06-14-2011 (City Council) Agenda Packet Wylie City Council
CITY F W LI NOTICE OF MEETING
Regular Meeting Agenda
June 14, 2011 - 6:00 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Building #100
Eric Hogue Mayor
M. G. "Red" Byboth Mayor Pro Tern
David Goss Place 1
Kathy Spillyards Place 3
Bennie Jones Place 4
Rick White Place 5
Diane Culver Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020.
CALL TO ORDER
Announce the presence of a Quorum.
INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS
• Presentation of 6th 6 Weeks Star Students - Citizenship
• Lightning Awareness Week June 19-25
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
June 14,2011 Wylie City Council Regular Meeting Agenda Page 2 of 3
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the May 24, 2011 Regular
Meeting of the Wylie City Council and the Minutes of the May 31st Special Joint
Work Session. (C. Ehrlich, City Secretary)
B. Consider, and act upon, approval of a Preliminary Plat creating 63 single family
residential lots on 45.192 acres for the Estates of Creekside Addition. Subject
property generally located south of Parker Road and approximately V2 mile west of
Country Club Road. (R. 011ie, Planning Director)
C. Consider, and act upon, authorizing the City Manager to execute the engagement
letter with Weaver, L.L.P for Fiscal Year 2010-2011 audit services for a fee not to
exceed $55,000. (L. Bantz, Finance Director)
D. Consider, and act upon, authorizing the extension of our current bank depository
contract from an ending date of September 30, 2011 to March 31, 2012 with JP
Morgan/Chase Bank and American National Bank. (L. Bantz, Finance Director)
REGULAR AGENDA
General Business
1. Consider, and act upon, appointment of the Mayor Pro Tem for a one year term
beginning May 2011 and ending May 2012.
(C. Ehrlich, City Secretary)
2. Consider, and act upon, the recommendations of the 2011 Boards and Commission
Council Interview Panel for appointments to the Animal Shelter Advisory Board,
Construction Code Board, Library Board, Parks and Recreation Board, Parks and
Recreation Facilities Development Corporation Board, Planning and Zoning
Commission, Public Arts Advisory Board, Wylie Economic Development
Corporation and Zoning Board of Adjustments for terms expiring June 30, 2011.
(C. Ehrlich, City Secreatry)
Executive Summary
Article 8, Section lA of the City Charter authorizes the City Council to appoint members to serve on
boards, commissions and committees to help carry out the functions and obligations of the City and to
make recommendations to the City Council. The City Council has prescribed the purpose, composition,
function,duties,accountability and the tenure of each board,commission and committee.
3. Consider, and act upon, Resolution No. 2011- 19(R) authorizing the City Manager
to execute a construction contract in the amount of $1,995,277 to JC Commercial,
Inc. for the construction of the 2011 Community Park Improvements Project
contingent upon City Attorney approval of the contract, insurance, and bond
documents. (M. Sierra, Public Services Director)
June 14,2011 Wylie City Council Regular Meeting Agenda Page 3 of 3
Executive Summary
On May 23, 2011 the Park and Recreation Board reviewed the bid tabulation and discussed various options
and add alternate items that may be awarded as part of the construction contract. The Board made a
recommendation to City Council, and that recommendation was discussed at a joint Park and Recreation
Board/City Council Work Session on May 31,2011.
WORK SESSION
• Preliminary Budget Discussion. (L. Bantz, Finance Director)
• Council iPad Training and Review. (C. Ehrlich, City Secretary)
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 10th day of June 2011 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Wylie City Council
CITY OF WYLIE
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Minutes
Wylie City Council Meeting
Tuesday, May 24, 2011 - 6:00 p.m.
Wylie Municipal Complex - Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Pro Tern M. G. "Red" Byboth called the meeting to order at 6:00 p.m. with the following
Wylie City Council members present: Councilman Carter Porter, Councilman Rick White,
Councilman David Goss, and Councilman Bennie Jones. Mayor Eric Hogue and Councilwoman
Kathy Spillyards were absent. Also present was Councilwoman elect Diane Culver.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Police
Chief, John Duscio; Fire Chief, Randy Corbin; Planning Director, Renae' 011ie; City Engineer,
Chris Hoisted; Library Director, Rachel Orozco; Human Resource Manager, Lynn Fagerstrom;
City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Corbin gave the invocation and Police Chief Duscio led the Pledge of Allegiance.
Mayor Pro Tern Byboth read a letter from Mayor Hogue who was out of town on City business.
Mayor Hogue thanked Councilman Carter Porter for his long tenure of service both on the
Planning and Zoning Board and as Councilman for Place 6 of the Wylie City Council. Mayor
Hogue congratulated the newly elected council members Rick White, Place 5, and Diane Culver,
Place 6.
Mayor Pro Tern Byboth voiced his concern in the lack of voters casting votes during the May 14,
2011 General Election. Mayor Pro Tern Byboth asked the residents of Wylie to be "responsible"
and go to the polls and vote.
CANVASS OF ELECTION
• Consider, and act upon, Resolution No. 2011-12(R) declaring the results of the
Official Canvass of the General Election of May 14, 2011.
Minutes May 24, 2011
Wylie City Council
Page 1
Council Action
A motion was made by Councilman Jones, seconded by Councilman White to adopt Resolution
No. 2011-12(R) declaring the results of the Official Canvass of the May 14, 2011 General
Election. A vote was taken and the motion passed 5-0 with Mayor Hogue and Councilwoman
Spillyards absent.
PRESENTATION
• Presentation of Appreciation Plaque to Councilman Carter Porter
Mayor Pro Tem Byboth presented a plaque of appreciation to outgoing Councilman Carter Porter
stating Councilman Porter had served the city as a council member for six years and prior to his
service on the council as a Planning & Zoning Board member for several years. On behalf of the
Wylie City Council, staff and the citizens of Wylie, he thanked Councilman Porter for his years of
dedication and contributions to the City of Wylie.
ISSUANCE OF CERTIFICATES TO ELECTED COUNCIL MEMBERS
• Presented by Judge Terry Douglas
Collin County Justice of the Peace, Precinct 2, Judge Terry Douglas presented Certificates of
Elected Council Members to Rick White, Place 5, and Diane Culver, Place 6.
ADMINISTRATION OF OATH OF OFFICE FOR ELECTED COUNCIL
MEMBERS
• Administered by Judge Terry Douglas
Collin County Justice of the Peace, Precinct 2, Judge Terry Douglas administered the Oath of
Office to Councilman Rick White, Place 5, and Councilwoman Diane Culver, Place 6. Both of the
newly elected council members, Culver and White, took their seats at the dais.
PRESENTATIONS
• Recognition of employees celebrating milestone years of service to the City of Wylie.
Mayor Pro Tem Byboth presented Plaques of Appreciation to employees celebrating milestone
years of service to the City of Wylie. Employees included:
Ernest Mendez, Parks Crewleader— 15 years — February 19, 1996
Brian Ritter, Fire Shift Commander— 10 years— May 14, 2001
Leonard Garner, Fleet Maintenance Coordinator— 10 years — May 21, 2001
Ricardo Govea, Parks Chemical Applicator— 10 years — May 23, 2001
Archie Whitt, Parks Field Supervisor— 10 years — May 24, 2001
David Collins, Building Inspector— 10 years —June 11, 2001
Mary Bradley, Planning & Zoning Administrative Secretary— 10 years —June 12, 2001
Buddy McGuire, Public Works Equipment Operator— 10 years June 12, 2001
Minutes May 24, 2011
Wylie City Council
Page 2
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Bobby Heath, residing at 205 Harborview, Wylie, representing the Wylie Downtown Merchants
Association addressed council thanking council for lowering the speed limit in the downtown area
and city staff for insuring enforcement was provided. Mr. Heath also thanked the mayor for
participating in the Downtown Merchants Peddle Car Races held recently.
Robert Cleo Wilson, residing at 1407 Abbeville Road, Wylie, addressed council with concerns
regarding the construction of his home, cars parked on the residential streets, and his house
address.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the May 10, 2011 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and place on file, the City of Wylie Monthly Revenue and Expense Report
for the City of Wylie as of April 30, 2011. (L. Bantz, Finance Director)
C. Consider, and place on file, the City of Wylie Monthly Investment Report for April
30, 2011. (L. Bantz, Finance Director)
D. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of April 30, 2011. (S. Satterwhite, Executive
Director WEDC)
E. Consider, and act upon, a Cooperative Agreement for additional Law Enforcement
Services, between the City of Wylie, Lavon Lake, Texas initiates Agreement no.
W9126G-11-T-005 and the U.S. Army Corps of Engineers. This agreement is for the
provisions of additional Law Enforcement Services from May 27, 2011 through
September 05, 2011 for a sum not to exceed $55,805.92. (J.. Duscio, Chief of Police)
F. Consider, and act upon, Ordinance No. 2011-13, amending Zoning Ordinance 2005-
58, Article 4, Section 4.3 Nonresidential Design Standards (F. Architectural
Features); regarding exterior building materials. ZC2011-04 (R. 011ie, Planning
Director)
G. Consider, and act upon, Resolution No. 2011-18(R) approving an Interlocal
Agreement between the Region 8 Education Service Center and the City of Wylie for
participation in the contracts for goods and services provided by the The Interlocal
Purchasing System (TIPS). (J.. Holcomb, Purchasing Director)
Minutes May 24, 2011
Wylie City Council
Page 3
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to approve the
consent agenda as presented. A vote was taken and the motion passed 5-0 with Mayor Hogue
and Councilwoman Spillyards absent.
REGULAR AGENDA
Tabled Item from 5-10-2011
Motion to remove from the table and consider and act upon:
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to remove Item #1
from the table and consider. Consensus of the council was to remove and consider.
1. Consider, and act upon, the appointment of a 2011 Board and Commissions City
Council Interview Panel to conduct the May/June 2011 board applicant interviews.
(C. Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich addressed council stating that at the May 10, 2011 Regular City Council meeting, the
council tabled consideration of the 2011 Wylie Boards and Commission Interview Panel to allow the
election to pass and all newly elected members had the opportunity to serve on the panel. City Secretary
Ehrlich asked that the council choose three interview panel members from the council to serve on the
committee.
Mayor Pro Tem Byboth asked each member if they were available on May 25tn 26th and June 1st to
conduct the interviews on the stated dates and make recommendations back to the full council of the
appointments. Councilman Goss stated that he was available and would be willing to serve on the panel.
Councilman White noted he would be out of town and unable to serve. Councilman Jones offered to serve
on the panel and stated he was available. Mayor Pro Tem Byboth stated he would not be available May
26th and asked Councilwoman Culver if she would be available. Councilwoman Culver stated she would be
available and willing to serve.
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to appoint Bennie
Jones as Chair; David Goss, Panel Member; Diane Culver, Panel Member; and Mayor Pro Tem
Byboth as an alternate to the 2011 Boards and Commissions Interview Panel. A vote was taken
and the motion passed 5-0 with Mayor Hogue and Councilwoman Spillyards absent.
General Business
2. Consider, and act upon, Resolution No. 2011-15(R) adopting the Collin County Local
Mitigation Strategy as the City of Wylie Hazard Mitigation Action Plan. (R. Corbin,
Fire Chief)
Minutes May 24, 2011
Wylie City Council
Page 4
Staff Comments
Fire Chief Corbin introduced Francisco San Miguel, Emergency Preparedness Specialist, Department of
Emergency Preparedness for the North Central Texas Council of Governments. Mr. San Miguel explained
the proposed Collin County Local Mitigation Strategy for the City of Wylie Hazard Mitigation Action Plan
was in cooperation with Collin County Homeland Security and NCTCOG Emergency Preparedness. San
Miguel reported that a study had been done and several vulnerabilities had been identified in Wylie that
could be addressed before a disaster strikes. By removing these vulnerabilities, the impact of a disaster
would be lessened and would make Wylie eligible to apply for funds set aside after any disaster that could
be used to mitigate weakening earthen dams, buy-outs of flood-prone areas, and other such projects. He
noted there is no obligation from the City of Wylie by approving this strategy, but will make the City eligible
to apply for the mitigation grant funds; in addition to the eligibility of grant funds, the approval of the Local
Mitigation Strategy Plan reduces the risks of hazards to people, property and the environment.
Council Discussion
Councilwoman Culver asked Mr. San Miguel what agency was required to declare a given area a disaster.
Mr. San Miguel replied it required the declaration be made by the President.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to approve
Resolution No. 2011-15(R) adopting the Collin County Local Mitigation Strategy as the City of
Wylie Hazard Mitigation Action Plan. A vote was taken and the motion passed 5-0 with Mayor
Hogue and Councilwoman Spillyards absent.
3. Consider, and act upon, Resolution No. 2011-16(R) authorizing the City Manager to
execute a Waterline Relocation Agreement with East Fork Special Utility District for
the relocation of 4,469 linear feet of waterline along East Brown Street. (C. Holsted,
City Engineer)
Staff Comments
City Engineer Hoisted addressed council stating that the East Fork Special Utility District (EFSUD) owns a
water line located on the south side of East Brown Street from Rutherford Avenue to Wylie East Drive as
shown on the attached drawings. The existing water line is located in an easement outside of the existing
road right of way. The City has acquired property for the expansion of Brown Street which overlaps the
existing easement and the water line is in conflict with the proposed roadway improvements.
Hoisted explained the estimated total project cost for the relocation is $264,828.90 and the City's estimated
cost of reimbursement to the District is $215,525.33. Final project cost and reimbursement will be based
on the lowest qualified bid. The 2005 City of Wylie Bond program included $6.3 million for the design and
construction of the East Brown Street improvements.
Council Discussion
Mayor Pro Tem Byboth asked City Engineer Hoisted where the city funding would come from. Mr. Hoisted
replied it was part of the 2005 bond program. Councilman Goss asked City Engineer Hoisted why this was
a required relocation of the water line. Mr. Hoisted replied some of the improvements to the roadway were
in conflict with the water line.
Council Action
A motion was made by Councilman Goss, seconded by Councilwoman Culver to adopt
Resolution No. 2011-16(R) authorizing the City Manager to execute a Waterline Relocation
Minutes May 24, 2011
Wylie City Council
Page 5
Agreement with East Fork Special Utility District for the relocation of 4,469 linear feet of waterline
along East Brown Street. A vote was taken and the motion passed 5-0 with Mayor Hogue and
Councilwoman Spillyards absent.
4. Consider, and act upon, award of a contract to Wright Construction Co. in the
amount of$751,587.10 for the construction of the Twin Lakes Outfall Sanitary Sewer,
Phase 2 project. (C. Holsted, City Engineer)
Staff Comments
City Engineer Hoisted addressed council explaining that council approved a midyear budget amendment
on April 26, 2011 in the amount of $1,200,000 for the construction of the project. On April 25th fourteen
bids were opened for the project and the low bid was submitted by Wright Construction Co. in the amount
of$751,587.10. Holsted noted alternate pipe material was bid which significantly reduced the project cost.
Mayor Pro Tem Byboth asked City Engineer Hoisted where the funding would come from. Mr. Hoisted
replied the funding would come from the Utility Fund and/or Sewer Impact Fees.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to award a contract to
Wright Construction Company in the amount of $751,587.10 for the construction of the Twin
Lakes Outfall Sanitary Sewer, Phase 2 project. A vote was taken and the motion passed 5-0 with
Mayor Hogue and Councilwoman Spillyards absent.
5. Consider, and act upon, Resolution No. 2011-17(R) authorizing the City Manager to
execute Amendment No. 3 for the East Brown Street Pump Station, Ground Storage
reservoir and Water Distribution Line Professional Engineering Services Agreement.
(C. Holsted, City Engineer)
Staff Comments
City Engineer Hoisted addressed council stating that the design of the East Brown Street Pump Station
includes the relocation of the Deliver Point#1 which is currently located at the North Texas Municipal Water
District water treatment plant site. The project consist of a new pump building with five pumps, a 1.5 million
gallon ground storage tank and miscellaneous piping as shown on the attached site plan. Water will be
delivered to the site from the 36-inch North Texas Municipal Water District transmission main located on
the north side of Brown Street.
Hoisted explained NTMWD has proposed some changes to their standard meter vault to provide better
operation and maintenance of their meter resulting in increased design fees. NTMWD reimburses the City
for the construction cost of their facilities such as the meter, line from their main through the meter, and
SCADA equipment. The NTMWD board will consider an agreement to reimburse the City for the increased
design fees at their May 26th meeting. The proposed fee for the revisions to the meter vault is $24,000 and
would be passed through to NTMWD.
Council Discussion
Councilman Goss asked if this approval was contingent upon approval of reimbursement by the NTMWD.
City Engineer Hoisted replied that the approval was contingent upon the approval by NTMWD to the city
and the funding would be received form NTMWD prior to final payment for the work.
Minutes May 24, 2011
Wylie City Council
Page 6
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to adopt Resolution
No. 2011-17(R) authorizing the City Manager to execute Amendment No. 3 for the East Brown
Street Pump Station, Ground Storage reservoir and Water Distribution Line Professional
Engineering Services Agreement. A vote was taken and the motion passed 5-0 with Mayor
Hogue and Councilwoman Spillyards absent.
6. Consider, and act upon, Ordinance No. 2011-14 approving a negotiated resolution
between the Steering Committee of Cities served by Oncor and Oncor Electric
Delivery Company, LLC regarding the company's application to increase electric
rates in all cities exercising original jurisdiction; declaring existing rates to be
unreasonable; requiring the company to reimburse Cities' Reasonable Ratemaking
Expenses; adopting tariffs that reflect rate adjustments consistent with the negotiated
settlement and finding the rates to be set by the attached tariffs to be just and
reasonable; approving Oncor's proof of revenues; adopting a savings clause;
determining that this Ordinance was passed in accordance with the requirements of
the Texas Open Meetings Act; declaring an effective date; and requiring delivery of
this Ordinance to the company and The Steering Committee's legal counsel.
(M. Manson, City Manager)
Staff Comments
City Manager Manson addressed council stating that the City of Wylie, along with approximately 160 other
cities served by Oncor Electric Delivery Company LLC ("Oncor" or "Company"), is a member of the
Steering Committee of Cities Served by Oncor ("Steering Committee"). On or about January 7, 2011,
Oncor filed with the City an application to increase electric rates.
Manson explained the Oncor filing sought a $353 million rate increase. The City worked with the Steering
Committee to analyze the schedules and evidence offered by Oncor to support its request to increase
rates. The Ordinance and attached rate and tariffs are the result of negotiations between the Steering
Committee and the Company to resolve issues raised by the Steering Committee and other intervenors
during the review and evaluation of the filing. The Ordinance resolves the Company's filing by authorizing
an increase in the Company's base rate of $136.7 million. The monthly bill impact for the average
residential customer will be a $2.35 increase (as opposed to the $5.00 per bill increase as proposed in the
Company's filing). The increase would be split into two segments; the first increase would begin July 1,
2011 and the second July 1, 2012.
City Manager Manson noted the Executive Committee of the Steering Committee and the Steering
Committee's legal counsel were recommending that all city members of the Steering Committee adopt the
Ordinance implementing the rate change.
Council Discussion
Councilman Jones asked if this was considered a victory for the city. Manson replied that no increase is a
win but based on what each city individually could negotiate with Oncor and what the Steering Committee
was able to receive is a win for cities. Councilwoman Culver asked why Oncor split the increase into two
segments. City Manager Manson replied that she did not know why the company chose to split the
increase but stated that she could research and let Councilwoman Culver know.
Minutes May 24, 2011
Wylie City Council
Page 7
Council Action
A motion was made by Councilman White, seconded by Councilman Culver to adopt Ordinance
No. 2011-14 approving a negotiated resolution between the Steering Committee of Cities served
by Oncor and Oncor Electric Delivery Company, LLC regarding the company's application to
increase electric rates in all cities exercising original jurisdiction; declaring existing rates to be
unreasonable; requiring the company to reimburse Cities' Reasonable Ratemaking Expenses;
adopting tariffs that reflect rate adjustments consistent with the negotiated settlement and finding
the rates to be set by the attached tariffs to be just and reasonable; approving Oncor's proof of
revenues; adopting a savings clause; determining that this Ordinance was passed in accordance
with the requirements of the Texas Open Meetings Act; declaring an effective date; and requiring
delivery of this Ordinance to the company and The Steering Committee's legal counsel. A vote
was taken and the motion passed 4-1 with Mayor Pro Tem Byboth, Councilwoman Culver,
Councilman White and Councilman Jones voting for and Councilman Goss voting against with
Mayor Hogue and Councilwoman Spillyards absent.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the ordinance captions to Ordinance No.'s 2011-13 and 2011-14 into
the official records.
Mayor Pro Tem Byboth announced a reception would be held for newly elected council members
Rick White and Diane Culver immediately followed by a work session presentation by the
Planning Department.
ELECTION RECEPTION
• Reception for Newly Elected Council Members Rick White, Place 5, and Diane
Culver, Place 6.
WORK SESSION
• Planning Department Annual Overview. (R. 011ie, Planning Director)
Planning Director Renae' 011ie gave a short overview of the Planning Department. 011ie displayed
the organizational structure of the department and introduced the planning team which included:
Senior Planner Charles Lee, Assistant Planner Jasen Haskins, Mapping Technician Lisa Price,
and Administrative Assistant Mary Bradley. 011ie explained why planning and zoning was needed;
stating that without zoning, residential and business could be mixed in a way that is unsafe and
undesirable.
011ie reported the goals of the department included a continued development vision,
redevelopment possibilities, and creating zoning that conforms to existing development. She
emphasized the importance of working with all departments and providing these services "in
house" with the talents of the team. Some of the chapters to be examined in the comprehensive
zoning ordinance in the coming years included: existing conditions, transportation, parks and
recreation, economic development, redevelopment and implementation. 011ie also touched on
actively promoting community sustainability options such as water conservation, residential
Minutes May 24, 2011
Wylie City Council
Page 8
recycling incentives, alternate renewable energy, and collaborative efforts with the private sector
of the business community and other governmental agencies for sustainable best practices.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
Jones, seconded by Councilman Goss to adjourn the meeting at 7:43 p.m. A vote was taken and
the motion passed 6-0 with Mayor pro tem Byboth absent.
Mayor Eric Hogue
ATTEST:
Carole Ehrlich, City Secretary
Minutes May 24, 2011
Wylie City Council
Page 9
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7
Wylie City Council
CITY OF WYLIE
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Minutes
Special Called Work Session
Wylie City Council Meeting
May 31, 2011 - 6:00 p.m.
Wylie Municipal Complex - Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Anne Hiney, Parks and Recreation Board Chair called the Special Called Joint Meeting to order
at 6:00 p.m. Parks board members present included: Dan Chestnut, Gary Robas, Cristine Price,
Brandi Lafleur and Matt Rose. Jim Ward was absent.
Mayor Eric Hogue called the City Council meeting to order at 6:03 p.m. with the following Wylie
City Council members present: Mayor pro tem Red Byboth, Councilwoman Diane Culver,
Councilman Bennie Jones, and Councilman David Goss. Councilwoman Kathy Spillyards and
Councilman Rick White were absent.
Staff present included: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Public Information Officer, Craig Kelly, City Secretary, Carole Ehrlich, Public Services Director,
Mike Sferra, Parks and Recreation Superintendent, Robert Diaz and Public Services Admin,
Nancy Williams.
INVOCATION & PLEDGE OF ALLEGIANCE
Mayor Pro Tem Byboth gave the invocation and Councilwoman Culver led the Pledge of
Allegiance.
WORK SESSION
• Discussion regarding Community Park Improvements.
(M. Sferra, Public Services Director/Parks &Recreation Board)
Public Services Director Sferra addressed council stating that the bids for Founder's Park had
been received. He noted that funding currently available to include County and Bond funds,
minus design fees was $1,467,000. In addition to this funding other available funds included
Minutes May 31, 2011
Wylie City Council Work Session
Page 1
funding left over from the Founder's Park Improvements in the amount of $250,000; funds from
the Wylie Water Utility fund of $365,000 and available lease/loan funding for field lighting
improvements of$440,500, for a grand total of$2,522,500.
Mr. Sferra introduced Parks and Recreation Superintendent Robert Diaz. Mr. Diaz presented
three options for the base construction of the project and contingency fund alternates provided
by Teague, Nall and Perkins. Diaz reported the Parks and Recreation Board had reviewed the
three options and made a final recommendation from the board to the council. These included:
• Complete 8' wide concrete trail (over .8 miles)
• Demolition of existing four-plex of fields
• Complete finish out of Rowell, Eldridge, and Tibbals Cooper Field regarding, fence
and drainage-no irrigation and sod.
• New fencing for all fields —taller backstops (20' and 25' on Cooper)
• New Concrete Plaza area with joint layout design (4,500 square yards)
• Irrigation booster pump to increase the pressure in the parks
• All underground water, sanitary, sewer and storm sewer
• Retaining walls an handrails at Eldridge and Tibbals to set the fields lower than the
plaza
Transformer Relocation- $22,060
Cooper Field Irrigation and Sod - $32,000
Full Lighting Replacement pkg. - $435,000
Relocation of the existing light pole in Football Field #4 - $5,500
Design/Build concessions Stand —Capped at $300,000
112 Space Parking - $200,000
Contingency- $160,163
• 8 Bleacher Covers (piers only) - $15,400
• 8 New Bleachers - $33,000
• Landscaping and Seeding Plaza - $22,000
• Change Orders
• Art- $14, 500
• Football Press box- $15,000
• Football Scoreboards
• Football concessions/Restroom (PCM bid of$48,050 for 12)(24)
• T Ball Concessions/Restroom (PCM bid of$48,050 for 12)(24)
Mr. Diaz stated that the board and staff were recommending JC Commercial with a bid price of
$1,367,777.
Diaz reported there were three options for parking with the board recommending the 112 space
option. Councilwoman Culver had concerns with the 112 space parking at a cost of $200,000
stating that previous direction from the council in 2005 was to increase the parking costs to
$250,000 within the bond proposition. Staff noted they would research and report back to
council regarding that direction.
Parks Board Chair Ann Hiney noted that the board wanted to include some parking but
struggled with the amount of parking in order to complete some of the fields; the play areas
being the main concern. The three plans versus the three options were primarily with the cost of
the concession stand and parking. Hiney noted that the board would like feedback as to what
Minutes May 31, 2011
Wylie City Council Work Session
Page 2
areas needed to be addressed but hoped that would address the overall plan for the park and
not just the parking.
Chris Seely representing Teague, Nall and Perkins, 12160 N. Abrams Road, Suite 508, Dallas
reviewed each option with the council and board. Seely explained that the recommendation
made by the parks board was a combination of those options.
Council Direction
• Mayor Hogue asked the council for direction to staff and the Parks and Recreation Board
regarding their recommendations for the base bid. Council members directed staff to
move forward with the recommendations as presented for the base bid. Councilwoman
Culver noted that her personal recommendations for the contingency prioritize in this
order Football concessions/Restroom (PCM bid of $48,050 for 12X24), T Ball
Concessions/Restroom (PCM bid of $48,050 for 12)(24), 8 New Bleachers - $33,000,
that was part of the original items in the bond package. Board member Matt Rose
commented that concerning the contingency items, the change orders and art would be
required to come out first, then once the project was completed the other items could be
bid separately to gain the best overall pricing.
ADJOURNMENT
A motion was made by board member Matt Rose, seconded by board member Gary Robas
to adjourn the Parks and Recreation Board meeting at 7:40 p.m. A vote was taken and the
motion passed unanimously.
A motion was made by Councilwoman Culver, seconded by Councilman Jones to adjourn the
City Council meeting at 7:40 p.m. A vote was taken and the motion passed unanimously.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Minutes May 31, 2011
Wylie City Council Work Session
Page 3
Wylie City Council
AGENDA REPORT
CITY OF WYLIE
Meeting Date: June 14, 2011 Item Number: B.
Department: Planning (City Secretary's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: May 26, 2011 Budgeted Amount:
Exhibits: 1
Subject
Consider, and act upon, approval of a Preliminary Plat creating 63 single family residential lots on 45.192 acres
for the Estates of Creekside Addition. Subject property generally located south of Parker Road and
approximately 1/2 mile west of Country Club Road.
Recommendation
Motion to approve a Preliminary Plat creating 63 single family residential lots on 45.192 acres for the Estates of
Creekside Addition. Subject property generally located south of Parker Road and approximately 1/2 mile west of
Country Club Road.
Discussion
The property totals 45.19 acres and will create sixty-three (63) single-family residential lots and two open space
lots. Tract C contains 17.88 acres and will be dedicated to the City as Parkland. Tract D contains 2.50 acres and
will be owned and maintained by the HOA as an open space lot.
The plat shall also dedicate the necessary rights-of-way and utility easements.
The subdivision was the subject of an amended zoning case adopted in March 2011 to allow for a wider
collector road.
The Preliminary Plat complies with all applicable technical requirements of the City of Wylie.
Planning Commission voted 6-0 to recommend conditional approval of the Preliminary Plat.
Approved By
Initial Date
Department Director RO 05/26/11
City Manager MM 6/7/11
Page 1 of 1
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tit Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 14, 2011 Item Number: C.
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: June 2, 2011 Budgeted Amount:
Exhibits: 1
Subject
Consider, and act upon, authorizing the City Manager to execute the engagement letter with Weaver and
Tidwell, L.L.P. for Fiscal Year 2010-2011 audit services for a fee not to exceed $55,000.
Recommendation
Motion authorizing the City Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for
Fiscal Year 2010-2011 audit services for a fee not to exceed $55,000.
Discussion
As required by City Charter, the City Council shall cause an independent audit to be performed by a certified
public accountant on all City accounts at the close of each fiscal year. Weaver and Tidwell, L.L.P. has
performed the annual audit for the City for the past three years and has submitted their engagement letter for
audit services for Fiscal Year 2010-2011. The proposed fee of$55,000 is the same as the prior year's fee. New
government accounting standards necessitate changes effective in the 2010-2011 financial statements that will
also involve new audit procedures in addition to differences in reporting. However, Staff has worked with
Weaver and Tidwell to secure the same pricing for 2010-2011 for the City.
Approved By
Initial Date
Department Director LB 6/2/11
City Manager MM 6/7/11
Page 1 of 1
weaver011
May 23,2011
Ms. Linda Bantz
Finance Director
City of Wylie
300 Country Club Road
Building 100, 1st Floor
Wylie, Texas 75098
Dear Ms. Bantz:
We are pleased to confirm our understanding of the services we are to provide the City of Wylie
for the year ending September 30,2011.
We will audit the financial statements of the governmental activities,the business-type activities,
the aggregate discretely presented component units, each major fund, and the aggregate
remaining fund information,which collectively comprise the basic financial statements of the
City of Wylie (the City) as of and for the year ending September 30,2011. Accounting standards
generally accepted in the United States of America provide for certain required supplementary
information(RSI), such as management's discussion and analysis (MD&A),to supplement the
City's basic financial statements. Such information,although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board who considers it to be
an essential part of financial reporting for placing the basic financial statements in an appropriate
operational,economic, or historical context.As part of our engagement,we will apply certain
limited procedures to the City's RSI in accordance with auditing standards generally accepted in
the United States of America. These limited procedures will consist of inquiries of management
regarding the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries,the basic financial statements,and
other knowledge we obtained during our audit of the basic financial statements. We will not
express an opinion or provide any assurance on the information because the limited procedures
do not provide us with sufficient evidence to express an opinion or provide any assurance. The
following RSI is required by generally accepted accounting principles and will be subjected to
certain limited procedures,but will not be audited:
1) Management's Discussion and Analysis.
2) Budgetary Comparison Schedules
We have also been engaged to report on supplementary information other than RSI that
accompanies the City's financial statements.
AN INDEPENDENT WEAVER AND TIDWELL LIP DALLAS
MEMBER OF BAKER TILLY CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS 12221 MERIT DRIVE,SUITE 1400,DAL LAS,TX 75251
INTERNATIONAL WWW.WEAVERLLP.COM P,(972)490 1970 F:(972)702 8321
City of Wylie
May 23,2011
Page 2
We will subject the following supplementary information to the auditing procedures applied in
our audit of the financial statements and certain additional procedures,including comparing and
reconciling such information directly to the underlying accounting and other records used to
prepare the financial statements or to the financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States of
America and will provide an opinion on it in relation to the financial statements as a whole:
1) Combining and Individual Fund Financial Statements and Schedules
The following other information accompanying the financial statements will not be subjected to
the auditing procedures applied in our audit of the financial statements, and for which our
auditor's report will not provide an opinion or any assurance.
1) Introductory Section
2) Statistical Section
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial
statements are fairly presented, in all material respects,in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the supplementary information
referred to in the second paragraph when considered in relation to the financial statements as a
whole. Our audit will be conducted in accordance with auditing standards generally accepted in
the United States of America and the standards for financial audits contained in Government
Auditing Standards,issued by the Comptroller General of the United States,and will include
tests of the accounting records of the City and other procedures we consider necessary to enable
us to express such opinions. If our opinions on the financial statements are other than unqualified,
we will discuss the reasons with you in advance. If,for any reason,we are unable to complete
the audit or are unable to form or have not formed opinions,we may decline to express opinions
or to issue a report as a result of this engagement.
We will also provide a report(that does not include an opinion) on internal control related to the
financial statements and compliance with laws,regulations, and the provisions of contracts or
grant agreements,noncompliance with which could have a material effect on the financial
statements as required by Government Auditing Standards. The report on internal control and
compliance will include a statement that the report is intended solely for the information and use
of management,the body or individuals charged with governance, others within the entity, and
specific legislative or regulatory bodies and is not intended to be and should not be used by
anyone other than these specified parties.
City of Wylie
May 23,2011
Page 3
If during our audit we become aware that the City is subject to an audit requirement that is not
encompassed in the terms of this engagement,we will communicate to management and those
charged with governance that an audit in accordance with U.S. generally accepted auditing
standards and the standards for financial audits contained in Government Auditing Standards
may not satisfy the relevant legal,regulatory, or contractual requirements.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information
as well as all representations contained therein.As part of the audit,we will assist with
preparation of your financial statements and related notes. You are responsible for making all
management decisions and performing all management functions relating to the financial
statements and related notes and for accepting full responsibility for such decisions.You will be
required to acknowledge in the management representation letter our assistance with preparation
of the financial statements and that you have reviewed and approved the financial statements and
related notes prior to their issuance and have accepted responsibility for them. Further,you are
required to designate an individual with suitable skill,knowledge, or experience to oversee any
nonaudit services we provide and for evaluating the adequacy and results of those services and
accepting responsibility for them.
Management is responsible for establishing and maintaining effective internal controls,including
evaluating and monitoring ongoing activities,to help ensure that appropriate goals and objectives
are met;for the selection and application of accounting principles; and for the fair presentation in
the financial statements of the respective financial position of the governmental activities,the
business-type activities,the aggregate discretely presented component units, each major fund,
and the aggregate remaining fund information of the the City and the respective changes in
financial position and cash flows,where applicable,in conformity with U.S. generally accepted
accounting principles.
Management is also responsible for making all financial records and related information
available to us and for ensuring that management and financial information is reliable and
properly recorded. Your responsibilities include adjusting the financial statements to correct
material misstatements and for confirming to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the
latest period presented are immaterial,both individually and in the aggregate,to the financial
statements taken as a whole.
City of Wylie
May 23,2011
Page 4
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing us about all known or suspected fraud affecting the government
involving(1)management, (2)employees who have significant roles in internal control, and(3)
others where the fraud or illegal acts could have a material effect on the financial statements.
Your responsibilities include informing us of your knowledge of any allegations of fraud or
suspected fraud affecting the government received in communications from employees, former
employees, grantors,regulators,or others. In addition,you are responsible for identifying and
ensuring that the entity complies with applicable laws,regulations, contracts, agreements, and
grants for taking timely and appropriate steps to remedy any fraud, illegal acts,violations of
contracts or grant agreements, or abuse that we may report. You are responsible for the
preparation of the supplementary information in conformity with U.S. generally accepted
accounting principles. You agree to include our report on the supplementary information in any
document that contains and indicates that we have reported on the supplementary information.
You also agree to [include the audited financial statements with any presentation of the
supplementary information that includes our report thereon OR make the audited financial
statements readily available to users of the supplementary information no later than the date the
supplementary information is issued with our report thereon].
Management is responsible for establishing and maintaining a process for tracking the status of
audit findings and recommendations. Management is also responsible for identifying for us
previous financial audits, attestation engagements,performance audits or other studies related to
the objectives discussed in the Audit Objectives section of this letter. This responsibility includes
relaying to us corrective actions taken to address significant findings and recommendations
resulting from those audits, attestation engagements,performance audits,or other studies. You
are also responsible for providing management's views on our current findings, conclusions,and
recommendations, as well as your planned corrective actions,for the report, and for the timing
and format for providing that information.
You are also responsible for management decisions and functions; for designating an individual
with suitable skill,knowledge, or experience to oversee the tax services and any other nonattest
services we may provide; and for evaluating the adequacy and results of those services and
accepting responsibility for them.
Audit Procedures—General
An audit includes examining, on a test basis,evidence supporting the amounts and disclosures in
the financial statements;therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested.
City of Wylie
May 23,2011
Page 5
We will plan and perform the audit to obtain reasonable rather than absolute assurance about
whether the financial statements are free of material misstatement,whether from(1)errors, (2)
fraudulent financial reporting, (3)misappropriation of assets,or(4)violations of laws or
governmental regulations that are attributable to the entity or to acts by management or
employees acting on behalf of the entity. Because the determination of abuse is subjective,
Government Auditing Standards do not expect auditors to provide reasonable assurance of
detecting abuse.
Because an audit is designed to provide reasonable,but not absolute assurance and because we
will not perform a detailed examination of all transactions,there is a risk that material
misstatements may exist and not be detected by us. In addition, an audit is not designed to detect
immaterial misstatements or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements.However,we will inform you of any
material errors and any fraudulent financial reporting or misappropriation of assets that come to
our attention. We will also inform you of any violations of laws or governmental regulations that
come to our attention,unless clearly inconsequential. Our responsibility as auditors is limited to
the period covered by our audit and does not extend to later periods for which we are not
engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts,and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, funding sources, creditors, and financial institutions. We will request
written representations from your attorneys as part of the engagement,and they may bill you for
responding to this inquiry. At the conclusion of our audit,we will require certain written
representations from you about the financial statements and related matters.
Audit Procedures—Internal Controls
Our audit will include obtaining an understanding of the entity and its environment,including
internal control, sufficient to assess the risks of material misstatement of the financial statements
and to design the nature,timing, and extent of further audit procedures. Tests of controls may be
performed to test the effectiveness of certain controls that we consider relevant to preventing and
detecting errors and fraud that are material to the financial statements and to preventing and
detecting misstatements resulting from illegal acts and other noncompliance matters that have a
direct and material effect on the financial statements. Our tests,if performed,will be less in
scope than would be necessary to render an opinion on internal control and, accordingly,no
opinion will be expressed in our report on internal control issued pursuant to Government
Auditing Standards.
City of Wylie
May 23,2011
Page 6
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies.However, during the audit,we will communicate to management and those charged
with governance internal control related matters that are required to be communicated under
AICPA professional standards and Government Auditing Standards.
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of
material misstatement,we will perform tests of the City's compliance with the provisions of
applicable laws,regulations, contracts, agreements,and grants. However,the objective of our
audit will not be to provide an opinion on overall compliance and we will not express such an
opinion in our report on compliance issued pursuant to Government Auditing Standards.
Engagement Administration,Fees,and Other
During the course of our engagement,we will request information and explanations from
management regarding the City's operations,internal controls,future plans,specific transactions
and accounting systems and procedures.At the conclusion of our engagement,we will require,as a
precondition to the issuance of our report,that management provide certain representations in a
written representation letter.The City agrees that as a condition of our engagement to perform an
audit,that management will,to the best of its knowledge and belief,be truthful,accurate and
complete in all representations made to us during the course of the audit and in the written
representation letter.The procedures we perform in our engagement and the conclusions we reach
as a basis for our report will be heavily influenced by the written and oral representations that we
receive from management.False or misleading representations could cause us to expend
unnecessary efforts in the audit;or,worse,could cause a material error or a fraud to go undetected
by our procedures. Thus,the City agrees that we will not be liable for any damages or otherwise
responsible for any misstatements in the City's financial statements that we may fail to detect as a
result of false or misleading representations that are made to us by management.Moreover,the City
agrees to indemnify and hold us harmless from any claims and liabilities,including reasonable
attorneys' fees, expert fees and costs of investigation and defense,arising out of or related to this
engagement if false or misleading representations are made to us by any member of the City's
management.
We understand that your employees will prepare all cash or other confirmations we request and
will locate any documents selected by us for testing.
City of Wylie
May 23,2011
Page 7
Both of us agree that any dispute between you and Weaver and Tidwell,L.L.P.,arising from the
engagement,this agreement,or the breach of it,may,if negotiations and other discussion fail,be
first submitted to mediation in accordance with the provisions of the Commercial Mediation
Rules of the American Arbitration Association(AAA)then in effect. Both of us agree to conduct
any mediation in good faith and make reasonable efforts to resolve any dispute by mediation.
Mediation is not a pre-condition to the arbitration provided for below and the failure or refusal by
either party to request or participate in mediation shall not preclude the right of either party to
initiate arbitration. We agree to conduct the mediation in Dallas, Texas,or another mutually agreed
upon location.
Both of us agree that any dispute arising from the engagement,this agreement or the breach of it
shall be subject to binding arbitration under the provisions of the Federal Arbitration Act(9 U.S.C.
§ 1,et seq.)and of the Dispute Resolution Rules for Professional Accounting and Related Services
Disputes of the AAA(the Rules),and judgment on the award rendered by the arbitrator may be
entered in any court of competent jurisdiction. The arbitration shall be heard before one or more
arbitrators selected in accordance with the Rules. The parties agree to conduct the arbitration in
Dallas,Texas,or another mutually agreed upon location. The arbitrator may only award direct
damages and may not award consequential,exemplary,or punitive damages. The prevailing party
in any arbitration or litigation shall be entitled to recover from the other party reasonable attorneys'
and expert witness fees,court costs,and the administrative costs,arbitrator's fees,and expenses of
the AAA incurred in the arbitration or litigation in addition to any other relief that may be awarded.
Notwithstanding the provisions of the immediately preceding paragraph,neither of us shall be
compelled to arbitrate any dispute between us which arises out of any claim asserted against either
of us by a third party,unless the third party(whether one or more)agrees to join the arbitration or
can be compelled to join it.
If any term of this engagement letter is declared illegal,unenforceable,or unconscionable,that term
shall be severed and the remaining terms of the engagement letter shall remain in force.Both of us
agree that the arbitrator(s)or Court,as the case may be, should modify any term declared to be
illegal,unenforceable,or unconscionable in a manner that will retain the intended term as closely as
possible.If a dispute arising from the engagement or from this agreement or any term of it or any
alleged breach of it is submitted to a Court for interpretation or adjudication,both of us irrevocably
waive right to trial by jury and agree that the provisions of this engagement letter regarding damages,
attorneys' fees,and expenses shall be applied and enforced by the Court.
In the unlikely event that circumstances occur which we in our sole discretion believe could create a
conflict with either the ethical standards of our firm or the ethical standards of our profession in
continuing our engagement,we may suspend our services until a satisfactory resolution can be
achieved or we may resign from the engagement.
City of Wylie
May 23,2011
Page 8
We will notify you of such conflict as soon as practicable,and will discuss with you any possible
means of resolving them prior to suspending our services.
We will provide copies of our reports to the City;however,management is responsible for
distribution of the reports and the financial statements.Unless restricted by law or regulation, or
containing privileged and confidential information, copies of our reports are to be made available
for public inspection.
The audit documentation for this engagement is the property of Weaver and Tidwell,L.L.P. and
constitutes confidential information. However,pursuant to authority given by law or regulation,
we may be requested to make certain audit documentation available to the City or its designee, a
federal agency providing direct or indirect funding, or the U.S. Government Accountability
Office for purposes of a quality review of the audit,to resolve audit findings, or to carry out
oversight responsibilities. We will notify you of any such request. If requested, access to such
audit documentation will be provided under the supervision of Weaver and Tidwell,L.L.P.
personnel. Furthermore,upon request,we may provide copies of selected audit documentation to
the aforementioned parties. These parties may intend,or decide,to distribute the copies or
information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after
the report release date or for any additional period requested by the City. If we are aware that a
federal awarding agency or auditee is contesting an audit finding,we will contact the parties
contesting the audit finding for guidance prior to destroying the audit documentation.
Mr.Jerry Gaither is the engagement partner and is responsible for supervising the engagement and
signing the report on behalf of Weaver and Tidwell,L.L.P.
Our fee is based upon the complexity of the work to be performed and the tasks required. Fees
for our services are due upon receipt of our invoice. For bills not paid within 60-days of the
billing date, a late charge will be added to the outstanding balance. The late charge will be
calculated using the then current"prime rate"charged commercial customers by Bank of
America,up to a maximum annual percentage rate of 10%.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs(such as
report reproduction,word processing,postage,travel,copies,telephone, etc.)except that we
agree that our gross fee,including expenses,will not exceed$55,000. Our standard hourly rates
vary according to the degree of responsibility involved and the experience level of the personnel
assigned to your audit. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation.
City of Wylie
May 23,2011
Page 9
In accordance with our firm policies,work may be suspended if your account becomes 90 days
or more overdue and may not be resumed until your account is paid in full. If we elect to
terminate our services for nonpayment, our engagement will be deemed to have been completed
upon written notification of termination,even if we have not completed our report. You will be
obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs
through the date of termination. The above fee is based on anticipated cooperation from your
personnel and the assumption that unexpected circumstances will not be encountered during the
audit.If significant additional time is necessary, we will discuss it with you and arrive at a new
fee estimate before we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent
external peer review report and any letter of comment, and any subsequent peer review reports
and letters of comment received during the period of the contract. Our 2010 peer review report
accompanies this letter.
If you intend to publish or otherwise reproduce the financial statements and make reference to
our firm name,you agree to provide us with a copy of the final reproduced material for our
approval before it is distributed.
We appreciate the opportunity to be of service to the City of Wylie and believe this letter
accurately summarizes the significant terms of our engagement. If you have any questions,
please let us know. If you agree with the terms of our engagement as described in this letter,
please sign the enclosed copy and return it to us.
Yours truly,
A/44w..40u,..2-1011,44.4.< 2.6a
WEAVER AND TIDWELL, L.L.P.
JLG:res
RESPONSE:
This letter correctly sets forth the understanding of the City of Wylie
Officer signature
Title
Date
tit Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 14, 2011 Item Number: D.
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: June 2, 2011 Budgeted Amount:
Exhibits:
Subject
Consider, and act upon, authorizing the extension of our current bank depository contract from an ending date
of September 30, 2011 to March 31, 2012 with JP Morgan/Chase Bank and American National Bank.
Recommendation
Motion authorizing the extension of our current bank depository contract from an ending date of September 30,
2011 to March 31, 2012 with JP Morgan/Chase Bank and American National Bank.
Discussion
The current contract for the City's depository services is with both JP Morgan/Chase Bank and American
National Bank. The contract ending date is September 30, 2011. Staff feels it is in the City's best interest to
extend this ending date to March 31, 2012 to effect a change in the contract expiration dates. An expiration date
opposite the beginning of the new fiscal year will allow Staff to more effectively utilize their time in the
depository RFP process.
Approved By
Initial Date
Department Director LB 06/02/11
City Manager MM 6/7/11
Page 1 of 1
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 14, 2011 Item Number: 2.
Department: City Secretary (City Secretary's Use Only)
Prepared By: City Secretary Account Code:
Date Prepared: June 7, 2011 Budgeted Amount:
Exhibits: 2
Subject
Consider, and act upon, the recommendations of the 2011 Boards and Commission Council Interview Panel for
appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and
Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning
Commission, Public Arts Advisory Board, Wylie Economic Development Corporation, and the Zoning Board
of Adjustments to fill board vacancies and terms expiring June 30, 2011.
Recommendation
Motion to accept the recommendations of the 2011 Boards and Commission Council Interview Panel for
appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and
Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning
Commission, Public Arts Advisory Board, Wylie Economic Development Corporation and Zoning Board of
Adjustments, to fill board vacancies and terms expiring June 30, 2011.
Discussion
Article 8, Section IA of the City Charter authorizes the City Council to appoint members to serve on boards,
commissions and committees to help carry out the functions and obligations of the City and to make
recommendations to the City Council. The City Council has prescribed the purpose, composition, function,
duties, accountability and the tenure of each board, commission and committee.
The City Secretary's Office began an active campaign to solicit for Board and Commission applications by
utilizing the Wylie News, eWylie, all municipal facilities and current board and commission members. Staff
also utilized the City's Website by offering application submittal on-line.
An interview panel, consisting of three council members, was used to conduct interviews of all applicants. All
applicants were personally contacted to schedule an informal meeting, in open session, with the Boards and
Commission Council Interview Panel. Council members appointed by the City Council for 2011 were:
Councilman Bennie Jones, Chair; Councilwoman Diane Culver, and Councilman David Goss. Mayor Pro Tem
Red Byboth was chosen as the alternate. The Panel met with applicants on Tuesday May 25th, Wednesday May
26th, and Wednesday, June 1' 2011 to conduct interviews and deliberate their choice to recommend to the full
Page 1 of 2
council.
The Council feels that the entire process is helpful to them in making appointments and offers an opportunity to
understand some of the visions the applicants have for the community. The 2011 Boards and Commission
Council Interview Panel have attached their recommendations for Council consideration and action.
Due to the low number of new applicants applying in 2011, applicants not appointed during this process will be
contacted to ask if they would be willing to serve on any board in the event there is an opening. Vacancy
appointments will come before council as they occur.
Approved By
Initial Date
Department Director CE 06/07/11
City Manager 6/7 /11
2011 Boards Commissions Applicant Listing Chart
ANIMAL SHELTER ADVISORY BOARD
This board must have 5 qualified members: 1 licensed veterinarian,1 animal shelter employee,1 county or municipal official,1
representative from an animal welfare organization,and 1 City of Wylie resident.
Current Board Members Expiring Terms(2) Seeking Reappt. (1)and New Applicants (3) Aplicant Position Appointed
p g (0)Vacancy pp Preference pp
Chuck Kerin Gerald Dunn 2
Amy Nutz Terry Benjamin 2
Shelia Patton Shelia Patton YES Kevin Finnell 3 Shelia Patton
Carter Porter Carter Porter NO(must be a Council Member) Diane Culver
David Lewis
CONSTRUCTION CODE BOARD
Current Board Members Expiring Terms(4) Seeking Reappt. (3)and New Applicants (1) Applicant Position Appointed
p g (1)Vacancy pp I Preference pp
Alt Billy McClendon (moved to active member) Rhonda Logsdon 1 Alt. Terry Benjamin
Alt David Williams
Alt Michael Grubbs
Ronal Hauck
Brian Parten
Sunil Verma
Bryan Rogers Bryan Rogers YES Bryan Rogers
Brian Huddleston Brian Huddleston YES Brian Huddleston
Zachary Herrera Zachary Herrera YES Zachary Herrera
Kevin Thompson Kevin Thompson NO-VACANT Billy McClendon
LIBRARY BOARD
Current Board Members Expiring Terms(4) Seeking Reappt. (2)and New Applicants (2) Applicant Position Appointed
p g (2)Vacancy pp I Preference pp
Mindy Ayers Mindy Ayers YES Gregg Wodding 2 Mindy Ayers
Lucy Shriver Lucy Shriver VACANT Candiece Arrington 1 Candiece Arrington
Shirley Burnett Shirley Burnett YES Shirley Burnett
Brett Bim Brett Bim NO-VACANT Gregg Wooding
Grace Morrison
Junaid Najamuddin
Geraldine Washington
2011 Boards Commissions Applicant Listing Chart
PARKS& RECREATION BOARD
Current Board Members Expiring Terms(3) Seeking Reappt. (3)and New Applicants (9) Applicant Position Appointed
p g (0)Vacancy pp I Preference pp
Cristine Price Gerald Dunn 1
Daniel Chesnut Dan Chesnut YES Jeff Harris 1 Dan Chesnut
Brandi Lafleur Brani Lafleur YES Gregg Wodding 1 Brandi Lafleur
Anne Hiney Matthew Kirk 2
Jim Ward Jim Ward YES Kevin Finnell 2 Jeff Harris
Gary Robas Rhonda Logsdon 2
Matt Rose James Lenox 2
Timothy McCray 2
Candiece Arrington 3
PARKS& RECREATION 4B BOARD
Current Board Members Expiring Terms(4) Seeking Reappt. (3)and New Applicants (0) Applicant Position Appointed
p g (1)Vacancy pp I Preference pp
Shirley Burnett Shirley Bennet NO-VACANT Christine Price
Daniel Chesnut Dan Chesnut YES Dan Chesnut
Anne Hiney Anne Hiney YES Anne Hiney
Kathy Spillyards Kathy Spillyards YES Kathy Spilllyards
Eric Hogue
Bennie Jones David Goss
Rick White
PLANNING&ZONNING BOARD
Current Board Members Expiring Terms(3) Seeking Reappt. (1)and New Applicants (5) Applicant Position Appointed
p g (0)Vacancy pp I Preference pp
Gilbert Tamez Matthew Kirk 1
Ruthie Wright Ruthie Wright YES Terry Benjamin 3 Ruthie Wright
Ramona Kopchenko Ramona Kopchenko YES Rhonda Logsdon 3 Matthew Kirk
Ronald Smith Timothy McCray 3
Jeremy Jordan Gregg Wooding 3
Phillip Johnston
David Dahl(phone interview) David Dahl YES David Dahl
2011 Boards Commissions Applicant Listing Chart
PUBLIC ARTS ADVISORY BOARD
Current Board Members Expiring Terms(3) Seeking Reappt. (1)and New Applicants (3) Applicant Position Appointed
p g (2)Vacancy pp I Preference pp
Ashley Burt Ashley Burt NO James Lenox 1 James Lenox
Thomas Gaudreau Thomas Gaudreau YES Candiece Arrington 2 Thomas Gaudreau
M. Erin Dougherty Erin Dougherty NO Susan Spurgin 1 Susan Spurgin
Polly Harrison
Kathy Spillyards
Stewart Matthews
Deya Harris
WYLIE ECONOMIC DEVELOPMENT CORPORATION BOARD
Current Board Members Expiring Terms(1) Seeking Reappt. (1)and New Applicants (7) Applicant Position Appointed
p g (0)Vacancy pp I Preference pp
Mitch Herzog Gerald Dunn 3
Marvin Fuller Kevin Finnell 1
Chris Seely Terry Benjamin 1
John Yeager Timothy McCray 1
Todd Wintters Todd Wintters YES Jeff Harris 2 Todd Wintters
Matthew Kirk 3
James Lenox 3
ZONING BOARD OF ADJUSTMENTS
Current Board Members Expiring Terms(2) Seeking Reappt. (2)and New Applicants (0) Applicant Position Appointed
p g (0)Vacancy pp I Preference pp
Alt. Bryan Rogers Bryan Rogers YES Bryan Rogers
Alt. F. Jason Potts
Linda Jourdan Linda Jourdan YES Linda Jourdan
Marilyn Herrera
William Baumbach
Karyn McGinnis
Kelly Price
Board & Commission Interview Schedule — 2011
Time ' Wednesday, May 25, 2011 Time ! Thursday, May 26, 2011
✓ 5:30 o Mike Atkison —Animal Shelter 5:30 . Sam Satterwhite- WEDC V
✓ 5:35 ., Mike McAnnally— Construction 5:35 Renae 011ie—P&Z/ZBOA V
✓ 5:40 Robert Diaz—Parks & Rec 5:45 g Ramona Kopchenko 214-208-1099 V
✓ 5:45 " Carole Ehrlich -PAAB 5:50 Ruthie Wright 214-677-7903 V
✓ 5:50 Rachel Orozco -Library 5:55 Timothy McCray 214-505-4362
✓ 5:55 Todd Winters—469-964-5693 6:05
6:00 Sheila Patton 972-832-7009 Gregg blooding 972-567-7660
(Phone Interview) o
✓ 6:05 Billy McLendon 972-442-9800 6:10 it Terry Benjamin 214-707-5930
✓ 6:10 o Gerald Dunn 214-738-8087 6:20 Bryan Rogers 214-773-6460
✓ 6:15 David Dahl 972-429-7342 6:25 Rhonda Logsdon 972-442-4976
✓ 6:20 6 Jim Ward 972-358-8862 6:30 Brandi Laflaur 214-796-5649 V
✓ 6:25 Brian Huddleston 214-862-3627 6:35
✓ 6:30 Linda Jourdan 972-322-9070 6:40
✓ 6:35 Dan Chesnut 214-405-2489 6:45
✓ 6:45 Matthew Kirk 214-876-7902 6:50
✓ 6:50 Kevin Finnell 214-914-6770 7:00
✓ 7:05 Anne Hiney 972-672-4133
✓ 7:15 Jeff Harris 214-878-5217
✓ 7:20 Mindy Ayers 469-323-6407
✓ 7:25 Shirley Burnett 972-442-5767
✓ 7:30 Thomas Gaudreau 214-603-2064
Time Wednesday, June 1, 2011 6:30
✓ 5:30 Zachery Herrera 469-682-1811 6:35
✓ 5:30 James Lenox 214-682-1080 6:40
5:35 Susan Spurgin 6:50
5:40 Candiece Arrington 214-957-5000 6:55
5:45 7:00
5:50
5:55
-Appointment time set/confirmed
Staff Liaison
Seeking Re-appointment
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 14, 2011 Item Number: 3.
Department: (City Secretary's Use Only)
Prepared By: Mike Sferra Account Code: 447-5447-56510 Project 7CA
Date Prepared: June 3, 2011 Budgeted Amount: $1,495,000
Exhibits: Resolution
Subject
Consider, and act upon, Resolution No. 2011- 19(R) authorizing the City Manager to execute a construction
contract in the amount of$1,995,277 to JC Commercial, Inc. for the construction of the 2011 Community Park
Improvements Project contingent upon City Attorney approval of the contract, insurance, and bond documents.
Recommendation
Motion to approve Resolution No. 2011- 19(R) authorizing the City Manager to execute a construction contract
in the amount of $1,995,277 to JC Commercial, Inc. for the construction of the 2011 Community Park
Improvements Project contingent upon City Attorney approval of the contract, insurance, and bond documents.
Discussion
On May 18, 2011, five bids were received for the 2011 Community Park Improvements Project, a bond project
that received voter approval in 2005. In the interim, the bids have been reviewed and the project engineer has
interviewed the low bidder and conducted reference checks with satisfactory results.
On May 23, 2011 the Park and Recreation Board reviewed the bid tabulation and discussed various options and
add alternate items that may be awarded as part of the construction contract. The Board made a
recommendation to City Council, and that recommendation was discussed at a joint Park and Recreation
Board/City Council Work Session on May 31, 2011.
Based on the consensus achieved at the May 31 meeting, improvements in the base bid of $1,367,777 include
but are not limited to the following items:
• Demolition of the existing baseball field fourplex and existing concession stand/restroom,
• Complete an eight-foot wide concrete trail approximately eight-tenths of a mile in length,
• Complete finish out of Rowell, Eldridge, and Tibbals fields with sod and irrigation,
• Cooper field re-grading, fencing and drainage,
• New fencing for all fields,
• Irrigation booster pump to increase the water pressure in the park,
• New concrete plaza area, and
• All underground water, sewer, and storm water infrastructure.
Relocation of the existing transformer in the concession area will be conducted through a separate agreement
Page 1 of 3
Page 2 of 3
between the City and Oncor for approximately $22,060 and will be paid with existing bond project funds.
Add alternate items agreed upon in the amount up to $627,500 include:
• Concession stand/restroom facility with a cap not to exceed $300,000,
• Cooper Field irrigation and sod - $32,000, Alternate J,
• Plaza and Infield Lighting Package - $51,000, Alternate M,
• Outfield Lighting Package - $39,000, Alternate N,
• Light pole relocation - $5,500, Alternate 0, and
• Parking variation for $200,000 (112— 115 spaces with landscape and irrigation for islands and pavement
markings).
At the joint Work Session, the following recommendations for project funding were presented:
• 2005 bond funds for Community Park($1,495,000 less engineering design),
• Collin County Parks and Open Space grant awarded in the amount of$267,500,
• Utilization of any remaining funds from the Founders Park bond project(currently estimated at
$250,000),
• Using approximately $365,000 from the Utility Fund to pay for water, sewer, and storm water
infrastructure related to the park improvements, and
• Proceeds from a loan in the approximate amount of$440,500 to finance the acquisition of the athletic
lights for the baseball fields. This amount includes the Musco lighting ($345,000), plus Alternate M
($51,000), Alternate N ($39,000), and Alternate 0 ($5,500)listed above.
It was stipulated at the joint Work Session that if sufficient funds were available after completion of the project,
separate contracts would be pursued to accomplish the following (in order of importance):
1. Concession/restrooms for football,
2. Concession/restrooms for T-ball fields,
3. Bleachers, and
4. Football scoreboard and/or press box.
In the interest of expediting project implementation, this item requests that Council authorize the City Manager
to execute the contract contingent upon City Attorney approval of the contract, insurance, and bond documents
from JC Construction, Inc. Staff would then return to Council with an item to ratify that action.
Staff will also be returning to Council with the following related companion items:
• A budget amendment regarding use of the Utility Fund for water, sewer, and storm water infrastructure
related to the project,
• A loan agreement for the athletic lights, and
• A separate contract through the Texas Cooperative Purchasing Network(TCPN)for athletic lights.
• Two separate Encroachment Agreements with Atmos and Explorer to construct facilities in their
respective easements which transverse the site.
Page 3 of 3
Approved By
Initial Date
Department Director MS June 4, 2011
City Manager 6/9/ 11
RESOLUTION NO. 2011-19(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS, HEREBY AUTHORIZING THE CITY MANAGER OF THE
CITY OF WYLIE, TEXAS, TO EXECUTE A CONTRACT WITH JC
COMMERCIAL, INC. FOR THE CONSTRUCTION OF THE 2011
COMMUNITY PARK IMPROVEMENTS PROJECT CONTINGENT
UPON APPROVAL OF THE CONTRACT DOCUMENTS BY THE CITY
ATTORNEY; PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS:
SECTION 1: The City Manager of the City of Wylie, Texas, is hereby authorized to
execute, on behalf of the City Council of the City of Wylie, Texas, the contract between the City
of Wylie and JC Commercial, Inc., for the construction of the 2011 Community Park
Improvements Project contingent upon approval of the contract documents by the City of Wylie
City Attorney.
SECTION 2: This Resolution shall take effect immediately upon its passage.
DULY PASSED AND APPROVED by the City Council of the City of Wylie on this
14th day of June, 2011.
Eric Hogue, Mayor
ATTEST TO:
Carole Ehrlich, City Secretary
Resolution No. 2011-19(R)
Community Park Construction Contract
JC Commercial,Inc.
BID FORM
PROPOSAL OF .1„Cl, Commercial, Inc..
(icaiiiiliiiiiikiitciiir rthmel
1865 McGee Lane,Suite 0, Lewisville,Texas 75077
(Corithactoi Address)
(972)436-4622
(Contractor Phone No.)
All, May 18,2011
Return Bid ire City of-Wylie
Purchiasing DeibigitriRtmt
300 Gobi Ciold Road
"N iiti, he X a s I iii 0 9 a
REFERENCE "2011 COMMUNITY PARK IMPROVEMENTS"
Dear Siri
Iiiiie undersigne,d, igavirig coiroichy earnineri ii u Bid Docure gibs and the silo of bile Vilork, and being
toga With ail C00(11110(1S mIated to El-IE.-J. proposed (tenstractlon, neraby eroposctis to fiirresitt kill iaacin
rriiiiiiiii.ifiais, services and equipment required for, or iiticidental to, the construction of [Lie Work, inciuding
Nio,,Aqmce(s) in accordance with the Bid Documents, and within the tilde set Path herein for tile lump sure
Base Bid oh
(it iiii; oi.L.,6 ; 7......ii,c,i) _to iiii,pi2 i(ii\i ufriii(i..i iiiikippil piiiiiiic i ..k.......i pii,.: i. rn', i.ti iii... it iii 0 L.
i W
..,,,0 D i.7 9-stitiliiil
Dollars ($ pp) _pi),
(Note Aninount shalt be .stiovtial in both words i.....ifie figures. Irrease of discrepancy, the ,amount shown in
words shag govern.)
Pliifigse notsi the.tcilryvvititig.
Ti in wider:signed further. iitgrees It the Bid Bend ,accorripainying this Bid, payable to lhe, City of Wylie,
Texas, is left Fri escrow and its angount is the Pleasure of damages which the Ovviner WHI SLIS1,(3,In by the
failitire of the uritderslgried to exect.rte and deliver the Agreemerit. Perrenhance Bond and Payment Bond,
insurance certificates and other required documents, and that if the undersigned defaults in executing the
Agreement.arid/or in iturriishirig the athrernentimged dcicurrients within len (10) consecutive calendar days
or ititiriiteri notifiiiii,*itibri ftorn the Owner of he irittent to award the (Lit:Kith:lot to hire, then II ie Bid Bond shall
become subject to forfeiture to the Owner.
it is understood that the. Owner reserves the right to acctept or reject any and all bids and to wave all
irregularities, The.Owner rinay select any combination of alternaites, 'which, when cernbiiled with di() base
tad, are seer' to are in the best interest of the Owner. It is farther i'greed II iat the Bid Proposal .ifiridi Bid
Bond shall he valid arid not. be withdrawn for a r.tieried of ninety (90) days from the date of opening
thereof.
The undersigned further agrees, if awarded the contract, to execute. thie Agreement iNithan ter) (10)
calendar days after notification of intent to award; and to commence work not later than ten (10) calendar
days kern the crate itilaterl in .the'Notice .1.c1 Proceed" thighti the Owner, ,and to fully complete the project
within 240 consecutive calendar days after the date stated in the Notice to Proceed..
... ....... ....... .... .
c.:dry(DE Varil,j t,E + 1.- ,,,„,7,0H/.\$er.g-;„riiiiiitriVii,RTMENT.. '::K,10 0(7,100TRY CLI„.E,1 ROAD .'WY LIE.,TEXAr$ 750:..G:3
PAGE',11
itit Jtiencipatettit gatat. tiae (Piyarter yap issue a Noticc? Pror,.en.d tra the sticriesstal ha.lcier „Ince 1, 2011 If
is anticipated that. based upon the urin u ie ccc P P11 0 POP Notice to Phac ea tbiet the
Contrizactritir must: begin iiveirtit by June 13, 2011 P c ":i1.1LC,Paa,'Oe„ but not yet itti icentracai.Jdcunitet it, Biat
the\Nob' tau, ititildstanlibli'y completed on February 15, 2012,
1 lac t loddf agrees that from tho cerprinsation othierwise to Skit be,d, the Owni,ir Inary retain
liquidated darnages U ii u arnotirit nut $1,000 per day el onexcused delayed con tpletiOf
.D•ie LladC15i6y1C".:(1 nCCoptp the aotiairriinotions in the Balding coil Coneral Fitedtdretrieitis add Tc.chnicai
Roduirernitints regarding, inforrnat on Upon which the Birleer can rely, as tiv-ill as F1.141cIer.,; respoirisibilitycc
obtain anditiontat data,
icc undersigitioci had:it-try acknowleidges rieccipt of the foiihmarig acklenda to the dritti,vings and projau
crtbduii:fl. Ut of Ind provisions ritind which hood takiiiiin into cirtiiisi,desifitioit cip,aratori
Wi the lr'i
Addofidtiiii Nu, 1 Ditti, April 7, 2011 Addendum No. 2 Dau,J, April 16,2°11
Addendum Nc 3 a„,,Ite Apri118, 2011 Addendum No, Date Aprlll 19,2011
Acklendurn No, 5 Date April l 19, 2°11 Addendtun No. 6 Date May 2, 2011
Addendum No. 7 Date May 5,2011 Addendum No. 8 Date May 9, 2011
tkenns used on IL ; Bid Forrn \'Putriff are delliferl in the Bidding iarial 111calera1 Reayaliretnents ;and
lrechnIcal [Requirements flit:we ,Inc Tnear ungs ...issigned to Went ins it assigned to them by those
doctanents.
CERTIFICATIONS
The Bidder understands it is an independent contractor, wholly resoonsitate Inc the': day Inc day operations
of Its programs and canripoycies, that no joint 'tin partnership or agency exists our shall be implied by
Ica, terms of the Agreement if the contra cm s a,Vaildeci to Bidder:. and that no ernpeoyee of Bidder \Nal
become an capleyee of tho City of Wylie by cc trio of this contract.
or Bidder itiithrirstands it vidi ,arld tichl hiiinainless tile City of Vvtylie its officors, directors,
agents, employees and represcintatives„ incturdincil its separately contracted professional consultant,
ilitaJague Null and Perkins, freart and against any and all liability for any arad all claims, suits, demands.
causes of actiorr and or dadanges including costs of court and reasonabie Jiiittorneys fees arising from or
based itpon inientioirtai, or negligence acts or omissions on Ice part of the Bidder its officers, directors,
agents, representatives, enribtoyees., oc viitors '1„Vhich rhay arise out of cir c.i.ritdd result 'from the coritradt
Bicidec is awarded the contract,
NOTE: TIu:s proposaI must bear the written signature of thin BiCider.
a If the Bidder is an Individual doing business updor as name oilier than his own name, the Proposal
must Sc) state, giving the address of the Iridiviabal,
la if the Bidder is a Partnership, the Proposal must so state, soffing forth the nanacts arikif addresses
of ail Partners., Etna must be signed by ta uulmcur so drislignatect uS suat.
c. It the Bidiler is a Corporation, the Proposal MU St be signed by duty riautherizbe officer or agent
of such Corporation.
,410
CA (DC VrYLAr.Z. P1lRC4 IASINC rrALN ,300 CO3-N FRY CLUD 1,Z0A0
ALTERtitATE PRICING FORM
A11.[..10 AL_r LE tI33 IR.,.etk: " to o 123 oo
dcrscn.pt!ions ofLae Add iiiiiinedniater:s. listercl ow
No„ A;
Add Hsu:king iniitxreyernents for Approxit•naitely 156 spaces shiewn on
85deri 31A in the Con sit:Li:ell/to Pied Sot. Lu.mpSur n total And Piti/rittri
- "
AInCIII
C
(
Add Alket,irnakiErr No. 13:
Add Pavement tini::::iresternents tot Apo coca
156 spaces as it:Ale:Am ii„311(iLei. 31") in the Cons Li-LID:ion iiSiet. urnp
Him total Add (VVritten Aim out) t
S
/Add Aitiarnate ri(e.
if Earalscap lad and Irrigation Impravt:tiinents(or the Parloci iinprtyveitients
for Approximately 155 spaces as shown on Sheet 31A in the Canstfuction
Pi an Set. Lump Sum total Add (Vicitton Armunky
„v.
Add Alternate Nci, 55
Add Parking in provemenis for Api)roxiinately 287 spaces as shown ipri
Stiipidl:31 lit Ito e pl,an sal Diiinp Sum VVr Add ( itten
Amount)
1""0 E/"( :(1
Add Alternate No. 5:
Add Pavertidni Marklings for Parking ImproverinsittIs for Approxiimately
287 spaces inn shown on Shiget 31 irii the Lou sLe lotion Han :Set
l,„„ti(atip Stim lot P Add (Vi(ritten Atrinent)
ilrilq/
Ada Allen-Late No. Fi
Add trarmiscapirtg and Irrigiiiftioil Improvernerits for the Parking Improyethents
for Approxiimately 287 spaces as shown on Sheet 31 II the Construciion
P.1"311 Set. iimp Sum tot,91 (Hutton iNiTiount):
0 / 1.1,11/1'1
I I(
:fr f,:)F 17A;PAP,TMN-1" • suns ci iu.,utsrcm cu,.uu ROAD .1,1P(UL. r1,7'6V,77:75003
PAC;E 11
Achl43r'110
Add iR.esh'oorr FaGirtty s i.ext dy,hrn
Arc hitt:tots 0. iit! lificluded itt the Co riSC UCFU i P Ui S 03 Luinip Stun ttittital
litttidd Arrourior
•"' '
$.1
Add ii . No. 11-1:
Add type tfi44- XXonetesston Stand litetititrept n F as tli try -Itliesigr),(Eititti[d
Aiderdairritifititrity x 24 It(may viary) In sidisi it One statl neach sidle
Li.trito tura liortii Add itialltinitteril Antioirt it): ,
LitilttiAl„1„„„„iitx!Ittil \ILIA iittjattLAX,
Ad(ill Alternate No. 14-2:
Add I von."1:3 Concosislon Stand I etestrootin Hoolltty
Aperoximatery I/O. x 53 ft()tray carry) in slzo-3 stalk in each slide
tatlinp Sum totialiAdd citittritteinAmeunt):
i it p
---- $
Add Alto-trate No L,
Add Faatt)all Ittletrt [mprovernents to Bield #2 ncluding grading, drainage,
lirrigitirtion and st,r)d. Lump Surrt total Add (tiliiritton Amount):
III ' tt Li(
3 IL.(it
Add Alternate No. J:
Add Ctoot(tier Irrigattort rand Sod ,t.untito Sun) total Add (VVritten
An our I U "tit
$
- - itit
, tit
Add Alternate NC... CI
Add 8 fictitti Bleacher Covers as Spec ified on the Landscia(tixt Plans
tfititoripriStiriitit total AddCIVrif:ten Arn(Durrit4:,,
- --(""1
$
Aiternattiri
Add 8 Totat [lead-refs as Detailed in the Construction Illittlan So.
[comp Sum total Add (Written Arriourtt):
iltWHu tUH lir Xl (pit t 'tut
cm tditi ittyietts ttixtitxtriist pcPAR r • diito uouitt rittati(Atop ma..ore 'OTYLLL, P0°,13
PikGE12
/ dAIrMu. Fi
r,dcdd 4.07iJ 11flUYI,A
!L:311.1C
Add A I No, N]
NFl licitihraJ tor Ld'ijiltrcg 1.241t,tiold
Hlu Add (,1Ar kcn1 lot
A(,`,41 No. Ci
fl,di] I ight Fr)11q),Ai mrdi di;(1
Arrrowt): •
,
(..1 Alpo He. No, Pr
1‘d.(1 t,.,,...A1();, ‘,: 9111q arid see,ririfj or tk•,,e
cooplcx). boryp Surrl kite] Add i,",i'VciU,Jdn Aoluq.,H11)
V/YL1L quI-N2.4 ',ro< MLI41" ( ..,1,M,1 I KY CL.J.:..),;,;(,),41.) "/VYLL._., IL>,,A:iP
PAl;E:
BID FORM SR,311AFURE LINES
IN,JOTEr1Th Propos,,;,,,,l,r), Ip„,,,,,,.:H, the,,,,,,,f0E,,,,c1 signi ,,,„Ir(•.,.,,,, (A .the Bi.t..:Hell.
/1/
0-tq;a1 Signakiro)
Larry Wagner
'i trype/Pr-iiii ttalivi(:0
i
Presiden4 k :,,— „-, Iiiiiil
i,,ii!i.e.,ii-, Plmr 0-1 No (972)4.36-4622
FHs B"Kirinr is n tan): CorPoration
Inliovlituii.ii, Prtrii- hm ttorporaition
The; fill! names, ;,:ick!res'..:,es .,-.!H id tel,,,,f.,Alorw Ho r0,eri.; I z)I„I po!..,...u.:m!,..;; interested 11111,1•,,3 FDropo!sl as [piw.:4,.y.'31:s
are as fodows:
Larry Wagnor, President, 1,865 mcGe.e Lane, Suite 0, Lewisville, TX 75077 (972)436-4622
Michelle Wagnor, Vice President, 1865 McGee Lane, Suite 0, Lewisville,TX 75077 (972)436-4622
Corpora(e St2a1 Placed Here
C., i'Y or vvry LK: . IF;c. IA.f,.:',N0 DErAITINTENT . 3,,i0 coljp,riny(..,'A....u3'.-u.DAD .'1 (LiL,
PAGE 14
LIST OF UNIT PRICES FORM
PROPOSAL OF. J.C. Commerciatl,
(Cool ackir Na cc)
1865 McGee Lane, Suite 0, Lewisville, TX 75077
(Coil tractor Address)
(972)436-4622
(Cor
May 18, 2011
Return Bid -Fe, City iii Wylie
knout
300 Coal dry CIub Road
Vitylie„ •I'exas 75096
REFERENCE: "2011 COMMUNITY PARK IMPROVEMENTS"
Unit prices for IMPORTING TO INCREASE THE QUANTITY OF STOCKPILED FILL or REMOVING
EXISTING STOCKPILED FILL are required I(..) be recorded as an accionip.r,iniinerit to the Bid Form at tFe
wile of bitibing„
For IMPORIr INC FILL per Cubic Yaird of GencraI Site ['if', :Ltdd A„,„./ dolfars and L;Lcerits per CY,
For RLMO\itN( I Ult.. per Co htictl,'tltl'tltltlyd of General ile "t dukars and I 0 r.;,;ients per
Unit price for ADDING TRENCH DRAIN AND 8" STORM DRAIN are required to he recorded as ao
z;ictorrpanirdent to the Bid horn at the kme ot bidding.. An increase in this gruaritity is riot expected at this
time; however. It nut be added it the existing conthtions warrant the installation r,:yf additional trench drain,
IC)
For TREf\Cti. DIRAlf\1 per I.;near Foot ,.14.;k1 f12 9.,/,‘„
Oollr,rrs and cents per LE-.
Fur l3" F oPE sTc)pro BRAIN PIPE per Linear root, rdd L iui ra nrai Lri
Unit price for 5'' CONCRETE FLATWORK (PLAZA AREA) is required to he recorded as an
iiiiocciorniii)animerit to the, Bid Form at the time of bidding. An increase in this quantity is not expected at Airs
tfrne; however, it may be ',he exisling cr)aditions:or proposed gradeis ale addiliOn;Al
quantity.
/
For 5" Fl A IANORK per Square Yaud, add dollars arid cents per sy,
CITY CF WYLIE • PuRcHAs,HG tunirLil Ii ulk ROAI7 •%.,^erlJE "FEKAS (5Cgr&
PAGE 1
UST OF SUCCESSFULLY COMPLETED PROJECTS FORM
PROPOSAL on IL.Commercial, inc.
(Coins,,,,,i.:.mx Name)
1865 McGee Lane, Suite 0, Lewisville,,Texas 75077 .„
(Crntractor Address)
(972)4364E22
tc,oimee..:toi Phone No )
DA NE May 18, 2011
Pelson Bid To: Clty or Wylie
clutisirt9, Dopartrnont
lttOl) Country Club Road
Wylie, lexas '75098
REFERENCE: 2011" COMMUNITY PARK IMPROVEMENTS"
[Provide a list or rLa p rojecrs and Pre)ect Oviners. tor whool you Itkive prtrtermod srtrvices similar to those
(„trt:tuired for lltis project isrtlerle descriptbns of native plant installations and rnaintatranoce on nt least two
or these protedb, locitrde separate sheets if necessary.
Cimarron Park Family Aquatic Center Terry Read, Landscape Architect, City of Irving (972)721-2600
(Precit No, 1 Name) (Cmrtact Person, Title, i'lltone)
$1500,749 - State of the art aquatic facility„Please see attahed,
(Doscriptron and Value of Project)
Lewisville Aquatics Facilities Gary Davis, Project Manager,City of Lewisville(972)219-3536
(Project, No 2 Name) (Contact Person„ Title, Phone)
$,E00,000Jwo separate_agg_tic,parks,„Please see attached,
(Dr?,.sktrlption and Value of Project)
Old 3ettleCs Aquatic Center& Recreation Center Steve Brainard, Parks Development Director, City of McKinney(972)547-7486
(Project No, 3 Name) (Contact Person, tiltle„ Phone)
SL307.976 Aquatic. Center and$1,517,600 Recreation Center. Please see attached.
(Desonptton and Vaitio of Project)
Wylie Fire Station No.3 Shane Collie, Construction Manager, City of Wylie(972)442-4433
(PokOof No 4 Name) (Contact Person, Title, Poor.
$2,843,777 - A new 12,500 sq.ft, fire station. Please see attached.
(Description and Value of Project)
y c(o:0.1Y1 P,,Pd,-;HASN(.;DEPARTMENT AOC)001 65 ROAD WYI IF. ettxAs ?sorta
rtArtiE 111
II 1 1' 1 1 1 II
1 ,
COMMERCIAL
INCORPOR ATED COMPLETED PROJECTS
,
Cimarron Park Family Aquatic Center
Irving, Texas
Contract: $3,500,749
Completion Date: May 2008
Owner: City of Irving
Desert'ption: State of the art aquatic facility
features a 9,500 sq.ft.main
pool and a 1,000 sq.ft.
children's pool with spray
features.The larger pool ddt .dirdii did d d li id ,,dil t
includes a water playground unit,spray grounds,teaching area,water volleyball, lap lanes, and two
large water slides.Both the children's pool and the main pool are zero-depth entry.Additional
amenities include sidewalks and pathways,parking,multiple shade structures,as well as restroom
and maintenance facilities all encompassed with attractive fencing and landscaping.
Lewisville Aquatics Facilities ,
Lewisville, Texas
Contract: $6,000,000
Completion Date: June 2005 0 6),
Owner City of Lewisville
mol ilrlyrbo "
Description: Two separate aquatic facilities across town from 1 reduid d I "d 4 0,
'I'l iiittt ril ..0 ov
each other.A combined 5,000 sq.ft.aquatic area
containing a lazy river,60 foot waterslide,splash
areas, Ponchos„shade structures, and more. The
maintenance,concession and restroom facilities at
each site were designed to blend with the II ,
architecture of its surroundings. Furthermore,all
parking,trails and landscaping were including. This .,
project was completed 11/2 months early in time for i,. „
spring opening.
010" / 41 4
4 I
))C4C,z ef
Completed Projects-continued
Old Settler's Aquatic Center&Recreation Center
McKinney, Texas
Contract: $1,307,976 and$1,517,600
Completion Date: June 2003 and January 2006
111,110010,1,Trun„
Owner: City of McKinney
Description: A new 4,000 sq.ft.building with offices,
.ftimrfiolok,...,4;rog ,,PL, arA, ,?
showers, restrooms and lockers.The new qf
pools and playground area provide
enjoyment for the surrounding community
with its beautiful landscaping,lighting and
fencing.The sunbrellas,water toys and
concrete decking bring something for all ages. During construction JC Commercial worked closely with
the project engineers and city facilities staff throughout the design phase to provide life-cycle cost
analysis,value engineering and scheduling guidelines,
Wylie Fire Station No. 3
Wylie, Texas
Contract: $2,843,777
Completion Date: February 2009
Owner: City of Wylie
Description: State of the art build ing that
is energy efficient,
maintenance free and blends r *pm jr,' 7(1. 11111i—10'
with surrounding
neighborhood.Structures '
'111
consists of concrete, CMU, ,„
wood, metal and steel
framing,operable windows,
brick with composition and
firestone built roof.Living
quarters designed to he
home-like. Features include:
offices,locker rooms,full r /
kitchen, living quarters, large
storage, laundry room, patio ' r..„4"
with grill, EMT equipment " giNivz I
room,fitness room and a 5-
bay garage capable of
housing 10 vehicles.This
was constructed on a 5 acre lot with landscaping,generator, parking and lighting.
Completed Projects-continued
Completed Projects Summary
*This list is net exhaustive of the projects completed by JC Commercial, Inc.
Center for the Creative Arts Fire Station No,2
Owner: City of Lewisville New Clark Game Field
Contract: $8,965,000.00 Owner: City of Richardson Owner: Plano 1SD
Completion Date: December 2010 Contract: $2,354,777.00 Contract: $1,198,552.00
Completion Date: March 2000 Completion Date: January 2006
Lewisville Aquatics Facilities
Owner: City of Lewisville Lively Pointe Youth Center Denton County Fire Marshall's
Contract: $5,526,721,00 Renovation&Expansion Owner, Denton County
Completion Date: June 2005 Owner: City of Irving Contract: $1,182,777.00
Contract: $1,947,177,00 Completion Date: January 2006
Dallas Public Library Loehwood Branch Completion Date: July 2008
Renovation&Addition DeSoto Senior Center
•1/'I:',i,eile,./ 6:t ti fi,- J,J i I Plano Park Maintenance Facility Renovation&Addition
Owner: City of Dallas Owner: City of Plano Owner: City of DeSoto
Contract $3,914,277.00 Contract: $1,720,704,00 Contract: $1.144,000.00
Completion Date: August 2009 Completion Date: October 2002 Completion Date: January 2007
Cimarron Park Family Aquatic Center Lewisville'SD Bus Maintenance Facility Multiple Career Magnet School Remodel
Owner: City of Irving Owner: Lewisville ISD Owner: Dallas BD
Contract: $3,500,749,00 Contract: $1,567,777,00 Contract: $1,139,840.00
Completion Date: May 2008 Completion Date: June 2006 Completion Date: June 2005
Bid#8:Additions and Renovations for Old Settlers Recreation Center Expansion Oak Point Park Preserve
Administration Building,Warehouse Owner: City of McKinney Owner: City ot Plano
Building and OC Taylor Elementary School Contract: $1,517,600,00 Contract: $1,139,777.00
and Professional Development and Completion Date: January 2006 Completion Date: August 2003
Education Center Parking Lot Expansion.
Owner: Grapevine-Colley:vele ISD Williams High School Field House Bachman Lake Therapeutic Pool
Contract: $3,335,777,00 Owner: Plano ISD Renovations
Completion Date: February 2010 Contract. $1,551,777.00 Owner: City of Dallas
Completion Date: July 2007 Contract: $1,096,365,00,
Steven Everett Copeland Government Center Completion Date: August 2007
Owner: Denton County Euless Public Works Building
Contract $3,010,777,00 Owner: City of Euless Kleberg/Rylie Recreation Center
Completion Date: December 2007, Contract $1,447,777.00 Renovation&Expansion
Completion Date: April 2007 Owner: City of Dallas
Bid#7:Classroom Addition to Cannon Contract: $894,677.00
Elementary and Renovate Facility Services, Student Life Center for North Lake College Completion Date: December 2010
Tax Office,&Transportation
Owner: Grapevine-Colleyville ISD Owner: Dallas County Community Charlie J.Cole Building
Contract: $2,968,437.00 College District Owner: Denton County
Completion Date: August 2009 Contract: $1.389,277.00 Contract: $814,500.00
Completion Date: November 2010 Completion Date: August 2002
Texas Star Golf/Conference Center
Addition&Renovation Old Settler's Neighborhood Aquatic Center Trinity Life Skills Addition
Owner: City of Euless Owner: City of McKinney Owner: NEB ISO
Contract $2,948,001,00 Contract: $1,307,976,00 Contract: $792,466.00
Completion Date: February 2009 Completion Date: June 2003 Completion Date: July 200,4
New Central Fire Station Parker Public Safety Building Peak Academy Remodel
Owner: City of Highland Village Owner: City of Parker Owner: Uplift Education
Contract $2,907,777.00 Contract: $1,302,8(f.00 Contract: $768,161,00
Completion Date: April 2008 Completion Date: October 2009 Completion Date: July 2006
Fire Station No.3 Police Station Remodel&Renovation DeSoto Jr.High Renovation
Owner: City of Wylie Owner: City of Lewisville Owner: DeSoto ISD
Contract $2,843,777.00 Contract: $1,280,788,00 Contract: $711,080.00
Completion Date; February 2009 Completion Dace; December 2010 Completion Date: August 2002
NRH2O Addition McKinney Development Service Building LISD Athletic Package
Owner, City of North Richland Ilills Owner; City of McKinney Owner: Lewisville ISD
Contract: $2,712,777.00 Contract: $1,238,905.00 Contract $457,912.00
Completion Date: June 2004, Completion Date: June 2002 Completion Date: January 2005
El Centro College Clark Stadium Concessions Renovations Valley View Church Education Center
Adaptive Remodel of Building A Owner: Plano lalevner: Valley View United Methodist Church
Owner: Dallas County Community Contract: $1,779,777 00 Cnntrant! $246,000.00
College District Completion Date: August 2010 Completion Date: September 2002
Contract: $2,338,312.00
Completion Date: May 2010 McKinney Senior Citizen Center and Pool
Owner: City of McKinney
Contract $1,212,777.00
Completion Date: January 2003
LIST OF REFERENCES FORM
PROPOSAL OF: J.C.Commercial, Inc.
1,,Contra,:v,,or N:irrh?)
1865 McGee Lane, Suite 0, Lawisville„ TX 75077
(coih.f.,ra,.::[.m Address)
(972) 436-4622
(Contractor Chinn: No.)
rE; May 18, 2011
Re 1 I FV,d rr K [yii \tV
P91 rChaSir i )ortaqrnent
MR) Country Club R(.)::(.1
.1(.:,<2s 7
REFERENCE: "2011 COMMUNITY PARK IMPROVEMENTS"
Provr:ie rr k.,st ot. tour Project Ovyners for VirlOrl you tiEo,re, perforn)ed serv:ces sim:lar to those rego,vrecl
this project:
Gary Davis, Project Manager, City of Lewisville (972)219-3536
(E' efelence No, 1 Narne) (Re:ef ei ice Phu
Medical Medical Center of Lewisville Grand Theater,College Street Aquatic Center, Sun Valley Aquatic Center,and Lewisville Soccer Field Public Facilities
(t\iatkiro of ihis Fu1erc ioo affiliation 'vvith your Company)
Doug Guynes, Construction Manager, Plano Independent School District (469) 752-1488
Retei orv.:;14 No 2 N.aroo) (Rc&ionhr... Phone)
Clark Stadium Concessions Renovation and Storage Addition,William's High School Field House, and Clark Athletic Fields:
(Nature,01 ions Relleieroc;e's affikation with your Company)
Terry Read, Landscape Architect,City of Irving (972)721-2600
(Refer-once No, 3 1\11c110 (Rofororico Phio)
Cimarron Park Family Aquatic Center
(Nature or Inis Reference's off iation with your Company)
Robert Durham,Senior Architect, City of Dallas (214)'948-4522
0--zefererice r‘40, .4 Name) (R,DteceriGe
Dallas Public Library-Lochwood Branch
(Nalure 0'this ReforeficOs affiation with your Comp,nriy)
CrTY • l'4,1%. 4HAsc(.: UL PAR I m, r • :.sou koAo • °,;;, 7$(.1.rja
-'UK 17
r III 11 11
I 11
COMMERCIAL
liNCOR POR ATED LETTERS OF REFERENCE
rn
IRVING
TEXAS
April 25,2011
Mr,Larry Wagnor
Cornrrierdal,
1865 McGee Lane,Suite 0
Lewisville,TX 75077
Re:Cimarron Family Aquatic Center
Mr.Wagnor,
The Cimarron Family Aquatic Center Project has been a resounding success. The City of Irving and I,
personally,are extremely pleased with the final product and it has been a great addition to our park
system. Throughout construction adverse weather conditions presented many challenges to overcome
and J.C.Commercial persevered through it all. IC.Commercial is to be commended for bringing this
project to a successful completion.
The City of inring's Mission Statement is:
"Deliver exceptional services and promote a high quality of life for residents,visitors,and business."
IC Commercial's dedication and professionalism throughout the project has helped the City of Irving
realize this goal. Thank you for a job well done and I would highly recommend fr:Commercial for future
projects.
Sincerely,
'c--"Terry Read
- rtag%*oe---
Landscape Architect
Capital Improvement Program
LETTERS OF REFERENCE continued
BLD
City of Dallas
September 23,2009
Re: Letter of Recommendation
J.C. Commercial, Inc.
1865 McGee Lane, Suite 0
Lewisville,TX 75077
To Whom It May Concern:
As the ProH.ict Manager — Public Works and Transportation for the Lockwood Library
project, I have had the opportunity to work with J.C.Commercial, Inc.
J.C. Commercial, Inc. has demonstrated the skill and ability to manage an accelerated
schedule to meet Owner objectives for a Fall 2009 completion. The completed work
fully met expectations. There were changes in the work, as with all construction
projects, and J.C. Commercial, Inc. managed the issues in a fair and expeditious
mariner.
Public Works and Transportation would welcome the opportunity to work with J.C.
Commercial, Inc.on future projects with the City of Dallas.
Robert Durham,AIA
Senior Architect
Public Works and Transportation 214-948-4522
214-948-4524 fax
robe rt.du rh am @daitascitvtiallcorn
ivsilnstv
Lockwood Br Library/JC Ccrnmercial raccouniereadon
0. Bobby Lavorata,superintendent,„LC,Commercial, hie.
OAK CLIFF MUNICIFAL CENTER 320e EEFEEREON EIN OOM 321 DALLAS TEXAS 7E201 T PHONE 2144E48,4N1 FAX 214-94E4524
LETTERS OF REFERENCE-continued
From atr,LagiLl
Shannon
Subject: Letter of Reference
Data: Monday,Aptml 2.5,2011 4:U9,17 PM
To whom it may concern,
3C Commercial has been a valued provider of quality construction projects for the
City of Lewisville the past several years in the capacity of General Contractor. Some
of the projects completed by them are the College Street and Sun Valley Aquatic
Centers, the Lewisville Soccer Field Public Restroom facilities, and most recently the
Medical Center of Lewisville Grand Theater. All projects were administered
professionally and effectively and as the project manager I recommend JC
Commercial to be considered for any future facility needs.
If you need anything further please contact me any time.
Gary F. Davis, Project Manager
City of Lewisville, Texas
972-219-3536
gdavisfactityoflewisville.com
LETTERS OF REFERENCE-continued
Piano Independent
Facility
School District
Planning and Construction
Department
6600 Alma Drive Doug Guynes
Piano,Texas 75023 Construction Manager PLANO
(469)752-1488
April 25,2011
Mr, Larry Wagner
JC Commercial Construction
720 Valley Ridge Circle, Suite 22
Lewisville,Texas 75057
Re: Plano ISO Projects
Mr,Wagner:
On behalf of Plano ISD, would like to take this opportunity to personally say
thanks to you and the JC Commercial team for your successful completion of
Clark Athletic Fields including bleachers, press box and pedestrian bridge in
2006, completion of Williams Field House in 2007, and your most recent
completion of the Concession and Storage addition at Clark Stadium in 2010.
Thanks for your continued dedication and commitment to Piano ISOi
I look forward to working with JC Commercial on future projects. Please feel free
to use my narne and Plano ISO as a future reference.
Sincerely,
Doug Guynos,Construction Manager, Plano Independent School District
LIST OF MAJOR SUBCONTRACTORS FORM
PrJr.41,,c4ff :3041,44.,?(‘,11(MI;k-P-,F,', 15 t, bf-,;h%,"/ (..,;01 M{',1j.',, rylr„.v....i4g-riy., .144,rJoirpirj, rr;h"..,,c14'.....nfr,,;.).1 CI ji",,b,no .,,.'-..4r1„,m,,,r.fl '....•,:.,,,,„..4,1,
cktn,:,,.1 'ari,r1 Lrier.3 .4,pe r4-3.1h)roe.),r.,„rrcter,44, ;NO .-„44)1;„).1).).),r.r.,5„rrlec4 r,rceels 4),)4 4)) v4;r411., ArtAelY., H.4,,rier (401141,),,401)4.ek, ei
Ur E,, proi.ect.
ElLgttro,r1)(4.4,
(-),t„-
(.74)4,-)nc4-0(..-4,4
(r\1 r'44,c r ir ,„I,„ , ',).)4,ri .., .„
'1'4 (4:4( ''''' .c,-44,r,ty
,
Masollry 1''')
\ V,14 44'4. ' ' '
4 , '4, ( ' r ))4"(
Roo 'hig
1: "14 ''''4,t \r \r' 11'4. (:)). li) t4.44'.. r. 1)4\ City',
N.I.e.rehr,,,mic,4.fl
Rorme4.,,Arirri,y
, ,,, ,
.c.„Hv, . '1 V .' '1 11 L. ,
st,,,icttiral ,.,..54,a01
Dcotr4c4a
.,4
,
Liinf.„1,,,,r),ope
ir.:Airy.. ;'"'1, ',( 4,.(, '
Al F1,rirrk fylaterhnis Sup:ohers
4,1( ' ,'4\4 irA,' 1.'''C,4 1:'
r ' ,((,' )1"' '1())))) ());4•J 1[7)1,') Irr .4):"14''').7 4('' ''')(A ()) C it y- C'i'f'''c\'',' ."'''''''''.l''I'''''' ''''('''
City:
- .
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P.I.Wii; ll'i
RID AFFIHAVIT
Hie und:e.raHried Her,,,WES trrali tile bk...I pl ices 4,xn,,l11HE:.:.{.1 WI Us I. have oeari JFF revre2„,,,/e(.1 ,,..Irld
s'shnlltil E7':',4,:orrY,„:`,1, ',,'.:1°,T1 hrvc0. B4.,Idoi i',.'r,t,,l' r.,:wH'H!.•..; xki :ri!ju,,?!„ ,; IF furiii.,:;,,l) airy, ',,,irif,t;,„)r .;,,d1 c..unimo(„fikes
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Larry Wagnor arn .3 cli ay...3.1.,,OhOliZe(..,1
rillcer,r.„.1gerit.tor J.C. Commercial, Inc, and hr.,rve bE,'ell duly
J,C„Commercial, Inc,
i no 0„,)y (A:x:4y tia.,,,ill, ' H lua:,,..rjuing 1,,K1i has not bric,;.ri prripared in colOasiHoH wiHi i.Any LAIRJ F.,3ii„irJur
0 indrvibudr(s)v3.rigagud tri the saaln lu-io of biness prior oilll°()Ificial Operling Cr this bK2i,
F?ntivY, ,,.., rtify dhat the Ebildro is not novq„ r!CSC has been for the post six (6) Hi will :, dirlys-,tly f„)r
h.'(,:cfly corriberrted in arty por.:A, ncreement or co nlhill,Dlion thereof, lo conical lNFL. ,,,,.)rice. of
se,rvicesicornrnoditil,Ds bid on, r,-_,)r to k-ifhaence any inclividi..,K7i1(s)to b'Al or not to bid thelteen,"
IL.Commercial, Inc.
Nnrue ,':ifid ,::D71111'(::SS of !12,i Prior
1865 McGee Lane, Suite 0 Lewisville, Texas 75077
frth,iprione ( 972 1. 436-4622
By: Larry Wagnor
rde:, ,,„,,, President
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5/18/2011
(,'ITy IF. .PI liRr--i,r03,r,:/,—;,1-07pi"\H c.r.)[,I .:J WV C.1 ',IV 21 FP Trc,5,1jt
STANDARD SPECil-ICATIONS ir OR PUBLIC WOPK$CONSTRUCTION-NORTH CENTRAL TEAS IVAP r October 2c94
Form Al,
BID BOND I,
STATE DP TEXAS
KNOW ALL MEN BY THESE PRESENTS:
§
COUNTY OF Dallas ___
THAT J.C.Commercial,Inc, ,a corporation organized and existing under the laws of the
Stale of Texas ,,anc fully authorized to transact business in the State of Texas„whose address is
1865 McGee Lane Suite('l., or the City oJ Lewisville _.County or Denton ,State of
Texas ,(hereinafter referred to as'Principar),and I ravelers Casualty and Surety_cempay_of Amerjra
(hereinafter reterred to as'Surelyn,a corporation organizad under the laws of the Stale of Connecticut and autnorized
under the laws of the Stole of Torras to act as Si irnry on bonds for principals.are held and firmly bound urto City of Wylie
(hereinafter referred to as iiiowNEpii)in the penal sum of$Five Percent of tte Greatest Amount B[ciin laueul money of
_
the United Stales, for the payment whereof, the said Principal and Surety bind tnemselves, and their heirs, administrators, executors,
successors,and esAigns,jointly and severely,firmly by these presents:
SIGNED.SEALED and DATED this May 12 day Of 20 11
WHEREAS,the Principal is herewith submitting its proposal for
2011 Community Park improvements
the condition of the above obligations are such that if the aforesaid Principal shall be awarded the Contract, the said Principal wilt,within the
time required,enter into a Contract and give Bonds,if required,for the fallhlul performance of the Contract and the prompt payment for labor
and materials in the prosecution thereoli then this obligation shall be null and void;otherwise the Principal and Surety will pay unto the OWNER
the lull penal sum hereof, as liquidated damages, it being rilainiilit and impractical to determine accurately the actual amount of damages
occurring to OWNER by reason of Principal's failure to execute said Contract and Bonds. -
PROVIDED FURTHER,that if any legal action be tiled upon this Bond,venueshaii lie exclusively in Dallas
County,'Texas.
The Resident Agent of the Surety for delivery of notice and service of process is:
Name. crn Risk ServiceS Scuthweqt inr Don E.CornelL
Address, 2(7 N.Haskell Avenue #800 ,f19iIa, ,TX. 75201
Phone number: 214/989-000n
, (
WITNESS',,/ PRINCIPALS
—7„, PrintedrTyrineitiame ' -r, ' i t ',.(,,,
Tele:
Company:—Tt,Co_mj-nrcial c
Address: 1865 McGee LAne Suite n
L ' jjji TX,7C1177 ____
WITNESS-- SURETY
-72-4-,9-ric•A-1,—"".-- -
PrirniedfT d ame Li Rnrinnt
Trtlei
Company. Travelers Casualty and
Address:_1500 Market St, ilitA 4.5401er--- _
Philacielphae_EA,,_1,9102
NOTE:CERTIFIED COPY OF POW ER-OF.ATTORNEY SHOULD BE ATTACHED HERETO.
Appendix A-page 1
. . .. . .
WARNING,THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
4111111k POWER OF ATTORNEY
TRAVELERSJ Farmington Casualty Company St.Paul Mercury Insurance Company
Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company
Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America
St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company
St.Paul Guardian Insurance Company
11
I'
Attorney-In Fact No. 223155, Certificate No. 0 0402 2 5 8 6
KNOW ALL MEN BY THESE PRESENTS:That St.Paul Fire and Marine Insurance Company,St,Paul Guardian Insurance Company and St.Paul Mercury Insurance
Company are corporations duly organized under the laws of the State of Minnesota,that Farmington Casualty Company,Travelers Casualty and Surety Company,and
Travelers Casualty and Surety Company of America are corporations duly organized under the laws of the State of Connecticut,that United States Fidelity and Guaranty
Company is a corporation duly organized under the laws of the State of Maryland,that Fidelity and Guaranty Insurance Company is a corporation duly organized under
the laws of the State of Iowa,and that Fidelity and Guaranty Insurance Underwriters,Inc..,is a corporation duly organized under the laws of the State of Wisconsin
(herein collectively called the"Companies"),and that the Companies do hereby make,constitute and appoint
Don E.Cornell,Jerry P. Rose,Robbi Morales,Lisa M.Bortnot,Luke J.Nolan Jr.,Christine Davis,Ricardo J.Reyna,and Lloyd Ray Pitts Jr,
II of the City of „„nallaS ,State of Texas ,their true and lawful Attomey(s)-in-Fact,
each in their separate capacity if more than one is named above,to sign,execute,seal and acknowledge any and all bonds,recognizances,conditional undertakings and
other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons,guaranteeing the performance of
contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law.
proceedings
I , ,
, .
22nd
IN WITNESS WHEREOF,the Companies have caused this instrument to be signed and their corporate seals to be hereto affixed,this
day of December , 20 10
I ,
Farmi
ngtonC.asualty Company S1,..\,.Paul fMercury, Insurance nice Company
Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company
Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America
St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company
St.Paul Guardian Insurance Company
!,'•''''Y ! _........)
-.- .rta c MAFITFOPD,1 4 li !
li refri,,Ifo kf
. •••,...
'*1,
State of Connecticut By: r' .
City of Hanford ss. George 'Thompson,''moor ice President
22nd December 2010
day of ,
On this the ,before me personally appeared George W.Thompson, who acknowledged
himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company,Fidelity and Guaranty Insurance Underwriters,
Inc., St. Paul Fire and Marine Insurance Company,St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company,Travelers Casualty and Surety
Company,Travelers Casualty and Surety Company of America,and United States Fidelity and Guaranty Company,f,ind that he.,as such,being authorized so to do,
executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer.
tto.Trrk
n Witness Whereof,I hereunto set toy hand and official seal. ' . 'TAR''t N
i\aft(A C .
My Commission expires the 30th day of June,2011. * "'ono 3,4t ,Marie C.Tetreault,Notary Public
4441 01.C°
58440-4-09 Printed in U.S.A.
WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED CORDER
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Farmington Casualty Company,Fidelity
and Utiaranty Insurance Company, fidelity and Guaranty Insurance Underwriters,Inc,, St. Paul Fire and Marine Insurance Company,Si. Paul Guardian Insurance
Company, St.Paul Mercury Insurance Company,Travelers Casually and Surely Company,Travelers Casualty and Surety Company of America,and United States
Fidelity and Guaranty Company,which resolutions arc now in full force and effect,reading as follows:
RESOLVED,that the Chairman,the President,any Vice Chairman,any Executive Vice President,any Senior Vice President,any Vice President,any Second Vit
President,the Treasurer,any Assistant Treasurer,the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on hehali
of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the
Company's seal bonds,recognizances,contracts of indemnity,and other writings obligatory in the nature of a bond,recognizance,or conditional undertaking,and any
of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her;and it is
FURTHER RESOLVED,that the Chairman,the President,any Vice Chairman,any Executive Vice President,any Senior Vice President or any Vice President may
delegate all or any part of the foregoing authority to one or more officers or employees of this Company,provided that each such delegation is in writing and a copy
thereof is filed in the office of the Secretary;and it is
FURTHER RESOLVED,that any bond,recognizance,contract of indemnity,or writing obligatory in the nature of a bond,recognizance,or conditional undertaking
shall be valid and binding upon the Company when(a)signed by the President,any Vice Chairman,any Executive Vice President,any Senior Vice President or any Vice
President,any Second Vice President,the Treasurer,any Assistant Treasurer,the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the
Company's seal by a Secretary or Assistant Secretary;or(b)duly executed(under seal,if required)by one or more Attorneys-in-Fact and Agents pursuant to the power
prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is
FURTHER RESOLVED,that the signature of each of the following officers;President,any Executive Vice President,any Senior Vice President,any Vice President,
any Assistant Vice President,any Secretary,any Assistant Secretary,and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any
certificate relating thereto appointing Resident Vice Presidents,Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bonds
and undertakings and other writings obligatory in the nature thereof,and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal
shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on
the Company in the future with respect to any bond or understanding to which it is attached.
Kori M.Johanson,the undersigned,Assistant Secretary,of Farmington Casualty Company,Fictelit y and Guaranty loci trance Company,Fidelity and Guaranty insurance
Underwriters,Inc.,St.Paul Fire and Marine Insurance Company,St.Paid Guardian Insurance,Company,St.Paul Mercury Insurance Company,Travelers Casualty and
Surety Company,Travelers Casualty and Surety Company of America,and United states Fidelity;and Guaranty Company do hereby certify that the above and foregoing
is a true and correct copy of the Power of Attorney executed by said Companies,which is 'HI full force and effect and has not been revoked,
a-44—
IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed the seals of said Companies this day of M rid ,20 1
Kori M,Johansc Assistant Secretary
e F
Jr
"..,„ Ace!.!„1„!!".•. ••
crPfAt,'''
. 14'1 pa °
t ICCIFIVNID - ivictO 4.'./t0" r4 FICOVERVID o 1982 0 /U/I, 77 WATFORD, RPM%
•f, ctlif 141 ALAI 11.\.SEAL4 t CONK 0 cow- mos
4
NL6'rji:Ci 74;0' '4'-dr 414 pr. •
To verify the authenticity of this Power of Attorney,call I-800-421-3880 or contact us at www,travelersbond,com,Please refer to the Attorney-In tract number,the
above-named individuals and the details of the bond to which the power is attached,
I'
WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
I i b arter l 3rd Quarter 14th Quarter 1st Quarter 2riu carter
ID Task Name I Start Finish I May Jun 1 Jul r Aug Sep 1 Oct I Nov Dec I Jan I Feb I Mar Apr I May 1 Jun
1 2011 Community Pail Improvements Mon 6/13/11 Mon 2/13/12 I \2 - ' 2011 Community Park Im
I --
2 Mobilization Mon 6/13/11 Wed 6/15/11 :: Viilolotlization
3 Demolition Thu 6/16/11 Wed 7/13/11 : RIvet ,Demolition
4 Excavation ' Tue 6/21/11 : Mon 8/1111 ' ) Excavation
5 Site Utilities i Tue 7/5/11 i Mon 9/5/11 L)44--ZI3-IF124--Site-Utititi es
' s-----''' ,
6 Form:install rebar, Pour walks/Plaza Area I Tue 8/2/11 ! Mon 10/24111 -—'414-NIRWZa'AS-V For m,install rebar,Pour walksiPlaza Area
--,-,4
7 Fnal Grade ball feids Tue 10/25/11 I Mon 11/28411 : rii:AA-Final Grade ball fields
8 Fence posts Tue 11/15111 I Mon 1/2/12 : LotantwFence posts
9 Irigation Tue 12/6/11 Mon 1/16/12 : L 0P417-4ti-,I rrigation
10 Sod Tue 12/20/11 I Mon 1/23/12 , ' Mtita I:Sod
11 Chain link on posts Tue 1/17/12 I Mon 1/30/12 : Chain link on posts
! _...,
12 Final dirt work on home plate&pitcher mounds Tue 1/10/12 Mon 1/23/12 ' 46111,Final dirt work on home plate&
13 Final inspections , Tue 1/24/12 I Tue 1/24/12 I : ,
Vine!inspections
I ,
14 Walk Purch list I Tue 1/24/12 I Tue 1/24/12 - EWalk Punch list
15 Run punch list I Wed 1125112 I Mon 2/13/12 - rel-Run punch list
16 LIM over to city I Mon 2/13/12 I Mon 2/13/12 : ,46 Turn over to city
__.: .
Task -—,-- ------— — Milestone i r„, _:=1 . Ex:ernal Tasks
Project:Bidding Schedule Spit Summary IIIPM.1.1111.111111119 Exernal Milestone eI
Date:Tue 5/17/11
Progress MIIIIIIINIIIIIIIIIIIIIIIIIIIIIIIIIII1= Project Summary - - — Deadline
Page 1
r
II
„„„
, 1 1
COMMERCIAL
INCORPOR AT ED EVIDENCE OF INSURANCE
,-----"wi .
ACORD CERTIFICATE OF LIABILITY INSURANCE 1......,,,,
‘,......-- 031211201I
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURENSI,AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policies)must he endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain polities map require en endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsernent(s).
PRODUCER ALLIANCE INS AGENCY OF DALLAS CONTACT
RANE. Darlene Thomas
TISIXI N Ultre I FON EXPRESSWAY sox
1(21&1351.8990 ,,, 3,04q14)361,99e1
SUITE 202 5 deemed,I lanceRns urance.com
DALLAS TX 75243-8705
.....INSIAREBISTAFFSIT
Ationtu&opublos Uoydo I memo
INSURED AtiogetiLEOUthER Vanguard Insurance
J.C Commit Inc, Risawas„Republic Underwriters
TOO&XICCAI9 Ln,Suilq.0 Tons%Oa]Insurance
INSURER D: '
LE/molls TX 75077-1704 IreuEE,E E,Anwica Rrst Insurance
INSURP11/IF
—
CONE EMOES, CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED eaow HAVE SEEN SSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT'NTH RESPECT TO'MAYER THIS
CERTIRCATE MAY 88 ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DM:MIRED HEREIN IS SUUECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS,SHOWN MAY NAVE SEEN REDUCED BY PAID CLAI MS.
-
INSR AnoL tom Jimmy am; POLICE leXP
Ile* TYPE;IF INSURANCE wan+awl POLICY NUSEISSIS OSIMEELDDEXIML4mismyro... UNITS
,..-----
A CIENESSAL LAMM X X CMODSIESM OS WM11 02h2r112 IpActtgx,,,umN$E ,$ 1,coM
I DAMAIDE TO RENTED : mom 1
x CO 4MERCLAL DENIERALLIABILITY PREASSESIERAARINADM 'E
E 1 Be 110
CLAIMEMA DE OCCUR MED EXP3Anuor.spANEAD i S
Blkt Add Inse4W.D.S PERSONAL&ADV INJURY $ 1,00Q1110
i'Blkt Primary AI GENERAL ACISSIECSATE I 2,000000
,ISEINILAGGREWIE LIMIT APNES PER: PRODUCTS-COMP?OP AGE I I 2,000,D00
POLICY% X I Tr94 1 1 LOC I
AA* ---A.--
B mummies LIARS-ITT X X SAP6645B92 66 COMBINED TINGLE IT 02/12,i2011 0212)2012 I,000130.0
„,„„ ANY APTO EMILY INJURY.IP,A.?penotia I
i-AIU„,MINED X SCHEDULED Bondy'INJURY 4 Pee&WARM? I
AUTOS
X x NON-OWNED PROPERTY MANSE S
AUTOS
Red 41,010149
DOD DES corm MN Doid Coll l 1
C X UMSERELLA ME X CICCLES, X X UMB56494109 04 J012/2011 02/1212012 Excl..)occwqRgpcx, ; 6,000,000
_ — 1
EXCESS Ma
CIJAILISASIDE AGGREGATE_ 5,99Til0
I lAb I x I kirronots mow s
D WORKERS COMPENSATION I TSR4001$14487 2011 2020r2011 fmcnoi 2 X rtiKailj 10z
AND EMPLOYERS'LIARILIri
ANY PROPRIETORANARTNERJEXECU TINE ,E,L,„EA,CH,ACCIDENT $ 10010p55
OA SIDE/MEW ER E XCLUDED? N IA 1 AIDEPC
MIEMErmy In NIM EL.DISEASE.EA EMPLOYEE 5
, IN rt.,derwthe&mow 1000,000
JDFACR'ATKIN OP OPFRATIONA13.1./ EL DISEK5E-POLICY LIMIT I
E Buader's RABA EiSW51 vO SO NO ----- IMII•189792 01 08/01I2010 ON I/2011 Construction,UM 6,0010,003
A Darbtaigars Equip Floatar CMPS84,5712 OS ODASIDIO?1 07/12*Ti'd Cotastoophe Limit 12,000,000
All RIM,TOM Sell
Sub's/Ale poky teems,uondt ors&sodusions RentedILeased Equip 50,000
IF?,Aectjorrol g OPERATIONS P LOCATIONS J VEHICLES$Attwh ACORD IS!,AsMitionsI Remarks Schodulle,it was spAor/s requilvA
BLANKET ADDITIONAL NSt/RED ON GENERAL LMIBILITY AND AUTOMOBILE LIABILITY AS REQUIRED BY CONTRACT BLANKET WAIVER OF SUBROGATION I;NCLUDED ON
GENERAL LIABILITY,AUTOMOBILE AND WORKERS COMPENSATION AS REQUIRED BY CONTRACT 30 DAY NOTICE OF CANCELLATION CAN BE PROVIDED EXCEPT ID DAYS
FOR NON-PAYMENT OF PREMIUM,
,CERTIFICATE HOLDER cANceu,A TON Al LPFL r
..0.0
sieaULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCIELLED BEFORE
THE EXPIRATION DATE THEREOF. NONCE MU. BE DELIVERED IN
EVIDENCE OF INSURANCE FOR ACCORDANCE WITH THE POLICY PROVISIONS.
BID PURPOSES ONLY
MEMORIZED REPRESENTATIVE
1.7?-SZA;46F/111.
/' 4See
Fax I j - D1988,2010 ACORD CORPORATION. All fights reserved.
ACORD 25,(2010105) The ACORD name and logo are registered marks of ACORD
111
Ii 1 h M N
II
li. i 11 1 1 COMMERCIAL
N C 0 R P 0 k A l' E D 2010 FINANCIAL STATEMENT
Financial Statement
For the Year Ending December 31, 2010
KEN HUGHES &ASSOCIATES, PC
CEVHFEED PUBLiC ACCOUN LAN Fs
INDEPENDENT ACCOUNTANTS' REVIEW REPORT
To the Board of Directors
J. C. Commercial, Inc.
Lewisville,Texas
We have reviewed the accompanying balance sheet of J. C. Commercial, Inc, as of December 3 I,
20110, and the related statements of income and retained earnings, and cash flows for the year
then ended. A review includes primarily applying analytical procedures to management's
financial data and making inquiries of Company management, A review is substantially less in
scope than an audit, the objective of which is the expression of an opinion regarding the financial
statements as a whole. Accordingly, we do not express such an opinion.
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with accounting principles generally accepted in the United States of America and
for designing, implementing, and maintaining internal control relevant to the preparation and fair
presentation of the financial statements,
Our responsibility is to conduct the review in accordance with Statements on Standards fOr
Accounting and Review Services issued by the American Institute of Certified Public
Accountants. Those standards require us to perform procedures to obtain limited assurance that
there are no material modifications that should be made to the financial statements. We believe
that the results of our procedures provide a reasonable basis for our report.
Based on our review, we are not aware of any material modifications that should be made to the
accompanying financial statements in order for them to be in conformity with accounting
principles generally accepted in the United States of America.
Our review was made for the purpose of expressing, a conclusion that there are no material
modifications that should he made to the financial statements in order fbr them to be in
conformity with accounting principles generally accepted in the United States of America. The
information included in the accompanying schedules is presented only for purposes of additional
analysis and has been subjected to the inquiry and analytical procedures applied in the review of
the basic financial statements, and we are not aware of any material modifications that should be
made thereto.
March 2, 2011
wiiso Loris Prairie Road,Suite 100 Rower Mound, rexas 7502R temOthat,y,t4,3,47 97122tl.2500 firy 072,436,1'.11q87 800,2212509
.I.C. Commercial, Inc.
Balance Sheet
December 31, 2010
(see independent accountants' review report)
ASSETS
Current assets:
Cash and cash equivalents S 2,578,747
Certificates of deposit 705,886
Accounts receivable, including retainage of$ 975,732 2,920,424
Other receivables 1,509
Prepaid expenses 8,534
Costs and estimated earnings in excess of billings on
uncompleted contracts 25„778
Total current assets 6,240,878
Property and equipment:
Computer equipment 29,249
Furniture and fixtures 42,708
Leasehold improvements I 05,607
Transportation equipment 314,837
492,40 I
Loss accumulated depreciation (120 756)
Total property and equipment 371,645
Other asset - stockholder receivable 11,123
Total assets $ 6,623,84(i
(Continued)
Sec accompanying notes to financial matetnents.
J.C. Commercial, inc.
Balance Sheet
December 31, 20.10
(see independent accountants' review report)
LIABILITIES AND STOCKIIOLDER'S EQUITY
Current liabilities:
Accounts payable and accrued expenses S 4,301,543
Franchise tax payable 12,266
Current maturities of long-term notes payable 88,805
Billings in excess of costs and estimated earnings on
uncompleted contracts 915,224
Fatal current liabilities 5,317,838
Long-term
Long-term notes payable 46,195
Total long-term liabilities 46„195
Total liabilities 5,364,033
Stockholder's equity:
Common stock, $1 par value, 1,000,000 shares
authorized, 1,000 shares issued and outstanding 1,000
Additional paid-in capital 537,995
Retained earnings 720,818
Total stockholder's equity 1,259,813
Total liabilities and stockholder's equity $ 6,623,8,46
See accompanying notes to financial statements.
3
Budget Work Session
Fiscal Year 2011 -2012
7i June 14, 2011
CITY of WYLIE
Budget Work Session Agenda
• Presentation of 2011-12 Initial Budget
• Discussion
Assumptions Affectingthe FY
2011 -2012 Budget
• Property value is estimated to be flat.
• Sales tax is projected to increase 4%.
• Home starts are projected to be 200 (same as FY 2011).
• A full year of personnel for both the Recreation Center and Library; revenues
to partially offset this cost will began in FY 2011 and will continue in FY 2012.
• Municipal Complex operating costs.
Assessed Property Valuations
$ 1785.5 $ 2024.7 $ 2184.2 $ 2222.E $ 2122.5 $ 2197.5*
2200
2000 aim
1800
1600 ill
1400111
0 1200 '' ■ ■ ■ ■ 111 I
111
000 II
. 1800 ill
a) 600 II
I
78
400 ill
111
200 il
111
Il
200E-07 2007-08 2008-09 2009-10 2010-11 2011-12
Average Single Family Home Value for 2011-12 is: $ 152,244
*Estimated property assuming a flat valuation.
Annual Sales Tax Receipts
oilii iiii I
IIlir I
4.5 i 1
I
4 II III I
I
= 3.5 /I
! 3 0
I II
2.5 q
2006-07 2007-08 2008-09 2009-10 2010-2011 2011-2012
Includes estimated figures for FY 10-11 and proposed figures for FY 11-12.
General Fund Projected Revenues
FY 2011 - 12
$22,819,041
$2,206,000 $307,000 $358,500 $1,252,612
9% 1% 2% 5%
r $12,464,929 r
$582,000 I 55% IA,
30,0 �
$411,000 - ; . •Ad Valorem Taxes-$12,464,929
2% •Sales Taxes-$3,016,000
$2,221,000 10% •Franchise Fees-$2,221,000
•Licenses&Permits-$411,000
•Intergovernmental Revenues-$582,000
•Service Fees-$2,206,000
•Court Fees-$307,000
•Interest&Misc.Income-$358,500
•Transfers from Other Funds-$1,252,612
$3,016,000
13%
General Fund Expenditures By
Function FY 2011 - 12
$24, 196, 112
$1,343,494 $3,092,404 $7,104,296
13% 29%
5%
$1,376,936
6%
•General Government-$7,104,296
•Public Safety-$11,278,982
•Development Services-$1,376,936
•Streets-$1,343,494
•Community Services-$3,092,404
$11,278,982
47%
General
FundBudget Shortfall
FY 2011 - 12
Revenue $22,819,041 (a)
Less Expenses $24,196,112 (b)
$1,377,071
New FY 2012 Requests
Personnel $1,420,660 t!
Non-Personnel $3,289,251
$4,709,911 ?-ji A
4) \V
(a) Based on flat assessed value. 4PA\A)
(b)
Base Budget. Ve
General Fund Expected Funds to
Cover
Shortfall FY 2011 - 12
Funds Provided to Cover Above:
Bond Fund Interest Earnings Used to Lower DS Tax Rate 500,000 (a)
Additional Use of GF FB to Lower DS Tax Rate 400,000 (b)
Increase in G&A Transfer from Utility Fund 400,000
TOTAL 1,300,000
Potential Additional Fund Requirements 4,786,982
(a) Done in 2011 and can be done in 2012 as well.
(b) Done in 2011 and can be done in 2012 and 2013 if needed.
General
Fund Estimated Balance
FY 2011 - 12
GF Fund Balance Estimate:
Required based on estimated exp. In 2012
Policy 15% 3,616,707
Goal 25% 6,027,846
Est. 9/30/2011 7,341,449
Est. 9/30/2012 7,341,449 (a)
If 400,000 used in 2012 29%
If 400,000 used in 2013 27%
(a) Based on balanced budget.
Recommended FY 2011 12 Key
Budget Points
Employee Salary & Benefits Assumptions
• No salary increase included yet
• No new requests included yet
• Part-time library staff budgeted for 32 hours per week, which forces us to contribute
approximately $30,000 in additional expenses to TMRS. Increase in Emergency
Communications Coordinator to 32 hours results in an additional $15,000 of funding needed.
• Base budget with no additional funding for Debt Service
• Replacement vehicles, including Public Safety are not currently included
• Health insurance increase of 15%.
7 Year
Ad Valorem
Tax Rate History
0.940000
0.898900 0.898900 0.898900 0.898900*
0.890000 , e •
\o'
0.840000
0.790000
i
0.740000 0.706780
0.695000 0.733250
0.690000
2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
* 2011-2012 Preliminary Tax Rate
Questions ?
City Manager
Mindy Manson
972-516-6018
mindy.manson@wylietexas.gov
Finance Director
Linda Bantz
972-516-6122
linda.bantz@wylietexas.gov