03-29-2011 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Special Called Work Session
Wylie City Council Meeting
March 29, 2011 - 6:00 p.m.
Wylie Municipal Complex - Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:06 p.m. with the following Wylie City Council
AM* members present: Mayor pro tem Red Byboth (arrived at 7:00 p.m.), Councilwoman Kathy
Spillyards, Councilman Carter Porter, Councilman Rick White, and Councilman Bennie Jones.
Councilman David Goss was absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; Senior Planner, Charles
Lee; and City Secretary, Carole Ehrlich.
INVOCATION & PLEDGE OF ALLEGIANCE
Public Information Officer Kelly gave the invocation and Assistant City Manager Butters led the
Pledge of Allegiance.
WORK SESSION
• Planning the Grand Opening of the Wylie Municipal Complex (City Council)
Mayor Hogue reported q$lere were 4Iy, 50 days remaining before the scheduled date for the
Grand Opening of. the M nicipal Comp (June 18, 2011). He asked the Council, based on the
small window of time and° f fettorsuch as: staff time to organize a large daylong event,
confirmed funding for the event, artd'` tkthe 125th Anniversary of the City of Wylie happening in
the next year, would it be better to c one the fund raisingfor the events and scale down the
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Municipal Complex Grand,O t,ing= continue the celebration and fund raising into the next
year for the 1259* e
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Minutes March 29, 2011
Wylie City Council Work Session
Page 1
Mayor Hogue stated that currently the daylong event was estimated to run in the neighborhood
of $250,000. Would there be enough time to obtain that kind of funding prior to the June date?
Council members discussed the likelihood of accomplishing the planning and fund raising for
the June 18th timeframe. Councilman White had concerns with regard to how much funding
could be raised in a short amount of time. Mayor Pro Tern Byboth commented that
sponsorships could not be started until the committee had verification of what would be offered
for those sponsorships. Byboth reported that a few companies had stated they would donate
but no dollar amount was confirmed.
City Manager Manson explained that it would take at least three staff members per committee
working a few hours per day on the project as it is currently planned. Manson stated "there were
many plans that needed to be completed in a very short amount of time such as maps, VIP
parking, advertising, and logistics for the event. Manson noted that she felt something on a
smaller scale with ribbon cutting and fireworks might be more doable.
Councilman Jones noted that if staff felt the event should be sized down that he was in
agreement. Council members concurred.
Council direction was to set the event for June 18, 2011 from 5:00 p.m. to 10:00 p.m. Council
directed committee members (Council) and staff to bring back options for logistics, ground
breaking ceremony, estimated costs for the event, sponsorship packages, fireworks, food
vendors and entertainment for further discussion at the next work session to be held April 5,
2011 at 6:00 p.m..
ADJOURNMENT
A motion was made by Councilman Jones, seconded by Councilman White to adjourn the
meeting at 7:25 p.m. A vote was taken and the motion passed unanimously.
4
Eric Hogue, Mayor
ATTEST:
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Cakole Ehrlich, ity Secretary II 1:.;V1�e /,_
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Minutes March 29, 2011
Wylie City Council Work Session
Page 2