09-28-2010 (City Council) Minutes Wylie City Council
CITY O F WYLIE
Minutes
Wylie City Council
Tuesday, September 28, 2010 - 6:00 p.m.
Wylie Municipal Complex- Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. with the following Wylie City Council
members present: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman
David Goss, Councilman Carter Porter, Councilman Rick White, and Councilman Bennie Jones.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Planning Director, Renae' 011ie; Fire Chief, Randy Corbin; Finance Director, Linda Bantz; Public
Services Director, Mike Sferra; City Secretary, Carole Ehrlich; Public Information Officer, Craig
Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Corbin gave the invocation and Boy Scout Troop 442 presented the colors and led
the Pledge of Allegiance. Scouts present included: Michael Durbin, Paul Savage, Cooper Kane,
Matthew Savage, Brendan Disque, Seth Sehon, Drew Knight, Nathan Velazco, Christian
Hernandez, Jordan Velazco, Datton Maples, Christopher Clemmons and Bricen Gibbons. Scout
Leaders were Mark Durbin, David Savage and Chris Kane.
PRESENTATION
• Proclamation Honoring William Barr as "Mayor for a Day" (Mayor Eric Hogue)
Mayor Hogue introduced William Barr, a student at Smith Elementary. He reported that William
was designated as "Mayor for a Day" by the city and Smith Elementary for out bidding other
students at an auction held to raise funding for the school. "Mayor" William Barr sat with Mayor
Hogue for the duration of the meeting.
• Presentation of a plaque to Wylie Boy Scout Troop 442 (Mayor Eric Hogue)
.. Mayor Hogue presented a plaque to Boy Scout Troop 442 in recognition of making an important
contribution to the protection of the East Fork of the Trinity River by marking 177 storm drain
openings in the City of Wylie. Their efforts will help remind residents that whatever is in the storm
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drains eventually flows into area streams and creeks and can ultimately affect water quality and
the environment.
• Proclamation Honoring Brendan Disque for Accomplishing the "Eagle Scout"
Designation. (Mayor Hogue)
Mayor Hogue presented a proclamation to Boy Scout Brendan Disque for accomplishing the
designation of"Eagle Scout", the highest designation that can be achieved in scouting.
• Proclamation Designating October 5, 2010 as "National Night Out" in the City of
Wylie. (Sergeant D. Valdenpena)
Police Sergeant Donna Valdenpena and Mayor Hogue read a proclamation designating October
5, 2010 as "National Night Out" in the City of Wylie. Mayor Hogue invited all citizens to
participate in the annual event.
• Proclamation Honoring Cole Wells - Special Olympic gold medal winner. (Mayor
Eric Hogue)
Mayor Hogue presented a proclamation to Cole Wells designating August 21, 2010 as "Cole
Wells Day" in recognition of his achievement in winning a gold medal in the Special Olympics.
Cole's gold medal was won for his great achievement in the sport of golf. Cole's parents, Danny
and Pam Wells, along with other family members were present for the presentation.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their --�.
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Matthew and Catherine Butschek, residing at 1755 FM 1378, Wylie, and Rod McCoy, residing at
106 N. Cottonbelt, Wylie, addressed council asking that no regulations be placed on home
occupations within the zoning ordinance by the Wylie City Council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the September 14, 2010 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider and place on file the City of Wylie Monthly Revenue and Expenditure
Report as of August 31,2010 (L. Bantz, Director of Finance)
C. Consider and place on file the Wylie Economic Development Monthly Revenue and
Expenditure Report as of August 31, 2010 (S. Satterwhite, WEDC)
D. Consider, and act upon, Ordinance No. 2010-19 amending Zoning Ordinance 2006- __...
04, Article 5, Section 5.1.D (Office), 5.1.E (Recreational, Entertainment, and
Amusement), 5.1.F (Retail, Personal Service & Commercial); allowing for and
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providing certain safeguards and parking requirements relating to office,
amusement, and retail uses, specifically Financial Institutions, Car Washes, and
Inside Commercial Amusement. ZC2010-04 (R. 011ie, Director of Planning)
E. Consider, and act upon, awarding a bid for the purchase and installation of
furniture and fixtures for the new Civic Center. (J. Holcomb, Purchasing)
Council Action
A motion was made by Councilman Porter, seconded by Councilman White to approve the
Consent Agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon, approval of TexSTAR Investment Pool as an Authorized
Investment. (L. Bantz, Director of Finance)
Staff Comments
Finance Director Bantz addressed council stating that the City has invested funds with TexPool since
1992 and currently has over $70 million invested with TexPool. It would be in the best interests of the
City to have some funds invested elsewhere to provide diversity. TexSTAR is another pool in which
Texas local governments can invest funds jointly in a conservative investment option that focuses first
and foremost on return of principal and providing liquidity for its participants, which are the City's highest
ranking investment objectives. TexSTAR is administered by JPMorgan Asset Management, Inc. and First
Southwest Asset Management, Inc., both of whom have proven track records in local government
investment pool management. It is in full compliance with the Public Funds Investment Act and maintains
a AAAm credit rating by Standard and Poor's, the highest possible rating. Several other local entities
have funds invested with TexSTAR including Rowlett, Murphy, Garland, Richardson, Mesquite, Allen,
Collin County, Rockwall County, and Collin County Community College District.
Council Action
A motion was made by Councilman Porter, seconded by Mayor Pro Tern Byboth to approve
TexSTAR Investment Pool as an authorized Investment for the City of Wylie. A vote was taken
and the motion passed 7-0.
2. Consider, and act upon, approval of the Financial Management Policies.
(L. Bantz, Director of Finance)
Staff Comments
Finance Director Bantz addressed council stating that the purpose of the Financial Management Policies
is to formalize financial guidelines for the City. They will assist City staff in planning and directing the
City's financial affairs and provide a document that codifies these policies in one place. Bantz explained
that the overriding goal of the Financial Management Policies is to enable the City to achieve a long-term
stable and positive financial condition while conducting its operations consistent with the Council-
Manager form of government established in the Wylie City Charter. She noted that the basis for the City's
Financial Management Policies includes integrity, prudent stewardship, planning, accountability and full
disclosure. Finance Director Bantz explained that the scope of the policies spans accounting, auditing,
financial reporting, internal controls, operating and capital budgeting, revenue management, cash
management, expenditure control, and debt management.
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The current Financial Management Policies were approved November 17, 2005. Small changes have
been made to them to incorporate practices which are currently being performed, including:
1. Providing monthly financial reports to the City Council
2. Projecting a 100% rate for tax collections as the tax office does
3. Establishing a contingency account for expenditures at midyear, based on the amount of
available salary savings resulting from vacant positions
4. Updating purchasing limits to properly reflect current practices and state law
5. Providing monthly investment reports to the City Council
6. Updating operating reserve policies to reflect goals which are currently being used
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to approve the
Financial Management Policies for the City of Wylie. A vote was taken and the motion passed 7-
0.
3. Consider and act upon Resolution 2010-30(R) approving the current Investment
Policy as required by the Texas Government Code, Chapter 2256, Public Funds
Investment Act, Subchapter A—Authorized Investments for Governmental Entities.
(L. Bantz, Director of Finance)
Staff Comments
Finance Director Bantz addressed council stating that the Texas Government Code requires that the
governing body of an investing entity review its investment policy not less than annually. The governing
body should adopt a written instrument by rule, order, ordinance, or resolution stating that it has reviewed
the investment policy and that the written instrument so adopted shall record any changes made to the
investment policy. The current Investment Policy was approved December 12, 2006. No changes are
currently being made to it.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to adopt Resolution
No. 2010-30(R) approving the current Investment Policy as required by the Texas Government
Code, Chapter 256, Public Funds Investment Act, Subchapter A — Authorizing Investments for
Governmental Entities. A vote was taken and the motion passed 7-0.
4. Consider, and act upon, authorizing the mayor to execute a contract amending
exhibit "C" of the Solid Waste and Recycling Contract between the City of Wylie
and Community Waste Disposal (CWD).
Staff Comments
Assistant City Manager Butters addressed council stating that the City of Wylie's solid waste and
recycling provider (CWD) has requested a rate adjustment for solid waste and recycling services. He
explained that a work session had been held at the September 14th City Council meeting to outline the
adjustments requested and to get Council feedback. The amendment to Exhibit "C" incorporates the
adjustments requested by CWD.
Council Action
A motion was made by Councilman Porter, seconded by councilman White to authorize the
Mayor to execute a contract amending Exhibit "C: of the Solid Waste and Recycling contract
between the City of Wylie and Community Waste Disposal (CWD). A vote was taken and the
motion passed 7-0.
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5. Consider, and act upon, Ordinance No. 2010-20, amending Ordinance No. 2009-12,
Exhibit "A" (Wylie Comprehensive Fee schedule), Section II (Garbage, Trash and
Brush Fees), B (Commercial Charges); Providing for a penalty for the violation of
this ordinance; providing for repealing, savings and severability Clauses; and
providing for an effective date of this ordinance.
Staff Comments
Assistant City Manager Butters addressed council stating that the City of Wylie's solid waste and
recycling provider (CWD) has requested a rate adjustment for solid waste and recycling services which
was approved by council. The amendment to the Fee Ordinance incorporates those adjustments
requested by CWD and provides them as part of the fee codes.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to adopt Ordinance
No. 2010-20, amending Ordinance No. 2009-12, Exhibit "A" (Wylie Comprehensive Fee
Ordinance), Section II (Garbage, Trash.and Brush Fees), B (Commercial Charges); Providing
for a penalty for the violation of this ordinance; Providing for repealing, savings and severability
clauses; and Providing for an effective"date of this ordinance. A vote was taken and the motion
passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2010-19 and 2010-20 into the
official record.
WORK SESSION
• Discussion Regarding Fire Protection and ISO Rating (R. Corbin, Fire Chief)
Chief Randy Corbin gave a brief overview of Fire Protection and the ISO Rating. He reported
currently the city is rated best at an ISO 1. He explained after some research, the rating was
based on response times and found the difference between an ISO 1 rating and ISO 2 rating
had minimal affect on insurance rates to both commercial and residential homes. He noted the
ISO rating is based on timely intervention in life and property emergencies. Chief Corbin
reported that currently the department is operating 3 fire stations with a total of 12 personnel on
duty. Two Quints, one contracted MICU, and Station #3's Quint/Battalion Chief/Squad. Call
volume continues to increase with the city's population. He presented the WFR strategic plan
with regard to the ISO rating and response times. The report called for one additional fire station
(Station #4) that has been needed since Wylie exceeded 40,000 people, and is needed as soon
as possible. Based on the numbers at build out and optimum response time, stations could be
expanded every time the population grows another 10,000 in population up to 7 stations.
• Discussion Regarding possible signage at the new Municipal Complex (M.
Manson, City Manager)
Mayor Hogue announced the work session regarding possible signage at the new Municipal
Complex would be discussed at a later date when all costs had been compiled.
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ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman Porter,
seconded by Councilman Jones to adjourn the meeting at 7:55 p.m. A vote was taken and the
motion passed 7-0.
Eric Hogue, Mayor
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Wylie City Council
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