03-22-2011 (City Council) Agenda Packet Wylie City Council
CITY OF WYLIE NOTICE OF MEETING
•
Regular Meeting Agenda
March 22, 2011 — 6:00 p.m.
Wylie Municipal Complex-Council Chambers
300 Country Club Road, Building #100
Eric Hogue Mayor
M.G."Red" Byboth Mayor Pro Tem
David Goss Place 1
Kathy Spillyards Place 3
Bennie Jones Place 4
Rick White Place 5
Carter Porter Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020.
CALL TO ORDER
Announce the presence of a Quorum.
INVOCATION & PLEDGE OF ALLEGIANCE
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
March 22,2011 Wylie City Council Regular Meeting Agenda Page 2 of 4
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desirec, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the March 8, 2011 Regular
Meeting of the Wylie City Council and the Minutes of the March 15, 2011 Work
Session Meeting. (C. Ehrlich, City Secretary)
B. Consider and place on file the City of Wylie Monthly Investment Report for
February 28,2011. (L. Bantz, Finance Director)
C. Consider and place on file,the Monthly Revenue and Expense Report for the City of
Wylie as of February 28,2011. (L. Bantz, Finance Director)
D. Consider and place on file, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of February 28, 2011. (S. Satterwhite,
Executive Director WEDC)
E. Consider, and act upon, Resolution No. 2011-06(R) authorizing the appointment of
Terry Douglas as Associate Municipal Court Judge for the City of Wylie effective
April 1,2011,setting terms and stipend of service. (L. Bantz, Finance Director)
F. Consider and act upon Jeanette's Dancers Relay for Life Team vendor registration
to sell crafts and baked goods at the Bart Peddicord Community Center on April 16,
2011 to fundraise for their team. (R. Diaz, Recreation Supervisor)
REGULAR AGENDA
Public Hearings
1. Consider, and act upon, Resolution No. 2011-07(R) authorizing the appointment of
Don High as Municipal Prosecutor for the City of Wylie effective April 1, 2011,
setting terms and stipend of service. (L. Bantz, Finance Director)
Executive Summary
The current two year term of the City of Wylie Municipal Prosecutor expires March 31, 2011 and is
renewable for a subsequent two(2)year term.
2. Hold a Public Hearing and consider, and act upon, Ordinance No. 2011-10 adopting
the Standards of Care for Youth Programs. (R. Diaz, Recreation Supervisor)
} Executive Summary
Since the inception of the summer youth programs in 2000,the Standards of Care have been reviewed
yearly and adopted as an ordinance in order to comply with the Texas Human Resources Code,Section
42.041 (b)(14).
3
March 22,2011 Wylie City Council Regular Meeting Agenda Page 3 of 4
3. Hold a Public Hearing and consider, and act upon, an amendment to PD 2007-14 to
modify existing restrictions and remove Property Owners Association, generally
located east of Regency Drive and north of Steel Road. ZC 2011-03 (R. 011ie,
Planning Director)
Executive Summary
The subject tract was part of a Planned Development adopted on May 22, 2007 to create a viable office-
showroom/warehouse development to accommodate the growing demand for flexible facilities designed to
support the light manufacturing/assembling&hi-tech industry.However,with the unfortunate downturn in
the economy the business campus has sat vacant for several years, with the exception of two buildings
which were constructed and occupied in 2008.
General Business
4. Consider, and act upon,Resolution No. 2011-08(R) authorizing the City Manager to
execute an Interlocal Agreement by and between the City of Rockwall and the City
of Wylie for Mutual Aid. (R. Corbin, Fire Chief)
Executive Summary
Cities recognize the vulnerability of the people and communities located in our area to damage, injury,and
loss of life and property resulting from disasters and/or civil emergencies that may result in the lack of
personnel and/or equipment beyond an individual city's capabilities. The City of Rockwall and staff of the
City of Wylie request entry into a mutual aid agreement between the two entities which would allow for
better coordination of effort, providing adequate equipment and manpower and would help ensure that
mutual aid is accomplished in the minimum time possible in the event of a disaster or civil emergency.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
§§ 551.071 —Consultation with Attorney
Meeting with City Attorney regarding a matter(s) in which the duty of the City Attorney under
the Texas Disciplinary rules of Professional Conduct of the State Bar of Texas conflicts with the
Open Meetings Act regarding: (M. Manson, City Manager)
• Receive legal advice regarding the Development Agreement by and between the
1 City and Lavon Partners,L.P.
§§551.087-Economic Development Negotiations(SB1851)
Economic Development negotiations between the City of Wylie, Wylie Economic Development
Corporation, and: (S. Satterwhite, Executive Director WEDC)
• Greenway Investment Company; and
• Ascend Custom Extrusion
1
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I
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March 22,2011 Wylie City Council Regular Meeting Agenda Page 4 of 4
RECONVENE INTO REGULAR SESSION
General Business
5. Consider and act upon authorizing the City Manager to execute a Development
Agreement by and between the City of Wylie and Lavon Partners,L.P. (M. Manson,
City Manager)
WORK SESSION
• Presentation by Community Park Improvements design firm, Teague Nall and
Perkins, Inc., to summarize the current status of the project design work and to
solicit Council input prior to bidding the project. (MSferra, Public Works
Director)
• Police Department Annual Overview. (J. Duscio, Chief of Police)
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 18th day of March 2011 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Jk
Wylie City Council
CITY OF WYLIE
•
Minutes
Wylie City Council Meeting
Tuesday, March 8, 2011 -6:00 p.m.
Wylie Municipal Complex-Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:06 p.m. with the following Wylie City Council
members present: Mayor pro tem Red Byboth, Councilwoman Kathy Spillyards, Councilman
Carter Porter, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Planning Director, Renae' 011ie; Fire Chief, Randy Corbin; Police Chief, John Duscio; WEDC
Executive Director, Sam Satterwhite; City Engineer, Chris Hoisted; City Secretary, Carole
Ehrlich; Public Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Planning Director Renae' 011ie led the Pledge
of Allegiance.
PRESENTATION
• Presentation of 4th 6 weeks Star Students—Character Trait: Trustworthiness.
Mayor Hogue and Mayor Pro Tem Byboth presented medallions to students demonstrating the
character trait of "Trustworthiness." Each six weeks one student from each WISD campus is
chosen as the"star student."
• Presentation of Proclamation acknowledging Telecommunication Week.
Mayor Hogue announced the proclamation acknowledging Telecommunication Week would be
presented at a later date.
Minutes March 8, 2011
Wylie City Council
Page 1
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three(3) minutes. In addition, Council is not
allowed to converse,deliberat or take action on any matter presented during citizen participation.
Don Hallum, residing at 301 Rush Creek Drive, Wylie, addressed council presenting an update
of activities scheduled by the Wylie Advocates for Senior Activities (WASA), a non-profit
organization. He reported the organization was beginning fund raisers to obtain funding to assist
with the renovation of the old library to a senior center.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted
by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be
removed from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the February 22, 2011 Regular
Meeting of the Wylie City Council & the Minutes of the March 1, 2011 Work
Session. (C. Ehrlich, City Secretary)
B. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of January 31, 2011. (S. Satterwhite,
Executive Director, WEDC)
C. Consider, and act upon, Ordinance No. 2011-06 amending Sections 2.09 & 2.10 of
Ordinance No. 98-15 & Concept Plan of the Woodbridge Subdivision to increase the
minimum dwelling size from 1,600 s.f. to 1,800 s.f. and to allow a minimum lot size
of 5,500 s.f. (R. 011ie, Planning Director)
D. Consider, and act upon, Ordinance No. 2011-07 amending PD 2000-22B & Concept
Plan of the Estates of Creekside to decrease the front yard setback with the purpose
of increasing the width of the main collector road into the subdivision and to delete
0.9 acres of ETJ land included in current PD, generally located south of Parker
Road and approximately % mile west of Country Club Road. ZC 2011-02 (R. 011ie,
Planning Director)
E. Consider, and act upon, Ordinance No. 2011-08 amending Ordinance No. 2011-04
and Exhibit"A" of Ordinance No. 2009-12 (Consolidated Fee Ordinance), Section I,
Subsection B (Water Rates) and Subsection C (Sewage Collection and Treatment
Rates). (C. Holsted, City Engineer)
Councilman Jones requested that Item C be removed from the consent agenda and considered
individually. Consensus of the council was to remove and consider individually.
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to approve the
Consent Agenda as presented with the exception of Item C. A vote was taken and the motion
passed 7-0.
Minutes March 8, 2011
Wylie City Council
Page 2
REGULAR AGENDA
General Business
C. Consider, and act upon, Ordinance No. 2011-06 amending Sections 2.09 & 2.10 of
Ordinance No. 98-15 & Concept Plan of the Woodbridge Subdivision to increase the
minimum dwelling size from 1,600 s.f. to 1,800 s.f. and to allow a minimum lot size
of 5,500 s.f. (R. 011ie, Planning Director)
Council Discussion
Councilman Jones asked Planning Director 011ie why this item was coming back to council since the item
was approved at the last meeting. Planning Director 011ie explained that zoning cases are heard by the
council and approved/denied without an ordinance. At the next regular council meeting the item is placed
on Consent as an action item with the proper ordinance number and any items added or deleted by
council during the previous action. She explained this process only allowed approved zoning changes to
be given a number and ordinance. Those denied would not be placed on consent for final action by
ordinance.
Council Action
A motion was made by Mayor pro tern Byboth, seconded by Councilwoman Spillyards to adopt
Ordinance No. 2011-06 amending Sections 2.09&2.10 of Ordinance No. 98-15 & Concept Plan
of the Woodbridge Subdivision to increase the minimum dwelling size from 1,600 s.f. to 1,800
s.f. and to allow a minimum lot size of 5,500 s.f. A vote was taken and the motion passed 6-1
with Mayor Hogue, Mayor pro tern Byboth, Councilwoman Spillyards, Councilman Jones,
Councilman White, and Councilman Porter voting for and Councilman Goss voting against.
1. Consider, and act upon, Ordinance No. 2011-09 amending Ordinance No. 2010-17
for Wylie Economic Development Corporation Budget Amendments approved by
the WEDC Board of Directors on January 21, 2011 for fiscal year 2010-2011.
(S. Satterwhite, Executive Director, WEDC)
Staff Comments
Wylie Economic Development Corporation Executive Director Satterwhite addressed council stating that
on November 22, 2010 WEDC staff received confirmation that funds had been wired to ANBTX from
Ascend Custom Extrusions, LLC for the benefit of the WEDC. The fund amounts were $500,000 and
$139,250 which were then deposited into the General Funds for the City of Wylie.
Satterwhite explained that the $139,250 is to pay 50% of the Holland acquisition cost ($225,000),
relocating Holland improvements($50,550),and estimated closing costs($3,000). The$500,000, per the
Commercial Lease Agreement, is to fund interim interest on the construction loan, loan closing costs,
payment of the construction manager, and other expenses associated with the construction of the
building, but not funded out of the construction loan. The Commercial Lease calls for no less than
$300,000 to be paid down on the construction loan. To properly account for these funds, a Budget
Amendment must be approved to increase revenue in an amount equal to the wire deposits($639,250).
The second Budget Amendment will then deposit funds back into the Land account for 50% of the
Holland acquisition with the remainder being placed into the newly created"Building Account."
Minutes March 8, 2011
Wylie City Council
Page 3
Council Action
A motion was made by Councilman White, seconded by Mayor pro tem Byboth to adopt
Ordinance No. 2011-09 amending Ordinance No. 2010-07, for Wylie Economic Development
Corporation Budget Amendments approved by the WEDC Board of Directors on January 21,
2011 for fiscal year 2010-2011.A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the captions of Ordinance Nos. 2011-06, 2011-07, 2011-08 and
2011-09 into the official record.
Mayor Hogue announced there would be no executive session or possible action needed
at this meeting but would be brought back at a later date.
EXECUTIVE SESSION
Recess into Closed Session in compliance xith Section 551.001, et.seq. Texas Government Code, to wit:
§§ 551.071—Consultation with Attorney
Meeting with City Attorney regarding a matter(s)in which the duty of the City Attorney under
the Texas Disciplinary rules of Professional Conduct of the State Bar of Texas conflicts with the
Open Meetings Act regarding:
• Receive legal advice regarding the Development Agreement by and between the City
and Lavon Partners,L.P.
RECONVENE INTO REGULAR SESSION
General Business
2. Consider and act upon authorizing the City Manager to execute a Development
Agreement by and between the City of Wylie and Lavon Partners,L.P. (M.
Manson, City Manager)
No Action was taken on this item.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
Goss, seconded by Councilman Jones to adjourn the meeting at 6:33 p.m. A vote was taken
and the motion passed unanimously.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich,City Secretary
Minutes March 8, 2011
Wylie City Council
Page 4
7/ Wylie City Council
CITY OF WYLIE
Minutes
Special Called Work Session
Wylie City Council Meeting
March 15, 2011 - 6:00 p.m.
Wylie Municipal Complex - Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:06 p.m. with the following Wylie City Council
members present: Mayor pro tem Red Byboth (arrived at 7:00 p.m.), Councilwoman Kathy
Spillyards, Councilman Carter Porter, Councilman Rick White, and Councilman Bennie Jones.
Councilman David Goss was absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; Senior Planner, Charles
Lee; and City Secretary, Carole Ehrlich.
INVOCATION & PLEDGE OF ALLEGIANCE
Public Information Officer Kelly gave the invocation and Assistant City Manager Butters led the
Pledge of Allegiance.
WORK SESSION
• Planning the Grand Opening of the Wylie Municipal Complex (City Council)
Mayor Hogue asked each committee to give an update on their planning for the grand opening
event.
Sponsorship and Finance: Mayor pro tern Byboth reported he was contacting possible
sponsors and needed a close estimate on all expenses anticipated for the event in order to
know how much funding was needed. He asked each committee to determine their fund needs
and give them to him by Tuesday March 22nd
Minutes March 15, 2011
Wylie City Council Retreat
Page 1
He reported the committee was working on a sponsor package that would possibly include
booth space, advertising, and possibly t-shirts to each sponsor with tiers of sponsorship
opportunities.
Volunteer Committee: Councilman Porter presented a flyer that would be going out to
volunteer groups, schools, and other organizations that might like to help the day of the event.
He noted that a large number of volunteers would be needed for the event.
Info/Logistics — Set up and Planning: Mayor Hogue and other committee members discussed
having the entertainment on the back side of the Municipal Complex near the meadow which
would give an opportunity for the large back porch to be used by attendees. The committee
suggested using the parking lot for vendors and other activities.
Activities/Day/Sporting: City Manager Manson reported that the 5K run by the Wylie Police
Academy was scheduled that day but would take place in the downtown area due to plans
already confirmed and costs. She explained the event was scheduled as in past years and
therefore had no additional costs to certify a new route.
Entertainment: Mayor pro tern Byboth and Councilman Jones noted that entertainment was
being scheduled all day with schools and other groups planning to attend at no charge. Library
Director Orozco reported she had contacted several vendors to have children's activities during
the day of the event.
FoodNendor: Councilwoman Spillyards asked that a final date and time frame be confirmed so
food vendors could be contacted to see if they could participate in the event. Spillyards also
suggested that the price per booth be set at $300. Consensus of those present was to set June
18th from 10 a.m. to 10 p.m. as the date for the event and to go with the committee
recommendation of a fee of$300 for all food vendors.
ADJOURNMENT
A motion was made by Councilman Jones, seconded by Councilman White to adjourn the
meeting at 7:25 p.m. A vote was taken and the motion passed unanimously.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Minutes March 15, 2011
Wylie City Council Retreat
Page 2
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: B.
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: March 11, 2011 Budgeted Amount:
Exhibits: Investment Report
Consider,and place on file,the City of Wylie Monthly Investment Report for February 28, 2011.
2 $ .
Motion to accept and place on file,the City of Wylie Monthly Investment Report for February 28, 2011.
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Initial Date
Department Director LB 03/14/11
City Manager {�I 3)1 t !11
Page 1 of 1
City Of Wylie
2010-2011 Investment Report
February 28, 2011
Money Market Accounts: MMA
Certificates of Deposit: CCD
Treasury Bills: T-Bills
Treasury Notes: T-Notes
Government Agency Notes: AN
Invest. Principal Type Of interest Purchase Maturity
Number Amount Security Rate Issuer Date Date
1 $66,777,086.68 MMA 0.21% Texpool 12/31/2006 NA
$66,777,086.68
Total
Weighted Average Coupon: 0.21% Money Markets: $66,777,086.68
Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00
$66,777,086.68
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: C.
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: March 11, 2011 Budgeted Amount:
Revenue and Expenditure
Exhibits: Monthly Report
Consider,and place on file,the City of Wylie Monthly Revenue and Expenditure Report for February 28, 2011.
oton to accept and place on file, the City of Wylie Monthly Revenue and Expenditure Report for February
28, 2011.
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Initial Date
Department Director LB 0 /14/11
City Manager 3 (b
Page 1 of 1
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
February 28,2011
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 41.67%
ACCOUNT DESCRIPTION 2010-2011 2010-2011 2010-2011 OF BUDGET
GENERAL FUND REVENUE SUMMARY
TAXES 16,359,668 121,878 14,130,393 86.37% A
FRANCHISE FEES 2,260,000 23,424 643,976 28.49% B
LICENSES AND PERMITS 287,030 19,093 233,210 81.25% C
INTERGOVERNMENTAL REV. 595,067 39,325 255,666 42.96%
SERVICE FEES 2,204,000 134,302 835,742 37.92% D
FINES AND FORFEITURES 548,107 10,741 130,552 23.82% E
INTEREST INCOME 30,000 1,872 8,749 29.16% F
MISCELLANEOUS INCOME 303,646 12,681 162,260 53.44%
OTHER FINANCING SOURCES 1,252,612 541,120 1,793,732 143.20% G
REVS IES 23,840,130 904,436 18,194,280 76.32%
USE OF FUND BALANCE 1,630,932 NA NA NA H
TRANSFER FROM FLEET 742,500
TOTAL REVENUES_ 26�213,562 NA NA NA
GENERAL FUND EXPENDITURE SUMMARY
CITY COUNCIL 83,281 1,115 31,429 37.74%
CITY MANAGER 787,994 29,376 325,391 41.29%
CITY SECRETARY 243,827 9,086 94,753 38.86%
CITY ATTORNEY 128,000 0 39,208 30.63%
FINANCE 855,227 63,847 408,742 47.79%
FACILITIES 286,800 15,713 79,456 27.70%
MUNICIPAL COURT 345,488 6,583 134,178 38.84%
HUMAN RESOURCES 196,051 6,797 87,614 44.69%
PURCHASING 115,342 4,516 49,655 43.05%
INFORMATION TECHNOLOGY 979,551 37,874 512,833 52.35% I
POLICE 5,517,802 179,543 2,296,308 41.62%
FIRE 5,304,604 183,701 2,163,520 40.79%
ANIMAL CONTROL 277,775 9,972 108,821 39.18%
PLANNING 469,045 19,734 184,288 39.29%
BUILDING INSPECTION 671,287 26,319 282,725 42.12%
CODE ENFORCEMENT 193,542 5,415 67,920 35.09%
STREETS 1,313,233 33,193 449,864 34.26%
PARKS 1,624,539 41,237 600,651 36.97%
RECREATION 207,350 0 1,164 0.56% J
LIBRARY 1,178,693 55,470 466,253 39.56%
COMBINED SERVICES 4,909,131 33,877 2,591,896 52.80%
TOTAL EXPENDITURES 25,688,562 763,368 10,978,889 42.73%
AmmES OV UNDO EXPEMSTURES 528,000 141,068 7,217,611 33.59%
A.Properly Tax Collections for FY10-11 as of February 28 are 97.46%,in comparison to FY09-10 for the same time period 96.43%.
B.Franc Ise Fees:The majority of franchise fees are recognized in the third and fourth quarter with electric fees making up the majority.
C.Licenses and Permits:Are recognized periodically,but we have seen an increase in plumbing,electrical and mechanical permits.New
Dwelling Permits are on track to meet projected revenue.
D.Service Fees:Trash fees are on track to meet projected revenue with the remaining fees coming from WAVE and other seasonal fees.
E.Fines and Forfeitures:Municipal Court Fines are down slightly.With the addition of bailiff/warrant officer,these revenues are projected to rise.
F.Interest Income:In relation to the last 12 months the current interest is in line with projections.
G.Other Financing Sources consist of the Utility Fund transfer and WEDC transfer for services rendered.The transfer increase is due to the scheduled
dosing of the Fleet Fund.
H.Use of Fund Balance:to supplement the Emergency Communications Tower,Debt Service,Streets and Alleys,and Municipal Complex Equipment.
I. With new Municipal Complex coming online,overtime associated plus equipment purchases that were originally budgeted for in FY 2011.
J.The majority of Recreation expenses come in the third and forth quarter that are associated with WAVE.
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
February 28,2011
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 41.67%
ACCOUNT DESCRIPTION 2010-2011 2010-2011 2010-2011 OF BUDGET
UTIUTY FUND REVENUES SUMMARY
SERVICE FEES 9,714,000 593,170 3,797,674 39.09%
INTEREST INCOME 30,000 1,390 10,022 33.41%
MISCELLANEOUS INCOME 35,000 1,381 15,438 44.11%
OTHER FINANCING SOURCES 1,500,000 343,175 1,843,175 122.88% K
TOTAL REVENL E$ 11�279t000 939,116 5A641309u. _. . 50.24%
UTILITY FUND EXPENDITURE SUMMARY
UTILITY ADMINISTRATION 317,274 8,104 166,101 52.35%
UTILITIES-WATER 1,048,752 25,035 370,741 35.35%
CITY ENGINEER 435,016 12,894 166,728 38.33%
UTILITIES-SEWER 635,126 23,612 317,116 49.93%
UTILITY BILLING 579,187 17,440 222,920 38.49%
COMBINED SERVICES 8,258,495 473,362 4,714,212 57.08%
TOTAL EXPENDITURES 11,273,850 560,447 5,957,818 52.85%
REVENUES OVERI(UNDER)EXPENDITURES 5,150 378,669 -291,509 -2.61%
K.Other financing sources consist of a transfer from the Impact Fund into Utility Fund,as well as a transfer from the scheduled closing of the Fleet Fund.
Wylie City Council
CITY of WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: D.
Department: WEDC (City Secretary's Use Only)
Prepared By: Sam Satterwhite Account Code:
Date Prepared: March 4, 2011 Budgeted Amount:
Exhibits: 1
Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development
Corporation as of February 28, 2011.
t
Accept, and place on file, the monthly Revenue and Expense Report for the Wylie Economic Development
Corporation as of February 28, 2011.
The Wy ie'Economic Development Corporation (WEDC) Board of Directors approved the attached financials
on March 18, 2011.
Initial Date
Department Director SS March 4, 2011
City Manager
Page 1 of 1
3-08-2011 11:03 AM CITY OF NYLIE PAGE: 1
BALANCE SHEET
AS OF: FEBRUARY 28TH, 2011
111-WYLIE ECONOMIC DEVEL CORP
TOUNT. TITLE
ASSETS
1000-10110 CLAIM ON CASH AND CASH EQUIV. 1,198,105.40
1000-10115 CASH - WEDC - INWOOD 0.00
1000-10135 INWOOD BANK - ESCROW 0.00
1000-10180 DEPOSITS 2,000.00
1000-10198 OTHER - MISC CLEARING 295.26
1000-10341 TEXPOOL 0.00
1000-10343 LOGIC 0.00
1000-10481 INTEREST RECEIVABLE 0.00
1000-11511 ACCTS REC - MISC 0.00
1000-11517 ACCTS REC - SALES TAX 0.00
1000-12996 LOAN REC - JACOBY 0.00
1000-12997 ACCTS REC - JTM TECH 0.00
1000-12998 ACCTS REC - SAVAGE 301,030.72
1000-14112 INVENTORY - MATERIAL/ SUPPLY 0.00
1000-14116 INVENTORY - LAND 3,062,109.82
1000-14118 INVENTORY - BAYCO/ SANDEN BLVD 0.00
1000-14310 PREPAID EXPENSES - MISC 0.00
1000-14410 DEFERRED CHARGES 669,332.80
5,232,874.00
J TOTAL ASSETS 5,232,874.00
LIABILITIES
2000-20110 FEDERAL INCOME TAX PAYABLE 0.00
2000-20111 MEDICARE PAYABLE 0.00
2000-20112 CHILD SUPPORT PAYABLE 0.00
2000-20113 CREDIT UNION PAYABLE 0.00
2000-20114 IRS LEVY PAYABLE 0.00
2000-20115 NATIONWIDE DEFERRED COMP 0.00
2000-20116 HEALTH INSUR PAY-EMPLOYEE 0.05
2000-20117 TMRS PAYABLE 0.00
2000-20118 ROTH IRA PAYABLE 0.00
2000-20119 WORKERS COMP PAYABLE 0.00
2000-20120 FICA PAYABLE 0.00
2000-20121 TEC PAYABLE 0.00
2000-20122 STUDENT LOAN LEVY PAYABLE 0.00
2000-20123 ALIMONY PAYABLE 0.00
2000-20124 BANKRUPTCY PAYABLE 0.00
2000-20125 VALIC DEFERRED COMP 0.00
2000-20126 ICMA PAYABLE 0.00
2000-20130 FLEXIBLE SPENDING ACCOUNT 2,699.96
2000-20151 ACCRUED WAGES PAYABLE 0.00
2000-20180 ADDIT INSUR PAY 0.00
2000-20199 MISC PAYROLL PAYABLE 0.00
2 201 AP PENDING 2,690.46
20, L10210 ACCOUNTS PAYABLE 295.26
2000-20530 PROPERTY TAXES PAYABLE 0.00
2000-20540 NOTES PAYABLE 669,332.80
2000-20810 DUE TO GENERAL FUND 0.00
3-08-2011 11:03 AM CITY OF WYLIE PAGE: 2
BALANCE SHEET
AS OF: FEBRUARY 28TH, 2011
111-WYLIE ECONOMIC DEVEL CORP
`OUNT# TITLE
2000-22270 DEFERRED REVENUE 202,113.52
2000-22915 RENTAL DEPOSITS 1,800.00
TOTAL LIABILITIES 878,932.05
EQUITY
3000-34590 FUND BALANCE-UNRESERV/UNDESIG 3,877,296.71
TOTAL BEGINNING EQUITY 3,877,296.71
TOTAL REVENUE 1,037,073.55
TOTAL EXPENSES 560,428.31
REVENUE OVER/(UNDER) EXPENSES 476,645.24
TOTAL EQUITY 6 OVER/(UNDER) 4,353,941.95
TOTAL LIABILITIES, EQUITY 6 OVER/(UNDER) 5,232,874.00
3-08-2011 11:03 AM CITY .OF WYLIE PAGE: 1
BALANCE SHEET
AS OF: FEBRUARY 28TH, 2011
922-GEN LONG TERM DEBT (WEDC)
0UNT* TITLE
ASSETS
1000-10312 GOVERNMENT NOTES 0.00
1000-18110 LOAN - WEDC 0.00
1000-18120 LOAN - BIRMINGHAM 0.00
1000-18210 AMOUNT TO BE PROVIDED 0.00
1000-18220 BIRMINGHAM LOAN 0.00
0.00
TOTAL ASSETS 0.00
WWWWWWWW
LIABILITIES
2000-20310 COMPENSATED ABSENCES PAYABLE 36,069.88
2000-20311 COMP ABSENCES PAYABLE-CURRENT 2,830.57
2000-21410 AIP - GO/CO BONDS 512.10
2000-28205 WEDC LOANS - CURRENT 67,374.69
2000-28220 BIRMINGHAM LOAN 0.00
2000-28230 INWOOD LOAN 0.00
2000-28235 ANB LOAN 374,307.55
2000-28240 HUGHES LOAN 189,068.10
20.- •28250 CITY OF WYLIE LOAN 0.00
2 )8260 PRIME NUTS LOAN 0.00
2000-28270 BOWLAND/ANDERSON LOAN 0.00
2000-28280 CAPITAL ONE CAZAD LOAN 0.00
TOTAL LIABILITIES 670,162.89
EQUITY
3000-34590 FUND BALANCE-UNRESERV/UNDESIG( 838,590.86)
TOTAL BEGINNING EQUITY ( 838,590.86)
TOTAL REVENUE 0.00
TOTAL EXPENSES ( 168,427.97)
REVENUE OVER/(UNDER) EXPENSES 168,427.97
TOTAL EQUITY 6 OVER/(UNDER) ( 670,162.89)
TOTAL LIABILITIES, EQUITY 6 OVER/(UNDER) 0.00
3-08-2011 11:05 AM CITY OF WYLIE PAGE: 1
REVENUE AND EXPENSE REPORT- (UNAUDITED)
AS OF: FEBRUARY 28TH, 2011
111-WYLIE ECONOMIC DEVEL CORP
FINANCIAL SUMMARY
'1 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET I OF
BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
REVENUE SUMMARY
TAXES 1,299,056.00 158,204.23 0.00 362,890.52 0.00 936,165.48 27.93
INTEREST INCOME 3,000.00 141.16 0.00 945.85 0.00 2,054.15 31.53
MISCELLANEOUS INCOME 87,800.00 4,800.00 0.00 673,237.18 0.00 ( 585,437.18) 766.78
OTHER FINANCING SOURCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL REVENUES 1,389,856.00 163,145.39 0.00 1,037,073.55 0.00 352,782.45 74.62
EXPENDITURE SUMMARY
DEVELOPMENT CORP-WEDC 2,106,765.00 40,541.50 0.00 560,428.31 6,185.00 1,540,151.69 26.89
TOTAL EXPENDITURES 2,106,765.00 40,541.50 0.00 560,428.31 6,185.00 1,540,151.69 26.89
REVENUE OVER/(UNDER) EXPENDITURES ( 716,909.00) 122,603.89 0.00 476,645.24 ( 6,185.00) ( 1,187,369.24) 65.62-
3-08-2011 11:05 AM CITY OF WYLIE PAGE: 2
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS OF: FEBRUARY 28TH, 2011
111-WYLIE ECONOMIC DEVEL CORP
REVENUES
' I
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
TAXES
4000-40210 SALES TAX 1,299,056.00 158,204.23 0.00 362,890.52 0.00 936,165.48 27.93
TOTAL TAXES 1,299,056.00 158,204.23 0.00 362,890.52 0.00 936,165.48 27.93
INTEREST INCOME
4000-46050 CERTIFICATE OF DEPOSIT 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4000-46110 ALLOCATED INTEREST EARNINGS 3,000.00 141.16 0.00 945.85 0.00 2,054.15 31.53
4000-46140 TEXPOOL INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4000-46143 LOGIC INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4000-46210 BANK MONEY MARKET INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST INCOME 3,000.00 141.16 0.00 945.85 0.00 2,054.15 31.53
MISCELLANEOUS INCOME
4000-48110 RENTAL INCOME 87,800.00 4,800.00 0.00 33,400.00 0.00 54,400.00 38.04
4000-48310 RECOVERY - PRIOR YEAR EXPEN 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4000-48410 MISCELLANEOUS INCOME 0.00 0.00 0.00 639,837.18 0.00 ( 639,837.18) 0.00
4000-48430 GAIN ON SALE OF PROPERTY 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL MISCELLANEOUS INCOME 87,800.00 4,800.00 0.00 673,237.18 0.00 ( 585,437.18) 766.78
OTHr" r/NANCING SOURCES
40l 160 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4000-49325 BANK NOTE PROCEEDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL REVENUES 1,389,856.00 163,145.39 0.00 1,037,073.55 0.00 352,782.45 74.62
3-08-2011 11:05 AM CITY OF WYLIE PAGE: 3
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS OF: FEBRUARY 28TH, 2011
111-WYLIE ECONOMIC DEVEL CORP
DEVELOPMENT CORP-WEDC
IMF! rNTAL EXPENDITURES
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
PERSONNEL SERVICES
5611-51110 SALARIES 166,778.00 12,832.50 0.00 64,804.12 0.00 101,973.88 38.86
5611-51130 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-51140 LONGEVITY PAY 960.00 0.00 0.00 964.00 0.00 ( 4.00) 100.42
5611-51145 SICK LEAVE BUYBACK 1,924.00 0.00 0.00 1,764.62 0.00 159.38 91.72
5611-51160 CERTIFICATION INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-51170 PARAMEDIC INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-51210 CAR ALLOWANCE 11,320.00 870.78 0.00 4,397.44 0.00 6,922.56 38.85
5611-51220 PHONE ALLOWANCE 3,456.00 265.84 0.00 1,342.49 0.00 2,113.51 38.85
5611-51230 CLOTHING ALLOWANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-51310 TMRS 20,452.00 1,712.62 0.00 8,389.37 0.00 12,062.63 41.02
5611-51410 HOSPITAL & LIFE INSURANCE 24,773.00 45.28 0.00 8,265.15 0.00 16,507.85 33.36
5611-51420 LONG-TERM DISABILITY 951.00 0.00 0.00 191.10 0.00 759.90 20.09
5611-51440 FICA 11,439.00 840.50 0.00 2,756.96 0.00 6,682.04 24.10
5611-51450 MEDICARE 2,676.00 196.56 0.00 1,035.06 0.00 1,640.94 38.68
5611-51470 WORKERS COMP PREMIUM 604.00 8.87 0.00 486.69 0.00 117.31 80.58
5611-51480 UNEMPLOYMENT COMP (TWC) 540.00 0.00 0.00 0.00 0.00 540.00 0.00
TOTAL PERSONNEL SERVICES 245,673.00 16,772.95 0.00 94,397.00 0.00 151,476.00 38.39
SUPr 'S
561 110 OFFICE SUPPLIES 14,200.00 75.40 0.00 10,439.21 0.00 3,760.79 73.52
5611-52040 POSTAGE i FREIGHT 1,220.00 0.00 0.00 198.92 0.00 1,021.08 16.30
5611-52130 TOOLS/ EQUIP - UNDER $100 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-52810 FOOD SUPPLIES 3,600.00 43.41 0.00 868.14 540.00 2,191.86 39.12
5611-52990 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL SUPPLIES 19,020.00 118.81 0.00 11,506.27 540.00 6,973.73 63.33
MATERIALS FOR MAINTENANC
5611-54630 TOOLS i EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-54810 COMPUTER HARD/SOFTWARE 2,000.00 0.00 0.00 1,114.73 0.00 885.27 55.74
5611-54990 OTHER 20,000.00 0.00 0.00 2,588.00 3,795.00 13,617.00 31.92
TOTAL MATERIALS FOR MAINTENANC 22,000.00 0.00 0.00 3,702.73 3,795.00 14,502.27 34.08
CONTRACTUAL SERVICES
5611-56030 INCENTIVES 796,888.00 0.00 0.00 51,598.18 0.00 745,289.82 6.47
5611-56040 SPECIAL SERVICES 25,845.00 678.18 0.00 10,245.92 0.00 15,599.08 39.64
5611-56080 ADVERTISING 39,590.00 765.00 0.00 3,215.00 0.00 36,375.00 8.12
5611-56090 COMMUNITY DEVELOPMENT 47,915.00 4,086.40 0.00 17,096.08 1,850.00 28,968.92 39.54
5611-56110 COMMUNICATIONS 3,140.00 318.28 0.00 1,880.64 0.00 1,259.36 59.89
5611-56180 RENTAL 27,000.00 2,432.40 0.00 11,534.04 0.00 15,465.96 42.72
5611-56210 TRAVEL & TRAINING 40,677.00 2,302.51 0.00 2,803.02 0.00 37,873.98 6.89
5611-56250 DUES & SUBSCRIPTIONS 7,813.00 0.00 0.00 1,900.00 0.00 5,913.00 24.32
5611-56310 INSURANCE 303.00 0.00 0.00 0.00 0.00 303.00 0.00
5611-56510 AUDIT & LEGAL SERVICES 12,600.00 902.00 0.00 8,549.50 0.00 4,050.50 67.85
5611-56570 ENGINEERING/ARCHITECTURAL 12,500.00 0.00 0.00 7,148.00 0.00 5,352.00 57.18
561 110 UTILITIES-ELECTRIC 4,800.00 33.86 0.00 734.50 0.00 4,065.50 15.30
TO.. CONTRACTUAL SERVICES 1,019,071.00 11,518.63 0.00 116,704.88 1,850.00 900,516.12 11.63
3-08-2011 11:05 AM CITY OF WYLIE PAGE: 4
REVENUE AND EXPENSE REPORT - (UNAUDITED)
AS OF: FEBRUARY 28TH, 2011
111-WYLIE ECONOMIC DEVEL CORP
DEVELOPMENT CORP-WEDC
DEP BNTAL EXPENDITURES
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
DEBT SERVICE 6 CA?. REPL
5611-57110 DEBT SERVICE-BOND DEBT 402,738.00 12,131.11 0.00 230,981.95 0.00 171,756.05 57.35
5611-57710 BAD DEBT EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL DEBT SERVICE 6 CAP. REPL 402,738.00 12,131.11 0.00 230,981.95 0.00 171,756.05 57.35
CAPITAL OUTLAY
5611-58110 LAND-PURCHASE PRICE 382,563.00 0.00 0.00 275,064.65 0.00 107,498.35 71.90
5611-58120 DEVELOPMENT FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-58210 STREETS & ALLEYS 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-58810 COMPUTER HARD/SOFTWARE 500.00 0.00 0.00 0.00 0.00 500.00 0.00
5611-58830 FURNITURE & FIXTURES 10,000.00 0.00 0.00 9,332.00 0.00 668.00 93.32
5611-58910 BUILDINGS 0.00 0.00 0.00 39,253.48 0.00 ( 39,253.48) 0.00
5611-58995 CONTRA CAPITAL OUTLAY 0.00 0.00 0.00 ( 225,514.65) 0.00 225,514.65 0.00
TOTAL CAPITAL OUTLAY 393,063.00 0.00 0.00 98,135.48 0.00 294,927.52 24.97
OTHER FINANCING (USES)
5611-59111 TRANSFER TO GENERAL FUND 5,000.00 0.00 0.00 5,000.00 0.00 0.00 100.00
5611-59190 TRANSFER TO THORUGHFARE IMP 0.00 0.00 0.00 0.00 0.00 0.00 0.00
5611-59990 PROJECT ACCOUNTING 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OTHER FINANCING (USES) 5,000.00 0.00 0.00 5,000.00 0.00 0.00 100.00
TOTAL DEVELOPMENT CORP-WEDC 2,106,765.00 40,541.50 0.00 560,428.31 6,185.00 1,540,151.69 26.89
TOTAL EXPENDITURES 2,106,765.00 40,541.50 0.00 560,428.31 6,185.00 1,540,151.69 26.89
REVENUE OVER (UNDER) EXPENDITURES ( 716,909.00) 122,603.89 0.00 476,645.24 ( 6,185.00) ( 1,187,369.24) 65.62-
•** END OF REPORT *••
1
WylL onomic Development Corporation
Balance Sheet Sub ledger
February 28, 2011
Notes Payable
Date of Rate of
Purchase Payment Beginning Bal. Principal Interest Interest Principal Balance
January 31, 2011 $640,174.15
Hughes(#55 of 120) 7/25/06 3,676.29 211,749.09 2,794.01 882.29 5.00 208,955.08
ANBTX(#4 of 60) 10/28/10 8,454.82 428,425.06 6,629.57 1,821.84 4.95 421,795.49
February 28, 2011 9,423.58 $2,704.13 $630,750.57
Note: Principal and Interest payments vary by date of payment.
Wylie Economic Development Corporation
Balance Sheet Subledger
February 28, 2011
Inventory-Land
Date of Pur. Address Acreage Improvements(sq.ft.) Cost Basis
McMasters 7/12/05 709 Cooper 0.48 n/a 202,045.00
Heath 12/28/05 706 Cooper 0.46 3,625 186,934.22
Perry 9/13/06 707 Cooper 0.491 n/a 200,224.00
Bowland/Anderson 10/9/07 Cooper Dr. 0.372 n/a 106,418.50
KCS 8/1/08 Cooper Dr. 0.406 n/a 60,207.87
Hughes 7/25/06 211 -212 Industrial 0.74 10,000 420,361.21
R.O.W. 0.18 41,585.26
Prime Kuts 10/8/07 207 Industrial 0.20 4,550 229,284.00
R.O.W. 0.11 n/a 77,380.45
Cazad 3/17/08 210 Industrial 0.27 3,900 200,781.55
Ferrell 9/29/05 2806 F.M. 544 1.09 n/a 239,372.00
Sale of R.O.W. 2/14/07 -0.09 -20,094.48
Crossroads 6/12/09 2804 F.M. 544 0.44 4,750 171,842.02
Regency Pk. 6/4/10 25 Steel Road 0.65 n/a 25,170.77
Premier Plaza 8/26/05 Martinez Lane 25.00 n/a 639,000.00
Sale to Savage 5/28/08 -3.87 -98,917.20
SAF-Holland 12/14/10 Martinez Lane 1.33 n/a 225,514.65
Premier Industrial Park 7/12/07 Hensley 3.2 n/a 155,000.00
Total 31.45 3,062,109.82
*A Journal entry was made by auditors to adjust the cost of the Hughes land by$4,638.79. This amount was for taxes
owed and therefore not part of the land value.
*Prime Kuts total purchase price was$306,664.45.The distribution between 207 Industrial and R.O.W. purchased was
developed by Seller for tax purposes.
WYLIE ECONOMIC DEVELOPMENT CORPORATION
SALES TAX REVENUE
FOR THE MONTH OF MARCH 2011
'1
MONTH WEDC WEDC WEDC• DIFF % DIFF
2009 2010 2011 10 VS 11 10 VS 11
DECEMBER $90,500 $81,014 $103,687 $22,673 27.99%
JANUARY 101,531 91,593 100,999 9,406 10.27%
FEBRUARY 145,246 153,281 158,204 4,923 3.21
MARCH 87,584 89,717 104,670 14,953 16.67%
APRIL 86,040 89,119
MAY 130,966 144,953
JUNE 94,993 111,174
JULY 95,282 99,065
AUGUST 117,541 144,373
SEPTEMBER 104,015 98,102
OCTOBER 100,312 96,010
NOVEMBER 144,326 145,337
Sub-Total $1,298,336 $1,343,739 $467,561 $51,956 12.50%
AUDIT ADJ
TOTAL $1,298,336 $1,343,739 $467,561 $51,956 12.50%
}
WEDC SALES TAX ANALYSIS
$180,000
$160,000
$1ao,000 ',
i
$120,000 i' C;,
111111111M -I
$100,000
Fl 1 FrillI. Ui. IiI C2010
$80,000$60,000 . Ill IUIIIUUll 62011
Ill tI; UIUUIUI
I
$20000 ' I 1} 1,
111
$0 AL, Ig. �. 1L LIL.U.. U .e.. -§ 1 4.- fi ii . . 1 ,.U.
z
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: E.
Department: Finance (City Secretary's Use Only)
Prepared By: Linda Bantz Account Code:
Date Prepared: February 25, 2011 Budgeted Amount:
Exhibits: 1
Consider, and act upon,Resolution No. 2011-06(R) authorizing the appointment of Terry Douglas as Associate
Municipal Court Judge for the City of Wylie effective April 1, 2011, setting terms and stipend of service.
Motion to approve Resolution No. 2011-06(R) authorizing the appointment of Terry Douglas as Associate
Municipal Court Judge for the City of Wylie effective April 1, 2011 setting terms and stipend of service.
Article IV, Section 3c of the City of Wylie Charter states "the city council shall, in the absence or disability of
the appointed judge of the municipal court, appoint an acting judge to serve during such absence or disability.
The acting judge may be compensated by the city council for his performance of required duties. "
The current two year term of the City of Wylie Associate Municipal Court Judge expires March 31, 2011 and is
renewable for subsequent two (2)year terms.
The appointment of the Associate Municipal Court Judge is for a two year term effective April 1, 2011 through
March 31, 2013 and may be renewed for another two (2) year term. Compensation for services provided by the
Associate Municipal Court Judge is a set monthly rate of$700.00.
Judge Douglas serves in the capacity of Justice of the Peace and Municipal Court Judge for Collin County and
is also currently serving as the City of Wylie Associate Municipal Court Judge. It is recommended that Judge
Douglas continue to provide service to the City as the City of Wylie Associate Municipal Court Judge.
Initial Date
Department Director LB 2/25/11
City Manager , /41,1
Page l of l
RESOLUTION NO.2011-06(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, AUTHORIZING THE APPOINTMENT OF
TERRY DOUGLAS AS CITY OF WYLIE ASSOCIATE
MUNICIPAL COURT JUDGE.
WHEREAS, the City of Wylie has determined that an Associate Municipal Judge is
necessary to perform the judicial functions of the Municipal Court of the City of Wylie in the
absence of the Municipal Court Judge; and
WHEREAS, the City desires to appoint Terry Douglas as the Associate Municipal Court
Judge for the City of Wylie; and
WHEREAS, the effective term of service for the Associate Municipal Court Judge shall
be April 1, 2011-March 31, 2013 with subsequent two year term; and
WHEREAS, reimbursable services of the Associate Municipal Court Judge by the City
of Wylie shall constitute all time spent on any matters assigned including conference, telephone
calls, investigation, drafting of documents, correspondence, negotiations, legal research and
travel to conduct City of Wylie municipal court business; and
WHEREAS, a monthly stipend of $700.00 will be provided by the City of Wylie for
such services;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE:
Section 1. That the City Council authorizes the appointment of Terry Douglas as City of
Wylie Associate Municipal Court Judge for a two year term effective April 1, 2011-March 31,
$700.00 for services as the Cityof Wylie Associate Municipal
2013 with a monthly stipend of y p
Court Judge with subsequent two year terms provided.
DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this
22nd day of March, 2011.
fi
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Resolution No. 2011-06(R)
Appointment of Associate Municipal Court Judge
Wylie City Council
CI
TY OF WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: F.
(City Secretary's Use Only)
Division: Parks and Recreation
Prepared By: Robert Diaz Account Code:
Date Prepared: March 10, 2011 Budgeted Amount:
Exhibits: 1
Consider, and act upon, Jeanette's Dancers Relay for Life Team vendor registration to sell crafts and baked
goods at the Bart Peddicord Community Center on April 16,2011 to fundraise for their team.
n/a
The details regarding the request are included on the vendor registration form attached with this report. At the
Parks and Recreation Board Special meeting held on March 7,2011 the Board approved the request.
Initial Date
Department Director RD 03///10/11
City Manager N Ill 3 )
Page lof1
1
PARKS AND RECREATION
II 300 Country Club Road,Bldg.100,Wylie,TX 75098
CITY OF WYLIE 972.516.6340
Group,Organization,Individual,etc.
Name Phone Number
2011 Relay for Life of Wylie—Team Name:Jeanette's Dancers
Address Alternate Phone Number
City/State/Zip E-mail
Contact Person Name Phone Number
Christina Jones—Team Captain 972-898-2848
Address Alternate Phone Number
11400 Coral Reef Ln I 972-673-6080
City/State/Zip E-mail
Wylie,Texas 75098 Imcdj1972@yahoo.com
Emergency Contact Name Phone Number
I Julie Nicholson—Team Co-Captain I 972-877-5984
Address Alternate Phone Number
11201 Starpoint Ln I
City/State/Zip E-mail
Wylie,Texas 75098 markniul@amail.com
Event Information
Event Name
Vendor Fair
Type of Event Purpose of Event
RFL Team Fundraiser Event I Fundraiser
Location Date(s)
Bart!!Peddicord Community Center 4/16/2011
Number of individuals Vending Items Start Time End Time
6.10 8:00am 5:00pm
Anticipated Number in Attendance Event Target Audience
20 200
V
Specific Items to be Sold
Candles,jewelry,handmade crafts and a team bake sale.
We will also be asking the Candidates to participate in a Meet&Greet with the community.
NOTE:
The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities and other facilities.If food is prepared on-site or
off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.442.8150)in order to obtain a Health Permit prior to the sale of such products.An
ti
Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers.
Section 78-150 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits,
candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to
any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and
recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or
community center facilities of the city.
Wylie City Council
CITY of WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: 1.
Department: Finance (City Secretary's Use Only)
Prepared By: Linda Bantz Account Code:
Date Prepared: February 25, 2011 Budgeted Amount:
Exhibits: 1
Consi l er, and act upon, Resolution No. 2011-07(R) authorizing the appointment of Don High as Municipal
Court Prosecutor for the City of Wylie effective April 1, 2011, setting terms and stipend of service.
Motion to approve Resolution No. 2011-07(R) authorizing the appointment of Don High as Municipal Court
Prosecutor for the City of Wylie effective April 1, 2011, setting terms and stipend of service.
The current two year term of the City of Wylie Municipal Prosecutor expires March 31, 2011 and is renewable
for a subsequent two (2)year term.
The appointment for the Municipal Court Prosecutor is for a two year term effective April 1, 2011 through
March 31, 2013 and may be renewed for another two (2) year term. Compensation for services provided by the
Municipal Prosecutor is at an hourly rate of$125.00, with time billable in units of one-tenth hour each. This
reflects an increase in his hourly rate of$10.00 per hour. Prosecutor High has not had an increase since prior to
2007 and has served the City for almost sixteen years. A budget amendment will be forthcoming at midyear to
provide the additional funding.
Prosecutor High is currently serving as the City of Wylie Municipal Prosecutor. It is recommended that
Prosecutor High continue to provide service to the City as the City of Wylie Municipal Prosecutor.
Initial Date
Department Director LB 2/25/11
City Manager
Page 1 of 1
RESOLUTION NO. 2011-07(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WYLIE,TEXAS,AUTHORIZING THE APPOINTMENT OF DON
HIGH AS MUNICIPAL PROSECUTOR FOR THE CITY OF
WYLIE.
WHEREAS, the City of Wylie has determined that a Municipal Prosecutor is necessary
to perform the judicial functions of the Municipal Court of the City of Wylie; and
WHEREAS, the City desires to appoint Don High as the Municipal Prosecutor for the
City of Wylie; and
WHEREAS, the effective term of service for the Municipal Prosecutor shall be April 1,
2011-March 31, 2013 with a subsequent two year term; and
WHEREAS, reimbursable services of the Municipal Prosecutor by the City of Wylie
shall constitute all time spent on any matters assigned including conference, telephone calls,
investigation, drafting of documents, correspondence, negotiations, legal research and travel to
conduct City of Wylie municipal court business; and
WHEREAS,time is to be billed in units of one-tenth hour each and the hourly stipend of
$125.00 will be provided by the City of Wylie for such services;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE:
Section 1. That the City Council authorizes the appointment of Don High as City of
Wylie Municipal Prosecutor for a two year term effective April 1, 2011-March 31, 2013 with an
hourly stipend of $125.00 for services as the City of Wylie Municipal Prosecutor with
subsequent two year terms provided.
DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this
22nd day of March, 2011.
Eric Hogue,Mayor
ATTEST:
Carole Ehrlich, City Secretary
Resolution No.2011-07(R)
Appointment of Municipal Prosecutor
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 22, 2011 Item Number: 2.
Department: Parks and Recreation (City Secretary s Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: February 18, 2011 Budgeted Amount:
Exhibits: 4
Hold a ' blic Hearing, and consider, and act upon, Ordinance No. 2011-10 adopting the Standards of Care for
Youth Programs.
Motion to approve Ordinance No. 2011-10 adopting the Standards of Care for Youth Programs.
g6
r3
Since the inception o the summer youth programs in 2000, the Standards of Care have been reviewed yearly
and adopted as an ordinance in order to comply with the Texas Human Resources Code, Section 42.041 (b)(14).
The Texas Human Resources Code, Section 42.041 (a)(b)(14), states the following:
(a) No person may operate a child-care facility or child-placing agency without a license issued by the
department.
(b) This section does not apply to:
(14) Elementary age (ages 5-13) recreation programs operated by a municipality; provided the
governing body of the municipality annually adopts standards of care by ordinance after a public hearing
for such programs and that such standards are provided to the parents of each program participant. Such
ordinances shall include at a minimum, staff ratios, minimum staff qualification, minimum facility and
safety standards, and mechanisms for monitoring and enforcing the adopted local standards, further,
provided that parents be informed the program is not licensed by the state and the program not be
advertised as a childcare facility.
The statute above determines that the City will become exempt from any licensing requirement from the Texas
Department of Protective and Regulatory Services if City adopts Standards of Care establishing the following,
at a minimum:
Page 2 of 2
1. Staff Ratios
2. Minimum Staff Requirements
3. Minimum facility,health, and safety standards
4. Monitoring and enforcement mechanisms for adopted local standards
5. A process to notify parents that the program is not licensed by the State
6. A policy that the program will not be advertised as a childcare facility
Staff has made no changes to the current version of the ordinance. Included with this report is the end of camp
report from 2010 for review.
The ordinance and Standards of Care provides the necessary guidelines for the regulation of the summer youth
program,the Wylie Wave, as required by Texas Human Resources Code, Section 42.041 (b)(14).
Initial Date
Department Director RD 02/18/11
City Manager 114W\ 3 f('(ti
ORDINANCE NO. 2011-10
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING
STANDARDS OF CARE FOR THE CITY OF WYLIE YOUTH
PROGRAMS FOR 2011-2012; PROVIDING FOR A REPEALING,
SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR
PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE.
WHEREAS,the City of Wylie, Texas (the "City") will establish youth programs
that provide a benefit and contribute to the overall well being of the City youth and their
families; and
WHEREAS, a hearing before the City Council of Wylie was set for March 22nd,
2011, such date being at least seven(7) days after publication of the notice of such public
hearing and said notice appearing in The Wylie News on March 9, 2011 and March 16
2011; and
WHEREAS, the City adopts the 2011-2012 Standards of Care for its youth
programs as required by Texas Human Resources Code § 42.041(b)(14).
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF WYLIE,TEXAS:
Section 1. Findings Incorporated. The findings set forth above are incorporated
into the body of this Ordinance as if fully set forth herein.
Section 2. Standards of Care. The Wylie Youth Programs Standards of Care
are adopted as described in Attachment"A", hereto, pursuant to Texas Human Resources
Code § 42.041.
Section 3. Savings/Repealing. All provisions of any ordinance in conflict with
this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall
not abate any pending prosecution for violation of the repealed ordinance, nor shall the
repeal prevent a prosecution from being commenced for any violation if occurring prior
to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in
full force and effect.
Section 4. Severability. Should any section, subsection, sentence, clause or
phrase of this Ordinance be declared unconstitutional or invalid by a court of competent
jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance
shall remain in full force and effect. City hereby declares that it would have passed this
Ordinance, and each section, subsection, sentence, clause or phrase thereof regardless of
the fact that any one or more sections, subsections, sentences, clauses and phrases be
declared unconstitutional or invalid.
Ordinance No.2011-10
Standards of Care Ordinance Page 1
Section 5. Effective Date. This Ordinance shall become effective immediately
upon adoption and publication as required by law.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE,TEXAS,on the 22nd day of March, 2011.
Eric Hogue,Mayor
ATTEST:
Carole Ehrlich, City Secretary
ATTEST:
Abernathy Roeder Boyd&Joplin P.C.
Courtney A. Kuykendall, City Attorney
Date of Publication in The Wylie News-
March 9,2011 and March 16,2011
Ordinance No.2011-10
Standards of Care Ordinance Page 2
City of Wylie Youth Programs
Standards of Care
Year 2011
The following Standards of Care will be adopted by the City Council of the City of Wylie, Texas
in order to comply with § 42.041(a)(b)(14), Texas Health and Safety Code, ("Standards of
Care"). Standards of Care are intended to be minimum standards by which the City of Wylie
Parks and Recreation Department will operate the City's Youth Programs ("Youth Programs").
The programs operated by the City are recreational in nature and are not day care programs
licensed by the State of Texas.
Terms and Definitions
City: City of Wylie, Texas.
City Council: City Council of the City of Wylie, Texas.
Coordinator: City of Wylie Parks and Recreation Department full-time Recreation Supervisor
assigned administrative responsibility for the Wylie Wave Summer Day Camp.
Department: Parks and Recreation Department of the City of Wylie.
Director: City of Wylie Public Services Director or his or her designee.
Employee(s): People who have been hired to work for the City of Wylie and have been assigned
responsibility for managing, administering, or implementing some portions of the Wylie Youth
Programs.
Participant(s): A youth whose Parent(s)/Legal Guardian(s) have completed all required
registration procedures and who is determined to be eligible for a Wylie Youth Program.
Parent(s)/Legal Guardian(s): Represent one or both parent(s) or adults who have legal custody
and authority to enroll their child(ren) in the Wylie Youth Programs.
Parent Manual: Wylie Youth Programs notebook of policies, procedures, required forms and
organizational and programming information as relevant to the Parents/Legal Guardians.
City of Wylie Parks and Recreation Department page 1 of 9
3589581.vl
Youth Programs Standards of Care Year 2011
Program Site: Area and facilities where Wylie Youth Programs are held consisting of a Wylie
Independent School District(W.I.S.D.) facility or City of Wylie properties.
Site Supervisor, Assistant Site Supervisor and Program Leader: City of Wylie Parks and
Recreation Department seasonal part-time employees who have been assigned responsibility to
implement the City's Youth Programs.
Staff Manual: Wylie Youth Programs notebook of policies, procedures, required forms and
organizational and programming information as relevant to the Program Employees.
Superintendent: City of Wylie Parks and Recreation Department full-time employee who has
been assigned administrative oversight responsibility for the City's Youth Programs.
Youth Program(s) or Program(s): City of Wylie recreational Youth Programs consisting of the
Wylie Wave Summer Day Camp and future youth programs.
I. General Administration
A. Organization
1. The governing body of the City of Wylie Youth Programs is the Wylie
City Council.
2. Implementation of the Youth Programs' Standards of Care is the
responsibility of the City of Wylie Public Service Director and
Department Employees.
3. The Youth Program to which this Standards of Care applies is the Wylie
Wave Summer Day Camp.
4. Each Youth Program Site will have available for public and Employee
review a current copy of the Standards of Care.
5. The Standards of Care are included in the Parent Manual, available online
and through Department Employees. A copy of the Parent Manual shall be
provided to the parent/legal guardian(s) of all participants,upon request.
6. Each parent/legal guardian shall provide written acknowledgement to the
City, on a form provided by the City,that they have received and reviewed
the Standards of Care.
B. Inspections, Monitoring and Enforcement
1. A monthly inspection report will be initiated by the Site Supervisor of
each Program to confirm the Standards of Care are being adhered to.
City of Wylie Parks and Recreation Department page 2 of 9
Youth Programs Standards of Care Year 2011
2. Inspection reports will be sent to the Superintendent for review and kept
on record for at least two years.
3. The Superintendent will review the Inspection reports and establish
deadlines and criteria for compliance with the Standards of Care.
4. The Superintendent will make visual inspections of the Program twice
during the Program's season.
5. Complaints regarding enforcement of the Standards of Care will be
directed to the Coordinator. The Coordinator will be responsible to take
the necessary steps to resolve the problems. The Superintendent will
record complaints regarding enforcement of the Standards of Care and
their resolution. Serious complaints regarding enforcement of the
Standards of Care will be addressed by the Director and the complaint and
the resolution will be noted.
6. The Superintendent will make an annual report to the City Council on the
overall status of the Youth Programs and their operation relative to
compliance with the adopted Standards of Care.
j C. Enrollment
1. Before a child may be enrolled, a Parent/Legal Guardian must register the
child and provide the following:
a) name, address,home telephone number
b) name and address of Parents/Legal Guardians and telephone
numbers during Program hours
c) the names and telephone numbers of people to whom the
Participant may be released
1 d) a statement of the Participant's medical conditions, medications
and requested accommodations for special issues or needs
e) proof of residencyand/or proof of WISD enrollment when
k9 appropriate or requested by Program Employees
G f) a Waiver and Release form
I
1
II. Employee Qualifications, Training and Responsibilities
A. Qualifications
City of Wylie Parks and Recreation Department page 3 of 9
Youth Programs Standards of Care Year 2011
1. All Employees working in City of Wylie Parks and Recreation Programs
must meet and adhere to the personnel qualifications which are required
for the position. Job specifications will be available through the
Department of Human Resources.
2. Criminal background checks will be conducted on prospective Youth
Program Employees. If results of that criminal check indicate that an
applicant has been convicted of any of the following offenses, he or she
will not be considered for employment:
a) a felony or a misdemeanor classified as an offense against a person
or family
b) a felony or misdemeanor classified as public indecency
c) a felony or misdemeanor violation of any law intended to control
the possession or distribution of any controlled substance
d) any offense involving moral turpitude
e) a felony or misdemeanor classified as DWI (driving while
intoxicated)or DUI (driving under the influence)
f) any offense that would potentially put Participants or the City of
Wylie at risk
3. Coordinator
a) Job qualifications and responsibilities are available through the
Department of Human Resources. See also appendix A.
4. Youth Program Site Supervisor, Assistant Site Supervisor and Program
Leader
a) Job qualifications and responsibilities are available through the
Department of Human Resources. See also Appendix B.
B. Training
1. Employees must participate in staff orientation and training programs
designed to educate Employees in working with Participants and to inform
them of specific job responsibilities. Each Employee will be provided
with a Staff Manual and Standards of Care.
City of Wylie Parks and Recreation Department page 4 of 9
Youth Programs Standards of Care Year 2011
2. Employees must be familiar with the policies, procedures, discipline,
guidance and release of Program Participants as illustrated in the Staff
Manual.
3. Employees will be trained in appropriate procedures to handle
emergencies.
4. Employees will be trained in City, Department and Program policies and
procedures,provision of recreation activities and safety.
5. Employees will be required to sign an acknowledgment that they received
the required training.
C. Responsibilities
1. Employees must relate to the Participants with courtesy, respect, tolerance
and patience.
2. Employees will be responsible for providing Participants with a safe and
wholesome environment for appropriate activities.
III. Operations
A. Program Standards
1. Participant to Employee Ratio
a) The standard ratio of Participants to Employees will be 15
Participants to 1 Program Employee.
b) In the event an Employee is unable to report to the Program Site, a
replacement will be assigned.
2. Program Employees will attempt to provide activities for each group
according to the Participants' ages, interests and abilities. The activities
must also be appropriate to Participants'health, safety and well being.
3. Program Employees will attempt to provide activities that include:
a) alternating active and passive activities
b) opportunity for individual and group activities
c) outdoor time when weather permits
ll
City of Wylie Parks and Recreation Department page 5 of 9
1
Youth Programs Standards of Care Year 2011
B. Communication
1. Each Program Site will have a cell phone to allow the Program Site to be
contacted by City personnel and each Program Site will have access to a
telephone for use in contacting the City personnel or making emergency
calls.
2. The Program Site Supervisor will have the following phone numbers
available to all Program Employees at each site:
a) Wylie emergency medical services and police department
b) Parents/Legal Guardians
c) Program Employees
d) The Program Site
C. Discipline
1. Program Employees will implement appropriate discipline and guidance in
a consistent manner based on the best interests of Program Participants.
2. There will be no cruel or corporal punishment.
3. Program Employees may use brief, supervised separation from the group
to address an issue with a Participant if necessary.
4. As necessary, Program Employees will complete discipline reports.
Parents/Legal Guardians may be asked to sign discipline reports to
indicate they have been advised about specific problems or incidents.
Further action may be taken as outlined in the Parent Manual.
5. Offending Participants will be removed from the Program Site as soon as
possible in instances where there is a danger to self, other Participants or
Employees.
IV. Health and Safety
A. Illness or Injury
1. The City of Wylie shall not be responsible for pre-existing medical
conditions of Participants.
2. Parents/Legal Guardians will be notified in cases of illness or injury and
may be asked to remove the Participant from the Program.
City of Wylie Parks and Recreation Department page 6 of 9
Youth Programs Standards of Care Year 2011
3. A Participant who is considered to be a health or safety concern to other
Participants or Employees will not be admitted to the Program.
4. Illnesses and injuries will be handled in a manner that protects the health
of all Participants and Employees.
5. Program Employees will follow plans to provide emergency care for
Participants with symptoms of an acute illness or injuries as specified in
the Staff Manual.
6. Program Employees will follow the recommendation of the Texas
Department of Health concerning the admission or readmission of any
Participant after a communicable disease.
7. In the event injury care cannot be administered through basic first aid,
Employees shall notify the Fire Department Paramedics (call 911.)
B. Safety
1. Program Employees will inspect Program Sites daily to detect sanitation
and safety concerns that might affect the health and safety of the
Participants. A daily inspection report will be completed by Program
Employees and kept on file by the Coordinator.
2. Buildings, grounds and equipment on the Program Site will be inspected,
cleaned, repaired and maintained to protect the health of the Participants.
3. Program equipment and supplies must be safe for Participants'use.
4. Program Employees must have first aid supplies and a first aid and
emergency care guide readily available at each site, during transportation
to an off-site activity and for the duration of any off-site activity.
5. Program Employees will be attentive and considerate of Participants'
safety on field trips and during any transportation provided by the
Program.
6. During trips, Program Employees supervising Participants must have
immediate access to emergency medical forms and emergency contact
information for each Participant.
7. Program Employees must have a list of the Participants in the group and
must check the roll frequently.
C. Medication Administration
City of Wylie Parks and Recreation Department page 7 of 9
Youth Programs Standards of Care Year 2011
1. Parents/Legal Guardians must complete and sign a medication form that
provides authorization for Employees to dispense medication with details
as to time and dosages and waiver that includes a holds harmless clause to
protect the City.
2. All medications must not exceed the dosage required for one week of
participation in the Program. All medication and containers must be
removed at the end of each week and returned to the Parent/Legal
Guardian.
3. Prescription medications must be in the original containers labeled with
the child's name, date, directions and the physician's name. Program
Employees will administer the medication only as stated on the label.
Program Employees will not administer medication after the expiration
date.
4. Nonprescription medications must be labeled with the child's name and
the date the medication was brought to the Program. Nonprescription
medication must be in the original container. Program Employees will
administer it only according to label direction.
5. Medication dispensed will be limited to routine oral ingestion not
requiring special knowledge or skills on the part of Program Employees.
No injections will be administered by the Program Employees.
6. Program Employees must ensure medications are inaccessible to
Participants or, if it is necessary to keep medications in the refrigerator
(when available),medications will be kept separate from food.
D. Suspected Abuse
1. Program Employees will report suspected child abuse or neglect in
accordance with the Texas Family Code. Texas state law requires the
Employees of youth programs to report any suspected abuse or neglect of
a child to the Texas Department of Protective and Regulatory Services or a
law enforcement agency. Confidential reports may be made by calling 1-
800-252-5400.
2. In the case where a City Employee is involved in an incident that could be
construed as child abuse, the incident must be reported immediately to the
Coordinator. The Coordinator will immediately notify the Police
Department and any other agency as may be appropriate.
V. Facility Standards
A. Toilet Facilities
City of Wylie Parks and Recreation Department page 8 of 9
Youth Programs Standards of Care Year 2011
1. The Program Site will have inside toilets located and equipped so children
may use them independently and Program Employees may supervise as
needed.
2. There must be one flush toilet for every 30 Participants. Urinals may be
counted in the ratio of toilets to Participants, but they must not exceed
50%of the total number of toilets.
3. An appropriate and adequate number of lavatories will be provided.
B. Sanitation
1. The Program facilities must have adequate light,ventilation and heat.
2. The Program must have an adequate supply of water meeting the
standards of the Texas Commission on Environmental Quality for
drinking water and ensure that it will be supplied to the Participants in a
safe and sanitary manner.
3. Program Employees must see that garbage is removed from buildings
daily.
C. Fire, Tornado and other Disasters
1. In case of fire, danger of fire, explosion, tornado or other emergency,
Program Employees' first priority is to evacuate the Participants to a
designated safe area.
2. The Program Site will have an annual fire inspection by the local Fire
Marshall and the resulting report will detail any safety concerns observed.
The report will be forwarded to the Superintendent who will review and
establish deadlines and criteria for compliance. Information from this
report will be included in the Superintendent's annual report to the City
Council.
3. Each Program Site must have at least one fire extinguisher approved by
the Fire Marshal readily available to all Program Employees.
4. Evacuation and Tornado drills will be initiated twice during the session.
City of Wylie Parks and Recreation Department page 9 of 9
Wylie Wave 2010
End of Summer Report - Abridged
09.29.10
What's Inside?
Inspections
Attendance
Revenue & Expenditures
Issues
Parent Survey
Recommendations for Next Year
Page 11 Wylie Wave 2010 End of Summer Report-Abridged
Inspections
Daily Site Inspections
• Completed by the Site Supervisor at opening each day.
• All issues found were minor and addressed immediately.
Superintendent Inspections
• Conducted on-site June 30, 2010.
• Conducted off-site July 29, 2010.
• On-site issues were minor and immediately addressed (for example: empty boxes left in hallway
and tilting book shelf.) Fire drills were conducted on July 22 and August 2, 2010.
• Off-site inspections were conducted at various pool locations. No issues were found.
'.r
Page 12 Wylie Wave 2010 End of Summer Report-Abridged
Attendance
• 1,575 individual registrations were processed.
• 254 individual campers participated over the course of the summer.
• Average 195 campers per week.
• 210 was the highest enrollment—Week 2.
• 173 was the lowest enrollment—Week 4, holiday week.
• 26 children received Scholarship Registration.
• 60+ individuals were placed on the Scholarship Registration Waitlist.
• 1s Grade group remained at maximum number of participants for all weeks(except for the
holiday week.)
• 1st Grade also maintained a registration Waitlist for 4 of the 8 weeks.
• 1st Grade had 8 people on the Waitlist for Week 7; staff were moved to accommodate 5 of these
children.
• 1 of the Scholarship Registration recipients was in 1'1 Grade.
• 5 of the Scholarship Registration recipients were in 211d—3rd Grade.
• 10 of the Scholarship Registration recipients were in 4th—5th Grade.
• 10 of the Scholarship Registration recipients were in 6th—8th Grade.
Page 13 Wylie Wave 2010 End of Summer Report-Abridged
Revenue and Expenditures
Average cost per camper per week (includes supplies and staffing)
$110.70
Revenue
Total Gross Revenue: $121,455
Absorbed Convenience Fees: -$772.75
Credit Card Fees: -$719.67
Total Net Revenue: $119,962.58
Supply Expenses
Spent: $90,231.66
Regular Part-Time Salaries
Budgeted: $82,650
Spent: $78,341
Part-Time Overtime
Budgeted: $5,000
Spent: $2,633
Page 14 Wylie Wave 2010 End of Summer Report-Abridged
Issues
All issues were addressed with parents and guardians by staff at the time they occurred via face-to-face
discussion or phone call. Information concerning these topics is available in the Parent Manual and
reminders are included in the Weekly Parent Newsletter, however, the following issues were prevalent:
• Consistently the same parents failed to send lunch with their camper(though this improved from
last year).
• Consistently the same parents failed to send their camper with the required camp t-shirt on field
trip days.
• Campers are sent to camp with cell phones and mp3 players frequently.
• Campers were also frequently sent to camp in non-athletic shoes, which are also required.
• Complaints were received from parents about camper sunburns and sunscreen application.
Policy was changed halfway through the summer to eliminate oil-based spray on sunscreen.
• 4 families(some with multiple children)that registered with Scholarship, did not make payment
per payment plan, and upon conclusion of camp, had outstanding balances on their accounts.
Page 15 Wylie Wave 2010 End of Summer Report-Abridged
Parent Survey
• Mass Email invitation was sent to all parents with link to the online survey.
• The survey closed on August 31, 2010.
• 50 responses were received.
• All responses are unedited.
1. Wylie Wave Summer Day Camp 2010 met my expectations.
t0% 40° Strongly
Agree
Agree
Disagree
Strongly
Disagree
2. I would recommend Wylie Wave Summer Day Camp to a friend.
2%1 2% Strongly
Agree
Agree
Disagree
',Strongly
Disagree
_1
3. The activity registration process was easy.
Agh8% 2% Strongly
Agree
IP
Agree
Disagree
Strongly
Disagree
Page 16 Wylie Wave 2010 End of Summer Report-Abridged
4. The registration fee is reasonable.
iik4% 0% Strongly
Agree
IP ,
Agree
Disagree
a Strongly
Disagree
5. The overall quality of customer service for this activity met my expectations.
4% 0%
-1 Strongly
Agree
Agree
Disagree
Strongly
Disagree
6. The overall quality of the activities met my expectations.
2%, 0% Strongly
111 Agree
Agree
Disagree
v Strongly
Disagree
7. The overall interaction between the staff and my child(ren) was positive.
4% 2%41 Strongly
Agree
Agree
Disagree
■Strongly
Disagree
P a g e. 17 Wylie Wave 2010 End of Summer Report-Abridged
Recommendations for Next Year
Restructuring Camp
To manage staff to camper ratios more effectively and with the implementation of ActiveNet, we have
found it necessary to break the groups into ages rather than grades.
With the opening of the Recreation Center, we will be offering a variety of specialized camps through
contract instructors/companies. This alternative should reduce the City of Wylie's enrollment and cost for
day camp.
Following trends and participant requests, we plan to offer specialized day trips and activities for ages 11
— 13 limited to a few hours and days per week, as opposed to an all day camp environment.
Wave Summer Day Camp
Daily activities, one field trip per week, swimming two days per week, guest speakers and on-site
entertainment.
M-F
lam-6pm
$90 per camper per week
Ate_........_......_._._.__.__.__.__Max. Enrollment Leaders— Assist. Site Supers. Site Supers.
6 25 2 1 1
7 25 2 1
8 25 2 1
9 25 2 1
10 25 2 1
Tween Scene
Field trips to area venues three days per week.
M/VV/F
Times vary
$90 per camper per week
Age.................. Max. Enrollment __... Leaders Assist.Site Supers. Site Supers.
11 - 13 25 2 0 1
Cost per Camper
Reduction in staffing may help reduce Expenses per camper.
Registration
Offer incentive to register online and help offset the transaction fees through discounted registration,
coupon or"Early Bird Special." Start all regular registration in April followed by Scholarship registration.
Page [ 8 Wylie Wave 2010 End of Summer Report-Abridged
3 Week Lull
Offer mini camps through contract instructors at the Recreation Center to cover the week before Wave
and Tween Scene begin and the two weeks following Wave and Tween Scene before school starts.
Holiday Week
Prorate Wave registration fees the week the City of Wylie is closed in observance of Independence Day.
Staff Training
Expand training to include in-depth instruction on the importance and implications of proper sunscreen
application.
Scholarship Registration
Registration fees for scholarship recipients are due up front. No payment plans.
Review current scholarship criteria and consider revising requirements or setting limits. Develop a
"lottery" system for selecting candidates interested in receiving scholarship rates.
Research funding scholarship with a scholarship account and providing scholarship opportunities for all
Recreation Activities.
Page 19 Wylie Wave 2010 End of Summer Report-Abridged
NOTICE OF PUBLIC HEARING
CITY OF WYLIE
TO CONSIDER AN ORDINANCE ADOPTING
THE STANDARDS OF CARE FOR YOUTH PROGRAMS
The Wylie City Council will hold a Public Hearing on Tuesday, March 22, 2011 at 6:00 p.m. in
the Council Chambers at the Municipal Complex, 300 Country Club Drive, Wylie, Texas 75098.
The purpose of this hearing is to consider an Ordinance adopting the Standards of Care for Youth
Programs("Ordinance")in compliance§42.041(b)(14),Texas Human Resources Code("Code").
The proposed Standards of Care will comply with the Code and be the standard that will be used
for all Youth Programs run by the Wylie Parks and Recreation Department for 2011-2012, as
defined by the Ordinance.
All citizens or interested parties who wish to comment concerning this Ordinance may speak
during the Public Hearing. The proposed Standards of Care are available for viewing in the City
Secretary's Office,300 Country Club Drive,Wylie,Texas 75098.
Robert Diaz
Recreation Superintendent
City of Wylie Parks&Recreation Department
589580.vl
Wylie City Council
CITY REPORT
ITY OF WYLIE
Meeting Date: March 22, 2011 Item Number: 3.
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: March 2,2011 Budgeted Amount:
Exhibits: 7
Hold a Public Hearing and consider, and act upon, amending PD 2007-14 &to modify existing restrictions and
remove Property Owners Association, generally located east of Regency Drive and north of Steel Road.
ZC 2011-03
Motion to approve an amendment to PD 2007-14 & to modify existing restrictions and remove Property
Owners Association,generally located east of Regency Drive and north of Steel Road. ZC 2011-03
Owners: The American National Bank of Texas Applicant: Arborilogical Services,Inc.
Regions Bank
Robert Stevens
The subject tract was part of a Planned Development adopted on May 22, 2007 to create a viable office-
showroom/warehouse development to accommodate the growing demand for flexible facilities designed to
support the light manufacturing/assembling & hi-tech industry. However, with the unfortunate downturn in the
economy the business campus has sat vacant for several years, with the exception of two buildings which were
constructed and occupied in 2008.
The remaining eight (8) lots were purchased in May of 2010 by American National Bank and are now under
contract with Arborilogical Services, Inc. (Applicant). Arborilogical owns the lot immediately east of the
subject property and has been operating there over 26 years, and their growth requires expansion.
Lot 10, also a part of the subject rezoning request is owned and operated by Sheffield Electronic Industry. Lot 8
was purchased by Regions Bank in June 2010 and is now under contract with VS Rhinestone Designs.
Properties immediately to the north, south, east and west of the subject property are zoned LI, as are the
surrounding properties within the Regency Business Park. The surrounding uses include existing mini-
warehouses to the north, heavy manufacturing/fabrication to the west and contractor's maintenance yards &
heavy equipment&repair facility to the south and east. The Comprehensive Land Use Plan recommends Light
Industrial zoning on the subject property as well as abutting properties. This request is consistent with the Land
Use Plan.
Page 1 of 3
Page 2 of 3
A change in the existing PD will remove specific existing restrictions and allow the company to expand its
existing operations and to allow for creative and innovative concepts of a LEED certified"green" building. The
applicant proposes to re-plat lots one and two into a single lot and build a LEED certified office that includes
solar panels, geothermal energy and many other sustainable building practices.
Exhibit "B" which is made part of this request outlays an overall boundary plan and a conceptual site plan for
what will be Lot 1R. The existing lots range from one-quarter(1/4) acre to just over three-quarters (3/4) acre in
size. Access to the site is provided from Regency Drive. A majority of the existing access from Steel Road will
become private with knox-lock as approved by the Fire Marshall.
The primary request of the amendment is to remove the stipulation that a permanent Property Owners
Association be established and that a common area open space lot be provided within the business campus.
Currently Lot 3 was established as a common open space lot to be maintained by the POA. There is no record or
evidence that the POA was ever established under the original property owner. By removing this stipulation,
Lot 3 would be developed as a standalone lot or be incorporated through a replat with another lot.
The proposed language of the PD Conditions to address the POA and access drives will read as: The front
property line of all lots shall terminate at the centerline of the drive access easement as indicated on the zoning
exhibit or as modified through replatting or the site planning process.
If the proposed request is approved, the applicant will come forward with a Final Site Plan and Replat to
combine Lots 1 & 2 into a single lot for the purpose of expanding their existing business located at 16 Steel
Road. The remaining six (6) lots must obtain site plan approval through the Planning and Zoning Commission
and appropriate permits prior to development.
Thirty (30) notifications were mailed to property owners within 200 feet in accordance with State Law. As of
October February 24, 2011 three responses were received in favor of the request, and none opposing the
requested zoning amendment.
Planning Commission Discussion
The Commission discussed at length the required landscaping and what the overall landscaping would be if lot
3 is removed. Because the original PD allowed for landscaping to be calculated based on overall development
and not individual lots, Staff stated that the desire is to ensure that the two existing lots are not rendered non-
conforming. It was later determined that both existing lots (8 & 10) meet or exceeds current landscaping
requirements. The Commissioned voted to recommend approval to amend PD 2007-14 with the stipulation that
all future lots must have a minimum of 5%landscaping on-site.
The owners of lot 10 were in attendance and asked for clarification of how the amendment would directly affect
them. Staff reiterated that their business was legally conforming and would remain as such if the proposed
amendment is adopted. The change would be that they no longer are required to be under a Property Owners
Association,nor would they be required to maintain the Open Space Lot 3.
Commission voted 6-0 to recommend approval.
Thirty (30) notifications were mailed to property owners within 200 feet in accordance with State Law. Three
responses were received in favor the request and no responses opposing the requested zoning amendment.
Page 3 of 3
Initial Date
Department Director R1O,/ 341107/11103 City Manager r
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EXHIBIT "A"
LEGAL DESCRIPTION
ZONING CASE 2011-03
Being all of Lots 1 through 10, Block A, Regency Steel Business Campus, according to the plat
thereof recorded in Volume 2007, at Page 666 of the Deed Records of Collin County, Texas.
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„,, CENlauPP aW,noma EXHIBIT IIBII
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01/01/11
OLIO" s FINAL
RECEIVED
y lime,tlale atflw pet p.b a4 aIM7, ppol,.;
BEING all of Lots I through 10,Block A.Regency Steel Business
Campus,according to the plot thereof recorded in Volume 2007. R-DELTA ENGINEERS,INC. a I.NC PlN1NE116
LAW NENSONSME at Page 666 of the Deed Records of Collin County,Tepoe NIa t oo SU#a tORS
Ole o! .. IE 5 rSPm m-SaLA leo-Sall 01 IM al WILRI FLIACW
,avwcrswuua.� .. r 0 mcr ".. -aa I n ir. z/zl/Aol, i1973 site plan dot
1.1114.5CAPE MGM. SITE PLAN
01 I Site Plop S A1.0
EXHIBIT "C"
AMENDED
PLANNED DEVELOPMENT DISTRICT 2007-14
REGENCY STEEL BUSINESS CAMPUS
DEVELOPMENT STANDARDS
(Zoning Case 2011-03)
,
e. [-a the case of-cenflict,
the Site Plan and/or this document shall t ke edence.
2. The Regency Steel business Campus shall be designated as a Light Industrial district (LI)
3.1.Section 4.3 Nonresidential Design Standards shall be adopted, except as shown on the
Site PlanZoning Exhibit and/or as noted herein.
4. Entrances or facades for buildings adjacent to a public street shall be oriented toward a
public street. Entranc
52.Service and loading areas shall not directly face a public street but may face the interior
drive and shall be screened on three sides with solid masonry or a living screen or a
combination of masonry columns and living screen. The opening shall be equipped with a
solid gate. Gates must have tie backs to secure in the o pen position.
6,3.All mechanical units located on the roof of a building shall be screened with a parapet
wall.
7-4 All buildings shall be finished on all sides in a unified architectural concept conforming
to LI Standards,to provide for a consistent facade design and roof line configuration.
P-latr,At least 5% of each lot must be landscaped, however common open space shall be
provided to include a park/picnic type setting.
9 ,.Parking requirements shall be based on total developable area.
-1-0-7. Front yard setback shall be 25 feet. Side and rear setback shall be 10 feet
minimum.
Allowed uses shall be as permitted under Article 5 Use Regulations, Section 5.1
Land Use Charts, Figure 5-3 Land Use Tables, Non-Residential Districts, LI and Section
5.2 Listed Uses, as defined in the Zoning Ordinance of the City of Wylie.
12.9. Signage shall be limited to one monument sign per street access and contained
within a sign easement as established by plat and minimal on building identification.
10. >
private drive through the business campus shall be established through a permanent
Property Owners Association (POA) with mandatory participation as specified in
EXHIBIT "C"
property sales contracts.The front property line of all lots shall terminate at the centerline
of the access drive easement as indicated on the zoning exhibit or as modified throw w h
replatting or the site planning process.
13.11. The access drive easement is maintained to the centerline of each lot by the
respective property owner.
. 5: Provision of a letter from Jeffery Ni
begin construction within 12 months of the adoption of the Ordinance enacting this
rezoning.
NOTIFICATION REPORT
APPLICANT: Arborllogiccl Services,Inc. APPLICATION FILE 2011-03
16 Steel Road Wyle,Texas 75098
# OE.KIAB$1 LOT/TRACT TAX ID.* PROPERTY OWNER NAME ADDRESS
Applicant-Steve Houser 161 Road
1 Arballogicd Services, Inc. Wylie,Texas 75098
Steel industrial Park 16 Steel Road
2 Bk A Lot 1 R-1948-00A-0010-1 Arbortlogicd Services. inc. Wes,Texas 75098
Steel industrial Park 18 Decker Court
3 Mk A Lot 2 R-1948-00A 0020-1 _ Hadar Zo9a Wylie,Texas 75098
Steel Industrial Park PO Box 214966
4 Mk A Lot 3A R-1948-00A-003A-1 Crossroads Mamt IV Ltd Dallas,Texas 75221-4966
Steel Industrial strial Park 1375 Shores Boulevard
0 5 Bk A Lot 38 R-1948.00A-003E-1 Joseph Coles Rockwall,Taos 75087-2337
Regency Steel Business PO Box 40
6 BIk A l _ Lot 1 I R-9505-00M0010-1 American National Bat Terrell,Texas 75160-9003
Regency Steel Business PO Box 40
7 81k A 1 Lot 2 1 R-9505-00A 0020-1 American National Bank Terrell.Texas 75160-9003
Regency Steel Business PO Box 40
8 Bk A I Lot 3 I R-9505-00A0030-1 American National Bards Tend,Texas 75160-9003
Regency Steel Business PO Box 40
9 Elk A 1 Lot 4 I R-9505-OOA-0040-1 American National Bank TerreA,Teas 75160-9003
Regency Steel Business PO Box 40
10 Bk A 1 Lot 5 1 R-9505- -1 American National Bank Terrell,Tema 75160-9003
Regency Steel Business PO Box 40
11 BMA 1 Lot 6 1 R-9505-OOA-0060-1 Amer National Bank Tom,Texas 75160-9003
Regency Steel Bushess PO Box 40
12 Bic A 1 Lot 7 1 R-9505-00A 0070-1 American National Bank Terrell,Texas 75160-9003
Regency Steel Business 1900 5th Avenue N,Ste 300
13 BM A 1 Lot 8 1 R-9505-00A-0080-1 Runs Bank Bim1ingham,AL 35203-2669
Regency Steel Business PO Box 40
14 Bk A 1 Lot 9 1 R-9505d0A-0090-1 American National Bank Terrell Texas 75160-9003
Regency Steel Business 3401 Sheffield Circle
15 BM A 1 Lot 10 I R-9505-OOA 0100-1 Robert Stevens Plano,Texas 698 75o?5
Regency Business Park 23 Steel Road
17 8k B I Lot 2 1 R-1949.008-0020-1 Too Kha Wylie,Texas 75098
Regency Business Park 250 S. Hwy 78
O 18 8k B I Lot 3 1 R-1949-008-0030-1 Wylie Economic Dev Corp Wylie,Texas 75098
Jacobs Addition PO Box 830761
19 BikA Lot 1 R-1955-00A-0010-1 Alpay Living Trust Richardson, Texas 75083-0761
Jacobs Addition 2709 Sugar Maple Drive
20 Blk B Lot 1 R-1955-00B-0010-1 Scott Goldenberg Wylie,Texas 75098
104 S. Maxwell Creek Road
Jacobs Addition 75098
21 Blk B Lot 2 R-1955-00B-0020-1 Ronald Williford Wylie,1651 RedTexas Cyp 75s Drive8
Jacobs Addition
22 Blk B Lot 3 R-1955-00B-0030-1 Jacobs Family Trust Jacksonville,
FL 3 723-5016
Wylie EDC Addition
23 81k 1 Lot 1 R-9770-001-0010-1 Wylie Economic Dev Corp Wylie,Texas 75098
Central Storage Addn PO Box 214966
24. Blk 1 Lot 1R R-3274-001-001 R-1 Crossroads Mgmt IV Ltd 1Dallas,04 S. Texas 5221-4966
Creek Road
25 Abst 835 Tract 26 R-6835-000-0260-1 Ronald Williford Wylie, Texas 75098
12 Regency Drive
ie,Texas 75098
26 Abst 835 Tract 29 R-6835-000-0290-1 Stroupe Ferguson Investments LLC 2Wylie,
q ,TexasLakem 7 098Drive
Arthur Willis Garland, Texas 75041-1417
27 Abst 835 Tract 24 R b835 000-0240 1 7 Regency Drive
i
28 Abst 835 Tract 28 R-6835-000-0280-1 Hargrave Home Repair, Inc. e,Texas 75098
925 Lavon Circle
) 29 Abst 835 Tract 33 R-6835-000-0330-1 M-Tex Industrial Supply Co, Inc. Lavon, 751�66-1876
30 Abst 835 Tract 35 R-6835-000-0350-1 Boyd Hager Wylie,Texas 75098
31
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OWNER NOTIFICATION MAP
ZONING CASE # 2011 -03
PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
300 Country Club Road
Building 100
Wylie,Texas 75098
[am FOR the requested zoning as explained on the attached public notice for Zoning Case#2011-03.
I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#2011-03.
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,March 1,2011,6:30 pm
Municipal Complex,300 Country Club Road,Building 100,Wylie,Texas
Date,Location&Time of
City Council meeting: Tuesday,March 22,2011,6:00 pm
Municipal Complex,300 Country Club Road,Building 100,Wylie,Texas
''-�
Name: w *C) ) . SttS„-CTint OiceAtaa
(please print) �Q�3�D8Q
Address: e eC CA-,
Of
1 P 71C 7 g0 9e 6. co tb
R- 1ayES -00A-ao3$-.
Signature: � I �
Date: � - 1 I
COMMENTS:
t _ , liar ► .s a II is B Ca ♦ JN
& a l( estriu ►yl t,. egGtt4 40 Oil*•••$• .
y
PUBLIC COMMENT FORM
(Please type or use black ink)
Department of Planning
300 Country Club Road
Building 100
Wylie,Texas 75098
I am FOR the requested zoning as explained on the attached public notice for Zoning Case#2011-03.
I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#2011-03.
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,March 1,2011,6:30 pm
Municipal Complex,300 Country Club Road,Building 100,Wylie,Texas
Date,Location&Time of
City Council meeting: Tuesday,March 22,2011,6:00 pm
Municipal Complex,300 Country Club Road,Building 100,Wylie,Texas
Name: W tL g.Lr 0_f lti1,4 I)EV. (!O ?P
(please print)
Address: Z 7 ) On - 4 /Y?
LO tiu -:.1 „1-- Iscole-
signature.
Date: .Z—I I- l t
COMMENTS:
'aa
2.S S t_ I D
L) ',x ff
PUBLIC COMMENT FORM
(Please type ar use black Ink)
Department of Planning
300 Country Club Road
Building 100
Wylie,Texas 75098
V 1 am FOR the requested zoning as explained on the attached public notice'Jr Zoning Cue#2011-03.
I am AGAINST the requested zoning as explained on the attacked public notice for Zoning Case#2011-03.
Date,Location&Time of
Planning&Zoning
Commission meeting: Tuesday,March 1,2011,6:30 pm
Municipal Complex,300 Country Club Road,Building 100,Wylie,Texas
Date,Location&Time of
City Council meeting: Tuesday,March 22,2011,6:00 pm
Municipal Complex,300 Country Club Road,Building 100,Wylie,Texas
Name: rad e.noi
(plea 'fit) AAddress:
q i'e9eHG -
l t 70iIf
Signature: 1/9d#t'
Date: '21 A/A e'/ /
COMMENTS:
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 22,2011 Item Number: 4.
Department: Fire (City Secretary's Use Only)
Prepared By: Geo. Randy Corbin Account Code: N/A
Date Prepared: March 7, 2011 Budgeted Amount: N/A
Exhibits: 2
Consider, and act upon, Resolution No. 2011-08(R) authorizing the City Manager to execute an Interlocal
Agreement by and between the City of Rockwall and the City of Wylie for Mutual Aid.
Motion to adopt Resolution No. 2011-08(R) authorizing the City Manager to execute an Interlocal Agreement
by and between the City of Rockwall and the City of Wylie for Mutual Aid.
Cities recognize the vulnerability of the people and communities located in our area to damage, injury, and loss
of life and property resulting from disasters and/or civil emergencies that may result in the lack of personnel
and/or equipment beyond an individual city's capabilities. The City of Rockwall and staff of the City of Wylie
request entry into a mutual aid agreement between the two entities which would allow for better coordination of
effort, providing adequate equipment and manpower and would help ensure that mutual aid is accomplished in
the minimum time possible in the event of a disaster or civil emergency. This has been prompted by the
jurisdictions meet, and the need to share resources to
205 where our response
increased development along p
III p
protect North Texas Municipal Water District assets by our Hazardous Materials teams working together.
Ar
Initial Date
Department Director RC 03/07/11
City Manager Wt 3/U/Il
Page 1of1
RESOLUTION NO.2011-08(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS, HEREBY AUTHORIZING THE CITY MANAGER OF THE
CITY OF WYLIE, TEXAS, TO EXECUTE AN INTERLOCAL
AGREEMENT BY AND BETWEEN THE CITY OF ROCKWALL AND
THE CITY OF WYLIE FOR MUTUAL AID.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE,TEXAS:
SECTION 1: The City Manager of the City of WYLIE, Texas, is hereby authorized to
execute, on behalf of the City Council of the City of WYLIE, Texas, an Interlocal Agreement by
and between the City of Rockwall and the City of WYLIE, Texas for Mutual Aid,
SECTION 2: This Resolution shall take effect immediately upon its passage.
RESOLVED THIS THE 22 day of March,2011.
ERIC HOGUE, Mayor
71
yt
ATTEST TO:
ib
CAROLE EHRLICH, City Secretary
Resolution No.2011-09
Mutual Aid Agreement-Fire
City of Rockwall&City of Wylie
EXHIBIT "A"
Mutual Aid Agreement
Resolution No.2011-09
Mutual Aid Agreement-Fire
City of Rockwall&City of Wylie
WYLIE/ROCKWALL MUTUAL AID AGREEMENT
STATE OF TEXAS §
COUNTIES OF Collin,Dallas and Rockwall §
This Mutual Aid Agreement("Agreement") is entered into by and between the City of
Wylie, Texas, ("Wylie") located within Collin, Dallas and Rockwall Counties and the City of
Rockwall,Texas,("Rockwall")located within Rockwall County(collectively,"the Cities").
RECJTALS
WHEREAS,the Cities recognize the vulnerability of the people and communities located
within their Cities to damage,injury, and loss of life and property resulting from Disasters and/or
civil emergencies and recognize that Disasters and/or civil emergencies may present equipment
and manpower requirements beyond the capacity of each individual City; and
WHEREAS, the Cities must confront the threats to public health and safety posed by
possible terrorist actions and weapons of mass destruction and other incidents of man-made
origin, and the threats to public health and safety from natural Disasters, all capable of causing
severe damage to property and danger to life; and
WHEREAS,the Cities to this Agreement recognize that Mutual Aid has been provided in
the past and have determined that it is in the best interests of themselves and their citizens to
create a plan to foster communications and the sharing of resources, personnel and equipment in
the event of such calamities; and
WHEREAS, the governing officials of the Cities desire to secure for each City the
benefits of Mutual Aid for the protection of life and property in the event of a Disaster and/or
Civil Emergency; and
WHEREAS, the Cities wish to make suitable arrangements for furnishing Mutual Aid in
coping with Disasters and/or civil emergencies and are so authorized and make this Agreement
pursuant to Chapter 791, Texas Government Code (Interlocal Cooperation Act); Chapter 418,
Texas Government Code (Texas Disaster Act of 1975); Chapter 421, Texas Government Code
(Home Land Security); and Chapter 362,Local Government Code; and
WHEREAS,the Cities recognize that a formal agreement for Mutual Aid would allow for
better coordination of effort,would provide that adequate equipment and manpower is available,
and would help ensure that Mutual Aid is accomplished in the minimum time possible in the
event of a Disaster or Civil Emergency and thus desire to enter into an agreement to provide
Mutual Aid.
WHEREAS, it is expressly understood that any Mutual Aid extended under this
Agreement and the operational plans adopted pursuant thereto, is furnished in accordance with
interjurisdictional Mutual Aid Agreement Page 1 of 11
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{
the "Texas Disaster Act" and other applicable provisions of law, and except as otherwise
provided by law that the responsible local official in whose jurisdiction an incident requiring
Mutual Aid has occurred shall remain in charge at such incident including the direction of such
personnel and equipment provided him/her through the operation of such Mutual Aid plans.
NOW,THEREFORE,the Cities agree as follows:
1. RECITALS. The recitals set forth above are true and correct.
2. DEFINITIONS. For purposes of this Agreement, the terms listed below will have the
following meanings:
A. AGREEMENT-this Mutual Aid Agreement,duly executed.
B. ADMINISTRATIVE AGENCY—the entity designated by the Cities to be responsible
for maintaining and distributing Point of Contact information.
C. ASSISTING CITY-the City furnishing equipment,supplies,facilities, services and/or
personnel to the Requesting City.
D. CIVIL EMERGENCY- an unforeseen combination of circumstances or the resulting
consequences thereof within the geographic limits of a given jurisdiction that calls for
immediate action or for which there is an urgent need for assistance or relief to
protect the general citizenry.
E. DISASTER - the occurrence or imminent threat of widespread or severe damage,
injury, or loss of life or property resulting from any natural or man-made cause,
including but not limited to fire,flood,earthquake,wind,storm, wave action,oil spill,
hazardous materials release or other water contamination,volcanic activity, epidemic,
air contamination, blight, drought, infestation, explosion, riot, hostile military or
paramilitary action, energy emergency (as that term is defined in Chapter 418 of the
Texas Government Code), acts of terrorism, and other public calamity requiring
Emergency action.
F. EMERGENCY-any occurrence, or threat thereof,whether natural or caused by man,
in war or in peace, which results in substantial injury or harm to the population, or
substantial damage to or loss of property.
G. jvIUTUAL AID - includes, but is not limited to, such resources as facilities,
equipment,services,supplies, and personnel.
H. Iv1UTUAL All) COORDINATING AGENCIES — Agencies or organizations
specified by Mutual Aid Plans to facilitate requests for mutual aid.
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I. MUTUAL AID PLANS — prewritten operating plans designed to support the
Interjurisdictional Mutual Aid Agreement by providing procedures to accelerate
activating,requesting,and providing mutual aid.
J. POINT OF CONTACT—the individual or office authorized by the governing body of
each City to request or respond to a request for Mutual Aid on behalf of the City: A
City's Emergency Management Director or Chief Executive Officer is always a Point
of Contact.
K. THE PLAN—The North Central Texas Council of Governments Mutual Aid Plan.
L. REQUESTING CITY - the City requesting aid in the event of a Disaster or a Civil
Emergency.
3. ADMINISTRATIVE AGENCY. The Cities hereby designate the North Central Texas
Council of Governments (NCTCOG) to be the Administrative Agency under this
Agreement. NCTCOG is responsible for maintaining and distributing current Point of
Contact information to all Cities.
4. POINT OF CONTACT DESIGNATION. Each City shall provide the Administrative
Agency with a written protocol by which it's designated Points of Contact may be
contacted twenty-four (24) hours a day, seven (7) days a week. This protocol will
designate, by name or position, the person or persons authorized to obligate the City
under terms of this Agreement and will include at least two alternate means of contacting
the City's Point(s) of Contact. Each City must notify the Administrative Agency of any
change in its Point of Contact protocol as soon as practicable by submitting it in writing
to: Executive Director, North Central Texas Council of Governments, P.O. Box 5888,
Arlington, Texas 76005-5888 or by fax to the Executive Director of NCTCOG at 817-
640-7806.
5. CITY'S EMERGENCY MANAGEMENT PLAN. Each City shall prepare and keep
current an emergency management plan for its jurisdiction to provide for emergency
and/or disaster mitigation, preparedness, response and recovery, in accordance with
Chapter 418 of the Texas Government Code. The emergency management plan shall
incorporate the use of available resources, including personnel, equipment and supplies,
necessary to provide and/or receive Mutual Aid. The emergency management plan shall
be submitted to the Governor's Division of Emergency Management.
6. IMPLEMENTATION OF AGREEMENT. A Point of Contact for his/her respective
jurisdiction shall take all steps necessary for the implementation of this Agreement.
7. INITIATION OF AGRE NT. A request under this Agreementmayby
�� be made a
Point of Contact after one of the following occurs:
(a) A declaration of a local state of Disaster pursuant to Chapter 418 of the Texas
Government Code;
lnterJurisdictional Mutual Aid Agreement Page 3 of 11
57339S.vt
{
(b) A finding of a state of Civil Emergency; or
(c) The occurrence or imminent threat of an emergency such that local capabilities
are or are predicted to be exceeded.
The activation of the Agreement shall continue, whether or not the local Disaster
declaration or state of Civil Emergency is still active, until the services of the Assisting
City are no longer required.
8. PROCEDURES FOR REOUESTS AND PROVISION OF MUTUAL AID. A Point
of Contact may request Mutual Aid assistance by: (1) submitting a written Request for
Assistance to a Point of Contact of an Assisting City, (2)orally communicating a request
for Mutual Aid assistance to a Point of Contact of an Assisting City, which shall be
followed by a written request within twenty-four (24) hours, or (3) by submitting a
request in accordance with a Mutual Aid Plan developed under the auspices of this
Agreement. Mutual Aid shall not be requested by a City unless it is directly related to the
Disaster or Emergency and resources available from the normal responding agencies to
the stricken area are deemed to be inadequate, or are predicted to be expended prior to
resolution of the situation. All requests for Mutual Aid must be transmitted by a Point of
Contact of the Requesting City to a Point of Contact of the Assisting City or in
accordance with the terms of the Plan.
A. REQUESTS DIRECTLY TO ASSISTING CITY. The Requesting City's Point of
Contact may directly contact a Point of Contact of the Assisting City and provide the
necessary information as prescribed in Section 8.B. hereto.
B. REQUIRED INFORMATION BY REQUESTING CITY. Each request for assistance
shall be accompanied by the following information,to the extent known:
1. A general description of the damage or injury sustained or threatened;
2. Identification of the emergency service function or functions for which assistance
is needed (e.g. fire, law enforcement, emergency medical, search and rescue,
transportation, communications, public works and engineering, building,
inspection, planning and information assistance, mass care, resource support,
health and other medical services, etc.), and the particular type of assistance
needed;
3. The amount and type of personnel, equipment, materials, supplies, and/or
facilities needed and a reasonable estimate of the length of time that each will be
needed;
4. The location or locations to which the resources are to be dispatched and the
° specific time by which the resources are needed; and
5. The name and contact information of a representative of the Requesting City to
meet the personnel and equipment of any Assisting City at each location to which
resources are dispatched.
This information may be provided on a form designed for this purpose or by any
other available means.
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573395,v1
C. ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITY TO
RENDER ASSISTANCE. When contacted by a Requesting City, a Point of Contact
of the City from which aid is requested agrees to assess local resources to determine
availability of personnel, equipment and other assistance based on current or
anticipated needs. All Cities shall render assistance to the extent personnel,
equipment and resources are deemed available. No City shall be required to provide
Mutual Aid unless it determines that it has sufficient resources to do so based on
current or anticipated events within its own jurisdiction.
D. INFORMATION REQUIRED OF THE ASSISTING CITY. A Point of Contact who
determines that the Assisting City has available personnel, equipment, or other
resources, shall so notify the Requesting City and provide the following information,
to the extent known:
1. A complete description of the personnel and their expertise and capabilities,
equipment, and other resources to be furnished to the Requesting City;
2. The estimated length of time that the personnel, equipment, and other resources
will be available;
3. The name of the person or persons to be designated as supervisory personnel;and
4. The estimated time of arrival for the assistance to be provided to arrive at the
designated location.
This information may be provided on a form designed for this purpose or by any
other available means.
E. SUPERVISION AND CONTROL. When providing assistance under the terms of this
Agreement, the personnel, equipment, and resources of any Assisting City will be
under the operational control of the Requesting City, the response effort to which
SHALL be organized and functioning within an Incident Command System (ICS) or
Unified Command System (UCS) format. Direct supervision and control of
personnel, equipment and resources and personnel accountability shall remain with
the designated supervisory personnel of the Assisting City. The designated
supervisory personnel of the Assisting City shall: maintain daily personnel time
records, material records, and a log of equipment hours; be responsible for the
operation and maintenance of the equipment and other resources furnished by the
Assisting City; and shall report work progress to the Requesting City. The Assisting
City's personnel and other resources shall remain subject to recall by the Assisting
City at any time,subject to reasonable notice to the Requesting City.
F. MUTUAL AID PLAN. By their signatures below, each City hereto certifies that it
will provide Mutual Aid assistance under this Agreement in accordance with the
North Central Texas Council of Governments Mutual Aid Plan.
G. FOOD, HOUSING AND SELF-SUFFICIENCY. Subject to Paragraph 9 of this
Agreement, the Requesting City shall have the responsibility of providing food and
Interjurisdlctional Mutual Aid Agreement Page 5 of 11
573395.v1
housing for the personnel of the Assisting City from the time of their arrival at the
designated location to the time of their departure. However, Assisting City personnel
and equipment should be, to the greatest extent possible, self-sufficient for the first
twenty-four (24) hours while working in the Emergency or Disaster area. The
Requesting City may specify only self-sufficient personnel and resources in its
request for assistance.
H. COMMUNICATIONS. Unless specifically instructed otherwise, the Requesting City
shall have the responsibility for coordinating communications between the personnel
of the Assisting City and the Requesting City. Assisting City personnel should be
prepared to furnish their own communications equipment sufficient only to maintain
communications among their respective operating units,if such is practicable.
I. RIGHTS AND PRIVILEGES. Personnel who are assigned, designated or ordered by
their governing body to perform duties pursuant to this Agreement shall continue to
receive the same wages, salary, pension, and other compensation and benefits for the
performance of such duties, including injury or death benefits, disability payments,
and workers' compensation benefits, as though the service had been rendered within
the limits of the jurisdiction where the personnel are regularly employed.
J. TERM OF DEPLOYMENT. The initial duration of a request for assistance will be
specified by the Requesting City,to the extent possible by the situation.
K. SUMMARY REPORT. Within ten (10) working days of the return of all personnel
deployed under this Agreement, the Requesting City will prepare a Summary Report
of the event, and provide copies to each Assisting City. The report shall, at a
minimum, include a chronology of events and description of personnel, equipment
and materials provided by one City to the other.
9. COSTS. All costs associated with the provision of Mutual Aid, including but not
limited to compensation for personnel; operation and maintenance of equipment; damage
to equipment; medical expenses; and food, lodging and transportation expenses shall be
paid for by the Assisting City and reimbursed by the Requesting City at actual cost. The
first twenty-four (24) hours of assistance will not require reimbursement by the
Requesting City. Requests for reimbursement must be submitted within ten(10)working
days of the return of all personnel deployed under this Agreement. Such request shall
identify with specificity each service, labor, or equipment provided and the unit and total
costs associated with each. The Assisting City shall be responsible for creating and
maintaining for a period of three(3)years a record of all costs incurred, both reimbursed
and unreimbursed costs, in providing aid under this Agreement. Such costs and
reimbursements shall be paid from current funds of the respective City. In the event
federal and state funds are available for costs associated with the provision of Mutual
Aid, the Cities agree that the Requesting City must make the claim for the eligible costs
of the Assisting City on its subgrant application and will disburse the federal share of
funds to the Assisting City. The Assisting City may assume in whole or in part any costs
4M Interjurisdictional Mutual Aid Agreement Page 6 of 11
573395.v1
associated with the provision of Mutual Aid or may loan or donate equipment or services
to the Requesting City without charge or cost.
10. INSURANCE
A. WORKERS' COMPENSATION COVERAGE. Each City shall be responsible for its
own actions and those of its employees and is responsible for complying with the
Texas Workers' Compensation Act.
B. AUTOMOBILE LIABILITY COVERAGE. Each City shall be responsible for its
own actions and is responsible for complying with the Texas motor vehicle financial
responsibility laws.
C. GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY AND LAW
ENFORCEMENT LIABILITY. Each City agrees to obtain general liability, public
official's liability and law enforcement liability, if applicable, or maintain a
comparable self-insurance program.
D. OTHER COVERAGE. The Assisting City shall provide and maintain their standard
packages of medical and death benefit insurance coverage while their personnel are
assisting the Requesting City.
11. WAIVER OF CLAIMS AGAINST CITIES; IMMUNITY RETAINED. Each City
hereto waives all claims against the other Cities hereto for compensation for any loss,
damage, personal injury, or death occurring as a consequence of the performance of this
Agreement, except those caused in whole or in part by the gross negligence of an officer,
employee,or agent of another City. Pursuant to § 421.061,Texas Government Code,the
City furnishing services under this Agreement is not responsible for any civil liability that
arises from the furnishing of those services. No City waives or relinquishes any
immunity or defense on behalf of itself, its officers, employees and agents as a result of
the foregoing sentence or its execution of this Agreement and the performance of the
covenants contained herein.
12. EXPENDING FUNDS. Each City that performs services or furnishes aid pursuant to
this Agreement shall do so with funds available from current revenues of the City. No
City shall have any liability for the failure to expend funds to provide aid hereunder.
13. TERM.. This Agreement shall become effective as to each City on March 31, 2011 and
shall continue in full force and effect and remain binding on each and every City for
twelve (12) months from the effective date. This Agreement shall renew automatically
for a period of one (1) year upon the completion of the initial term and each subsequent
term unless and until such time as the governing body of a City terminates its
participation in this Agreement pursuant to Section 19 of this Agreement.
14. ENTIRETY. This Agreement contains all commitments and agreements of the Cities
with respect to the Mutual Aid to be rendered hereunder during or in connection with a
Interjurisdictional Mutual Aid Agreement Page 7 of 11
573395 v1
4
Disaster and/or Civil Emergency. No other oral or written commitments of the Cities
with respect to Mutual Aid under this Agreement shall have any force or effect if not
contained herein,except as provided in Section 18 below.
15. RATIFICATION. Each City hereby ratifies the actions of its personnel and the
rendering and/or receiving of Mutual Aid taken prior to the date of this Agreement.
16. OTHER MUTUAL AIJ) AGREEMENTS. It is understood that the Cities may have
heretofore contracted or may hereafter contract with each other or with other cities for
Mutual Aid in Civil Emergency and/or Disaster situations.
It is also understood that this Agreement constitutes the first tier of a three-tiered system
of interlocking mutual aid agreements designed to ensure that all Cities that might be able
to provide assistance in the event covered by Paragraph 7 of this Agreement are able to
request or to respond to a request for Mutual Aid. Tier 1 agreements are between
counties and political subdivisions located wholly or partially within the respective
county. Tier 2 agreements are between the various counties that are members of the
North Central Texas Council of Governments. Tier 3 agreements are between the various
regional planning commissions("councils of governments").
Subject to the provisions of Paragraph 8 C of this Agreement, the Cities hereto agree to
provide Mutual Aid to such other counties,municipalities and other political subdivisions
to which they are linked by any combination of the above-described tiered agreements
upon request so long as there is a reciprocal agreement to provide Mutual Aid to the
Cities to this Agreement and so long as the requesting county or municipality agrees to
reimbursement of the actual costs of providing Mutual Aid at least to the extent required
by Paragraph 9 of this Agreement.
17. INTERLOCAL COOPERATION ACT. The Cities agree that Mutual Aid in the
context contemplated herein is a"governmental function and service" and that the Cities
are "local governments" as that term is defined herein and in the Interlocal Cooperation
Act, Texas Government Code Chapter 791.
18. SEVERABIILITY. If a provision contained in this Agreement is held invalid for any
reason,the invalidity does not affect other provisions of the Agreement that can be given
effect without the invalid provision, and to this end the provisions of this Agreement are
severable.
19. VALIDITY AND ENFORCEABILITY. If any current or future legal limitations affect
the validity or enforceability of a provision of this Agreement, then the legal limitations
are made a part of this Agreement and shall operate to amend this Agreement to the
minimum extent necessary to bring this Agreement into conformity with the requirements
of the Iimitations,and so modified,this Agreement shall continue in full force and effect.
20. AMENDMENT. This Agreement may be amended only by the mutual written consent
of the Cities.
lnterjurisdictional Mutual Aid Agreement Page 8 of 11
373395.v1
21. TERMINATION. Any City may at any time by resolution or notice given to the other
City to decline to participate in the provision of Mutual Aid. The governing body of a
City which is a signatory hereto shall, by resolution, give notice of termination of
participation in this Agreement and submit a certified copy of such resolution to the other
City. Such termination shall become effective not earlier than thirty (30) days after the
filing of such notice.
22. THIRD CITIES. This Agreement is intended to inure only to the benefit of the Cities
hereto. This Agreement is not intended to create, nor shall be deemed or construed to
create any rights in third Cities.
23. NOTICE. Any notice required or permitted between the Cities must be in writing,
addressed to the attention of each respective City Manager, and shall be delivered in
person, or mailed certified mail, return receipt requested, or may be transmitted by
facsimile transmission as follows:
To Wylie: Attn: Mindy Manson
City Manager
City of Wylie
300 Country Club Road
Wylie,Texas 75098
Phone: 972-516-6000
Fax: 972-516-6026
To Rockwall: Attn: Julie Couch
City Manager
City of Rockwall
385 South Goliad Street
Rockwall,Texas 75087
Phone: 972-771-7700
Fax: 972-771-7727
24. WARRANTY. The Agreement has been officially authorized by the governing or
controlling body or agency of each City hereto by order, ordinance or resolution and each
signatory to this Agreement guarantees and warrants that the signatory has full authority
to execute this Agreement and to legally bind the respective City to this Agreement.
25. GOVERNING LAW AND VENUE. The laws of the State of Texas shall govern this
Agreement. In the event of an Emergency or Disaster physically occurring within the
geographical limits of only one county that is a City hereto,venue shall lie in the county in
which the Emergency or Disaster occurred. In the event of an Emergency or Disaster
physically occurring in more than one county that is a City hereto,venue shall be determined
in accordance with the Texas Rules of Civil Procedure.
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573395.v1
26. HEADINGS. The headings at the beginning of the various provisions of this Agreement
have been included only in order to make it easier to locate the subject covered by each
provision and are not to be used in construing this Agreement.
27. SOVERIEGN IMMUNITY. Each City agrees that neither has waived their sovereign
immunity by entering into and performing its obligations under this Agreement.
**The Rest of this Page is Intentionally Left Blank**
Interjurisdlctlonal Mutual Aid Agreement Page 10 of 11
573395.v1
EXECUTED by the Cities hereto, each respective entity acting by and through its duly
authorized official, as required by law, on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
City of Wylie,Texas
NAME: Mindy Manson Date:
Signature:
City Manager
City of Rockwall,Texas
NAME: Julie Couch Date:Lf71
,s-
Signature: L ��ff��'""'"
City ager
*The Rest of this Page is Intentionally Left Blank**
ti
Interjurisdictlonal Mutual Aid Agreement Page 11 of 11
573395.vI
Wylie City Council
CITY OF WYLIE AGENDA REPORT
•
Meeting Date: March 22, 2011 Item Number: Work Session
(City Secretary's Use Only)
Department: Public Services
Prepared By: Mike Sferra Account Code: 447-5447-56510 Project 7CA
Date Prepared: March 10, 2011 Budgeted Amount: $1,495,000
Exhibits: 1
Review by staff and Community Park Improvements design firm, Teague Nall and Perkins, Inc., to summarize
the current status of the project design work and to solicit Council input prior to bidding the project.
{'�C?i )6i?�31£ tat�ciYli;it
sI
The purpose of this work session is to summarize the current status of the design work and proposed bid
package and to solicit any additional Council input prior to bidding the project. Staff is bringing this item
forward now so that if permission is granted to solicit bids, construction can begin after the spring sports season
as per the anticipated schedule:
March 22—Authorization to bid
April 25 —Park Board reviews bid tabulation and makes recommendations on add alternate items
May 10—Council considers award of a construction contract
June 13 —Construction begins
On April 28, 2009, the City Council chose Teague Nall and Perkins, Inc. (TNP) as the design firm for the
Community Park Improvement project. On November 10, 2009, the City Council authorized the City Manager
to enter into a contract with TNP in the amount of$52,500 for field design survey, preparation of conceptual
exhibits, and participation in public meetings related to the project. On March 9, 2010, City Council approved a
professional services contract to TNP in the amount of $243,000 for the design of Community Park
Improvements.
Since that time, City staff and the Park Board have met with TNP on numerous occasions regarding the project
design, budget, base bid and add alternate items. Stakeholders, such as the athletic leagues that use the park,
have contributed their input during these meetings and through numerous communications with staff and the
consultant.
As understood with the award of the design contract, TNP would complete a full design of the park
improvements that would exceed the amount of the available funding. This would be so the City could proceed
Page 1 of 2
Page 2 of 2
with constructing the most needed elements with the available funding and still benefit from having a "master
plan"for additional improvements that could be constructed as funding becomes available in the future.
The total estimated cost of the "master plan" is $2,729,290, and the amount of funding available for
construction is $1,467,000. This amount includes a $267,500 matching grant from Collin County.
Additionally, Council may elect to spend any remaining funds from the Founders Park project, currently
estimated to be approximately$250,000, on this project.
On March 7, 2011,the Park Board agreed on a recommendation to the City Council regarding the elements that
should be in the initial bid package. The consensus was to structure a base bid package that contains the most
essential elements and to list a variety of other elements, which are also important, as add alternates. This
methodology allows the City to receive project bids and then choose from a menu of add alternate items to
create the best set of improvements given the limitations of the available funding.
The estimated base bid package totals$1,120,340 and includes:
o General project costs
• 100%of trail replacement
▪ 100%finish-out on Eldridge, Rowell and Tibbals fields
o Grading, drainage, fences and topsoil on Cooper field
• Utilities
• Electrical conduit
Items considered as the add alternates include:
• Musco Infield Lighting- $250,000
• Musco Outfield Lighting- $200,000
• Any Parking—Min. $279,300
• Concession Stand/Restrooms:
a As Designed- $334,000
Alternate design: 14'x24' Bldg., One fixture each- $57,500
Alternate design: 24'x36' Bldg.,Two fixtures each- $120,000
• Football Improvements - $45,000
• New Bleachers with Shade Structures - $80,000
Staff would appreciate direction from Council regarding the bid package and solicitation of bids for the project.
rA)prOV
Initial Date
Department Director MS March 11, 2011
City Manager
zT TEAGUE NALL AND PERKINS
Civil Engineering Surveying I Landscape Architecture Planning
Memorandum
To: Mike Sferra
Public Services Director
From: Chris Seely, P.E.g''-
Date: March 14,2011
Re: Corrrnunity Park—Potential Bid Package
March 22,2011 City Council Meeting
Per the direction of the City of Wylie Parks and Recreation Department and the Parks and
Recreation Board,Teague Nall and Perkins('TNP")has prepared the attached base bid package for
City Council review and approval. The total available budget for Community Park Improvements is
$1,467,000. This budget does not include any of the potentially remaining funds from Founders Park
construction budget or any other gifts/donations.
TNP has met with Hasen Construction regarding potential construction costs on the Community Park
project. All costs established within this bid package are per our discussion with Hasen Construction
and other contractors with which we have working relationships. TNP has prepared a list of items to
be included in a base bid package that reflects direction provided by City staff,City Council,the Parks
and Recreation Board and the park stakeholders,. The approximate amount of the base bid ($1.1
million) is lower than the available budget($1.4 million)to provide the most flexibility in bidding and
prioritizing the items constructed within this phase of construction.
{ TNP has also provided a list of add alternates that would be bid at the same time for possible
additions to the contract. With all of the items for the park master plan being bid, the City will have
the opportunity to choose which items would be built at this time. The base bid and chosen add
alternates would be combined into one contract awarded to the contractor for a total amount that
would be within all available funding.
We request the attached base bid and add alternate package be submitted to City Council for review
and approval. Shortly after Council approval on March 22. the construction plans will be sent out to
bid so that we may remain on schedule to begin construction in June 2011. As a reminder,
everything in the park master plan and shown in the construction plans will be bid. Once bid
numbers are in hand,the Council and Parks and Recreation Board will be able to determine exactly
what will be constructed at this time.
12160 North Abrams Road,Suite 508 Dallas,Texas 75243 214.461.9867 phone 214.461.9864 fax
www.brp-onlne.com
MAI TEAGUE NALL AND PERKINS,INC.
nvc. OPINION OF PROBABLE COST
PROJECT: COMMUNITY PARK OPINION BASED ON DEC.2010 PLANS
NUMBER: WYL10153 COSTS AS DISCUSSED WITH HASEN JAN.25,2011
CLIENT: CITY OF WYLIE
OPTION: BASE BUDGET OF$1,467.000 REVISED MARCH 14,2011
ITEM I DESCRIPTION I PLAN QTY. 1 OPC QTY. I UNIT I UNIT COST I TOTAL
GENERAL PROJECT COSTS
1 MOBILIZATION,GC OVERHEAD 8 PROFIT 1 1 LS S 100,000.00 $ 100,000.00
2 ART(1 0%OF BUDGET ALLOCATED THROUGH BOND) 1 1 LS $ 14,950.00 $ 14,950.00
3 DEMOLITION(FIELDS,CONCESSIONS.LIGHTS) 1 1 LS $ 25,000.00 $ 25,000.00
4 SITE MASS GRADING AND IMPORT 1 1 LS $ 30,000.00 $ 30,000.00
5 RELOCATION OF TRANSFORMER 1 1 LS $ 30,000.00 $ 30,000.00
6 EROSION CONTROL 1 1 LS $ 15,000.00 $ 15,000.00 I
GENERAL COSTS SUBTOTAL $ 214,960.00 j
)ems' s+.ves a"",k: ,..;. .x x, asp .);f::---t 4,:F M.a'e;),.. `;:`,, �."1?> • „. ..1;a .:.,r ,x Vi:"`,::;''‘'7.'r°^i.r i'•v,.,.,,.i:-,..;'4(';,•r's,'7', +?
TRAIL IMPROVEMENTS•COMPLETE
1 REMOVAL OF EXISTING TRAIL 1 1 LS $ 5_000.00 $ 5,000.00
2 8'WIDE CONCRETE TRAIL-STANDARD CONCRETE 6,322 6,500 SY $ 27.00 $ 175,500.00
3 BARRIER FREE RAMPS 6 6 EA $ 500.00 $ 3,000.00
TRAIL IMPROVEMENTS SUBTOTAL S 183,500.00
PLAZA IMPROVEMENTS(NO PAVEMENT STAIN)
1 MASS GRADING 1 1 LS $ 5,000.00 $ 5,000.00
2 5'CONCRETE 4,523 4,600 SY $ 27 00 $ 124,200.00
3 6'CONCRETE 1,095 1,200 SY $ 29.00 $ 34,800.00
4 7"LIME SUBGRADE WI LIME INCLUDED 1,150 1,300 SY $ 4.00 S 5,200.00
5 PAVEMENT JOINTS(BEYOND 12'SPACING) 7,720 7,800 LF $ 0.30 $ 2,340.00
PLAZA IMPROVEMENTS SUBTOTAL $ 171,340.00
fir$`, wi+:a . , '. a '. .', 4 'r- ,.,v. '* 1 `,, :5 -r-.- ',,, ,,rs:<A , ,•s,. ,,i,.,
UTILITY IMPROVEMENTS
1 STORM DRAINAGE-PIPES AND INLETS 1 1 LS $ 90,000.00 $ 90,000.00
2 STORM DRAINAGE-TRENCH DRAINS 860 900 LF $ 22.00 $ 19,800.00
WATER
3 8"WATER 400 400 LF $ 28.50 $ 11,400.00
4 8'WATER 400 400 LF $ 23.00 $ 9,200,00
5 TAPPING SLEEVES&VALVES 1 1 LS $ 8,000.00 $ 8,000.00
SANITARY SEWER
6 6"SEWER 350 350 LF $ 25.00 $ 8.750,00
7 MANHOLES 1 1 EA $ 4,000.00 $ 4,000.00
UTILITY IMPROVEMENTS SUBTOTAL S 151,150.00
"4- rs �+attat,: xctiaSxiY2^I;.x, ,` .. M. &: '. .„'.;a•ir€iv„''.;-«......:.....r; Z;A;:::,5;ZCZ 4 ua!gg r...i.ik...x, •..tea.
COOPER FIELD IMPROVEMENTS
1 MASS GRADING 1 1♦i 1 1 1 ii i i
2 FENCING 40,000.00 40,000.00
3 FINISHED DIRT SURFACE 1 1 LS $ 12,000
4 RESPREAD TOPSOIL 1 1 LS $ 7.000 00 I t i 11
COOPER FIELD SUBTOTAL S 79,000.00
e •.::_:4 S; ,,..'t.°.a4,4 ' fa t t ,''''fi :", S1 .a izi:a. .'i l IL "s''x°+�'wZ+#:',; -u
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ELDRIDGE FIELD IMPROVEMENTS
1 MASS ..D 17.500 17,500 00
11 1111O 101 1 1 15 IRRIGATION UIIII'! 1
1111$ 13,50011
ROWELL FIELD IMPROVEMENTS
1 MASS GRADING 1 1 LS $ 18,000.00 $ 18,000.00
2 FENCING 1 1 LS $ 25,000.00 $ 25,000.00
3 FINISHED DIRT SURFACE 1 1 LS $ 15,000.00 $ 15,000.00
4 RESPREAD TOPSOIL 1 1 LS $ 8,000.00 $ 8,000.00
5 IRRIGATION 5,100 5,200 SY $ 3.00 $ 15,600.00
6 SOD 5.100 5,200 SY $ 3.00 $ 15,600.00
ROWELL FIELD SUBTOTAL $ 97 200.00
TIBBALS FIELD IMPROVEMENTS
1 MASS GRADING 1 1 LS $ 17,500.00 $ 17,500.00
2 FENCING 1 1 LS $ 22,500.00 $ 22,500.00
3 FINISHED DIRT SURFACE 1 1 LS $ 12,000.00 $ 12,000.00
4 RESPREAD TOPSOIL 1 1 LS $ 5,000.00 $ 5,000.00
5 IRRIGATION 4,420 4.500 SY $ 3.00 $ 13,500.00
8 500 4,420 4,500 SY $ 3.00 $ 13,500.00
TIBBALS FIELD SUBTOTAL S 84,000.00
TEAGUE NALL AND PERKINS,INC.
AINWA LAIC. OPINION OF PROBABLE COST
PROJECT: COMMUNITY PARK OPINION BASED ON DEC.2010 PLANS
NUMBER: WYL10153 COSTS AS DISCUSSED WITH HASEN JAN.25,2011
CLIENT: CITY OF WYLIE
OPTION: BASE BUDGET OF$1,467,000 REVISED MARCH 14,2011
I ITEM I DESCRIPTION I PLAN QTY. I OPC QTY.. UNIT I UNIT COST I TOTAL
GENERAL BASEBALL FIELD IMPROVEMENTS
1 RELOCATIONS(FOUL POLES,SCOREBOARDSI 1 1 LS $ 5,000.00 $ 5,000.00
GENERAL BASEBALL FIELD SUBTOTAL $ 5,000.00
ELECTRICAL IMPROVEMENTS-PLAZA
1 LIGHT POLE BASES,CONDUIT AND RE-WIRING 1 1 LS $ 50,000,00 $ 50,000.00
GENERAL BASEBALL FIELD SUBTOTAL $ 50,000.00
TOTAL BASE BID FOR IMPROVEMENTS $ 1,120,340.00
ADD AL TERNA TES
I ITEM ( DESCRIPTION I PLAN QTY I OPC QTY. I UNIT I UNIT COST I TOTAL I
PARKING IMPROVEMENTS-156 SPACES
1 MASS GRADING 1 1 LS $ 10,000.00 $ 10,000.00
2 5"CONCRETE 5,542 5,700 SY $ 27,00 $ 153,900 00
3 6"CONCRETE 3,033 3,200 SY $ 29.00 $ 92,800.00
4 7"LIME SUBGRADE W/LIME INCLUDED 3,282 3,400 SY S 4 00 $ 13,600 00
5 CONCRETE CURB AND GUTTER 2,886 3,000 LF $ 3,00 $ 9,000.00
PARKING IMPROVEMENTS SUBTOTAL $ 279,300.00
' ateu k ": .a si:a #a. '. .•"'s°ai,3 #° ^'sK ..3 ate«:. .Y• `. 9 ,.. ,"3 ., I• '''
PARKING IMPROVEMENTS-REMAINDER 131 SPACES
1 MASS GRADING $ 10,000 00
2 5"CONCRETE111111PAR211:K„:35„:75gG
$ 70,200.00
3 6"CONCRETE $ 39,150,00
4 7"LIME SUBGRADE W/LIME INCLUDED $ 6,000.00
5 CONCRETE CURB AND GUTTER $ 3,000.00
6 REMOVAL OF ASPHALT PARKING LOT $ 5,000.00
e� $ 133,350.00
ELM ..-, .;,_.r. ;,• 'l'u,#E .�;i�� "1��'4H' aaiir7�` ,;f..<-. s, . a.,3 z ...��
PARKING LOT STRIPING
STRIPING OF FIRST 156 SPACES 1 1►1 f• 1 1 i 00
STRIPING OF REMAINDER 131 SPACES /11 f f+ 1 //1 ►1
PLAZA IMPROVEN1ENTS SUBTOTAL
g^ Zo- '$u,W �a"',..::�zx$ .zig ,;, ti;''' .§Fa:. ..�ua .t,.wr. s....... ...:i f,...e, ,n :1.�t 1
4,1
PLAZA IMPROVEMENTS
PLAZA IMPROVEMENTS SUBTOTAL 27 940.00
tr,,x`'.-a4,4VS° .,,��. ...,.� :; .c ..':1.� 4 s.':... .al.,x: �.& ,.. �,�,.. .,. ,'g�,.c,�' •^ ,. i� ...,,.,,.�.,;?�:."�. m.7'..',''';':!!,.c.. z ,..,�
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CONCESSIONS I RESTROOM-JIM WILSON DESIGN
BUILDING TOTAL 1 1 LS $ 310,000.00 310,000 f• 11
FOUNDATION REWORK 1 1 LS $ 20,000.00 a f f a I I
SANITARY SEWER CONNECTION-LINE 2 1 LS $ 2,000.00 $ 2,000.00
WATER LINE CONNECTION 1 1 LS $ 2,000.00 $ 2,000 rI
CONCESSIONS I RESTROOM-JIM WILSON DESIGN SUBTOTAL $ 334,000.00
U e..�,�.z.,..is,. _�t �?�` '$F.laa dk.�d: ��?..�,,.,'�.:;o-az a.,...�.�x<_.L�nx .I - 4` ',:1&aYm,tS�:,u.,�'.�s�. «...-..�.:
BUILDING ... • •• 1 3 `
• 120,000.00 f 010 if
• • -•• 1 • 1 00111
i • •• 1
1 RE -•• • TOTAL. !000.00 Ait1
3 RESTROOM SANITARY SEWER CONNECTION-LINE 1 1 LS $ 500.00 $ 500,00
'•• 1 •-•• 0
CONCESSIONSi• • SUBTOTAL
'` „_.I''.'z " '':'v . o-" s!.. k:« .,.,....«.N`�,``i5.'.,aa.os e_ a, " •,7,S:y.,:.$.�b
FOOTBALL IMPROVEMENTS
®��1 RELOCATIONS(GOAL POSTS) Mil f 1• '!' /i I
2 GRADING 1 1 7,000.00 f!f If
3 IRRIGATION 6,000 6,000 ® 3.00
►• 18,000 11 11 I
4 SOD 6,000 6,000 f 1 :► f 11
`F`OOTBALL IMPROVEMENTS SUBTOTAL $ 45,000.09
r, z'�''•, 3..R.I.ItZ r cE"..4*a,.r? a , ,y. t .it >.,u ?0.•k,, '. ,.:'f R ',•,*' x:,r.�^I:: $`, 4-44I ti T std ''.:n.', 2 " 'a'r, ,, .;•.
AVIF4=1) TEAGUE NALL AND PERKINS,INC.
"VC- OPINION OF PROBABLE COST
PROJECT: COMMUNITY PARK OPINION BASED ON DEC.2010 PLANS
NUMBER: WYL10153 COSTS AS DISCUSSED WITH HASEN JAN.25,2011
CLIENT: CITY OF WYLIE
OPTION: BASE BUDGET OF$1,467,000 REVISED MARCH 14,2011
ITEM I DESCRIPTION I PLAN QTY. I OPC QTY. I UNIT I UNIT COST I TOTAL
COOPER FIELD IMPROVEMENTS
1 IRRIGATION 7,810 7,810 SY $ 3,00 $ 23,430.00
2 SOD 7,810 7.810 SY $ 3.00 $ 23,430.00
COOPER FIELD SUBTOTAL $ 46 860.00
GENERAL BASEBALL FIELD IMPROVEMENTS
1 BLEACHERS 8 8 EA $ 7,000,00 $ 56,000,00
2 BLEACHER SHADE STRUCTURES 8 8 EA $ 3,000.00 $ 24,000.00
GENERAL BASEBALL FIELD SUBTOTAL $ 80,000.00
arc +Ee>, ..,: .. aa,«'.+r. .. ,:;':; z 5", . ' .,:x �.. '',". `""' r.
FIELD LIGHTING-OUTFIELD --_-�I-
MUSCO OUTFIELD LIGHTING 1 1 LS 200,000.00 200,000.00
ELECTRICAL IMPROVEMENTS SUBTOTAL $ 200 000.00
`b: .`< . ,"r'R '' :„:,e,?"" '*.` ;$';'* .a„d '. •":.f r
FIELD LIGHTING-INFIELD
1 MUSCO INFIELD LIGHTING(PLAZA) 1 1 LS $ 250,000.00 $ 250,000.00
2 RELOCATION OF LIGHT POLE IN FOOTBALL FIELD 1 1 LS $ 15,000.00 $ 15.000.00
ELECTRICAL IMPROVEMENTS SUBTOTAL $ 265 000.00
l
TOTAL FOR ALL IMPROVEMENTS $ 2,729,290.00
Teague Nall and Perkins,Inc.has no control over the cost of labor,materials,equipment,or services furnished by others,or over methods of determining
price,or over competitive bidding or market conditions,any and all opinions as to the cost herein,including but not limited to opinions as to the costs of
construction materials,shall be made on the basis of experience and best available data.Teague Nall and Perkins,Inc.cannot and does not guarantee that
proposals,bids,or actual costs will not vary from the opinions on costs shown herein.
Police
De part
Overview
John Duscio Chief of Poli c e
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► In FY 2010/2011 the department was authorized 47 sworn
positions and 5 civilian positions.
► National and regional staffing recommendations suggest
staffing at a ratio of 1.6 officers per 1,000 citizens. A ratio
of 1.6 officers per 1,000 would have us at 67 officers, 20
more than we currently have.
► Our current authorized staffing is 1.11 officers per 1,000
citizens, however, our actual staffing is 0.97 per 1,000
citizens.
► Suggested civilian staff is recommended at a ratio of 0.41
per 1,000 citizens. We are currently at 0.11
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► There are 4 divisions within the Police
Department
• Patrol
• Criminal Investigations
• School Resource Officers,
• Records/ Property Evidence.
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► This is the uniformed division that provides proactive and
reactive patrols throughout the city 24 hours a day 7 days
a week.
► Patrol is staffed with 2 Lieutenants, 4 sergeants, and 22
officers.
► There are 4 shifts, Alpha I, which woks every other
Saturday, Sunday, Monday, Tuesday 7am- 7pm. Alpha II
which works the same days 7pm to 7am. And Bravo I
which works Wednesday, Thursday, Friday, and every
other Saturday, 7am — 7pm. Bravo II same days 7pm —
7am
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► Much focus and attention has been made in regards
to patrol staffing allocating sufficient resources to
address the concerns of the community in safe and
efficient manner. Wylie PD has established
minimum staffing standards in order to assure
adequate staff. Minimum staffing is currently set at
4 officers on a given shift; however in most cases
there are 5 — 6 officers per shift.
► With the current staffing Wylie patrol provides the
best possible service to it's citizens.
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► Patrol handles all in field related activities including
pro-active patrols, traffic enforcement, accident
investigations, traffic control, responding to
emergency calls for service, and responding to calls
for service involving initial reporting and
investigation.
► Once a report call is received the responding officer
gathers pertinent information and collects any basic
evidence present. If more detailed investigation and
evidence collection is necessary, a detective is called
to the scene.
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► The initial responding officer will complete a report
detailing any suspect information and evidence
obtained. The officer will submit it through his
supervisor for approval.
► A case report such as a "Burglary of Motor Vehicle
" will be firwarded to the Criminal Investigation
Division, (CID), for further investigation .
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► CID is staffed with 1 sergeant, 6 detectives, and one
civilian secretary.
► Detectives work 10 hour shifts with 3 detectives
working Monday through Thursday, and the other
3 working Tuesday through Friday. Their typical
hours are 8am — 6pm.
► Detectives are on rotating "on-call" status in which
the on-call detective responds to crime scenes when
requested by a patrol supervisor.
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► In order to maintain quality and high closure rates
of investigations, it is important to keep the
detectives caseload to a workable level.
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► Detectives are assigned cases by offense types.
► The offense types are
i. Crimes against persons (CAPERS)
•:• Assault
Robbery
•:• Homicide
•:• Rape
2. Property crimes
•:• Burglary
•:• Theft
•:• Vandalism
•:• Arson
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► Fraud / Forgery
•:• Identity theft
Sexual Assault/ Child abuse: There are 2
detectives that are assigned sexual assault and
child abuse investigations as a primary function
but they also perform all functions of other
detectives. These detectives work closely with the
Collin County Child Abuse Task Force and the
Children's Advocacy Center
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► Once a case is approved the CID sergeant will
assign the case to a detective depending on the
offense type and case load of the detectives. The
sergeant will also determine the solvability of the
offense.
► Solvability includes:
1 . Witness to the offense
2. Evidence tying the suspect to the offense
3. Known suspect
4. Traceable property etc.
► If the case has potential for follow up it is
assigned
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► If a case has no solvability factors it is inactivated.
An example of zero solvability is a Burglary of
Motor Vehicle in which there was no forced entry,
there are no witnesses, there is no identifiable
markings or numbers on the stolen property, and no
other evidence located. The chances of solving an
offense with these circumstances are next to zero.
When this occurs the case is placed in an inactive
status and no follow up is done unless further
information is obtained from the victim such as a
serial number of a stolen item.
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► Once a detective receives an assigned case the case is
reviewed and it is logged in as assigned. Detectives
must prioritize cases received as well as manage the
existing case load. A case with solid leads is placed
high on the priority list as suspects and evidence
tend to disappear quickly.
► Cases are assigned daily as they are received so case
management and prioritization is a must.
► Last calendar year CID was assigned 3,062 cases
for follow up investigation.
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► If the sergeant is included in the case assignments that
equates to approximately 437 cases per detective.
► According to Gribble, E. A. (1995)With regard to property
crimes, law enforcement agencies on average are assigning
between 12-15 cases per month per detective. Property
crimes detective should carry a case load of 13 a month or
153 cases a year caseload.
► The same study determined that for major crimes,
aggravated Assault, Sexual Assault, Robberies, etc., 6-8
cases per month or 72-96 cases per year per detective.
► Gribble, E. A. (1995).Allocation of personnel•
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► Economic crimes can be very time consuming with regards
to following paper trails. Long term or large
fraud/embezzlement cases can take up to six months or
longer to complete. Even a short term, simple credit card
or worthless check case, can take a month or longer to
complete with obtaining subpoenas and records. And once
obtained can lead to additional subpoenas.
► It is recommended that a detective working just fraud
cases carry a 9 case per month or 112 cases per year per
detective caseload
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► Our detectives do have case types assigned to them but
many have not only property crimes but fraud offenses
assigned to them as well as other offense types.
► Any major offense requires the whole unit to assist thus
placing their cases on hold.
► The Wylie Angel case is an example of everyone having a
task to assist in the investigation.
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► During calendar year 2010 3,062 cases were assigned to
Wylie detectives for investigation. The average time spent
per case investigation is estimated at 6.25 hours. This
average includes intensive homicide and major crime cases
as well as cases that have little or no chance of being
solved. Total estimated time spent investigating offenses
was approximately 19,137 hours
► Using a time availability factor formula considering days
off, holidays, sick time and vacation, it is estimated that
each detective is available to work approximately 1,830
hours per calendar year.
11/19,1f4N1
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► There are 6 detectives and a sergeant working fulltime on
cases, utilizing the 1,830 hours of estimated available time
multiplied 7 full time employees equals 12,810 hours of
available investigative time; however, the number of cases
assigned to CID was 3,062 multiplied by an average time
per case of 6.25 hours puts the estimated required time to
investigate at 19,127 hours. The difference in time is
handled with overtime.
► In order to effectively staff CID and investigate the
number of offenses assigned the recommendation would be
10.45 detectives
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► Cleared by Arrest —:
► Adult/ Juvenile Exceptional Clearance -
Death of the Offender.
► Prosecution Declined —.
► Extradition Denied
► Victim Refused to Cooperate in the Prosecution
► Inactive
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► Detectives also have additional duties such as:
i. Sex offender registration
2. Public Information Officer
3. Background Investigations
4. Accident Investigation
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► The CID Secretary builds cases for submittal to the
DA's office for prosecution
► The CID secretary also keeps statistical case
clearance data and coordinates citizen ride a longs.
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► The Records Section is staffed with one records supervisor,
two record clerks, and the property quartermaster clerk.
Records is the information-processing hub of the
Department. During the past 5 years the volume of work
has increased dramatically. Three civilians process police
reports, build cases for submittal to the DA, accident
reports, citations, open records requests, and provide
service to citizens at our public service counter.
► The Records Supervisor also does department, purchase
orders, keeps track of all officers training records, and
monitors the budget.
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► The SRO unit is staffed with one sergeant and 4
officers.
► The sergeant is also assigned a school and is a
working SRO as well as a sergeant.
► SRO's are assigned to the two High schools, and
middle/ intermediate schools
► They also service the feeder elementary campuses
that feed into their assigned intermediate and
middle schools
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► SRO investigate all criminal activity associated with
WISD campuses.
► They work with principals and assistant principal
with issues related to student behavior.
► SRO's spend most of their day counseling and
mentoring student.
► Their presence on campus is a great deterrent to
criminal activity both on campus and in the
community
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► SRO's have many other functions as well as their
SRO duties.
► SRO's supervise the crossing guards.
► Coordinate crime prevention activities including
Neighborhood Watch, National Night Out, Bike
rodeo's Citizen and Teen Police Academies, home
and safety inspections and provide security at many
school related extra-curricular activities.
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► SWAT: Special Weapons and Tactics . There are 9
SWAT members that are special trained and
equipped to address high risk incidents. The SWAT
team trains twice a month.
► Hostage Negotiations: There are 6 officers specially
trained in Hostage / Crisis negotiations
► CPTED: Crime Prevention Through environmental
Design. There is one officer specially trained to
inspect both commercial and residential properties
and recommended design features to essence safety
and security
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► Municipal Court Bailiff / Warrant Officer
► Bicycle Patrol: are several officers that have
received specialized training in the concept and
tactics of patrolling on a bicycle
► Firearms instructor
► Emergency Vehicle Operation Instructor
► Baton instructor
► Defensive Tactics instructor
► Physical fitness coordinator
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► Gribble, E. A. (1995). Allocation of personnel: Methodology for required staffing of
detectives. Retrieved April 12, 2007, from the Florida Criminal Justice Executive
Institute at FDLE website:
http://www.fdle.state.fl.us/FCJEI/SLP%20papers/Gribble.pdf