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10-12-2010 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting and Joint Work Session Tuesday, October 12, 2010 - 6:00 p.m. Wylie Municipal Complex- Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:03 p.m. with the following Wylie City Council members present: Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman Carter Porter, Councilman Rick White, and Councilman Bennie Jones. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Planning Director, Renae' 011ie; Fire Chief, Randy Corbin; Finance Director, Linda Bantz; Police Chief, John Duscio; Library Director, Rachel Orozco; City Engineer, Chris Hoisted; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Former Mayor William Martin gave the invocation and Former Mayor Jim Swartz led the Pledge of Allegiance. PRESENTATION • Presentation regarding a refinance of the WEDC loan currently held at Inwood National Bank. WEDC Executive Director Sam Satterwhite addressed council stating that the WEDC will be refinancing a note currently held by Inwood National Bank. The amount to be refinanced is $448,357 at a current interest rate of 5.75%. The new interest rate is 4.95% and has a ... remaining term of 60 months. Minutes October 12, 2010 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Wylie Chamber of Commerce Executive Director Mike Agnew addressed council thanking council and city staff for their support and assistance with the Wylie Rodeo held recently. He noted that this event could not have been so successful without the support of the city. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the September 28, 2010 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2010-21 setting the time and place for all regular City Council Meetings in the 2011 calendar year. (C. Ehrlich, City Secretary) C. Consider, and act upon, Resolution 2010-31(R), authorizing the City Manager to execute an Interlocal Agreement with Collin County and the Rita and Truett Smith Public Library for library services for fiscal year 2010-2011 (R. Orozco, Library Director) --- Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA 1. Consider, and act upon, Resolution 2010-32(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the design of McMillen Road from East of McCreary Road to FM 1378. (C. Holsted, City Engineer) Staff Comments City Engineer Hoisted addressed council stating that the voters of Collin County approved the 2007 Collin County Bond Program in November 2007 which included five street projects in the City of Wylie. A project schedule was approved on February 12, 2008 which identified the funds needed for each project over the next five years. The County is selling bonds yearly based on the project needs submitted by each city. The improvement to McMillen Road include approximately 6,000 linear feet of 4-lane divided concrete roadway with underground storm sewer. The project also includes a bridge structure over Muddy Creek. Total project cost is projected to be $8,298,750 and the County participation is $4,149,375. This item will approve the second phase of the project. Minutes October 12, 2010 Wylie City Council Page 2 Council Action A motion was made by Councilman White, seconded by Councilman Jones to adopt Resolution 2010-32(R) authorizing the City Manager to execute an Interlocal Agreement with Collin County concerning the design of McMillen Road from East of McCreary Road to FM 1378. A vote was taken and the motion passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2010-21 into the official record. Mayor Hogue convened into Executive (closed) Session at 6:20 p.m. announcing the closed meeting section and topic listed below. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Section 551.071 (Consultation with Attorney) of the Government Code, Vernon's Texas Code Annotated (Open Meetings Act). Consultation with legal counsel regarding pending litigation and/or settlement offers regarding the following pending matters: • In the Matter of the Application of Wylie Northeast SUD For TPDES Permit No. WQ0014935001; SOAH Docket No. 582-10-3785, TCEQ Docket No. 2010-0107-MWD; pending before the Texas Commission on Environmental Quality. • Petition of Lavon 593 Land Investment Partners, L.P. for Creation of Collin County Water Control and Improvement District No. 3; SOAH Docket No. 582-10-2631, TCEQ Docket No. 2009-1573-DIS; pending before the Texas Commission on Environmental Quality Mayor Hogue reconvened into regular session at 7:10 p.m. RECONVENE INTO REGULAR SESSION Take any action as a result from Executive Session. • Discussion and possible action on matters discussed in executive session. There was no action taken by the Wylie City Council as a result of executive session. Minutes October 12, 2010 Wylie City Council Page 3 JOINT WORK SESSION (City Council & Planning and Zoning Commission) • Hold a Joint Work Session with the Planning and Zoning Commission to discuss amendments to Zoning Ordinance 2006-04,Article 5, Section 5.1.J(Accessory Uses); allowing for and providing certain safeguards relating to Home Occupations. (R. 011ie, Planning Director) Planning and Zoning Commission Chair, Phil Johnston opened the joint work session at 7:11 p.m. with the following P & Z members present: David Dahl, Jeremy Jordan, Ramona Kopchenko, Gilbert Tamez, Ron Smith and Ruthie Wright. All council members were present for the joint work session. Mayor Hogue addressed members of the joint work session stating that according to sales tax reports, there were over 800 businesses in Wylie reporting and paying sales tax. He noted that many of these businesses were home based businesses. He stated that since 1962 home businesses have been regulated by ordinance. Mayor Hogue explained that when this item was brought to the council from the Planning Department, it was intended to loosen some the restrictions provided in the current ordinance; noting the section that did not allow customers to pick up merchandise at the home. Commission Chair Johnston explained that the commission, in reviewing the current ordinance wanted to allow customers to pick up merchandise at the home business, which is not currently allowed. Additional the commission considered additional employees outside the home to allow day care businesses to have ample workers for their business. Several citizens were present and spoke in favor of fewer restrictions with regard to home businesses, noting that in this economic climate, these businesses were needed to keep families afloat. Direction from council was to bring the tabled item back to the October 26, 2010 City Council meeting to determine the next course of action. PLANNING AND ZONING ADJOURN COMMISSION Planning and Zoning Commission Action A motion was made by Commission member Wright, seconded by Commission member Jordan to adjourn the Joint Work S,ession at 8:45 p.m. A vote was taken and the motion passed 7-0. Mayor Hogue opened the council work session regarding digital signage at the new Municipal Complex at 8:47 p.m. WORK SESSION • Discussion Regarding possible digital signage at the new Municipal Complex (M. Manson, City Manager) Public Information Officer Craig Kelly and Construction Manager Shane Colley gave a short Minutes October 12, 2010 Wylie City Council Page 4 presentation regarding options for the new Wylie Municipal Complex signage. Colley reported that the cost estimate for construction of single sided monument sign would run approximately ..0106 $23,500 and a double sided stone monument was estimated to cost $28,000. In addition, four options for the digital signage were presented: $12,600 for a 37.5mm MonoVision single color sign; $14,960 for a 19mm MonoVision single color sign; $25,800 for a 19mm CineVision full color sign; and $32,600 for a 16mm CineVision full color sign. The two-sided monument sign would be approximately 96" Wide X 45" High. Pricing was for a turnkey system including installation, software, hardware and wireless update capabilities. Kelly explained the factors behind the pricing of digital signage including the pixel pitch of the LED's measured in millimeters. The closer together the LEDs, the crisper, cleaner the image. He displayed examples of each sign technology and passed around samples of the LED panels. Direction from council was to review funding options for the 19mm GineVision full color sign, dual sided and bring costs and funding options to council for further discussion/consideration. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to adjourn the meeting at 9:25 p.m. A vote was taken and the motion passed 7-0. Eric ogue, a or CF ATTEST: -•w �. tto r T ` • Car. e Ehrlich, ty Secretary am • w ti'tog w Minutes October 12, 2010 Wylie City Council Page 5