07-13-2010 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council
Tuesday, July 13, 2010 - 6:00 p.m.
Wylie Municipal Complex - Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:03 p.m. with the following Wylie City Council
members present: Mayor Pro Tern Red Byboth, Councilman David Goss, Councilman Carter
Porter, Councilman Bennie Jones and Councilman Rick White. Councilwoman Kathy Spillyards
was absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; City
..., Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Building Official, Mike McAnnally; Fire
Chief, Randy Corbin; Public Services Director, Mike Sferra; Finance Director, Linda Bantz;
Library Director, Rachel Orozco; WEDC Executive Director, Sam Satterwhite; City Secretary,
Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Police Chief John Duscio led the Pledge of
Allegiance.
PRESENTATIONS
• Recognition of Jack Jones celebrating his 20th year of service to the City of
Wylie.
Mayor Hogue, members of the city council and City Manager Mindy Manson presented Jack
Jones with a plaque in appreciation of his 20 years of service to the City of Wylie. Past mayors
William Martin, John Mondy, Don Hughes and Jim Swartz and former council members Earl
Newsom, J. C. Worley, Richard Parker and Reta Allen were all present for the celebration.
Many past and present employees of the city were also present to honor Mr. Jones.
• Presentation to Outgoing 2009-2010 Boards, Commissions, & Panel
Members.
(E. Hogue, Mayor)
Minutes July 13, 2010
Wylie City Council
Page 1
Mayor Hogue and Mayor Pro Tern Byboth presented Certificates of Appreciation to all outgoing
boards, commissions, and panel members with terms expiring in 2010.
ADMINISTRATION OF OATH OF OFFICE FOR NEWLY APPOINTED AND
REAPPOINTED BOARD AND COMMISSION MEMERS
• Administered by Judge Terry Douglas
Judge Terry Douglas administered the oath of office to newly appointed and reappointed board
and commission members present.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Don Hallum, William Martin, Bobbie Bectem and Reta Allen addressed council requesting
consideration of using the current Rita and Truett Smith Library for a senior center once the
library staff moves to the new Municipal Complex.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the June 22, 2010 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, Resolution No. 2010-24(R) authorizing the City Manager to
execute an Interlocal cooperation Agreement with Collin County, Texas for Road
Improvements in accordance with Court Order No. 97-576-08-25 (M. Sferra, Public
Services)
C. Consider, and act upon, approval of a Final Plat for Pecan Creek Addition, Block A,
Lots
1-4, creating four legal lots of record on 5.188 acres and withdrawing the previously
approved Final Plat dated April 13, 2010. The property is generally located west of
Whitley and north of Elm Grove Road within Dallas County. (R. 011ie, Planning
Director)
D. Consider, and act upon, approving a request from Wylie is H.O.P.E. for a Country
Fair Fundraiser at Olde City Park on Saturday, October 23, 2010 from 9:00 am —
5:00 pm. (M. Sferra, Public Services)
E. Consider and act upon approval of a Resolution No. 2010-25(R) authorizing the City
Manager to execute an Interlocal Agreement between Collin County and the City of
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Wylie City Council
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Wylie concerning the construction of the Hooper Road Bridge. (Chris Hoisted, City
Engineer)
Council Action
A motion was made by Councilman Porter, seconded by Councilman White to approve the
consent agenda items as presented. A vote was taken and the motion passed 6-0 with
Councilwoman Spillyards absent.
REGULAR AGENDA
1. Consider, and act upon, Ordinance No. 2010-09 adding Article VI, "Prohibition of
Illicit Connections and Discharges into the Municipal Separate Storm Sewer System"
to Chapter 42 "Environment" of the City of Wylie Code of Ordinances to provide for
the regulation of Illicit Discharges to the Municipal Separate Storm Sewer System
within the City of Wylie; providing for a penalty; providing for repealing, savings
and severability clauses; and providing for an effective date of this Ordinance. (M.
Sferra, Public Services)
Staff Comments
Public Services Director Sferra addressed council stating that the legislation requires that a plan must be
developed and implemented to detect and eliminate illicit discharges to the storm sewer system. This
includes developing a storm sewer system map, implementing an ordinance prohibiting non-storm water
discharges, and conducting periodic inspections of the system to identify and eliminate illegal dumping,
sanitary system cross connections, dry weather discharges, and other illicit discharges. The City must
also educate the community about hazards associated with illegal discharges and improper disposal of
waste.
Mr. Sferra reported the proposed ordinance satisfies the requirements of the General Permit and has
been posted in several draft forms on the City website since mid 2009. In addition, over 50 Wylie
commercial and industrial entities were mailed information about the proposed ordinance with notification
that it was available for viewing on the website and that the City would be interested in receiving any
comments. No comments were received.
Council Action
A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to approve
Ordinance No. 2010-09 adding Article VI, "Prohibition of Illicit Connections and Discharges into
the Municipal Separate Storm Sewer System" to Chapter 42 "Environment" of the City of Wylie
Code of Ordinances to provide for the regulation of Illicit Discharges to the Municipal Separate
Storm Sewer System within the City of Wylie; providing for a penalty; providing for repealing,
savings and severability clauses; and providing for an effective date of this Ordinance. A vote
was taken and the motion passed 6-0 with Councilwoman Spillyards absent.
2. Consider, and act upon, authorizing the City Manager to execute agreements with
Municipal Recovery Services to perform collection activities for the Municipal
Court and Utility Services. (L. Bantz, Finance Director)
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Wylie City Council
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Staff Comments
Finance Director Bantz addressed council stating that staff has consulted with and verified references on
various firms regarding collection of outstanding warrants, citations, Capias and Pro Fines for Municipal
Court and outstanding Utility Accounts and Telecommunications Receivables. Collections for Municipal
Court are funded by an addition of a collection fee of 30% to any amount owed as provided by law. The
City will be charged a 10% fee for collection of Utility Accounts and Telecommunications Receivables
after payment of the account is received by the City. This represents the lowest cost to the City of all
firms consulted.
Council Action
A motion was made by Councilman Porter, seconded by Councilman White to authorize the City
Manger to execute agreements with Municipal Recovery Services to perform collection activities
for the Municipal court and Utility Services. A vote was taken and the motion passed 6-0 with
Councilwoman Spillyards absent.
3. Consider, and act upon, authorizing the City Manager to execute the engagement
letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2009-2010 audit services for
a fee not to exceed $55,000. (L. Bantz, Finance Director)
Staff Comments
Finance Director Linda Bantz addressed council stating that as required by City Charter, the City Council
shall cause an independent audit to be performed by a certified public accountant on all City accounts at
the close of each fiscal year. Weaver and Tidwell, L.L.P have performed the annual audit for the City for
the past two years and have submitted their engagement letter for audit services for Fiscal Year 2009-
2010. She explained the proposed fee of $55,000 represents an increase from $53,000 in Fiscal Year --.
2008-2009.
Council Discussion
Councilman Goss asked why the city was paying additional costs for the audit from last year and why the
city could not look for a company to perform the work at a lesser cost. Finance Director Bantz explained
that it had been the policy of the city to use the same auditor for 3 to 5 years before soliciting an RFQ to
change firms. She explained that the $2,000 increase from last year was a relatively small increase which
was fairly normal. In addition, there were new government accounting standards coming out that will
require additional work by the firm, not required in the past. This work will include, among other things, a
complete restatement of the City's Fund Balance and how it is shown within the audit.
City Manager Manson noted that the city could go out for quotes from additional firms but cautioned that
when a new firm begins the audit process with a city, there is a considerable amount of preparation work
that must be completed in order to perform the first year audit. This can add additional costs onto that first
year audit. Councilman Porter commented that a new firm might cost much more than the $2,000
increase, to perform this year's audit.
Council Action
A motion was made by Councilman Goss, seconded by Councilman Jones to table Item #3 to
the July 27, 2010 regular council meeting, on the premise that staff contact Weaver and Tidwell,
L.L.P. to determine if they will lower the cost of the 2009-2010 audit. A vote was taken with
Councilman Goss, Councilman Jones and Mayor Pro Tern Byboth voting for and Mayor Hogue,
Councilman Porter and Councilman White voting against and Councilwoman Spillyards absent.
The motion failed by lack of a majority vote.
Mayor Hogue asked for any additional discussion or action.
Minutes July 13, 2010
Wylie City Council
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Council Action
A motion was made by Councilman Porter, seconded by Councilman White to authorize the City
Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for Fiscal Year
2009-2010 audit services for a fee not to exceed $55,000 and to direct staff to check with the
firm to see if the cost could be lowered. A vote was taken and the motion passed 4-2 with Mayor
Hogue, Mayor Pro Tenn Byboth, Councilman White and Councilman Porter voting for and
Councilman Goss and Councilman Jones voting against and Councilwoman Spillyards absent.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the caption to Ordinance No. 2010-09 into the official record.
WORK SESSION ' t : ...
• Di cussiq reguyding City of Wylie FY 2010/2011 Annual Budget. (M.
Ansoh
City Manager Janson addressed;Council stating that certain budget planning assumptions for
FY 2010-2011 General Fund rev- vre used. They included:
• 4.11441EitNAseit4 rill 3toperty values
• Sales' ?t'.'P64ris; bj, ted to remain flat
• NewyT�, ria o etted to remain flat at 200 new units
• Unchanged tam•
• Debt restructure plan initiated in order to relieve debt payment schedules for FY
2010-11
• Some utility Fund Transfer to the General Fund
FY 2010-2011 General Fund expenditures assumed the following:
• Reduction in salaries by 1.9% Non-public safety personnel and 5 days leave; 1% public
safety, no leave
• Added staffing for the new Municipal Complex
• Minor changes in existing staffing
• No budget costs for the inclusion of concerts, July Jubilee, fireworks, facility grand
opening or Clean-Up Green-Up.
She explained that after meeting with all departments regarding individual budget requests, and
based on these assumptions, currently the expenditures exceed our revenues by approximately
$210,000 for FY 2010-11.
Manson noted that two major pieces of information were still not available that will impact the
budget; that being the Certified Tax Roll and cost of insurance. She reported staff was taking
significant steps in FY 201-11 and FY 2011-12 to maintain a balanced budget, noting that it was
critical to understand that these steps cannot be sustained beyond these two budget years. If
property values and other factors affecting revenue do not improve, the city will be forced to
take much more aggressive steps which will impact service delivery.
City Manager Manson reviewed the individual General Fund department budgets with the
council. She reported the other funds including utilities would be presented at the July 27th
Budget Work Session.
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Wylie City Council
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ADJOURNMENT
—
With no further business before the Wylie City Council, a motion was made by Councilman
Porter, seconded by Councilman White to adjourn the meeting at 8:13 p.m. A vote was taken
and the motion passed 6-0 with Councilwoman Spillyards absent.
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Minutes July 13, 2010
Wylie City Council
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