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06-27-1989 (City Council) Agenda Packet DATE POSTED 6-23-89 TIME POSTED 3:00 P.M. AGENDA REGULAR MEETING CITY COUNCIL WYLIE, TEXAS TUESDAY, JUNE 27, 1989 7:00 P. M. COUNCIL CHAMBERS MUNICIPAL COMPLEX 2008 HIGHWAY 78 NORTH CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION ORDER OF PAGE BUSINESS REFERENCE BUSINESS 1 1 - 23 Consider approval of minutes for May 16th, and 30th and June 6th, 13th and 20 , 1989 2 Presentation of appreciation certificates to Boy Scout Troop 302 for Kirby Park Clean-up Project 3 Presentation by Jill Tomek from the Park and Recreation Board on the five year Park Master Plan 4 24 Consider authorization for staff to prepare RFP and solicit proposals for Professional Audit Services for fiscal year 1988-89 5 Consider approval of Engineering Proposals and Employment of Consulting Engineer Firm for the alignment and design of a portion of improvements to the Wastewater Collection System GENERAL DISCUSSION 6 Citizen Participation 7 Council Discussion 8 Adjourn CALLED CITY COUNCIL WORK SESSION - MINUTES MAY 16, 1989 The City of Wylie City Council met in a called session on Tuesday , May 16, 1989 at 7 : 00 P.M. in the Council Conference Room. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Ortie Messenger, Pat Stemple, Jim Swartz , Steve Wright , City Manager Charles Norwood, City Secretary Carolyn Jones , Assistant City Engineer Ron Homeyer . Councilman John Akin was out of town. Mayor Trimble called the meeting to order. City Manager Charles Norwood stated that this work session was to inform the Council of the options on the wastewater collection system improvements to get the city out of the pump and haul business. There are several alignments and these will be discussed as well as the method of financing these improvements . City Manager Charles Norwood said he had talked with Texas Water Commission several times, and the City is going to receive penalties, beginning in January, 1990 for not being out of the pump and haul business . City Manager Charles Norwood asked Mr . Ron Homeyer to go over the alternate route for the wastewater collection line. This alternate route is for a gravity flow line and will be built for the future. It will come from Southfork Mobile Home Park cross the Thurmond property, across the Wimm property, across and down behind Presidential Estates , across the Mathews property and across FM 1378 to the Lift Station site just before you get to FM 544 . There will be a lift station put in at FM 544 and pumped back into the Steel Industrial Park system. Mayor Pro Tem Naish stated that the City borrowed money to enlarge the treatment plant . Mr. Homeyer said improvements to be completed by September 1989 . The contractor is on tract to being completely through by September, 1989 . Mr. Homeyer said the expansion and improvements to the treatment plant will be a two million dollar project. North Texas Municipal Water District took over the improvements and hired the engineer and contractor for this job. As well as improvements to the treatment plant, there was a lift station built in the South corner of Century Business Park on the creek, this lift station was built for the future. The only cost for future growth will be for pulling out the pumps and installing larger pumps as they are needed . Mayor Pro Tem Naish stated the money was given to NTMWD, did the City get any interest . Mr . Homeyer said this project is near completion and NTMWD will give us a complete itemized financial report and refund any money or interest left . City Manager Charles Norwood said the only advantage of going through NTMWD is their bond rating allows a better interest at time of sell . If the City can go through Texas Water Commission, we should do it ourselves. Mayor Pro Tem Naish asked about the 4% money. City Manager Charlie Norwood said it is 5 1/2% and is only for Cities with new programs and not for our program. If the Council goes the C.O. route and not Revenue Bond then we can do it ourselves and control the monies . City Manager Charles Norwood said that tonight he hopes to get the plans started so that by December Council and staff will be ready to sell the CO to start the project. Mr . Homeyer went over the easements that would be needed if the Council chose to go with the gravity flow line. There are 59 easements needed for this project, some are permanent and some will be temporary. City Manager Charles Norwood said it was important to set a deadline of accepting easements to that the project will stay on schedule. Those easements that have not been donated by a certain time, will have to be bought by offering a price or by condemnation. City Manager Charles Norwood ask that Council and staff help by making some of the contacts for these easements . Mr . Norwood said he would be writing a letter to each property owner regarding the easements needed and would like to state that a Council member or staff member would be contacting them. City Manager Charles Norwood said the deadline date he had in mind was June 30th, after this date, the appraiser will come in and do appraisals on all the property we have not obtained the easements from. Councilman Messenger said that Council needed to look at the gravity flow line, as it would be a permanent solution. If we can defer payments until 1991 it will help with Sanden and Brookshires coming in it will increase our tax base. City Manager Charles Norwood said the next Council Agenda would have items on it for the alignment and deadline for accepting easements . There being no other matters for discussion, a motion was made to adjourn with all in favor . Chuck Trimble, Mayor ATTEST : Carolyn Jones , City Secretary 4201 CALLED CITY COUNCIL WORK SESSION MINUTES MAY 30, 1989 The City of Wylie City Council met in a called work session on Tuesday , May 30, 1989 in the Council Conference Room in the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Pat Stemple, Ortie Messenger , Jim Swartz , John Akin and Steve Wright , City Manager Charles Norwood , City Secretary Carolyn Jones , and Assist . City Engineer Ron Homeyer . Mayor Trimble called the meeting to order. UPDATE ON THE EASEMENTS NEEDED FOR THE WASTEWATER COLLECTION SYSTEM IMPROVEMENTS : City Manager Charles Norwood stated that several easements have been donated for the improvements to the wastewater collection system. There is still about 40 easements that are needed and staff is asking Council tonight to call some of these property owners regarding the easements. After some discussion, there were sixteen (16) property owners that Council took to call on. The staff will call on the others . DISCUSSION OF THE RECEIPT OF EXECUTIVE ORDER FROM TEXAS WATER COMMISSION REGARDING WASTEWATER COLLECTION AND TREATMENT SYSTEM: City Manager Charles Norwood stated this was the order that the Council was told some time back would be coming forward. The fines in this order are going to be tough, especially the by pass fine. Mayor Pro Tem Naish said the fine for today is around $4,160 . , but in the year 1990 they are going to fine us $1 ,900 . per by pass, should Council appeal this . City Manager Charles Norwood stated that the State has been very liberal with $100 .00 per by pass in the past . The $500 .00 penalty per month is not so bad . City Manager Charles Norwood said the key is to keep the State informed as to our progress . Mayor Pro Tem Naish asked if NTMWD had sent us a copy of their monthly report to Texas Water Commission . City Manager Charles Norwood said NTMWD submitted a total break down of the $490 ,000 . North Texas Municipal Water District still owes some engineering cost but the City should be getting around $25,000 . refund from them. There was some talk of taking this $25,000 . and putting it toward the impact fee study. It was Council opinion that staff should not appeal this executive order from the Texas Water Commission. Council also requested that an item be placed on the next agenda to authorize staff to use the $25,000 . coming from NTMWD for the impact fee study. NEWS LETTER: City Manager Charles Norwood stated that staff had called for quotes on a four page news letter from several printers. These quotes were given with two colors of ink on the news letter . The typesetting would be done in house on linen paper , four to five photos on one page, the printer is to fold the news letters , with an approximate cost of $459 .00 for 3 ,000 news letters. If mailed our separately, approximate cost would be eleven cents ($ . 11 ) per news letter , included in water bill would add about five cents ($ .05) to each bill . The approximate cost of printing and mailing would be around $650 .00 . City Manager Charles Norwood reported in the staff meeting last week, staff discussed the possibility of having an Employee of the Quarter and put their picture in the news letter . J City Manager Charles Norwood said staff was looking at the first ten days of the month of July sending out the first news letter . The lead in story will be on Texas Water Commission and its affects on the City plus the Employee of the Quarter . If anyone has something to put in this news letter , contact us as soon as possible. There being no other items for discussion, a motion was made to adjourn with all in favor . Chuck Trimble, Mayor ATTEST : Carolyn Jones , City Secretary CALLED CITY COUNCIL WORK SESSION MINUTES JUNE 6, 1989 The City of Wylie City Council met in a called work session on Tuesday, June 6 , 1989 at 7 :00 P.M. in the Council Conference Room in the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Pat Stemple, Ortie Messenger , Jim Swartz , John Akin and Steve Wright (arrived late) , City Manager Charles Norwood, City Secretary Carolyn Jones , Assist . City Engineer Ron Homeyer and Finance Director James Johnson. Mayor Trimble called the meeting to order and City Manager Charles Norwood gave the invocation. DISCUSSION AND REPORT ON CONTACTS WITH PROPERTY OWNERS REGARDING EASEMENTS FOR THE IMPROVEMENTS TO THE WASTEWATER COLLECTION SYSTEM: Councilwoman Stemple reported that of the three property owners she contacted , only one has said no. Mr . Robinson said yes, but wanted stipulations about the area being fenced in due to livestock, and that we put everything back the way it was when we are through. Mr . Homeyer said this was on part of the soil conservation land and they has very strict rules . Councilwoman Stemple said Mr . Bradshaw said he would consider it , but wanted to talk with Mr . Norwood . City Manager Charles Norwood said Mr . Bradshaw called and wanted water and sewer , I told him he would have to annex first and then when water and sewer was there he could pay his fees and be connected . Mr . Brown told Councilwoman Stemple that he has asked for nothing from the City and therefore, the City should not ask for anything from him. Councilman Swartz said he has made contact with Mrs . Patsy Flanagan and Mr . Flanagan said no way. Mayor Trimble has contact Mr . James Blakey and this easement should be coming in soon. Carolyn Jones has contacted City Contractors and Mr . Pockrus was in to see City Manager, this easement should be coming in soon. Mr . Homeyer has received several of the easement that are needed and these will be on the next agenda . REVIEW AND DISCUSS THE CURRENT STATUS OF THE 88-89 BUDGET: Mayor Trimble introduced Mattie Friedlein and Carole Steele from the Collin County Crisis Center . Mrs . Steele gave a report on the use of the Crisis Center from the citizens in Wylie. There were 150 plus calls during the past year , with 40% related to parents and kids, 20% related to suicide, 20% to domestic violence and 20% related to depression, substance abuse, problems with others , pregnancy and etc. There was also a Grief Group set up after the death of a high school student last October . There were also 13 students identified as being high risk for suicide, the Crisis Center worked with these students. There were 350 plus high school students that attended the classes offered in October , 1988 and February, 1989 on prevention of suicide. The Crisis Center also has worked with the schools and develop a specific plans for consultation when needed . Mrs . Steele thanked the council for the time that was given to them and for all the help the Council and citizens of Wylie have given them. Mayor Pro Tem Naish wanted to know if the school district had been contacted for a donation. Mrs . Steele said no, because of the Edgewood Case. Councilman Akin wanted to know if the business district in Wylie had been contacted . Mrs . Steele said no, the Center had been so busy working with the different problems, that no one has had the time to visit with the business district. Mr . Johnson said for the seventh month into the budget year , things are looking a little better . Councilman Akin thanked James for the good work he has done in keeping everyone within their budget . Mr . Johnson said the General Fund had received 81% of the Revenues , spent 53% and we are 58 . 33% into the budget year . The Utility Fund has received 53% of revenues and spent 44% . If Utility Fund picks up, it should be transferring the $125,000 . back into General Fund as was budgeted . The Sales Tax is up that is due to the large adjustment made a few months ago. The bank franchise tax has been ruled unconstitutional and we will not receive any of this. There has also been notification given to us from the TML Worker ' s Compensation, that there will be $28 ,000 adjustment made that we did not consider in our budget. This was just sent to us a few days ago. The collection rate for taxes is around 92% for this year . City Manager Charles Norwood said several months ago Council requested State to construct right hand turn lane at Highway 78 and FM544 . Mr . Hunt from State Highway Department came in and said we will do this , but since _the Highway Department is looking at widening Hwy. 78 , we want the City to do most of the work. The cost of materials alone are approximately $7500 . and the cost of labor and equipment is approximately $7500 . City Manager Charles Norwood said he called Mr . Hunt and was informed by Mr . Hunt that the State did not want to waste their money on this project . City Manager Charles Norwood said it was against his principle to spend money on a State Highway. This intersection needs a turn lane done but we should not spend City money for this. City Manager Charles Norwood said he called Mr. Oliver, District Engineer of the Highway Department and told him about this situation and that a few months ago the State did Ballard and Hwy. 78 with state funds . Mr . Norwood said he had to get back with the State first thing in the morning and tell them to go ahead with the turn lane or that the City is going to wait for a while. Do we go ahead or do we try and work with Mr . Oliver . Mr . Oliver will be in my office on June 21st for a meeting and if some of the council could be there, it would be good. Councilman Messenger wanted to know about the status of the Resolution sent to the Commissioners Court on the funds for Brown St . and McCreary Road. City Manager Charles Norwood said staff has not heard from the County since the last letter that was sent , and a follow up letter would be sent . Tii. re being no other items for discussion, a motion was wade to adjourn with all in favor . Chuck Trimble, Mayor ATTEST: Carolyn Jones, City Secretary CITY COUNCIL MEETING MINUTES JUNE 13, 1989 The City of Wylie City Council met in regular session on Tuesday, June 13 , 1989 at 7 :00 P.M. in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Ortie Messenger , Jim Swartz , Steve Wright, John Akin, and Pat Stemple and City Manager Charles Norwood , City Secretary Carolyn Jones , Finance Director James Johnson, Code Enforcement Officer Roy Faires, Public Works Superintendent Don White, Ed Snead of the Police Department, Rob Dillard, City Attorney, Frank Medanich and David Medanich of First Southwest Investments . Mayor Trimble called the meeting to order and Councilman Swartz gave the invocation. APPROVAL OF THE MINUTES OF MAY 16TH, 23RD AND 30TH AND JUNE 6, 1989 COUNCIL MEETINGS: Mayor Pro Tem Naish corrected the May 23rd minutes to reflect the statement stated by Councilman Akin requesting Beth Fultz be an alternate member of the Historical Commission Board to be changed to Mayor Pro Tem Naish, as he was the one that made this suggestion. Mayor Pro Tem Naish also wanted the minutes of the May 23rd meeting to reflect the parallel swere line to Rustic Oaks and that the wastewater line to Newport Harber is not going to be a gravity flow line . Mayor Pro Tem Naish stated that Mr . Homeyer could help correct the statement on the $175,000 . for the engineering and why I felt that we needed to go out for proposals to see if we could save money. Motion was made by Councilman Akin to approve the minutes for correction. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor, Councilman Akin - in favor , Councilman Swartz - in favor, Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . ACCEPTANCE OF LETTER OF RESIGNATION FROM MARTY STOVALL FROM THE PLANNING AND ZONING COMMISSION: Mr . Stovall has resigned from the Planning and Zoning Commission as he is moving out of town, and his term expires in July, 1989 . Motion was made by Councilman Messenger to accept the letter of resignation from Mr . Stovall . Seconded by Councilman Akin. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor, Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . REAPPOINTMENT AND APPOINTMENT OF 19 BOARD MEMBERS TO THE VARIOUS BOARDS OF THE CITY OF WYLIE: Planning and Zoning Commission - Motion was made by Mayor Pro Tem Naish to appoint Bobby Jennings and Richard Eckman and reappoint Bart Peddicord and Cecilia Wood to the Planning and Zoning Commission. Councilman Akin wanted to know if there were any of these names turned in some time back and never used , I am glad to see all of these people sign up for these boards . Councilman Akin said he would not endorse the nominations again unless we used the people that have signed up. Councilman Akin wanted to know if this one lady, Cheri Albin, was here and if she still wanted to serve on the Planning and Zoning Commission . Councilman Messenger said he talked with Cheri Albin and she is still interested and would also like to serve on the Park and Recreation 7 Board. Mayor Trimble asked if the requirement for a builder or developer be on this board been taken care of with the above appointments. City Secretary said no, this has not been done. Councilman Akin said this board is a key board and I appreciate these that have come forward wanting to sever and the ones that are serving. This is not a friendship type board, but it is a board that needs people to be dedicated and plan for our City. Councilman Akin said he wanted to be sure the Council had not bypassed anyone wanting to serve on these boards . Councilman Messenger asked Mrs . Albin if she had a preference to one board over the other. Mrs . Albin said when she talked to Mr . Messenger , he asked me about serving on the Park and Recreation Board . Councilman Akin asked Mrs . Albin if she was still in real estate, as that would give her some back ground as to what Planning and Zoning needed . Mrs . Albin said she was not in real estate at this time. Councilman Swartz said several council members called several of these people and we did not try and talk them into moving to another board . Councilman Wright said he talked to some of these applicants and then talked with Councilman Messenger. Councilman Wright said it is important that these people shows an interest in the board they are serving on. Mr . Richard Eckman said if someone else is more qualified, then you should appoint them. Mayor Pro Tem Naish amended the motion to appoint Bart Peddicord and Cecilia Wood to another two year term which would expire in July, 1991 and Bobby Jennings to a one year term to expire in July, 1990 . Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor , Councilman Wright - in favor, Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . Park Board - Councilman Messenger made a motion to appoint Brian Glenn and Cheri Alvin and Mike Miller and to reappoint Joanie Zeeb, all for two year terms , which will expire in July, 1991 . Seconded by Mayor Pro Tem Naish. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor, Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . Zoning Board of Adjustment - Mayor Pro Tem Naish stated that Mrs . Sue Neal would serve another term and that Mr . G. W. Gooding would serve another term. Councilman Swartz said Mr . Paul Gaddy is trying to sell and move to Garland. Councilman Wright said that Mr . Fred Bennett would like to serve and also Mr. Gerald Clark would serve again. Mayor Pro Tem Naish made a motion to appoint Sue Neal , G. W. Gooding and Gerald Clark to another two year term and to place Fred Bennett and Richard Eckman as alternates for two years . Seconded by Councilman Akin. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor, Councilman Wright - in favor, Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor. Construction Trade Board - Mayor Pro Tem Naish wanted to know if this board has ever met . City Secretary Carolyn Jones, said no. Mr . Roy Faires said no one has questioned my decisions, therefore there has not been a need for a meeting , and this board meets only as needed . Library Board - Councilman Swartz stated that Cathie Upshaw and Valerie Wiggins would like to continue serving on this board. Councilman Swartz made a motion to re-appoint Cathie Upshaw and Valerie Wiggins for a two year term expiring in July, 1991 and to appoint Jan Morgan and Barbara Jennings for a two year term expiring in July 1991 . Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor, Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . APPROVAL OF REQUEST FROM CHAMBER OF COMMERCE FOR JULY JUBILEE CELEBRATION TO BE HELD FROM JULY 8 - JULY 15, 1989 : This request consist of closing parts of certain streets for the parade and street dance and the parade route and also allowing the carnival to set up at the old police station. Councilman Akin stated that there were several complaints about the set up last year and that Jackson Street was blocked off and it affected some of the businesses. Councilman Akin said this needs to be addressed and looked at and have the Chamber talk with all the merchants . Mayor Trimble asked if this was going to block off Jackson Street. Councilman Akin said yes for the carnival and parade. Mrs. Linda Hamer, representative of the Chamber, stated that she looked for an alternate place for the carnival but was unable to locate one. Mrs . Hamer also stated that Jackson St . would only be blocked at Oak & Jackson for the parade. The biggest problem was we were not prepared last year and that is why we have started earlier this year . Mrs. Hamer said she has talked with Lifeline and they have no problem with this set up. Mayor Pro Tem Naish wanted to know if the carnival has proof of insurance. Mrs . Hamer said they will have to show proof of insurance before Mrs. Jones will issue the permit. Mr . Fitzpatrick of the Chamber thanked the Council for their support . Motion was made by Councilman Akin to approve the request from the Chamber for the July Jubilee Celebration . Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor, Councilman Akin - in favor, Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor, and Councilwoman Stemple - in favor . This motion carried with all in favor . APPROVAL OF PROCLAMATION FOR NONDEPENDENCE DAY JULY 5 , 1989 : This proclamation has been placed before Council at the request of the American Lung Association - Dallas Area. Motion was made by Councilman Akin to approve the proclamation for Nondependence Day July 5 , 1989 . Seconded by Councilman Wright. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor, Councilman Swartz - in favor , Councilman Wright -in favor , Councilman Messenger - in favor, and Councilwoman Stemple - in favor . This motion carried with all in favor . CONSENT AGENDA: The consent agenda consist of four (4) easements for improvements to the Wastewater Collection System, which are: Permanent easement - Thirsk Inc. Permanent easement - Jack Harvard & Jerry Hoagland Temporary easement - Mrs . A. J. Daughtery Temporary easement - Ms . Fredrick Veninga Motion was made by Councilman Swartz to approve the four easements for improvements to the Wastewater Collection System. Seconded by Mayor Pro Tem Naish. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor, Councilman Akin - in favor, Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor, and Councilwoman Stemple - in favor. This motion carried with all in favor. PUBLIC HEARING ON THE ISSUANCE OF CITY OF WYLIE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION BONDS AND ALL OTHER MATTERS RELATED THERETO: Mr . James Johnson, Finance Director , said the public hearing is to show intention of selling of bonds in the amount of $200 ,000 for engineering and design of the improvements to the wastewater collection system. Mayor Trimble opened the public hearing and requested those with questions or wishing to address the Council about this matter to come forward and state their name and address for the record. There being no questions or comments at this time , Mayor Trimble closed the public hearing . APPROVAL OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF WYLIE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION BONDS AND ALL OTHER MATTERS RELATED THERETO AND A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A "PAYING AGENT/REGISTRAR AGREEMENT" : Councilman Akin wanted to know what kind of interest rate we would be getting . Mr . David Medanich said there is a schedule of interest rates before, but the City should get the 7% to 8% rate. Mr . Medanich stated that First Southwest had sought bids from a number of banks . Motion was made by Councilman Akin to approve the ordinance authorizing the issuance of City of Wylie Combination Tax and Revenue Certificates of Obligation Bonds and all other matters related thereto and a resolution approving and authorizing the execution of a "Paying Agent/Registrar Agreement" . Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor, Councilman Swartz - in favor, Councilman Wright - in favor, Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . APPROVAL FOR PROFESSIONAL SERVICES FOR APPRAISALS OF PROPERTY FOR EASEMENTS FOR IMPROVEMENTS TO WASTEWATER COLLECTION SYSTEM TO BE DONE BY LANE AND ASSOCIATES: City Manager Charles Norwood state the proposal from Lane and Associates is for 33 assessments and totals $18 ,900 . City Manager Charles Norwood reminded the Council as well as the citizens that we are on schedule with the improvements to the wastewater collection system. The next step is to accept the donated easements by June 30th, then have Lane & Associates come in and do the appraisals on those properties that have not been donated. Staff recommends the firm of Lane and Associates for the appraisals of these properties . Councilman Akin stated that Lane and Associates has done a very good job for the City in the past . Motion was made by Councilman Akin to approve the firm of Lane and Associates for the appraisals . Seconded by Councilman Swartz . Mayor Pro Tem Naish wanted to know if staff had allowed money for this firm to come in on the public hearings . This firm was present at the public hearings on the street assessments and did an excellent job for the City. City Manager Charles Norwood said there was money set aside for this. Mayor Trimble called for a vote on the motion to approve Lane and Associates. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor, Councilman Swartz - in favor, Councilman Wright - in favor, Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor. APPROVAL OF INTERLOCAL MUTUAL AID DISASTER AND LAW ENFORCEMENT AGREEMENT BETWEEN THE CITY OF ROCKWALL AND THE CITY OF WYLIE: This mutual aid will benefit both cities in time of major problems. The City has several mutual aids with other cities regarding fire and staff hopes to build this mutual aid to other cities beside Rockwall and Wylie. Motion was made by Councilman Messenger to approve the mutual aid disaster and law enforcement agreement between the City of Rockwall and the City of Wylie. Seconded by Councilman Wright. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor, Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor. This motion carried with all in favor . AUTHORIZATION FOR STAFF TO PROCEED WITH REQUESTING OF RFP FOR HAVING IMPACT FEE STUDY CONDUCTED: The cost of this study will be covered by the funds transferred back from North Texas Municipal Water District from Wylie Sewer System Construction Fund. Motion was made by Councilman Swartz to approve the authorization of an impact fee study. Seconded by Councilman Akin. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor. This motion carried with all in favor. APPROVAL OF FINAL PAY REQUEST FROM XIT PAVING AND CONSTRUCTION IN THE AMOUNT OF $46 ,881 .40 FOR THE STREET RECONSTRUCTION PROGRAM: Mr . Ron Homeyer , Assist. City Engineer, stated that XIT has addressed all the items on the punch list and all have been done. Councilman Akin stated his concern about the abuse of the property on the corner , where they used the businesses restrooms and pulled equipment up on their property. Mr . Homeyer said all of this has been taken care of . Mayor Pro Tem Naish wanted to know about the side walks. Mr . Homeyer said the side walks were put in as planned and it was not on both sides of the street in an effort to keep cost down. Motion was made by Councilman Akin to approve the payment in the of $46,881 .40 to XIT. Seconded by Mayor Pro Tem Naish. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor, Councilman Akin - in favor , Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor. This motion carried with all in favor . CITIZEN PARTICIPATION: Mrs. Lois Swartz of 506 W. Jefferson, thanked the people for the new paved streets and they are beautiful , but where do the children walk. When we said side walks, we thought side walks on both side of the street, so you could walk from one end of the street to the other . I am real disappointed they are not there, we do not have side walks by the schools . We do not even have a crossing guard on Highway 78 to get these children safely to school and we can not get a bus . Somebody has to take the care of getting the children to school and for their safety. Councilman Messenger said we talked about putting a crossing guard at Highway 78 and we are going to try and put one there this coming year . Mrs . Swartz said she has had an ongoing problem trying to get the kids to school . I have been working with who every I can, I am here now to go public with this. Councilman Akin said he is concerned just as Lois is about the safety of our children . At one time we had a citizens safety committee that would come up with where our crossing guards should be, but we have lost this committee over the years. Mayor Trimble said staff needed to meet with the School and work with them on the number of crossing guards. Annette Naish of 512 Rustic Place thanked Mr . Johnson for putting a message on the water bills about the paper drive. The paper bin will be coming back the last week of June and be here thru July 3rd. // Cecilia Wood of 515 Woodhollow stated she was re-appointed to the Planning and Zoning Board tonight and I just wanted to thank the Council for this, I am here to serve the citizens of Wylie. Councilman Wright stated that he learned a lot from Bart and Cecilia while he served on the Planning and Zoning Commission. COUNCIL DISCUSSION: Councilman Akin stated several months ago the fire department requested a rescue boat and it was purchased, have we changed the policy and responsibility of this boat. City Manager Charles Norwood said yes, staff met with Larry Allen and James Gilmore and it is working out for both to use the boat. Councilman Akin pointed out the letter from Lifeline, where the City was without ambulance coverage for 18 minutes. I think this is bad and needs to be looked into. Councilman Akin also wanted to know how many times we changed the sewer line from Southfork to FM 544 . Mr . Homeyer said he thought this had been addressed in a memo and I do not have the information with me. Councilman Akin wanted to know if he had to have his notes. Mr . Homeyer said yes, with all that is going on I need to refer to my notes . Councilman Akin said the letter from Carl Riehn stating that Schmink and Jacobs had engineered the line for Southfork sewer improvements . Mr. Homeyer said they engineered it, but not for a gravity flow line and it will not work. Councilman Akin said his main concern is not to duplicate cost. Councilman Akin wanted to know if the work program with the Bomag was ready for this summer . Mr . White said yes, if the weather lets up. Councilman Akin said on the $125,000 on bonds for reconstruction of the streets, I would like an itemized list of expenditures. Councilman Swartz wanted to know if the sprinkler system in the park was ready. Mr . White said yes, I do not have the heads on the system because we have not completed the grade work yet. Councilman Swartz said we lost some trees because they did not get enough water . Mr . White said yes , some was due to the transplanting , and you take a chance on that. Councilman Swartz said that he realizes Council gave the citizens six years to pay out their street assessment, but could we ask them in our newsletter to go ahead and pay. Mr . Johnson said he has collected approximately $16 ,000 to date on the street program. City Manager Charles Norwood suggested we send out letters requesting them to pay out early. Councilman Wright stated he attended the Planning and Zoning meeting in Garland and they addressed the land fill that will be within our ETJ on the south edge of Wylie. This will de-value the land and homes in this area if and when this comes in. Councilman Messenger asked the City Manager if there was anything we could do . City Manager Charles Norwood said it is out of our jurisdiction and legally we do not have any say, but we can write a letter stating our position and that we object to it. City Manager Charles Norwood stated that on Tuesday, June 21st Elayne Mayes is going to Ft. Hood and it is regarding the proposal of moving national guard units to Lake Lavon on Corp. of Engineer property. Capt. Lee has requested a Council member go with them. Councilman Akin said he would try and go. City Manager Charles Norwood said that the state law changed about a year ago and requires each police officer to have at least 20 hours of training a year . There is a new program called TEC and we are trying it for three months. If it is beneficial to the City we can consider budgeting it next year . It is live television classes and can be conducted here at the police department. The officers watch the programs and then Austin sends out the test for the officer to take. This will keep their certification up to date and the approximate cost is $388 .00 per month, and compared to us having to send officers off to school, this is not very much. Mayor Pro Tem Naish wanted to know if video tapes could be used . City Manager Charles Norwood said video tapes cannot be considered certified training . Councilman Messenger wanted an update on the resolution sent to County. City Manager Charles Norwood said the County Commissioners asked for more information, we have responded by letter with the answers . City Manager Charles Norwood said he called Judge Roberts this week, he was in a meeting and was to call me back. I have not heard from him yet . Councilwoman Stemple wanted to know the cost of the TML meeting that Councilman Wright is attending . City Manager Charles Norwood and City Secretary said approximately $500 .00 for the seminar and motel room and meals . Councilwoman Stemple wanted to know what type of benefits could be brought back to the Council . City Manager Charles Norwood said there are sessions about the budget process, how to work with city managers and city staff . Councilwoman Stemple said she felt with the finances like they are, this expense was not needed . Councilman Wright said he was using his personal car and paying for the gas himself . When I come back I will have information for the Council . City Manager Charles Norwood said a big concern we have is the drainage problems, last week on East Brown, the water washed out a section of East Brown. Today Mr . White and Mr . Homeyer went to Grand Prairie for a meeting on obtaining federal funds . This area has been barricaded , but may have to close a section of this road before we can get the repairs done. Mayor Trimble requested that some one come out and look at the sound system. Mayor Trimble convened the Council into a special meeting prior to adjourning. This meeting is in reference to the money needed for the park program. Councilman Messenger said the volunteers are working in the park to put together some of the playground equipment on the weekend of June 24th and 25th. Council has to give permission for this money to be transferred to the regular park budget . Mayor Pro Tem Naish stated that the agreement between WSA and Council says the $3,000 . is to go to the parks for improvements, but can not be spend unless Council takes action. Mrs . Jill Tomek said Women' s League held their fund raiser and have given $1 ,200 to the park, and we are seeking donations from everyone. City Manager Charles Norwood recommended the funds be moved to the Park budget, but not be spent until the Park Board votes on what to expend the funds for . Mrs. Tomek also requested to Council that Philip Bounds not be under the direction of the Public Works Director and I have mentioned this to Mr . Norwood. Councilman Messenger said when we discussed this last year in the budget, he was to work in the park. City Manager Charles Norwood said if we divide these responsibilities now, it has merit, but it has draws backs , you do not have the same cooperative spirit that we have now. Lets see what is going to happen. City Manager Charles Norwood said we will do our best to keep Philip in the parks, after I have looked at this I may change but I have to see the whole picture tirst. /��./ Councilman Swartz said he was hired for the parks, and he should be in the parks . City Manager Charles Norwood said he would get a list from the Park Board on what they would like to see done and go from there. Mayor Pro Tem Naish said the prior budget showed money in the park budget for salaries and yet they did not work in the parks . The Council asked for one person in the parks and not any where else. Councilman Wright wanted to know if the staff could take an ad out and thank all the people who have and are donating . Mrs . Messenger said we are putting pictures in the paper with things to do and help that is needed. City Manager Charles Norwood said write letters to all civic groups requesting some money be set aside in their budgets for the parks. APPROVAL FOR STAFF TO MOVE FUNDS FROM THE PARK IMPROVEMENTS CAPITAL FUND TO THE GENERAL FUND - PARK DEPARTMENT: A motion was made by Councilman Akin to approve the moving of the funds from the Park Improvements Capital Fund to the General Fund - Park Department. Seconded by Councilman Messenger . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Naish - in favor, Councilman Akin - in favor , Councilman Swartz - in favor , Councilman Wright - in favor, Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . There being no other matters for discussion, a motion was made to adjourn with all in favor . CHUCK TRIMBLE, MAYOR ATTEST: Carolyn Jones, City Secretary CALLED CITY COUNCIL MEETING JUNE 20 , 1989 MINUTES The City Council of the City of Wylie met in a called work session on Tuesday, June 20 , 1989 at 7 :00 p.m. in the Conference Room at the Wylie Municipal Complex , 2000 Hwy 78 North, Wylie, Texas . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro-Tem Bud Naish, Councilmembers Jim Swartz, Steve Wright , Ortie Messenger, and Pat Stemple. Staff members present were City Manager Charles Norwood, Assistant City Engineer Ron Homeyer , and City Secretary Carolyn Jones . Mayor Trimble called the meeting to order . DISCUSSION OF EASEMENT PROGRAM FOR THE WASTEWATER COLLECTION SYSTEM IMPROVEMENTS. City Manager , Charles Norwood told the council that the deadline for obtaining easements was about one week away, and that at the last count, 7 out of 57 easements had been obtained . He also said that David Williams wanted a time limit on the temporary easement , and that the hospital was sent another set of easement papers . Mayor Trimble said that Melvin St. John said that he would not donate easements . Councilwoman Stemple said that John Robinson would donate an easement if he could have a letter stating if and when water and sewer would be available on his property for him to tie on. Mr . Norwood said he would send the letter . Mr . Norwood said that Don Kreymer had total fines of $1500 on original four substandard houses , and that a proposal had been made to Mr . Kreymer that he pay the $1500 and the City would pay him up to $1500 for easements after the appraisals had been done . Mr . Norwood also said that each time he talked with Mr . Kreymer , he said he would talk with his attorney and then get back with him. Councilman Swartz asked if the City went through condemnation on some of the easements if the property on Birmingham could be included so that a sidewalk could be put in. Mr . Norwood said that was on schedule and that the bid opening was for the first of November, 1989 . DISCUSSION AND STATUS REPORT ON THE RESOLUTION SENT TO COLLIN COUNTY COMMISSIONERS COURT REGARDING THE FUNDS BEING REQUESTED FOR TRANSFER FROM SPRING CREEK PARKWAY TO MCCREARY ROAD AND BROWN STREET. City Manager, Charles Norwood said that he had finally made contact with Judge Roberts who told him that the item had been pulled off the Commissioner ' s Court agenda by the County Commissioner . He said that he still planned to asked the Commissioner why he had pulled it off . Mayor Trimble said that Jerry Hoagland, County Commissioner , told him that Clarence Daugherty, with the County Public Works Department , had put it on the agenda and then pulled it off until the City sent them more information. Mr . Norwood said he was meeting with the County Commissioner the following week and would ask him about it . Mayor Trimble said to ask Rob Dillard , City Attorney, what recourse the City would have if the item wasn' t put back on the agenda . Councilman Messenger stated that the Railroad , County, and City had settled with the family over a death, and felt that /6✓ the railroad crossing and road needed to be looked into for a solution prior to another accident. Mr . Norwood said he had received a letter from Rob Dillard regarding the East Fork Water Supply and their request that the City relinquish some territory in the Wylie ETJ. He also said the Mr. Dillard had asked that he write a letter to the Water Commission stating the City' s position on the matter . Councilman Messenger reminded the Council of the work day in the Park to reconstruct the playground area . Councilman Wright asked if it would be possible to say the Pledge of Allegiance at the Council meetings . City Secretary, Carolyn Jones , said there would be no problem and that it would be an item on the next agenda . There being no further business , a motion was made to adjourn with all in favor . CHUCK TRIMBLE, MAYOR ATTEST: Carolyn Jones, City Secretary PARK AND RECREATION BOARD MINUTES JUNE 1 , 1989 The City of Wylie Park and Recreation Board met in regular session on Thursday, June 1 , 1989 at 7: 15 P. M. in the Council Chambers at the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman D. F. Whitlow, Board Members Jill Tomek, Bill Emsoff , Joanie Zeeb, and Bill Burge, Public Works Superintendent Don White, Park Maintenance Foreman Philip Bounds, and Secretary Lisa Keith. Vice Chairman Ron Ferguson and Board Member David Orr were absent. Chairman Whitlow called the meeting to order . MCDONALDS FUND RAISER PRESENTATION : This order of business was tabled until further notice as there was no McDonilds representative present. APPROVAL OF THE MINUTES OF THE MAY 4, 1989 MEETING : There being no additions or corrections a motion was made by Joanie Zeeb to approve the minutes as submitted. The motion was seconded. The vote was as follows : Chairman Whitlow - in favor, Board Member Zeeb - in favor , Board Member Emsoff - in favor, Board Member Burge - in favor, Board Member Tomek - in favor. This motion carried with all in favor . RECOMMENDATION TO CITY COUNCIL FOR THEIR APPROVAL OF THE 5 YEAR COMMUNITY PARK MASTER PLAN : Board Members reviewed the tentative master plan drawn by the Engineering Department. Don White pointed out some changes to the jogging trail that had been made by Engineering. The original location of the trail was unacceptable as it crossed the existing creek approximately three times. The new location has no crossings what so ever. There was some discussion of the need to fence each ballfield separately instead of just the outer boundaries. There was some discussion of the placement of the tennis courts based on the sunrise and sunset. /7 After much discussion changes were agreed upon as follows ; move the Volleyball to another location, the tennis courts should be positioned north and south, the ballfields need to be fenced in separately and extended according to the specifications of the Wylie Sports Association, and all recreational areas need to be lighted. D. F. Whitlow said once the plan is drawn to include these changes it will go to City Council for their approval . Joanie Zeeb motioned to accept the Community Park 5 Year Master Plan to include the specified changes. The motion was seconded. The vote was as follows : Chairman Whitlow - in favor, Board Member Joanie Zeeb - in favor, Board Member Bill Burge - in favor, Board Member Bill Emsoff - in favor , Board Member Jill Tomek - in favor. This motion carried with all in favor. DISCUSSION & APPROVAL OF COMMUNITY PARK PLAYGROUND EQUIPMENT: The Board viewed a video presentation by Philip Bounds regarding a volunteer playground project completed in the City of Hurst. Philip Bounds explained that an architectural agency out of New York heads up the proiect working with the people in the community starting with the children. They will not work with the City. This particular project was organized by two housewives. The firm sends all the details and plans of everything that will be needed. The architectural fees were paid by the City and everything else, material , labor, tools , and equipment were donationed and volunteers built it. The architects design the playground based on interviews with children who live in the community. The entire community is involved therefore the vandalism rate is extremely low. This entire project once organized took four days to erect. The material used is pressure treated yellow pine. Jill Tomek said that this program sounds wonderful , but due to the size of the City right now I don' t think it would be feasible to attempt such a project. I would like to keep it on file for future use. Philip Bounds distributed some photographs of a "super structure" built at the new day care in Wylie by a gentleman out of Dallas. Mr. Bounds said a wooden structure like this would fill up one half of the existing playground area and the other half could possibly be used for swings and a sandbox. The cost is around $7, 000. /8 Jill Tomek said it' s a neat idea but not enough to keep the kids busy. $1 , 200 was raised by the Womens League and McDonalds will also be having a fund raiser. The President of the Womens League will meet with different clubs and get each club to do a separate thing in building the playground. D. F. Whitlow asked how much money was in the budget for playground equipment. Jill Tomek said none, just money for the french drain and pea gravel is included in the budget. Jill Tomek said I gave a list to the Womens League on things to purchase for the playground. I got a good price on redwood. Bill Emsoff said doesn' t redwood, along with all wood, have to be treated every year. Jill Tomek said if it does we may as well go ahead and get the pressure treated pine since it is cheaper. Ron Homeyer said redwood is not as strong but will last twice as long if it is sealed every year. Philip Bounds said the problem is that we need to get equipment in our playground now. The main thing is getting it organized and the whole community involved. There was some discussion of what types of equipment are considered unsafe by T. M. L. and the liabilities involved. As the Board Members reviewed a catalog there was some discussion of what items to put in the playground and the prices of various equipment. After discussing the possibility of having a meeting with some citizens for their input on what type of equipment is wanted it was decided that what is wanted and what is affordable are two different things. Jill Tomek suggested going ahead and spending the $1 , 200 donated by the Womens League and to get started with putting small items in the playground area now. Bud Naish explained the budget situation to the Park Board and informed them that they could request that part of the $3, 000 WSA revenue go towards the purchase of playground equipment. Councilman Naish suggested asking for donations from businesses outside of Wylie. Home Depot for example, alot of people in Wylie buy there hardware at this store. The businesses in Wylie are just about donated out. • Board Members agreed to meet on Monday, June 5, 1989 at 12: 00 P. M. to tour the playground area in Irving that was earlier discussed by Philip Bounds. Philip Bounds suggested to the Board that they completely organize a plan before setting any dates for installation. CITIZEN PARTICIPATION: There being no citizens present the Park Board moved on to the next order of business. GENERAL DISCUSSION: Joanie Zeeb expressed her concern over keeping the grounds at the Municipal Complex looking good. Joanie Zeeb said is there anyway we can keep this area mowed, it looks aweful . Don White said we do the best we can with one man. Jill Tomek said that in a few weeks the seasonal helpers will start work so maybe we can keep up with it better. Joanie Zeeb said can we make a recommendation to Council to do something to get the grass mowed. D. F. Whitlow said I feel we have the authority to make recommendation on just about anything involved with parks and recreation, that includes right-of-ways. Bill Emsoff said maybe we could suggest to City Council to hire some contractors to mow. D. F. Whitlow suggested making a recommendation to City Council for some money to be appropriated out of the general fund for playground equipment. Jill Tomek said to Don White when things are bought out of the budget can you let the Park Board know what is being bought, from who, and how much it costs. We don' t know how much money we have left to work with. Don White said I will have to discuss this with the City manager. I don' t think you would be interested in, or need to know everything that is spent. For example that I bought a clutch for one of the mowing tractors or a radiator hose for the truck. Jill Tomek said yes I would. Don White said let me remind you that you are an advisory board to the City Council . I will discuss this with the city manager. Bill Emsoff said the budget is available for anyone who wants to look at it. Jill Tomek said I feel we should know what is going on in the park. Jill Tomek expressed her disapproval by stating that she had witnessed a city employee pulling Philip Bounds off of his job in the park the other day to help hang a bulletin board at city hall that she could have hung herself . Don White said all my employees have to work together as a team and my foremans are given tasks to do on a weekly basis. If they do not get it done they are in trouble with me. Councilman Naish said our park is a quality of life. We knew when Philip Bounds was hired he would be one person and that is not enough. It is a start. There was some discussion of the importance of keeping the Municipal Complex grounds mowed. Especially if the city expects the citizens to keep their property mowed. There being no other business or discussion, a motion was made to adjourn, was seconded with all in favor. D. F. Whitlow, Chairman Respectfully Submitted, Lisa Keith, Secretary Of/ LIBRARY BOARD MEETING MINUTES APRIL 18 , 1989 The Library Board of the City of Wylie met in regular session on April 18 , 1989 at 6 : 30 p.m. in the workroom of the Rita and Truett Smith Library, 800 Thomas, Wylie, Texas . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Rita Smith, Cathie Upshaw, Mary Jo Smith , Betty Stephens and Library Director Rosanne Burgess. Members Robert Fultz, Carol Barry, and Valerie Wiggins were absent . Mary Jo Smith acted as Chairperson. Also present were Councilmen Jim Swartz and Bud Naish and City Secretary Carolyn Jones . The meeting was called to order by Mary Jo Smith at 6 : 40 p.m. ADMINISTER OATH OF OFFICE TO VALERIE WIGGINS. City Secretary Carolyn Jones was unable to administer the oath of office to Valerie Wiggins , due to her absence. CONSIDER APPROVAL OF MINUTES FOR MARCH 21 , 1989 . Cathie Upshaw questioned whether the minutes should be a full record or a synopsis of the meeting . The minutes are generally an overview of the meeting , and- the full tape is available from Carolyn Jones , City Secretary. The minutes of the March 21 , 1989 meeting were approved . DISCUSSION WITH STAFF MEMBER AS TO PLANNED ACTIVITIES FOR CITY COUNCIL APPROVAL . Councilmen Swartz and Naish addressed issues , and said that they stay abreast of what the Board is doing through the minutes of the meetings that the City Secretary, Carolyn Jones provides in their packets . Situations where there would be costs involved would need to be approved by Council , but generally they are aware of what we are doing . We are all working for the citizens of Wylie, and should work together . Name of the library is established as the Rita and Truett Smith Library, and the Council supports that name legally and officially. Carolyn Jones explained that the meetings are always to be open to the public . PRESENTATION BY CATHIE UPSHAW REGARDING SUMMER PLAY ACTIVITIES FOR TEENAGERS. Possible play for the teenagers to present and make funds for a "Teen Corner" . Introduction of Christy Avant and Joy Boyd. It is important to get all the Board members involved as well as the parents of the teens . Possibly put on performances at Southfork Mobile Home Park, the Nursing Home, etc . C)0? DISCUSSION OF DRAFT POLICIES AND PROCEDURES MANUAL. Importance of written records of general policy for questions and problems that may arise. Future policy needs to be established regarding unattended children, homeless , etc . Ordinances that may be in effect will be checked by Ms . Jones, City Secretary. GENERAL DISCUSSION . There being no further discussion , the meeting was adjourned . Mary Jo Smith, Vice-Chairperson Respectfully submitted, Rosanne Burgess , Library Director .1 MEMORANDUM TO: CHARLES NORWOOD, CITY MANAGER CAROLYN JONES, CITY SECRETARY FROM: JAMES JOHNSON, FINANCE DIRECTOR7w-..-"-d—"-------- RE: AGENDA ITEM REQUEST FOR PROPOSALS (RFP) AUDIT SERVICES DATE: JUNE 20, 1989 Requ,vicemen-: City Chanter A tLcte VII - Mun c Lpat Finance Section 13 (Independent Audit) An annual audit iis requited by Chanten. Thdis nequeh-t L ion the &ta4,6 to pnepcuce a RFP and ,ticit pnopo4sabs ion pnatezzi.ona1 audit Aenv.ice4 prom CPA /hums bon 64.,scai yecVt 1988-89 (ending 9-30-89) . The counc-J wilt nev,iew the pnoposatz and award to the 6ikm o6 the,vc choice. m!a InfoRmAL REpoRrs 4.5- COMMUNICATIONS SERVICES, INC. Collin County Area Office 121 N. Greenville Ave., Allen, Texas 75002 (214)727-5723 June 20, 1989 City of Wylie 2000 North Highway 78 Wylie, TX 75098 To: Mayor, Council Members, and City Manager, The enclosed notice is being sent to all cable subscribers in your city. The administrative cost to collect past due accounts keeps increasing yearly, and we feel that the majority of our subscribers who pay on a timely basis should not have to bear this burden. Therefore, we have decided to place the cost where it belongs, on the shoulders of the delinquent accounts . Should you have questions, please do not hesitate to contact us . Yours very truly, COMMUNICATIONS SERVICES , INC. By: � I c�-:4rnaa_ Its authorized agent a6', IMPORTANT NOTICE We would like to relay some important informa- tion to you regarding your cable TV bill. Collecting past due accounts has proven to be a costly process for us. As we do not wish to pass on these costs to the majority of our customers who pay on a timely basis, we arc initiating a new administrative charge policy which will only be assessed to delinquent accounts. This charge reflects our administrative costs for collecting and processing delinquent accounts. Effective July 1, 1989, a$2 administrative charge will be assessed to those customers whose payment in full has not been received on or before the 16th of the month. It your paytuc. t ror cubic ,cr.icc is received on or before the 16th of the month, your payment is the normal monthly charge. If payment for your cable service is received aft a te 16th, your payment is the monthly charge plus S:.. administrative fee. Again, we want to remind you that this new policy will not affect the majori- t of our subscribers who pay on a timely basis. V4� appreciate your bu$inc» Ynd thank you for !i'cwins ut to provide you with the finest in quid. it) cable television service. If you have any ques- tiona about your cable TV bill. ploa:o *all your local cable office. . t