08-04-2010 (WEDC) Minutes Minutes
Wylie Economic Development Corporation
Board of Directors Meeting
Wednesday, August 4, 2010 — 3:30 P.M.
Inwood National Bank— Conference Room
200 South Highway 78 — Wylie, Texas
CALL TO ORDER
Announce the presence of a Quorum
President Fuller called the meeting to order at 3:30 p.m. Board Members present were: John
Yeager, Mitch Herzog, Chris Seely, and Todd Wintters.
WEDC staff present was Executive Director Sam Satterwhite and Administrative Assistant
Gerry Harris.
Ex-officio members Mayor Eric Hogue, and Mindy Manson were present. Also present was
Assistant City Manager Jeff Butters.
CITIZEN PARTICIPATION
There being no citizen participation, President Fuller proceeded to Action Items.
ACTION ITEMS
ITEM NO. 1 — Consider and act upon approval of the July 29, 2010 Minutes of the WEDC
Board of Directors Meeting.
MOTION: A motion was made by Todd Wintters and seconded by John Yeager to
approve the July 29, 2010 Minutes of the WEDC Board of Directors
Meeting. The WEDC Board voted 5 — FOR and 0 — AGAINST in favor of
the motion.
ITEM NO. 2 — Consider and act upon issues surrounding utilization of WEDC property
located at 2804 W. F.M. 544 and 706 Cooper Drive.
As a review staff reported that WEDC had requested that the tenant occupying the WEDC
facility located at 2804 W. F.M. 544 vacate the property. The property is to be vacant by August
16
Staff became aware that the City may be considering alternate locations for Parks Department
equipment and personnel. Staff conveyed to the City Manager that the WEDC facility located at
2804 W. F.M. 5,44 may be available for the City's use. City staff has since toured the facility
and concluded that the structure and lot would suit the City's needs for the foreseeable fixture.
Staff discussed the possibility for the use at no cost to the City.
The WEDC submitted to the Board an Interlocal Agreement between the City and WEDC for the
use of the F.M. 544 property. The utilization of a WEDC property on Cooper Drive was also
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August 4, 2010
Page 2 of 3
included in the Agreement. The Board had previously agreed to allow the Public Works
Department to use said property with an informal understanding between the two parties. Staff
recommended that the Cooper property be included so that proper documentation is in place.
Board member Mitch Herzog stated that he would prefer the Notice to Terminate within the draft
Agreement is reduced from 180 days to 90 days' notice. Mr. Herzog was concerned that in the
event a user become available and wanted to develop the property, a shorter time period would
be necessary for the City to vacate the premises.
MOTION: A motion was made by Mitch Herzog and seconded by John Yeager to
approve the Interlocal Agreement as amended between the City of Wylie
and the WEDC for the Utilization of WEDC facilities. The WEDC Board
voted 5 — FOR and 0— AGAINST in favor of the motion,
ITEM NO. 3 — (MOTION TO REMOVE FROM TABLE) Consider and act upon issues
surrounding the FY 2010 — 2011 WEDC Budget.
MOTION: A motion was made by Mitch Herzog to remove Item 3 from the table
The City of Wylie Finance Department notified staff that there was an error in the formula for
calculating FICA and Medicare. Staff also reduced revenue by $9,600 due to the potential for
the utilization of WEDC property by the City of Wylie Parks Department. Staff reduced
expenditures in Furniture & Fixtures, Office Supplies, Computer Maintenance, Community
Development, and Training to offset the increase/decrease to FICA, Medicare, and Rental
Income.
Staff recommended that the WEDC Board of Directors amend the FY 2010 — 2011 Budget.
MOTION: A motion was made by John Yeager and seconded by Chris Seely to amend
the FY 2010 — 2011 Budget. The WEDC Board voted S — FOR and 0 —
AGAINST in favor of the motion.
EXECUTIVE SESSION
The WEDC Board of Directors convened into Executive Session at 3:47 p.m.
I. Recess into Closed Session in compliance with Section 551.087 of the Texas Government
Code, in order to deliberate regarding commercial or financial information that the WEDC
has received from a business prospect and to deliberate the offer or other incentives to a
business prospect.
Jeff Butters departed Executive Session at 4:19 p.m.
El. Consider issue surrounding Personnel Matters (evaluation of the Executive Director) as
authorized in Section 551.074 of the Local Government Code, Vernon's Texas Code
Annotated (Open Meetings Act).
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August 4, 2010
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RECONVENE INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 4:37 p.m.
The Board completed their evaluation of the Executive Director and commended him for his
performance over the past year. President Fuller commented that in line with City of Wylie
policies surrounding a freeze for salary increases, the WEDC will not be considering salary
increases for the Executive Director or Administrative Assistant.
No action was taken as a result of discussions held in Executive Session.
ADJOURNMENT
With no further business, President Fuller adjourned the WEDC Board meeting at 4:39 p.m.
Marvin Fuller, President
ATTEST:
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------,--:::),...2-1----,71,0„-/Samuel DR.D.R. Satterwhite
Executive Director