05-30-2011 (City Council) Minutes Wylie City
Council
CITY OF WWYLit
Minutes
Special Called Work Session
Wylie City Council Meeting
May 1, 2011 —6:00 p.m.
Wylie Municipal Complex —Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Anne Hiney, Parks and Recreation Board Chair called the Special Called Joint Meeting to order
at :00 p.m. Parks board members present included: Dan Chestnut, Gary Robas, Cristine Price,
Brandi Lafleur and Matt Rose. Jim Ward was absent.
Mayor Eric Hogue called the City Council meeting to order at 6:03 p.m. with the following Wylie
City Council members present: Mayor pro tern Red Byboth, Councilwoman Diane Culver,
Councilman Bennie Jones, and Councilman David Goss. Councilwoman Kathy Spillyards and
Councilman Rick White were absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Public Information Officer, Craig Kelly, City Secretary, Carole Ehrlich, Public Services Director,
Mike Sferra, Parks and Recreation Superintendent, Robert Diaz and Public Services Admin,
Nancy Williams.
INVOCATION A PLEDGE OF ALLEGIANCE
Mayor Pro Tern Byboth gave the invocation and Councilwoman Culver led the Pledge of
Allegiance.
WORK SESSION
• Discussion regarding Community Park Improvements.
(M Sferra, Public Services Director Parks & Recreation Board)
Public Services Director Sferra addressed council stating that the bids for Founder's Park had
been received. He noted that funding currently available to include County and Bond funds,
minus design fees was 1,467,000. In addition to this funding other available funds included
Minutes May 31, 20r1
Wylie City Council Work Session
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funding left over from the Founder's Park Improvements in the amount of $250000; funds from
the Wylie Water Utility fund of $365,000 and available lease/loan funding for field lighting
improvements of$440,500, for a grand total of$2,522,500.
Mr. Sierra introduced Parks and Recreation Superintendent Robert Diaz. Mr. Diaz presented
three options for the base construction of the project and contingency fund alternates provided
by Teague, Nall and Perkins. Diaz reported the Parks and Recreation Board had reviewed the
three options and made a final recommendation from the board to the council. These included:
• Complete 8' wide concrete trail (over .8 miles)
• Demolition of existing four-plea of fields
• Complete finish out of Rowell, Eldridge, and Tibbals Cooper Field regarding, fence
and drainage-no irrigation and sod.
• New fencing for all fields—taller backstops (20' and 25' on Cooper)
• New Concrete Plaza area with joint layout design (4,500 square yards)
• Irrigation booster pump to increase the pressure in the parks
• All underground water, sanitary, sewer and storm sewer
• Retaining walls an handrails at Eldridge and Tibbals to set the fields lower than the
plaza
Transformer Relocation- $22,o 0
Cooper Field Irrigation and Sod - $32,000
Full Lighting Replacement pkg. - $435,000
Relocation of the existing light pole in Football Field #4 - $5,500
Design/Build concessions Stand—Capped at $ 00,000
112 Space Parking - $200,000
Contingency - $160,163
• 8 Bleacher Covers (piers only) - $15,400
• 8 New Bleachers - $33,000
• Landscaping and Seeding Plaza - $22,000
• Change Orders
• Art- $14, boo
• Football Press box - $15,000
• Football Scoreboards
• Football corecessions/Restroom (PCM bid of$48,050 for '1 2X24)
• T Ball Concessions/Restroom (PCM bid of$48,050 for 1 4)
Mr. Diaz stated that the board and staff were recommending JC Commercial with a bid price of
$1, 67,777.
Diaz reported there were three options for parking with the board recommending the 112 space
option. Councilwoman Culver had concerns with the 112 space parking at a cost of $200,000
stating that previous direction from the council in 2005 was to increase the parking costs to
$250,000 within the bond proposition. Staff noted they would research and report back to
council regarding that direction.
Parks Board Chair Ann Hiney noted that the board wanted to include some parking but
struggled with the amount of parking in order to complete some of the fields; the play areas
being the main concern. The three plans versus the three options were primarily with the cost of
the concession stand and parking. Hiney noted that the board would like feedback as to what
Minutes May 31, 2011
Wylie City Council Work Session
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areas needed to be addressed but hoped that would address the overall plan for the park and
not just the parking.
Chris Seely representing Teague, Nail and Perkins, 12160 N. Abrams Road, Suite 508, Dallas
reviewed each option with the council and board. Seely explained that the recommendation
made by the parks board was a combination of those options.
Council Direction
• Mayor Hogue asked the council for direction to staff and the Parks and Recreation Board
regarding their recommendations for the base bid. Council members directed staff to
move forward with the recommendations as presented for the base bid. Councilwoman
Culver noted that her personal recommendations for the contingency prioritize in this
order Football concessions/F estroom (PCM bid of ,050 for 12 4), I Ball
conce ions/Restroom (PCM bid of 48,050 for 12X24), 8 New Bleachers - $33,000,
that was part of the original items in the bond package. Board member Matt Rose
commented that concerning the contingency items, the change orders and art would be
required to come out first, then once the project was completed the other items could be
bid separately to gain the best overall pricing.
ADJOURNMENT
A motion was made by board member Matt Rose, seconded by board member Gary Robas
to adjourn the Parks and Recreation Board meeting at 7:40 p.m. A vote was taken and the
motion passed unanimously.
A motion was made by Councilwoman Culver, seconded by Councilman Jones to adjourn the
City Council meeting at 7:40 p.m. A vote was taken and the motion passed unanimously.
Eric Hogue, Ma r
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Minutes May 31, 2011
Wylie City Council Work Session
Page 3