04-05-2011 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Special Called Work Session
Wylie City Council Meeting
April 5, 2011 — 6:00 p.m.
Wylie Municipal Complex— Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:03 p.m. with the following Wylie City Council
MiNOWN members present: Mayor pro tem Red Byboth, Councilwoman Kathy Spillyards, Councilman
Carter Porter, Councilman Rick White, and Councilman David Goss. Councilman Bennie Jones
was absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; Construction Manager,
Shane Colley, and City Secretary, Carole Ehrlich.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Goss gave the invocation and Councilwoman Spillyards led the Pledge of
Allegiance.
WORK SESSION
• Planning the Grand Opening of the Wylie Municipal Complex (City Council)
Mayor Hogue presented a sponsorship letter giving specifics for various sponsorship
opportunities for the Municipail Qo plex Dedication Event and the 125th Anniversary of the City
to be celebrated as a year long 1vnt. They ranged from the Colonel W.D. Wylie Level of
$25,000 to the Wylieite Level of $50QHe asked each council member to choose contacts for
sponsors and corporate partners th wished to seek sponsorship from. Council members
agreed to divide the lists and send leers out by Friday, April 8, 2011. They also agreed to
follow up in the next 10 days with each contact, to speak to them personally. Direction from
council was to send all commitments Yff r sponsorships to City Manager Manson who would keep
Minutes April 5, 2011
'wit I< Wylie City Council Work Session
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a tally on funds raised and letters sent. The deadline for those commitments would be May 1,
2011. --�
Public Information Officer Kelly presented several options for staging and fireworks for the
event. Direction from council was to use Option #1 which showed the stage in the main grass
area in front of the Recreation Center. Kelly presented the fireworks options and pricing for
each option. Council decided to wait until firm numbers were in for sponsorships before
choosing an option.
Staff also presented options for timing of the events. Direction from council was to hold the
building dedications from 7:00 p.m. to 8:00 p.m. Two bands would entertain the crowds from
5:00 to 7:00 p.m. and after the dedication the headline band would perform through the
fireworks show scheduled for 9:45 p.m.
Mayor Pro Tern Byboth reported the entertainment committee was working and had spoken to
bands interested in performing for the dedication. He noted the committee was still working to
confirm the headline entertainer.
Councilwoman Spillyards and committee member Ehrlich reported that in speaking to some of
the prospective vendors, they found the fees, set for food vendors at $200, a little high. The
vendors requested the fees be lowered due to the event being new and the reduction in the
event time from 10:00 a.m. to 10:00 p.m. to 5:00 p.m. to 10:00 p.m. The committee
recommended a lower fee in order to get a good mix of food and drink vendors. Council
direction was to lower the fees to $100 per food vendor.
Council requested posting a short work session for the April 12, 2011 regular council meeting to
discuss progress with the event planning.
ADJOURNMENT
A motion was made by Councilman Goss, seconded by Councilman White to adjourn the
meeting at 7:30 p.m. A vote was taken and the motion passed unanimously.
("71/> ---7
Eric Hogue, Mayo
ATTEST:
OFly
C role Ehrlich, ty Secretary :- ' .
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