03-02-2011 (WEDC) Minutes Minutes
Wylie Economic Development Corporation
Board of Directors Meeting
Wednesday, March 2, 2011 — 11:30 A.M.
WEDC Offices — Conference Room
250 South Highway 78 — Wylie, Texas
CALL TO ORDER
Announce the presence of a Quorum
Vice President Mitch Herzog called the meeting to order at 11:34 a.m. Board Members present
were: John Yeager, Chris Seely, and Todd Wintters.
WEDC staff present were Executive Director Sam Satterwhite and Administrative Assistant
Gerry H a rri s
Ex-officio members Eric Hogue and Mindy Manson were present.
Randy Hullett with Abernathy, Roeder, oyd, and Joplin joined the meeting at 11:45 a.m.
CITIZEN PARTICIPATION
There being no citizen participation, Vice President Herzog proceeded to Action Items.
ACTION ITEMS
ITEM NO. 1 — Consider and act upon approval of the February 23, 2011 Minutes of the
WEDC Board of Directors Meeting.
MOTION: A motion was made by Chris Seely and seconded by John Yeager to
approve the February 23, 2011 Minutes of the WEDC Board of Directors
Meeting. The WEDC Board voted 4 FOR and 0 — AGAINST in favor of
the motion.
ITEM NO. 2 — Consider and act upon issues surrounding a proposal for a Restaurant
Recruitment Strategy by The Retail Coach,
Staff proposed that the WEDC undertake a Restaurant Recruitment Strategy to be performed by
The Retail Coach, Staff indicated that the WEDC can do little to attract or facilitate a specific
restaurant concept in Wylie aside from assistance with public infrastructure. However,
promoting the community to restaurants via a targeted marketing campaign is well within the
charge of the WEDC.
The Retail Coach proposed a program under which the region will be inventoried for existing
restaurant concepts, a master list of concepts which are not in the area will be identified, and then
that list will be narrowed to twenty restaurants which fit the retail trade area demographic, From
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March 2, 2011
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that short list, targeted marketing materials will be sent to each concept with a follow-up contact
made either in person or by phone. Staff anticipates The Retail Coach would send materials and
make the initial phone contact with WEDC staff scheduling an in-person meeting to follow.
While the process typically takes 90 business days, The Retail Coach can complete all the
research and short list identification prior to ICSC on May 23rd.
The fee for completion of this study is $12,500 plus expenses. The majority of expenses are tied
to travel with a maximum expense set at $1,500. The study will be primarily funded out of
Special Services with $5,000 reallocated from Advertising. A Budget Transfer to reallocate
funds from Advertising to Special Services will be required at a future date.
Staff recommended that the WEDC Board of Directors approve a Restaurant Recruitment
Strategy to be performed by The Retail Coach at a cost not to exceed $14,000.
MOTION: A motion was made by Todd Wintters and seconded by John Yeager
authorizing The Retail Coach to develop a Restaurant Recruitment Strategy
at a cost not to exceed $14,000, The WEDC Board voted 4 — FOR and 0 —
AGAINST in favor of the motion.
DISCUSSION ITEMS
ITEM NO. 3 —Staff report: review issues surrounding the construction of facilities located
at 1405 Martinez Lane.
Staff reported that Hill & Wilkinson continues to finalize budget figures with the total project
cost estimated at $5.22 million. While Hill & Wilkinson and staff were hopeful that the project
would come in at +$5 million, several unplanned expenses had occurred relating to the design of
site and facility. Staff was quick to point out that the original budget had been developed based
upon very limited parameters and that perceived budget increases are more a result of an
aggressive schedule combined with the design build process than cost overruns.
No action was requested by staff.
EXECUTIVE SESSION
The WEDC Board recessed into Closed Session at 11:45 a.m. in compliance with Section
551.001, et.seq. Texas Government Code, to wit:
Section 551.071 (Consultation with Attorney) of the Local Goverrirnent Code, Vernon's Texas
Code Annotated (Open Meetings Act).
• Deliberate a pending or contemplated litigation surrounding Project Re-tool.
Section 55,1.087 (Economic Development Negotiations) of the Local Government Code,
Vernon's Texas Code Annotated (Open Meetings Act).
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March 2, 2011
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• Deliberate economic development negotiations surrounding Project Re-tool.
• Deliberate economic development negotiations with The Sooner Group.
Section 551.072 (Deliberations Regarding Real Property) of the Local Government Code,
Vernon's Texas Code Annotated (Open Meetings Act).
• Deliberate the purchase of real property generally located near the intersection of State
Highway 78 and Birmingham.
RECONVENE INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 12:37 p.m.
MOTION: A motion was made by Chris Seely and seconded by John Yeager to rescind
the First Amendment to the Amended and Restated Performance Agreement
presented to Sanden International (U.S.A.), Inc. and authorize WEDC
counsel to initiate legal action against Sanden to enforce the terms of the
Amended and Restated Performance Agreement between the WEDC and
Sanden dated February 26, 2010. The WEDC Board voted 4 — FOR and 0 —
AGAINST in favor of the motion.
ADJOURNMENT
With no further business, Vice President Herzog adjourned the WEDC Board meeting at 12:37
p.m.
Marvin Fuller, President
ATTEST:
Samuel D.R. Satterwhite
Executive Director