needed for proper
repair and performance every three months .
Brakes - Will consist of any and all parts needed for proper
repair, safety and with turning on all drums and rotors that
is required. To be checked every three months .
Wheel Bearings To be checked and repacked every three months
and replaced as needed.
Rear End - Fluid to be changed every three months. Will check
for internal wear and replace as needed. Repair is Class D .
Alignment - Front end parts , shocks to be checked every three
months. Front end work ,and shocks to be done as needed.
Alignment is required with purchase of new- tires . Alignment
is Class D.
Transmission - Transmission fluid, filter, and gasket to be
changed every three months . Including light duty trucks clutch
repair . Transmission repair to be done as needed, classified
as Class D repair .
Air Conditioning Service - A/C service check will be done every
three months . Repair work to be done as needed.
Cooling System - Antifreeze to be drained and flushed with
chemicals every four months and replaced with new antifreeze .
Radiator repairs are Class D repairs .
CLASS C MAINTENANCE : Major repair and maintenance every six
months .
! 3
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FLEET MAINTENANCE
UNITS #203- 204
2350 J.D. TRACTORS
CLASS A MAINTENANCE : Will consist of the following :
Lube, oil , filter, tires checked, blade checked, pins, drive
shaft, and guards once a month. Hydraulic oil and filter to
be changed out every three months.
CLASS B MAINTENANCE : Will consist of the following :
Brakes - To be checked every four months and all parts required
as needed.
Tune-up - Will contain all parts and procedures required for
proper performance every three months.
Wheel Bearings - To be checked and repacked every three months ,
and replaced as needed.
Rear End - To be drained, checked and oil to be replaced every
three months.
Cooling System - To be drained, flushed with chemicals, and
replaced with new anti-freeze every four months. -
P. T. O. Every two months.
CLASS C MAINTENANCE : All heavy line repair .
FLEET MAINTENANCE
STANDARD MAINTENANCE SCHEDULE AND CLASSIFICATION
UNIT # 161
CLASS A MAINTENANCE : Will consist of the following :
Lube, oil , filter, tires, and safety inspection once a month.
Hydraulic oil drained and replaced with new every four months .
CLASS B MAINTENANCE : Will consist of any 1 category;
a�Tune-u - Will contain all parts required for proper repair
formance every three months .
Wheel Bearings - To be checked and repacked every three months .
Cooling System - Antifreeze to be drained, flushed with chemi
cals , and replaced with new antifreeze every four months .
Electrical Repair - As needed.
Brakes - To be checked every three months and all parts required
for safe operation.
CLASS C MAINTENANCE : Major repair or maintenance every six months .
15
FLEET MAINTENANCEUNIT #185 - STREET SWEEPER
CLASS A MAINTENANCE : Will consist of the following ; lube , oil
filter (both motors) , safety inspection once a month. Hydraulic
oil , lube , filter to be changed every three months . Head, hopper,
turbine to be checked once a month.
CLASS B MAINTENANCE : Will consist of the following ;
Tune-Up - To he checked and will contain any and all parts
required for proper repair and performance every three months .
Brakes - To be checked and will contain any and all parts
required for proper repair, safety, with turning of drums
every four months.
Wheel Bearings To be checked every four months and replaced
as needed.
Rear End - To he checked and drained every four months and
repaired as needed.
Cooling System - To he drained, flushed with chemicals , and
refilled every four -months.
Alignment - To be checked for worn front end parts, shocks ,
and aligned every three -months.
Transmission Fluid, filter, and gasket to be changed every
three months Repair as needed.
CLASS C MAINTENANCE : All heavy line repair .
is
Ib
FLEET MAINTENANCE
UNIT #164 AND 163
CLASS A MAINTENANCE : Will consist of the following ; oil , lube ,
filter, under hood fluid levels, and safety inspection once a
month. (All motors)
CLASS B MAINTENANCE : Will consist of any one category;
Tune-Up - To be checked every three months, any and all parts
required for proper repair and performance . (All motors)
Brakes - To be checked, any and all parts required for proper
repair and safety with turning of drums every four months .
Wheel Bearings To be checked every four months and replaced
as needed.
Rear End - Fluid to be drained, gears checked, and refilled
with new fluid every four months . Repair as needed.
P. T. O. System To be checked every two months and repair as
needed.
Cpoling System - To be drained, flushed with chemicals , and
refilled with new antifreeze every four months. , Repair as
needed.
Tank Doors -and Hoses To he checked every four months. Repair-
ed as needed.
Transmission To be checked and fluid changed every three
months .
CLASS C MAINTENANCE : Major repair and maintenance every six
months .
1
r1
FLEET MAINTENANCE
UNIT /177 - COMPRESSOR
CLASS A MAINTENANCE : Will consist of the following ; luhe, oil ,
filter, all fluid levels checked, and safety inspection once a
month.
CLASS B MAINTENANCE: Will consist of the following ;
Tune-Up To be checked every three months and replace all parts
required for proper performance .
Wheel Bearings To be checked and replaced as needed every four
months.
Cooling System - To be drained, flushed with chemicals , refilled
with new antifreeze, and repaired as needed every four months .
Air System - To be checked once a month and repaired as needed.
CLASS C MAINTENANCE : Major check over for repair and maintenance
every six months and three or more categories.
I8
/ */)//4
FLEET MAINTENANCE
UNIT # ' s 142 , 177 , 186 , 187 , 189 , 197
Lube , oil ,
CLASS A lNfluidClevelsll cheonsist of the cked, and safetylinspegction once a
filthy, all mudflaps , P . T .O. System, fuel filters ,
month. (Includes tailgate , P
and air filter . )
CLASS B MAINTENANCE: Will consist of any one category;
Tune-U - To be checked every three
eohs and replace any and
all parts required for proper performance .
Brakes and Wheel Bearin s To be checke every wthaturningfofrdrumshfor
s .
Replace any and all parts required,
proper repair and safety.
Cooling System - To be drained, flushed, and refilled every
three months.
Rear End - To be drained, checked, and refilled every four
months.
HydraulicHydraulic S stem - To be check
ed and oil , filter, lubed every
our months .
Emulsion Pum s - To be checked and serviced every four months .
Bomags only. )
Water Pum s - To be checked and serviced every four months.
Bomags only. )
CLASS C MAINTENANCE: Three or four categories and major check.
oyes or repair and maintenance every six months.
19
/ •
•
Approval of proposed City of Wylie Fleet Maintenance , Objectives ,
Policies, and Procedures, dated May 24 , 1988 , prepared by D.
Michael Stone .
John Pitsttck, City Manager Date
Don White , Public Works Superintendant Date
D. Michael Stone , Fleet Maintenance Date
•
zo
44
S.,
TO: CANDI WHITE, SECRETARY TO CHIEF OF POLICE
FROM: DON WHITE, SUPERINTENDENT OF PUBLIC WORKS
DATE: JANUARY 25, 1988
RE: VEHICLE REPAIRS
IT IS MY UNDERSTANDING THAT WHENEVER AN OFFICER HAS A PROBLEM
: WITH ONE OF THE POLICE VEHICLES, HE NEEDS TO REQUEST THE 90
REPAIRS THROUGH YOUR OFFICE. THIS DATE ONE OF THE OFFICERS
BROUGHT TWO SQUAD CARS TO THE SERVICE CENTER TO BE CHECKED
OUT. COULD YOU PLEASE REMIND THE OFFICERS THAT UNLESS WE
HAVE AUTHORIZATION FROM YOUR OFFICE TO CHECK OUT OR REPAIR 3
•
A VEHICLE WE WILL NOT ACCEPT IT AT THE SERVICE CENTER.
hF THESE ARE NOT THE CORRECT PROCEDURES FOR POLICE DEPARTMENT
VEHICLE REPAIRS PLEASE LET ME KNOW AND ADVISE ME WHAT THE
CORRECT PROCEDURES ARE.
I
{
4
CITY OF WYLIE
MEMO
TO : Don White - Public Works Director
FROM: Mike Stone - Fleet Maintenance
RE: Maintenance Schedules
DATE: January 12. 1988
Due to confusion on oil change maintenance schedules. I am
switching to a different system, a bi-monthly system, ( see
bottom as followed) . I need memos sent to all departments.
P. D. , Water.• Streets. Administration, Waste/Water, Parks,
Etc. including warehouse and the lames gang.
P. D. - units #1-7 - every other month on the 2nd Tuesday
P. D. - units #8-15 - every other month on the 2nd Thursday
cc: Royce Abbott
Candi White
ZZ