03-15-2011 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Special Called Work Session
Wylie City Council Meeting
March 15, 2011 - 6:00 p.m.
Wylie Municipal Complex- Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:06 p.m. with the following Wylie City Council
members present: Mayor pro tern Red Byboth (arrived at 7:00 p.m.), Councilwoman Kathy
Spillyards, Councilman Carter Porter, Councilman Rick White, and Councilman Bennie Jones.
Councilman David Goss was absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; Senior Planner, Charles
Lee; and City Secretary, Carole Ehrlich.
INVOCATION & PLEDGE OF ALLEGIANCE
Public Information Officer Kelly gave the invocation and Assistant City Manager Butters led the
Pledge of Allegiance.
WORK SESSION
• Planning the Grand Opening of the Wylie Municipal Complex (City Council)
Mayor Hogue asked each committee to give an update on their planning for the grand opening
event. =:
Sponsorship and Finance: Mayor p 'tem Byboth reported he was contacting possible
sponsors and needed a close #tirrrate , all expenses anticipated for the event in order to
know how much funding was needed..He sked each committee to determine their fund needs
and give them to him by Tuesday March,2r.
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He reported the committee was working on a sponsor package that would possibly include r,
booth space, advertising, and possibly t-shirts to each sponsor with tiers of sponsorship
opportunities.
Volunteer Committee: Councilman Porter presented a flyer that would be going out to
volunteer groups, schools, and other organizations that might like to help the day of the event.
He noted that a large number of volunteers would be needed for the event.
Info/Logistics— Set up and Planning: Mayor Hogue and other committee members discussed
having the entertainment on the back side of the Municipal Complex near the meadow which
would give an opportunity for the large back porch to be used by attendees. The committee
suggested using the parking lot for vendors and other activities.
Activities/Day/Sporting: City Manager Manson reported that the 5K run by the Wylie Police
Academy was scheduled that day but would take place in the downtown area due to plans
already confirmed and costs. She explained the event was scheduled as in past years and
therefore had no additional costs to certify a new route.
Entertainment: Mayor pro tern Byboth and Councilman Jones noted that entertainment was
being scheduled all day with schools and other groups planning to attend at no charge. Library
Director Orozco reported she had contacted several vendors to have children's activities during
the day of the event.
FoodNendor: Councilwoman Spillyards asked that a final date and time frame be confirmed so
food vendors could be contacted to see if they could participate in the event. Spillyards also ---
suggested that the price per booth be set at $300. Consensus of those present was to set June
18th from 10 a.m. to 10 p.m. as the date for the event and to go with the committee
recommendation of a fee of$300 for all food vendors.
ADJOURNMENT
A motion was made by Councilman Jones, seconded by Councilman White to adjourn the
meeting at 7:25 p.m. A vote was taken and the motion passed unanimously.
A
Eric Hogue, Ma r
ATTEST:
•
Carole Ehrlich, ity Secretary • Oil
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