05-03-2011 (City Council) Minutes 7/ Wylie City Council
CITY OF WYLIE
Minutes
Special Called Work Session
Wylie City Council Meeting
May 3, 2011 — 6:00 p.m.
Wylie Municipal Complex — Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:10 p.m. with the following Wylie City Council
members present: Councilwoman Kathy Spillyards, Councilman Carter Porter, Councilman Rick
White, and Councilman David Goss. Mayor pro tem Red Byboth and Councilman Bennie Jones
were absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; Construction Manager,
Shane Colley, and City Secretary, Carole Ehrlich.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Goss gave the invocation and Councilman Porter led the Pledge of Allegiance.
WORK SESSION
• Planning th :Graid OpeniinQf the Wylie Municipal Complex (City Council)
Mayor Hogue reported that Of the Contacts made for sponsorships he had several maybe
responses and one firm commitment for $1,000 from Byrne Construction. Mayor Hogue asked
each council member what their totals were for committed sponsorships. Councilman Porter
reported he had'npne at this time. Courfman Goss reported he had none to report and had a
difficult time mak►rrg ,taLt„ it i-pe entive sponsors. Councilwoman Spillyards reported she
had a committed spohsdt • « aA ican National Bank for $1,000 and one additional she
felt would be around-. NO,' 1 OF 'eported that several contacts had not returned calls at this
time. Councilman White reported no commitments at this time.
Minutes May 3, 2011
Wylie City Council Work Session
Page 1
City Manager Manson reported estimates for staff overtime, fireworks, entertainment,
staging/sound, advertising, signage and miscellaneous costs were estimated to run between
$60,000 to $90,000. Mayor Hogue asked council how they wanted to move forward with the
event.
Direction from council based on the short timeframe and funding collected was to direct staff to
organize the event with the following included:
• Date — Hold the Grand Opening on June 18, 2011 (Saturday)
• Time - 10:00 a.m.
• Event Agenda: Presentations, Ribbon Cutting and tours of the new facilities.
• Research the possibility of the Police Officers providing a gun salute.
• Research the possibility of the Fire Department providing the Honor Guard Presentation
• Research the possibility of the Wylie High School Bands performing the National
Anthem.
• Direct staff to secure the staging and sound for the event.
• Refund food vendor fees to the applicants that had submitted an application for the
event and notify them of the Celebration that will be held in 2012 for the 125th
Anniversary of the City of Wylie.
Councilwoman Spillyards asked that staff create a letter to be sent to businesses committing
funds asking them if the funds could be used in 2012 for the larger event to celebrate the 125t
Anniversary of the City of Wylie.
ADJOURNMENT
With no further discussion a motion was made by Councilman Goss, seconded by Councilman
White to adjourn the meeting at 6:35 p.m. A vote was taken and the motion passed
unanimously.
Eric Ho•ue, Mayor
ATTEST: 0 OF Ur
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Carole Ehrlich, City/Secretary s,„
Minutes May 3, 2011
Wylie City Council Work Session
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