06-28-2011 (City Council) Agenda Packet Wylie City Council
CITY F IATYLIE NOTICE OF MEETING
Regular Meeting Agenda
June 28, 2011 — 6:00 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Building #100
Eric Hogue Mayor
M. G. "Red" Byboth Mayor Pro Tern
David Goss Place 1
Kathy Spillyards Place 3
Bennie Jones Place 4
Rick White Place 5
Diane Culver Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020.
CALL TO ORDER
Announce the presence of a Quorum.
INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS
• Presentation of Outgoing 2010-2011 Boards & Commission Members.
• City of Wylie Paperless Process
• Motorcycle Awareness Month
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
June 28,2011 Wylie City Council Regular Meeting Agenda Page 2 of 3
REGULAR AGENDA
1. Consider, and act upon, approval of the Minutes of the June 14, 2011 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
OATHS OF OFFICE
• Administer Oaths of Office to 2011-2012 Boards & Commission Members.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider and place on file the City of Wylie Monthly Investment Report for May
31, 2011. (L. Bantz, Finance Director)
B. Consider and place on file, the Monthly Revenue and Expense Report for the City of
Wylie as of May 31, 2011. (L. Bantz, Finance Director)
C. Consider, and place on file the Annual City of Wylie Storm Water Management
Plan approved by the Texas Commission on Environmental Quality. (M. Sferra,
Public Services Director)
D. Consider, and act upon, Resolution No. 2011-20(R) to enter into an Interlocal
Cooperative Purchasing Agreement between Dallas County and the City of Wylie to
permit the City to utilize Dallas County supplier contracts for goods and services.
(J. Holcomb, Purchasing Officer)
REGULAR AGENDA
2. Consider, and act upon, authorizing the City Manager to approve a contract with
Teague Nall and Perkins, Inc. in the amount of $40,000 for professional services
related to the City of Wylie Neighborhood Parks Master Plan. (M. Sferra, Public
Services Director)
Executive Summary
On February 22, 2011, City Council authorized the City Manager to negotiate a professional services
contract with Teague Nall and Perkins,Inc. (TNP)for the City of Wylie Neighborhood Parks Master Plan.
This approval followed a formal RFP process and presentation to City Council by the two highest-ranking
firms identified in the RFP process.
WORK SESSION
• Discuss Planet Kidz Youth Program. (R. Diaz, Parks & Recreation
Superintendant)
June 28,2011 Wylie City Council Regular Meeting Agenda Page 3 of 3
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 24th day of June 2011 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Motorcycle
Share the Road
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Presented By:
Sandy "Thumper" Daniels
N. Dallas Outpost
Safety & Awareness Coordinator
972-352-9959
TCOC I .
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Texas Confederation of Clubs & Independents
(TCOC&I)
Website: http://RideSafeInTexas.homestead.com
State Safety& Awareness Liaison: Butterfly
N. E. Dallas Outpost Safety & Awareness Coordinator: Sandy "Thumper" Daniels
Annual Proclamation Campaign (March — May)
Each year riders across Texas contact their Mayor or County Judge to request that they sign
and present a proclamation for Motorcycle Safety& Awareness at a City Council or County
Commissioner meeting. Riders also contact local newspapers to request media coverage
showing their Mayor or County Commissioner supporting motorcycle safety&awareness in
their community. This news article is intended to reach drivers throughout the community
and increase awareness for motorcycles.
SNARE
- Share the Road Signs
Throughout the year, riders across Texas attend City Council or County Commissioner
meetings to do a presentation requesting that the city or county install Share the Road signs.
Riders feel that this greatly improves their safety on the road. They know that TXDOT does
not support installation of these signs on state highways and they only request that these
signs be installed within city limits or on county roads. As of(June 2011), there are
approximately 234 signs approved and installed that we are officially aware of in cities
across the State. More are added to this list each month.
4edShare the Road Decals
In May of 2005, members of TCOC&I met with Andy Oberlander, Transportation
Operations division of TXDOT -Dallas District. We discussed reasons why the diamond
shaped Share the Road sign cannot be approved for placement on state highways. We then
designed a new sign that he would submit to Austin for approval. This idea was rejected at
the time, but later was approved as a decal to place on"watch for ice on bridge" signs.
TXDOT had partnered with TMRA to get these decals installed across Texas. This is a prime
example of why we ALL need to work together, because good ideas only come together with
teamwork.
Other Projects...
Riders across the state have been contacting TXDOT&DPS to order the free materials so
they can help distribute them. They request businesses to display posters and request that
bumper stickers be placed on city vehicles.
HOW MANY MOTOYCYCIWS HAVE YOU SEEN 10DAY?
K AGAIN
DPS MOTORCYCLE SAFETY UNIT 1-R00.292-5787
7
Wylie City Council
CITY OF WYLIE
q
Minutes
Wylie City Council Meeting
Tuesday, June 14, 2011 - 6:00 p.m.
Wylie Municipal Complex - Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. asking the City Secretary to take roll
call. City Secretary Ehrlich took roll with the following Wylie City Council members present:
Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilwoman Diane Culver,
Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Police
Chief, John Duscio; Finance Director, Linda Bantz; Planning Director, Renae' 011ie; Public
Services Director, Mike Sferra; City Engineer, Chris Hoisted; City Secretary, Carole Ehrlich;
Public Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Former Mayor William Martin gave the invocation and former Mayor Jim Swartz led the Pledge
of Allegiance.
PRESENTATIONS
• Presentation to WISD Superintendant, Dr. John Fuller
Mayor Hogue read a proclamation designating June 30, 2011 as Dr. H. John Fuller Day in the
City of Wylie. He asked the entire council to present the proclamation to Mr. Fuller. Mayor
Hogue spoke about the WISD Superintendent's work during his tenure of 18 plus years as
WISD School Superintendent, stating that through Dr. Fuller's leadership, the district has
experienced great growth. Dr. Fuller has always led by example and been a huge influence to
the district and students of WISD.
The Mayor and the Wylie City Council expressed their gratitude to Dr. Fuller for his service to
WISD and wished Dr. Fuller much success in all his new endeavors.
Minutes June 14, 2011
Wylie City Council
Page 1
• Presentation of 6th 6 Weeks Star Students— Citizenship
Mayor Hogue and Mayor Pro Tern Byboth presented medallions to students demonstrating the
character trait of "Citizenship." Each six weeks one student from each WISD campus is chosen
as the "star student."
• Lightning Awareness Week June 19-25
Mayor Hogue read a proclamation denoting June 19-25, 2011 as Lightning Awareness Week in
the City of Wylie. Captain Robert Ballard and Emergency Management Specialist Debbie
Buccino were on hand to accept the proclamation and asked those present to be aware of signs
of lightning.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Former City of Wylie Mayor Jim Swartz addressed council thanking them for their support of
WASA and the fund raising taking place by the organization to raise money to convert the old
Smith Library into a Senior Center. He invited the council and staff to the ribbon cutting of the
new WASA office located at 108 S. Jackson on June 22nd at noon.
Brenda Byboth and Austin Byboth addressed council asking council members and staff to a
Team Wylie Be A Match Event on June 18, 2011 at First Baptist Church patio area to meet with
Baylor to add donors to the marrow transplant registry list. Mrs. Byboth explained this is in honor
of "Jack" who attends the First Baptist Church. She asked all present to participate in the
volunteer donor event.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the May 24, 2011 Regular
Meeting of the Wylie City Council and the Minutes of the May 31st Special Joint
Work Session. (C. Ehrlich, City Secretary)
B. Consider, and act upon, approval of a Preliminary Plat creating 63 single family
residential lots on 45.192 acres for the Estates of Creekside Addition. Subject
property generally located south of Parker Road and approximately V2 mile west of
Country Club Road. (R. 011ie, Planning Director)
C. Consider, and act upon, authorizing the City Manager to execute the engagement
letter with Weaver, L.L.P for Fiscal Year 2010-2011 audit services for a fee not to
exceed $55,000. (L. Bantz, Finance Director)
Minutes June 14, 2011
Wylie City Council
Page 2
D. Consider, and act upon, authorizing the extension of our current bank depository
contract from an ending date of September 30, 2011 to March 31, 2012 with JP
Morgan/Chase Bank and American National Bank. (L. Bantz, Finance Director)
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to approve
the consent agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
General Business
1. Consider, and act upon, appointment of the Mayor Pro Tem for a one year term
beginning May 2011 and ending May 2012. (C. Ehrlich, City Secretary)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Goss to appoint
Councilman Bennie Jones as Mayor Pro Tem for a one year term beginning May 2011 and
ending May 2012. A vote was taken and the motion failed 3-4 with Councilwoman Culver,
Councilman Jones and Councilman Goss voting for and Mayor Hogue, Mayor Pro Tem Byboth,
Councilwoman Spillyards and Councilman White voting against.
Mayor Hogue asked for further discussion or a motion.
A motion was made by Councilwoman Spillyards, seconded by Councilman Goss to appoint
Councilman Red Byboth as Mayor Pro Tem for a one year term beginning May 2011 and ending
May 2012. A vote was taken and the motion passed 7-0.
2. Consider, and act upon, the recommendations of the 2011 Boards and Commission
Council Interview Panel for appointments to the Animal Shelter Advisory Board,
Construction Code Board, Library Board, Parks and Recreation Board, Parks and
Recreation Facilities Development Corporation Board, Planning and Zoning
Commission, Public Arts Advisory Board, Wylie Economic Development
Corporation and Zoning Board of Adjustments for terms expiring June 30, 2011.
(C. Ehrlich, City Secretary)
Executive Summary
The City Secretary's Office began an active campaign to solicit for Board and Commission applications by
utilizing the Wylie News, eWylie, all municipal facilities and current board and commission members. Staff
also utilized the City's Website by offering application submittal on-line.
An interview panel, consisting of three council members, was used to conduct interviews of all applicants.
Council members appointed by the City Council for 2011 were: Councilman Bennie Jones, Chair;
Councilwoman Diane Culver, and Councilman David Goss. Mayor Pro Tem Red Byboth was chosen as
Minutes June 14, 2011
Wylie City Council
Page 3
the alternate. The Panel met with applicants on Tuesday May 25th, Wednesday May 26th, and
Wednesday, June 1' 2011 to conduct interviews and deliberate their choice to recommend to the full
council.
The 2011 Boards and Commission Council Interview Panel have attached to the agenda packet their
recommendations for Council consideration and action. Due to the low number of new applicants applying
in 2011, applicants not appointed during this process will be contacted to ask if they would be willing to
serve on any board in the event there is an opening. Vacancy appointments will come before council as
they occur.
Citizen Comments
Jerri Smith residing at 106 N. Carriage House Way, Wylie (President of Friends of the Library) addressed
council about volunteerism and in favor of recommending Ramona Kopchenko, Ruthie Wright and David
Dahl be re-appointed to the Planning and Zoning Commission and Rhonda Logsdon be considered for
the Library Board. Mrs. Smith asked for council consideration.
Council Discussion
Mayor Hogue asked Councilman Jones, chair of the interview panel to report on the recommendations.
Mr. Jones stated that there were many qualified candidates willing to serve the community. One concern
was the number of persons interviewed that had not voted in the last election. (50%)
Mayor Hogue asked Councilman Jones to go through the recommendations one board at a time so
council could take individual action for each board.
Animal Advisory Board Councilman Jones called out the Animal Advisory Board stating that Sheila
Patton is the qualified applicant for the "Duties of Daily Operations of an Animal Shelter". He explained
Diane Culver had requested to serve as the "council member" for the board. Mayor Hogue asked for
comments from the council and/or panel. No members responded.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Jones to appoint Shelia Patton
and Diane Culver to the Animal Advisory Board for a two year term beginning July 1, 2011. A vote was
taken and the motion passed 7-0
Construction Code Board Councilman Jones called out the Construction Code Board stating that the
panel was recommending moving Billy McClendon from alternate to full board member and appointing
Terry Benjamin as the alternate to fill the alternate position. Also recommended for re-appointment are
Bryan Rogers, Brian Huddleston, and Zachary Herrera. Mayor Hogue asked the council if they had any
discussion regarding these recommendations. No council members responded.
Council Action
A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Goss to appoint Terry Benjamin
as an Alternate and reappoint Bryan Rogers, Brian Huddleston, Zachary Herrera, and Billy McClendon to
the Construction Code Board for a two year term beginning July 1, 2011. A vote was taken and the
motion passed 7-0
Library Board Councilman Jones called out the Library Board stating that the panel was recommending
Mindy Ayers and Shirley Burnett be re-appointed and vacancies left by Lucy Shriver May and Brett Bim
be replaced with Candiece Arrington and Gregg Wooding. Mayor Hogue asked the council and panel
members if they had any comments regarding these recommendations. Mayor Hogue stated that he was
very impressed with Mr. Wooding during his interview, regarding his career as a book agent for authors.
Minutes June 14, 2011
Wylie City Council
Page 4
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to reappoint Mindy
Ayers and Shirley Burnett and appoint Candiece Arrington and Gregg Wooding to the Library Advisory
Board for a two year term beginning July 1, 2011. A vote was taken and the motion passed 7-0
Public Arts Advisory Board Councilman Jones called out the Public Arts Advisory Board stating that the
panel had spoken to board liaison Carole Ehrlich who was very interested in finding applicants that were
very interested in the arts. Mr. Jones reported that the three applicants recommended for appointment,
Mr. James Lenox and Mrs. Susan Spurgin and the recommendation for the re-appointment of Thomas
Gaudreau were very good recommendations for this board. Councilwoman Culver concurred.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to appoint James Lenox and
Susan Spurgin and reappoint Thomas Gaudreau to the Public Art Advisory Board for a two year term
beginning July 1, 2011. A vote was taken and the motion passed 7-0
Wylie Economic Development Corporation Board Councilman Jones called out the Wylie Economic
Development Corporation stating that the one re-appointment of Todd Wintters was being recommended
for the board as he fit all the required qualifications to serve on the board. Mayor Hogue asked the panel
members and council members if they had any comments. Councilwoman Culver stated that there were
specific qualifiers to serve on this board and Mr. Wintters was the only candidate that had those
qualifications. Councilman Goss concurred and stated that there was some discussion which Mrs. Smith
mentioned regarding the tape; "I hope that everyone on the dais had an opportunity to listen to the
deliberation tape because there was some battling over the candidates that were chosen. In the end the
panel wanted to choose the most qualified to serve on these boards and I believe we chose those
candidates."
Council Action
A motion was made by Councilman Goss, seconded by Mayor Pro Tem Byboth to reappoint Todd
Wintters to the Wylie Economic Development Corporation Board for a two year term beginning July 1,
2011. A vote was taken and the motion passed 7-0
Zoning Board of Adjustment Councilman Jones called out the Zoning Board of Adjustment. He
explained that this board required certain qualifications in that it was a final decision making entity on all
ruling they make. He stated that the current members, wishing re-appointment, Bryan Rogers and Linda
Jourdan were qualified members and the panel was recommending reappointment of these members.
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to reappoint Bryan
Rogers and Linda Jourdan to the Zoning Board of Adjustments for a two year term beginning July 1,
2011. A vote was taken and the motion passed 7-0
Parks and Recreation Board Councilman Jones called out the Parks and Recreation Board stating that
the panel disagreed on these recommendations. After discussion, Councilman Goss and Councilwoman
Culver wished to see Jeff Harris replace Jim Ward. Councilman Jones stated that he was not in favor of
making this change as he felt this board was currently working on some vital issues with regard to the
Parks Trails Master Plan and Founders/Community Parks and to bring someone "green" in would be
disheartening because these current members have already started the process and need to see it
through. "I feel Jim Ward, Brandi Lafleur and Dan Chesnut need to be reappointed." Councilwoman
Culver stated she felt that new applicants should have some opportunity to serve and if you don't add
new applicants you don't get new ideas. "Mr. Harris spoke before council on several occasions regarding
Community Park and was neutral with regard to the leagues. I think this gives him a unique prospective in
Minutes June 14, 2011
Wylie City Council
Page 5
cooperation between the sport leagues." Councilman Jones stated that Council members Culver and
Goss recommended taking the newest current member not the oldest off the board and he didn't
understand why this member was chosen for replacement. Councilman Goss stated he felt Mr. Harris fit
the position best.
Council Action
A motion was made by Councilman Jones seconded by Councilman White to reappoint Dan Chesnut,
Brandi Lefleur and Jim Ward to the Parks and Recreation Board for a two year term beginning July 1,
2011. A vote was taken and the motion passed 5-2 with Mayor Hogue, Mayor Pro Tem Byboth,
Councilwoman Spillyards, Councilman White and Councilman Jones voting for and Councilwoman Culver
and Councilman Goss voting against.
Parks and Recreation 4B Board Councilman Jones called out the Parks & Recreation 4B Board stating
that up for reappointment are Shirley Burnett, Dan Chesnut, Anne Hiney and Kathy Spillyards. All current
members wished reappointment with the exception of Shirley Burnett. Mr. Jones stated that the panel felt
the replacement for Shirley Burnett needed to be chosen from the Parks and Recreation Board. Cristine
Price was chosen to replace Shirley Burnett. He explained that Councilman Goss wished to serve on this
board and Councilman Jones agreed to be removed from the board in order for Councilman Goss to
serve.
Council Action
A motion was made by Councilman Jones, seconded by Mayor Pro Tem Byboth to reappoint Dan
Chesnut, Anne Hiney, and Kathy Spillyards and appoint Cristine Price and David Goss (replacing Bennie
Jones) to the Parks and Recreation 4B Board for a two year term beginning July 1, 2011. A vote was
taken and the motion passed 7-0
Planning and Zoning Commission Councilman Jones called out the Planning and Zoning Commission.
He stated that there were three members up for reappointment, Ruthie Wright, Ramona Kopchenko and
David Dahl all wishing to be reappointed. He stated that he was recommending all three members be
reappointed. He explained that in this particular discussion one of the panel members was taking the
discussion personal which he did not agree with. Councilman Jones explained that his recommendation
was to leave all three members up for reappointment on the board however Councilman Goss and
Councilwoman Culver wished to remove Ramona Kopchenko and replace her with Matthew Kirk.
Councilwoman Culver explained that Mr. Kirk was a marine and had been stationed in Afghanistan for
two tours. "I feel when you have a person in service like that and wishing to serve their community you
should find a place for them to serve." Councilman Goss stated that he disagreed with Councilman Jones
stating that there were no personal issues in the decisions made. He believed the panel was "upgrading"
the commission with the recommendations that are being made.
Councilman White stated that he had spoken to several of the Commission members and stated that they
agreed that although they didn't always agree with board member Kopchenko, they felt she was
extremely valuable to the commission. He stated that he felt she should be left on the Planning and
Zoning Commission.
Mr. Kirk was in the audience and addressed council stating that he was currently in the U.S. Marine Corp.
Reserves and was employed by Grantham and Associates and manages the survey department of which
he is a certified land surveyor.
Council Motion
A motion was made by Mayor Pro Tem Byboth to reappoint David Dahl and Ramona Kopchenko and
appoint Matthew Kirk to the Planning and Zoning Commission. The motion died for lack of a second.
Minutes June 14, 2011
Wylie City Council
Page 6
Council Action
A motion was made by Councilman Goss, seconded by Councilwoman Culver to reappoint Ruthie Wright
and David Dahl and to appoint Matthew Kirk to the Planning and Zoning Commission. A vote was taken
and the motion failed 2-5 with Councilman Goss and Councilwoman Culver voting for and Mayor Hogue,
Mayor Pro Tem Byboth, Councilwoman Spillyards, Councilman White and Councilman Jones voting
against.
Mayor Hogue asked for further discussion or motion to appoint.
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to reappoint Ruthie
Wright, Ramona Kopchenko and David Dahl to the Planning and Zoning Commission for a two year term
beginning July 1, 2011. A vote was taken and the motion passed 5-2 with Mayor Hogue, Mayor Pro Tem
Byboth, Councilwoman Spillyards, Councilman White and Councilman Jones voting for and
Councilwoman Culver and Councilman Goss voting against.
City Manager and City Secretary Ehrlich noted that three members on the list of current members but not
included in those considered for appointment tonight were omitted from the list and would be corrected.
Kelly Price (replaced Jeff Ellis), Matt Rose (replaced Eddie Rogers) and Gerri Washington (replaced
Courtney Gober).
3. Consider, and act upon, Resolution No. 2011- 19(R) authorizing the City Manager
to execute a construction contract in the amount of $1,995,277 to JC Commercial,
Inc. for the construction of the 2011 Community Park Improvements Project
contingent upon City Attorney approval of the contract, insurance, and bond
documents. (M. Sferra, Public Services Director)
Staff Comments
Public Services Director Sferra addressed council stating that on May 23, 2011 the Park and Recreation
Board reviewed the bid tabulation and discussed various options and add alternate items that may be
awarded as part of the construction contract. The Board made a recommendation to City Council, and
that recommendation was discussed at a joint Park and Recreation Board/City Council Work Session on
May 31, 2011.
Based on the consensus achieved at the May 31st meeting, improvements in the base bid of$1,367,777
include but are not limited to the following items:
• Demolition of the existing baseball field fourplex and existing concession stand/restroom,
• Complete an eight-foot wide concrete trail approximately eight-tenths of a mile in length,
• Complete finish out of Rowell, Eldridge, and Tibbals fields with sod and irrigation,
• Cooper field re-grading, fencing and drainage,
• New fencing for all fields,
• New concrete plaza area, and
• All underground water, sewer, and storm water infrastructure.
Add alternate items agreed upon in the amount up to $627,500 include:
• Concession stand/restroom facility with a cap not to exceed $300,000,
• Cooper Field irrigation and sod - $32,000,
• Plaza and Infield Lighting Package - $51,000,
• Outfield Lighting Package- $39,000,
Minutes June 14, 2011
Wylie City Council
Page 7
• Light pole relocation - $5,500, and
• Parking variation for$200,000 (112— 115 spaces with landscape and irrigation for islands and
pavement markings).
At the joint Work Session, the following recommendations for project funding were presented:
• 2005 bond funds for Community Park ($1,495,000 less engineering design),
• Collin County Parks and Open Space grant awarded in the amount of$267,500,
• Utilization of any remaining funds from the Founders Park bond project (currently estimated at
$250,000),
• Using approximately$365,000 from the Utility Fund to pay for water, sewer, and storm water
infrastructure related to the park improvements, and
• Proceeds from a loan in the approximate amount of$440,500 to finance the acquisition of the
athletic lights for the baseball fields.
Council Action
A motion was made by Mayor Pro Tem Byboth seconded by Councilman Goss to authorize the City
Manager to execute a construction contract in the amount of $1,995,277 to JC Commercial, Inc. for the
construction of the 2011 Community Park Improvements Project contingent upon City Attorney approval
of the contract, insurance, and bond. A vote was taken and the motion passed 6-1 with Mayor Hogue,
Mayor Pro Tem Byboth, Councilwoman Spillyards, Councilwoman Culver, Councilman White and
Councilman Goss voting for and Councilman Jones voting against.
WORK SESSION
• Preliminary Budget Discussion. (L. Bantz, Finance Director)
City Manager Manson presented a preliminary budget review for FY 2011-2012. She explained
assumptions affecting the budget included property tax estimates being flat for the coming year
but sales tax projections estimated to be 4% higher in the next fiscal year. Home starts were
estimated to be a around 200, same as last year and staffing included a full year of personnel
for both the Recreation Center and Library with revenues from the Recreation Center partially
offsetting the cost in the next fiscal year. Municipal Complex operating costs had also been
included.
Manson explained that estimated revenues for the next fiscal year were $22,819,041 with
expenses, prior to staff budget meetings $24,196,112. She noted this amount would be reduced
through review of staff requests and basic high priority requests for services versus wants.
City Manager Manson explained that some of the fund balance could be used to offset
expenses due to a healthy fund balance but noted the percentage required by policy would be
held at 15% with a preference at 25%. She explained the projected tax rate to cover the bond
repayment was scheduled to go to a high of $.92 but council had made the decision to remain
constant at$.8989.
• Council iPad Training and Review. (C. Ehrlich, City Secretary)
Public Information Officer Craig Kelly, City Manager Mindy Manson and City Secretary Carole
Ehrlich gave a short presentation regarding the implementation of the new iPads for agenda
Minutes June 14, 2011
Wylie City Council
Page 8
distribution to council. Council members were given the devices and went through a short
training session regarding usage with Good Reader. Council will now receive agenda packets
electronically.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
White, seconded by Councilman Jones to adjourn the meeting at 9:25 p.m. A vote was taken
and the motion passed 7-0.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Minutes June 14, 2011
Wylie City Council
Page 9
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 28, 2011 Item Number: A.
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: June 20, 2011 Budgeted Amount:
Exhibits: Investment Report
Subject
Consider, and place on file, the City of Wylie Monthly Investment Report for May 31, 2011.
Recommendation
Motion to accept and place on file, the City of Wylie Monthly Investment Report for May 31, 2011.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Approved By
Initial Date
Department Director LB June 20 2011
City Manager
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rity
2010-2011 Investment Report
May 31, 2011
Money Market Accounts: MMA
Certificates of Deposit: CCD
Treasury Bills: T-Bills
Treasury Notes: T-Notes
Government Agency Notes: AN
Invest. Principal Type Of Interest Purchase Maturity
Number Amount Security Rate Issuer Date Date
1 $51,792,749.95 MMA 0.1100% Texpool 12/31/2006 NA
2 $15,003,452.93 MMA 0.0863% TexStar 3/15/2011 NA
$66,796,202.88
Total
Weighted Average Coupon: 0.10% Money Markets: $66,796,202.88
Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00
$66,796,202.88
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 28 2011 Item Number: B.
Department: Finance (City Secretary's Use Only)
Prepared By: Finance Account Code:
Date Prepared: June 20, 2011 Budgeted Amount:
Revenue and Expenditure
Exhibits: Monthly Report
Subject
Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for May 31, 2011.
Recommendation
Motion to accept and place on file, the City of Wylie Monthly Revenue and Expenditure Report for May 31,
2011.
Discussion
The Finance Department has prepared the attached reports for the City Council as required by the City Charter.
Approved By
Initial Date
Department Director LB June 20 2011
City Manager I II t.,�r r h,°� 1) II
Page 1 of 1
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
May 31,2011
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 66.67%
ACCOUNT DESCRIPTION 2010-2011 2010-2011 2010-2011 OF BUDGET
GENERAL FUND REVENUE SUMMARY
TAXES 16,489,668 392,755 15,148,291 91.87% A
FRANCHISE FEES 2,260,000 250,062 1,009,385 44.66% B
LICENSES AND PERMITS 287,030 60,611 375,438 130.80% C
INTERGOVERNMENTAL REV. 602,992 71,326 434,151 72.00%
SERVICE FEES 2,204,000 196,095 1,287,877 58.43% D
FINES AND FORFEITURES 548,107 29,522 197,973 36.12% E
INTEREST INCOME 30,000 1,233 13,783 45.94% F
MISCELLANEOUS INCOME 322,646 53,902 286,147 88.69%
OTHER FINANCING SOURCES 1,252,612 0 1,834,776 146.48% G
REVENUES 23,997,055 1,055,506 20,587,821 85.79%
USE OF FUND BALANCE 1,656,935 NA NA NA H
TRANSFER FROM FLEET 742,500
TOTAL REVENUES 26,396,490 NA NA NA
GENERAL FUND EXPENDITURE SUMMARY
CITY COUNCIL 83,281 2,964 46,831 56.23%
CITY MANAGER 780,333 86,663 498,845 63.93%
CITY SECRETARY 241,365 25,523 152,151 63.04%
CITY ATTORNEY 128,000 0 68,962 53.88%
FINANCE 854,888 74,109 591,353 69.17%
FACILITIES 286,800 11,374 118,262 41.24%
MUNICIPAL COURT 318,850 26,801 190,827 59.85%
HUMAN RESOURCES 194,693 22,111 130,126 66.84%
PURCHASING 114,578 13,097 75,987 66.32%
INFORMATION TECHNOLOGY 1,026,949 56,043 787,300 76.66%
POLICE 5,338,970 528,476 3,391,971 63.53%
FIRE 5,325,604 583,662 3,362,941 63.15%
ANIMAL CONTROL 294,510 34,440 178,273 60.53%
PLANNING 464,984 54,979 289,061 62.17%
BUILDING INSPECTION 661,316 76,689 435,809 65.90%
CODE ENFORCEMENT 190,686 12,146 106,714 55.96%
STREETS 1,346,214 73,754 675,731 50.19%
PARKS 1,624,723 128,974 861,225 53.01%
RECREATION 207,350 972 3,893 1.88% J
LIBRARY 1,217,952 180,864 827,552 67.95%
COMBINED SERVICES 5,001,071 202,985 3,222,331 64.43%
TOTAL EXPENDITURES 25,703,117 2,196,626 16,016,145 62.31%
REVENUES OVER/(UNDER)EXPENDITURES 693,373 -1,141,120 4,571,676 23.48%
A. Property Tax Collections for FY10-11 as of May 31 are 99.58%,in comparison to FY09-10 for the same time period 97.92%.
B. Franchise Fees:The majority of franchise fees are recognized in the third and fourth quarter with electric fees making up the majority.
C. Licenses and Permits:Are recognized periodically,but we have seen an increase in plumbing,electrical and mechanical permits. New
Dwelling Permits are on track to meet projected revenue.
D.Service Fees:Trash fees are on track to meet projected revenue with the remaining fees coming from WAVE and other seasonal fees.
E. Fines and Forfeitures: Municipal Court Fines are down slightly.With the addition of bailiff/warrant officer,these revenues are projected to rise.
F. Interest Income: In relation to the last 12 months the current interest is in line with projections.
G.Other Financing Sources consist of the Utility Fund transfer and WEDC transfer for services rendered.The transfer increase is due to the scheduled
closing of the Fleet Fund.
H. Use of Fund Balance:to supplement the Emergency Communications Tower, Debt Service,Streets and Alleys,and Municipal Complex Equipment.
I. With new Municipal Complex coming online,overtime associated plus equipment purchases that were originally budgeted for in FY 2011.
J.The majority of Recreation expenses come in the third and forth quarter that are associated with WAVE.
CITY OF WYLIE
MONTHLY FINANCIAL REPORT
May 31,2011
ANNUAL CURRENT YTD ACTUAL Benchmark
BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 66.67%
ACCOUNT DESCRIPTION 2010-2011 2010-2011 2010-2011 OF BUDGET
UTILITY FUND REVENUES SUMMARY
SERVICE FEES 9,714,000 901,254 5,571,643 57.36%
INTEREST INCOME 30,000 951 13,581 45.27%
MISCELLANEOUS INCOME 35,000 3,259 30,028 85.79%
OTHER FINANCING SOURCES 1,500,000 0 1,843,175 122.88% K
TOTAL REVENUES 11,279,000 905,464 7,458,427 66.13%
UTILITY FUND EXPENDITURE SUMMARY
UTILITY ADMINISTRATION 334,430 23,893 215,034 64.30%
UTILITIES-WATER 1,035,708 91,784 583,258 56.31%
CITY ENGINEER 428,087 51,555 276,147 64.51%
UTILITIES-SEWER 629,347 46,735 429,077 68.18%
UTILITY BILLING 610,437 58,082 354,700 58.11%
COMBINED SERVICES 9,808,495 473,708 6,133,819 62.54%
TOTAL EXPENDITURES 12,846,504 745,757 7,992,035 62.21%
REVENUES OVER/(UNDER)EXPENDITURES -1,567,504 159,707 -533,608 3.91%
K.Other financing sources consist of a transfer from the Impact Fund into Utility Fund,as well as a transfer from the scheduled closing of the Fleet Fund.
Wylie City Council
CITY OF WY I AGENDA REPORT
Meeting Date: June 28, 2011 Item Number: C.
Department: Public Services (City Secretary's Use Only)
Prepared By: Mike Sferra Account Code:
Date Prepared: June 9, 2011 Budgeted Amount:
Exhibits: 1
Subject
Consider, and place on file the Annual City of Wylie Storm Water Management Plan approved by the Texas
Commission on Environmental Quality.
Recommendation
A motion to accept, and place on file the Annual City of Wylie Storm Water Management Plan approved by the
Texas Commission of Environmental Quality.
Discussion
In August 2010, the Public Works staff completed implementation of goals identified in Year 3 of the City's
Storm Water Management Plan (SWMP). Staff submitted an annual report to the Texas Commission on
Environmental Quality (TCEQ) in November 2010 as required. The report contains information about the
progress of implementation regarding the 33 Best Management Practices outlined in the SWMP. The TCEQ
requires that an annual update be presented to elected officials and to the general public to satisfy criteria for
public education and public participation which are specifically identified as key components of the legislation.
This update fulfills that obligation.
There are six Minimum Control Measures (MCM) that the City must address each year. Below are the major
accomplishments for each MCM in Year 3:
Public Education and Outreach
Approximately 14,000 copies of storm water educational material were inserted into the water utility bills and
mailed to residential and commercial customers. Also, Public Works Staff provided a storm water presentation
to the 1st 2nd and 3rd graders at Hartman and Smith Elementary Schools.
Public Involvement/Participation
Staff recruited Boy Scouts from local Troop 442 to mark storm drain inlets in the following subdivisions: Quail
Meadow, Newport Harbor and Birmingham Farms. Park Division staff and volunteers participated in two park
cleanup events. The first event was held in the Twin Lakes and Sage Creek Subdivision where a total of 70 lbs.
of trash and 30 lbs. of recyclables were collected. The second event was held in the Community Park area, and
a total of 30 lbs. of trash and 20 lbs. of recyclables were collected. Both cleanup events were successful and had
Page 1 of 1
Page 2 of 2
positive response from the public.
Illicit Discharge Detection and Elimination
On July 13, 2010 the Wylie City Council adopted an Illicit Discharge Prohibition/Elimination Ordinance
Number 2010-09, the first of three required ordinances required under the legislation. During the year, the
Water Quality Specialist inspected the storm sewer system and identified outfalls throughout the City. No illicit
discharges were detected.
Construction Site Storm Water Runoff Control
Throughout the year, the Public Services Department worked with the Planning and Engineering Departments
reviewing various site plans to guard against undesirable runoff Building Inspections and the Engineering
Departments performed routine construction site inspections to ensure contractor compliance with runoff
regulations (installation of silt fence, tracking mud on streets, concrete washout areas, etc.). The Water Quality
Specialist filed all completed site inspection forms for TCEQ review. The construction site inspection check
list is posted on the City website.
Post Construction Storm Water Management
The Engineering Department continues the existing review process of planned construction projects of at least
one acre in size to verify compliance with long-term protective maintenance requirements for new and
redeveloped areas to protect storm water quality.
Pollution Prevention/Good Housekeeping for Municipal Operations
Approximately fifty-four lane miles of street sweeping were conducted on a quarterly basis throughout the year.
Also, the Fire Department follows its standard operating procedures regarding hazardous materials incidents.
The Fire Department enters all hazardous materials events (spills) into the Texas Incident Reporting and the
National Fire Incident Reporting Systems data bases.
Approved By
Initial Date
Department Director MS June 9 2011
h
City Manager
Iry II .,�uw u ���h�':.
11
If
CITY OF WYLIE
City of Wylie
Phase II (Small) MS4 Annual Report FY 2009-2010
r
t 10
t
our
be-ret,ponsiblt-srewdrcis(lithe pub&mist,
,.trive thr excellenCe in public service, and ro
CITY OF WYLIE
enhance die qmiia'()ill*fin- IL
Jaya Zyman-Ponebshek, Team Leader
Texas Commission on Environmental Quality
Storm Water and Pretreatment Team (MC-148)
P.O. Box 13087
Austin, Texas 78711-3087
Re: Phase II MS4 Annual Report Transmittal for the City of Wylie
TPDES Permit Number: TXR040075
Dear Ms. Zyman-Ponebshek:
This letter serves to transmit the Year 3 Annual Report for the Texas Pollutant Discharge
Elimination System (TPDES) Small Municipal Separate Storm Sewer System (MS4) General
Permit, Authorization Number TXR040075 for the City of Wylie.
A separate Notice of Change (NOC) has / has not been submitted based on the fact that
changes have / have not been proposed for Year 4.
As required by the general permit, a copy of this submittal has also been mailed to the TCEQ's
regional office in Ft. Worth, Texas.
Sincerely,
11 lilt 71
I
I.
‘A
949 Fitt-181ex Lane, ‘Na,lie, Texas 75098
972-442-7588
Table oKContents
Phase KU(5nouJUNU84 Annual Report Form.............. —... '...... ........ ........--.—...... '— ...... —'i
A. General Information.......... —........... —.......... ...... ........ '—......................... __--'_—_i
B. SWN1P Modifications and Additional Information........ .................. —........—............ ......... i
C. Narrative Provisions..................................... ......---.......... —_— .......................— ...----....iv
D. Storm Water N1mriugemun(Prngrom Status.... .................. ........ ..... ...........—........ ..........viii
Table | — Year 3 — 8MP Status,........ .......... . ............. ................ —' ........ --''--.viii
Table ] — Year 3 Measurable Goal StuUa--.......'—'-- ......... — ...... ....... ............... .........xiii
E. Cudifiogk,n .... ...........— ............. ..........— ..............—............. ............. ............—..........xvi|
y. 8krnn Water Munogcunon{ Plan —Annuu| Report
Permit No.: STW / TXR040075 / RP
Phase II (Small) MS4 Annual Report Form
TPDES General Permit No. TXR040000
A. General Information
Permit No. TXR040075 Annual Report Period:August 13, 2009—August 12, 2010
Name of MS4/Permittee; Telephone Number:
City Of Wylie (972) 442-7588
Contact Name:Albert Garza
Mailing Address: 949 Hensley Lane, Wylie, Texas 75098
E-Mail Address:Albertgarza@wylietexasgov
2 Is the name permittee relying on another entity/ies to satisfy some of its permit obligation? Yes No
X
If yes,provide the name(s) of other entity/ies and explanation of their responsibilities(add more spaces or pages if
needed):
Name and Explanation;
Name and Explanation;
Name and Explanation;
Name and Explanation;
Name and Explanation;
3
Is the named permittee sharing a SWMP with other entities? Yes NO
X
If"yes,"list all associated permit numbers and permittee names(add additional spaces or
pages if needed):
Permit Number: Permit Number
Permit Number Permit Number
Permit Number Permit Number
Permit Number Permit Number
4
Is this a system-wide annual report including information for all permittees? Yes No
X
Explanation, if any:
5
Has a copy of this annual report been submitted to the TCEQ Regional Office? Yesj No
X
B. SWMP Modifications and Additional Information.
Include a brief explanation if you check"yes" to any of the following statements.
1
a. Changes have been made or are proposed to the SWMP since the NOI of last annual report, including changes in Yes No
response to TCEQ's review?
X
b. If yes to the above, has the TCEQ already approved the original SWMP? Yes No
---
c. If yes to the above, indicate whether an NOC(or letter) has been submitted to document the changes to the Yes No
approved SWMP as required by the general permit. (Note that if an NOC is required, it must be submitted to the
address shown on the NOC. Do not attach the original NOC form to this report.)
2
_
The as annexed lands since obtaining permit coverage,
3
ngwatenbody |snevv|y|iahedaoimpainedofaTK8nLhasbeeneotob|imhud. - ------
��-- ------ ------ -- ----' — -� __�___J
4
has conducted analytical monitoring of storm water quality.
oubn*a/ongvwthanynnnnbohngdatausedtoeva|uatethenuncesmcf
extent practicable. Bp sure ho include a discussion of results.
_
______
C. Narrative Provisions.
1 Provide information on the status of complying with permit conditions:
Yes I�c
approved by the TCEO.Permittee is currently in compliance with -- --
/ng and reporting requirements. - - -- -
requirements ur the permit(e.g.. TK8DL requirements, Edwards
Aquifer m/tauons, compliance history, etc,)
2. Provide a general assessment of the appropriateness of the selected BMpo:
the permittee determined that any of the selected BK8Po are not appropriate for reducing the dipc-harg-- -
the storm water?
believes that all the BK8Ps used in its SVVK0P are appropriate and
discharged pollutants.
3, Describe progress towards reducing the discharge of pollutants to the maximum extent practicable (MEP). Summarize any information used (such os monitoring data)to
evaluate reductions in the discharge nf pollutants. Use a narrative description or table anappropriate:
Dome BM ------- -- -- -- ----
MCM BMP Parameter Units
0uanht
monstrate a Direct Reduction in Pollutants?
(Yes/No/ Explain)
Or, provide explanation below:
The City of Wylie is striving to reduce the discharge of pollutants to the maximum extent practicable through implementation of BMP contained in our SWMP.
No water quality information is available at this time to demonstrate a direct reduction in pollutants.
4. Provide a general evaluation of the program's progress, including any obstacles or challenges encountered in implementing BMPs, meeting the program's
schedule, etc.:
Provide the number of construction activities (other than those where the permittee was the operator) that occurred
within the regulated area as indicated via notices of intent or site notices:
10- NOI's and 5 - Site Notices
G,
Does the permittee utilize the 7 MCM related to construction? Yes NO
If yes, then provide the following information:
a. The number of municipal construction activities authorized under this permit: —
ao,em d|s'tu,bedfwrmmunimipa| cm—at,uctions projects-:Though the 7 MCM is optional, this must be requested on the NOI or on a NOC and approved by the TCEQ.____'
---�-- ---
7, Requirements for Specific Minimum Control Measures (W4C[N):
�-a. ca-tion and Outreach, provide documentation of activities conducted and material usecito fulfill the--re—quireme.n tso,this K8CIVI.
/ b. v---- uumnntation of the amount of resources used tu address each —r"upie"�. v*�o"ro—�umi"��s
� - , ' !
|— - ---- --'
c. Fur �&0 Illicit Kx e|opena list
-ofallowable non-storm water discharges, other �
than those already listed |n the permit. |f you have developed u list and have made any changes tn the local controls, condiUonsand/or programs being �
� established for discharges, include this information below. |f you go not have any changes for this permit ypa,. indicate that applicable.this item |o not �
�
8- Describe any proposed changes to the SWMP in the coming reporting year.
9
Describe any activities planned for the next permit year/ reporting cycle.
D. Storm Water Management Program Status. Provide the status of every BMP and measurable goal listed in the SWMP, as described in the instructions.
Each MCM, but not necessarily each BMP, must include the measurable goals described in the SWMP. For a shared GVVMP include the name of the responsible MS4upmraVor(o)
in the ^BK8P^ column. (Though an MS4 is not required to implement BMPs until the initial SWMP is approved by the TCEQ, the8xS4'x initial annual report should include a
description of what has been done Ax date, even if the 8NVMP has not yet been approved. The &Y34 will receive credit for all BMPo implemented pfiprtnand during the fiotpermit
year if they are described in the initial annual uepoct)
Table 1 — BMP Status
i McM(s)BMpm aMp Milestones o'Permit y w��»' ot,ms/oomp/wupnDate
�__ __ _ Year Start Date (r��p/mmu^ |npmQ,��. not vmnau)
| 14.ODO copies nf storm water educational material were
PE-1 Utility Bill Insert inserted into the water utility bills and mailed to noxidonha| None 5 Completed
� Educational Flyer and oommen�a|cuutonem 15 1O� ^- ~- �
�
' PE-2 � Web ` Pub|�VY»�on� in
serted st
orm . �
� � None the Chymebmine. .wmnw^*yhet pas,5ov ` 2'�'200g | Completed .
Educational information was displayed at the following
� locations: Public �mm��Cer��
� � . .
. PE-3 Public Reference � and VVy� Independence Schoo D t Administration' mono 5'11'10 Completed
Building.
� | Recruited the Boy Scouts from troop 442Vo mark storm
PE-4 S0unn Drain Marking � drain inlets in the following subdivisions: Quail Meodm», None O 7 1O Completed
� mmwpo� Harbor and Birmingham Fannn � ' omp
�
---- --�----- �-Public VWorks
-Staff gave o storm water presentation 1othe ' ' --� -- ---- -----
� * � � �
� 1 . � on�� graders s¢ Hartman and Smith Elementary '
� Classroom Education (See Attachment Flyer-"Take a Dip" .^ Prevent Storm None 4-23'10 Completed
'vVa�rP�|udnn^and "Know VVherad Goes" 8onkma� 4�1'1Ou � � '
Water Quality Specialist gave the Public Works Department
�
Genmna| EduoahwnofCh �
y / aps»�ahonon the C��» G�mn VVo�rManagement Plan, �
PE-6 Employees � and two educational videos were watch on Storm Water None 7'10'10 Completed
Management and Preventing Storm Water Pollution.Storm water-in,formation is also posted on the City website.
�
City staff presented the City Council the current progress
Education of Elected and effort being made by the City personnel that would
PE-7 Officials and the Public count toward compliance on the Phase II MS-4 permit None 3-23-10 Completed
requirement.
PE-8 Business, Commercial Storm water educational material were inserted into the None 5-15-10 Com I and Industrial Education water utility bills and mailed to commercial customers. p eted
PE 9 Developer/Builder/Engine The City Engineer provides educational information on None 8 12 10 Completed
er Education and Training erosion control and resources to the contractors, developers
and builders during preconstruction meeting.
Engineering and Building Inspectors have attended the
PE 10 CityInspector TrainingStorm Water Pollution Prevention during Construction class,
p which is offered through North Central Texas Council of None 8 23 10 Completed
Government Regional Training Center in Arlington, Texas.
The Public Works Secretary has been receiving all storm
PI-11 Storm Water Reporting water related calls and routing them to the Water Quality None 8-12-09 Completed
Line Specialist who investigate the issue and responds to caller.
Calls are logged into Asist Data base for future reference.
The City of Wylie currently provides brush and bulk
PI-12 Bulk Waste Cleanup collection service to the Citizens of Wylie and illegal dump None 5-12-10 Completed
sites are monitor by camera surveillance.
Parks staff and volunteers participated in two park cleanup
events. The first event was held in the Twin Lakes and
Sage Creek Subdivision, a total of 70 lbs, of trash and 30
PI 13 Park Cleanup lbs. of recyclable were collected, The second event was None 4-12-10 Completed
held in Community Park area and a total of 30 trash pickup 5-25-10
and 20 lbs. of recyclables were collected. Both cleanup
events were successful and had positive response from the
public.
Illicit Discharge On July 13, 2010 the City of Wylie Council adopted an Illicit
ID-14 Prohibition/Elimination Discharge Prohibition/Elimination Ordinance Number 2010- None 7-13-10 Completed
Ordinance 09,
'----- -- --- r ---- -- -- --- -- — — '----------
. Public Works and the Planning Developing Department
|D'15 Storm Sewer System Map have been working together on developing the storm sewer None 8_13_09 � | p
oy�ommap, at thinhmenin�Ype�erUof�onnsnwer � � n mgm»«
system map iaoomp|pVad�
The Water Quality Specialist isin process cf inspecting the
� ]D^1O � Illicit Discharge i �»»nsewer»ys�mand �end�ingthe nu�a|�#hmughou
� Inspections � the City. Any moin�nance�a in needed in�e �onn None � 8'13�B � Completed
� .' sewer oyx�morou�a|n has been conduc�dand
� '
� documented by Street Division.
� The Wastewater Division is the responsible party for �
Sanitary Sewer Line conducting inspection and maintenance cf the sanitary
|D`17 Maintenance and sewer system, also all documentation of inspections and None 8'13'09 Completed
Inspection maintenance nf the sanitary sewer system inbeing
maintained uyWastewater uw/xm" �
Erosion Control Ordinance � -- � -- --------- ---m --
� TheCity»taffhooe«o|uaVed�heesionoon�m| nrdinunna
CS18 andRnquiremnntnfur
Construction Site � and its requirements for cons\m��iunsite onntra�omand iu None � 8'13'09 � In Progress
) in the pmceonnf being drafted.
Contractors
| � ---- ---------- —
� The Public Services Department worked together with �
! CS'19 Site Plan Review Planning and Engineering Departments on reviewing site None 813'09 Completed
� 1plans. /
'
------ i ----- -- ^
| ' The Building Inspection and the Engineering Departments �
� Construction Site � are currently performing construction site inspections. The �
CS-20 Inspection and Water Quality Specialist will keep all inspection forms filed� Enforcement that were P*�onnodby the Building Inspection and
None 8'13'O9 � Completed
� Engineering Departments, The construction site inspection
� check list io post on the City webohe. �
CS_21 � Receipt and Consideration All $onnwooer related calls are being entered into the Asia1
of|»hznnahnn�pmP Wi � D�a �mnefnrfu�uem�mnma None � 8'13'09 In Progress
� | �
Post-Construction Storm � The City'x staff has reviewed and is currently revising Pont-
pC-22 �
Construction Storm Water Ordinance and is in the pmnenn None ' D 13'O9 � |n p
� Water Ordinance � ` - mgmon
� � nf being drafted. �
The Engineering Department will continue with the existing
review process of planned construction projects at least one
PC 23 Engineering Design acre in size to verify compliance with long-term protective None 8-13-09 Completed
Review maintenance requirements for new and redeveloped areas
to protect storm water quality. (See Attachment-Site Plan
Review Projects).
PC 24 Land Use Plan Sixthr proposed zoning changes were made in permit year None 8-13-09 Completed
Below are the existing licensed personnel in the City of
Wylie:
GH-25 Chemical
Managemlentions Kevin England, Buddy McGuire, Stephen Weaver, None 8-13-09 Completed
g Archie Whitt, Dennis Sewell, Ron Thompson, Ricardo
Govea, and Jimmy England.
Storm Sewer System The Street Division Crew performs and schedules all
GH-26 Maintenance maintenance conducted on the Storm Sewer System and None 8-13-07 Completed
the Water Quality Specialist enters documentation into the
Asist data base.
Approximately Fifty-four miles of street sweeping area was
GH-27 Street Sweeping maintained by Mr. Dirt of Texas every quarter, areas have None 8-13-07 Completed
been separated into two different routes.
GH 28 Safe Material Storage An earth berm perimeter was constructed around stock pile
g material to help control erosion and sedimentation. None 8-13-08 Completed
The Street Division will be the responsible party for
GH-29 Structural Control conducting inspection and maintenance of City structures 8-13-09 Completed
Maintenance controls, Staff is currently in the process of identifying City None
and private structure controls throughout the City.
The City of Wylie Fire Department will continue t following
its standard operating procedures on hazardous material
GH 30 Response incidents. The Fire Department uses electronic recording
Spillp keeping of all hazardous material activities on the Texas None 8-13-09 completed
Incident Reporting and the National Fire Incident Reporting
Systems data base.
Each municipal operation that was identified in year one to
GH-31 Employee Traininghave potential impact on storm water, will continue to
implement and document their existing training programs for None 8-13-08 completed
their employees.
Disposal of Collected
GH-32 Storm Sewer System Continue methods of handling and disposal of storm water None 8-13-07 completed
Waste materials as outlined in year one actions,
The Water Quality Specialist,with the aid of the City's
GH-33 Municipal Operations and consultant, conducted site visits and performed a storm None 8-13-08 completed
Industrial Activity water audit of the municipal facilities and operations that
have the potential to impact storm water quality.
Table 2 — Measurable Goals Status
88CyN(s) hAeamunab|wGoa|(s) Success Proposed Changes
F -----------�-- -------- _________ � _ (submit NO� as needed)
/
PE-1 Utility Bill Insert/ � Distribute information bill insert Met Goal
� � - --- �r-- -- --
� PE-2 V�e�Shm Develop storm � content and
�
' � references for additional information ' Met Goal
�
� Anguire, develop and provide copies of educational materials at the Public Library and other
PE-8 Public Reference public access locations, such osCity Hall, as appropriate, Met Goal
PE-4 Storm GtonnDrain Marking � Boy Scout Tmnp442ma�od177 �onndn�nsin��. �
� � Met Goal
| � �
Provide storm water education curriculum and material on determined by coordination |
PE-5 Classroom Education meetings with the School District in Year 1
1 � . Met Goal
� PE-6 General Education = City Conduct employee | Met Goal
| Employees �
^ --
� Education of Elected Pmvidenwap��wnfPhan* 11kS4 p» nh requi
rements and annual updates of implementation '
PE-7 Officials and the Public progress. � Met Goal
Conduct_aminimum of public meeting per year '
� PE-8Industrial Business, Commercial andDistribute educational information to local businesses o minimum of one time by the method(s) | Met Goal
. Education-- � d�enninedin Year 1. So|i�t�udback once per year and mvioepmgnam �appmphaVe
� ,
'
� Provide educational material and/or training opportunity at least once per year for builders, '
� Developer/Builder/Engineer � developers, ��' ondonQineers1h are mc� Wyl
ie.
!
PE-9 � Education and Training | Develop an inhznnwUnn packet specific to storm water protection measures for developers, � Met Goal
builders, and engineers to bedistributed upon requestand for new construction projects. �
� Provide appropriate construction site erosion control training toinspection personnel at least
� PE-18 City Inspector Training once every three years. Provide appropriate training for new inspectors prior tzthem Met Goal
� 1 conducting unassisted site inspections, /
_
Require COG training for site inspectors, - — -- --'--- --
| /
. �
� Storm Water Reporting � Establish the storm water reporting line and educate the public about its availability through � �----
| p|-11 Line ' va�ouoPublic EUucohonBmPn. Dncumem each coUand dispa�hkzappmphatodepa�mem � Met Goal
for proper response, onnecessary
-- -------- | � -- ------ -
� - -- -- i-- ---- -
� p| 12 � Bulk Waste Cleanup � The City ofVVY|imcur»anVYPm«id»obmoh and bulk collection nemiceto the CihzensufyyyUe �
� � and illegal dump sites are monitor by camera surveillance, Met Goal
�
� �� �-- ------- --|--- - --------- -
--. -
Develop program to identify number of actual Park C
PI-13 Park Cleanup potential Park Cleanup locations. Two park cleanup events were held in year three. Met Goal
ID-14 Illicit Discharge Prohibition/ On July 13, 2010 the City of Wylie Council adopted an Illicit Discharge Prohibition/Elimination
Elimination Ordinance Ordinance Number 2010-09. Met Goal
ID-15 Storm Sewer System Map Still in process of identifying regulated storm water outfalls in the City and identifying the Met Goal
names and locations of any waters of the U,S. receiving discharges from the MS4.
� Train personnel in illicit discharge detection procedures, Begin conducting illicit discharge �
|D'16 Inspections inxPendon«fortheCit�nmgu|ak� nu�aUo. E�abHshpmoedum0oe|iminatad��ec�diU�� ,
--~- ! discharges. Identify budget requirements for illicit discharge inspections. ( Met Goal
Sanitary Sewer Line
Conduct
� Maintenance and �oanhorynewerinspe��ns�
Met Goal
Inspection
Erosion Control Ordinmnce-�-----'-- - - ----- �- - --
CS_18 and Requirements for The City staff has evaluated the erosion control ordinance and its requirements for �
Construction Site construction site contractors and inin the process of being drafted. Met Goal
�-- --- Contractors ------- __ |
CS-18 Site Plan Review � Reviewed five site plans in the third year of the Phase UMS4 reporting period. �
Met Goal
�
Construction Site Revise site inspection pmoedures, if necessary, to include documented inspection of erosion �
Cx-20 Inspection and control measures. Educate the public about new site inspection pmceduen� � Met Goal
Enforcement
� �
Implement procedures to receive and consider public comments. Document comments
� CS_21 � Receipt and Consideration / received and consideration made for each set of comments, Educate the public about the �
of Information from Public mechanisms needed�o make comments or submittals, Met Goal
| � � �
Review the City's existing ordinance to identify if additional language is necessary to meet the
Phase II MS4 post-construction requirements to address storm water runoff from new
development and redevelopment projects that disturb greater than or equal to one acre of
Post-Construction Storm land, including projects less than one acre that are part of a larger common plan of
PC-22 Water Ordinance development or sale that will result in disturbance of one or more acres, that discharge into the Met Goal
City's MS4.
Identify budget requirements to revise and update the ordinance to meet the permit conditions.
Engineering Design Continue existing design review process of all planned construction projects at least one acre �._.._
PC-23 Review in size to verify compliance with the long-term protective maintenance requirements for new Met Goal
and redeveloped areas to protect storm water quality
Continue the existing process of assessing proposed zoning changes in relation to the City's
PC-24 Land Use Plan existing land use plan. Six proposed zoning changes were made in the third year of the Phase
II MS4 reporting period. Met Goal
Chemical Applications Continue implementation of Wylie's existing chemical management program. Evaluate
GH-25 Management appropriateness of program every two years. Provide and document refresher training for Met Goal
chemical applicators at least every three years
Storm Sewer System Implement the inspection schedule. Perform maintenance as necessary. Clean system as
GH-26 Maintenance needed in response to complaints or reported problems. Met Goal
Continue existing street sweeping program and begin implementation of any needed
GH-27 Street Sweeping adjustments identified in the evaluation. Met Goal
Continue protective practices of existing material storage for road materials stockpiles, and
.__._r
begin implementation of any identified improvements, if necessary. Evaluate effectiveness of
GH-28 Safe Material Storage practices each year, document results of evaluation, and identify recommendations for
improvements, if necessary. Develop material management procedures for the identified Met Goal
municipal activities and the municipal facilities that store raw materials.
Structural Control The Street Division will maintenance twenty-two structural control areas throughout the City
GH-29 Maintenance annually. Met Goal
Continue implementation of existing spill response procedures and training through Wylie Fire
GH-30 Spill Response Department.
Met Goal
Identify effort and method necessary to properly train affected employees. Develop budget
GH-31 Employee Training requirements for employee training program. Met Goal
Disposal of Collected Identify sources of waste requiring disposal as part of storm water management program
activities
GH-32 Storm Sewer System . Identify proper methods for handling and disposal of waste materials. Develop Met Goal
Waste budget requirements for waste handling and disposal.
GH-33 Municipal Operations and Conduct assessments of municipal operations and develop recommendations for BMPs. Met Goal
Industrial Activity
C. Certification
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance
with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my
inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the
information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant
penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
\ \ 1
Name (printed): ' i V1/Viut Il(A) (SA* Title:
1 1(
Signature: i 4 lifi ,i _ Date: 1 l [r7 ii b
Name (printed): Title:
Signature: Date:
Name (printed): Title:
Signature: Date:
Name (printed): Title:
Signature: Date:
Name (printed): Title:
Signature: Date:
Add pages as needed:
F. STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12,2010
CITY OF W Y L I E Utility Bill Insert/Educational Flyer BMP-1
BMP DESCRIPTION
Measurable Goal Distribute educational material to residents via utility bill inserts. The
Successfully inserts will include storm water education in general per the TCEQ general
Implemented? permit guidelines. Various inserts will also include information
specifically relating to fertilizer, herbicide, and pesticide usage, proper
YES disposal of household hazardous waste and oils, and other educational and
participatory opportunities.
r NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Distribute educational information as a utility bill insert one time
per year.
• Document the amount of information distributed.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
YEAR
AUGUST 13, 2009 - AUGUST 12, 2010
Web Site
CITY OF W NI L.I IT', BMP-2
BILIP DESCRIPTION
Measurable Goal
Develop storm water-related content for the City's web site. The web site
Successfully
will include storm water education information. The web site will provide
Implemented? specific information regarding the City's TPDES Phase II program,
educational and participator) opportunities, and links to other local, state,
YES and national storm water-related NA eb sites.
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Revise and update the storm water website as needed.
• Solicit input and feedback from the public for storm water quality
issues and opportunities in the City.
• Maintain an accessible Vt ebsite.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY OF W Y L I E Public Reference BMP-3
BMP DESCRIPTION
Measurable Goal Provide educational material for reference at the Public Library, City Hall,
Successfully and other appropriate public places. Materials to be provided will include
Implemented? copies of educational materials used for other educational BMPs, access to
Wylie's storm water website, information regarding Wylie's storm water
C� YES program, and other miscellaneous storm water educational material as
deemed appropriate.
1 NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Acquire, develop and provide copies of educational materials at
the Public Library and other public access locations, such as City
Hall,as appropriate.
• Document the amount of information distributed.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12,2010
CITY OF WYLIE Storm Drain Marking BMP-4
ir
BMP DESCRIPTION
Measurable Goal Utilize volunteer effort to place storm drain markers on local storm drains
Successfully in an effort to increase awareness and to prevent dumping into the storm
Implemented? drain system. Solicit assistance from the public to place storm drain
markers.
Ni YES
rNO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Recruit volunteers for the placement of storm drain markers.
• Track the location of placed markers and use of volunteer
effort.
• Document the marked storm drain inlets.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
j I
REPORTING PERIOD:
YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
t �
ern.'n. or 1- W\'1_ I I Classroom Education B�-1P - 5
E
♦ i E
k �
BMP DESCRIPTION
Measurable Goal
Provide classroom education and curriculum materials to the School
Successfully
District. Materials and curriculum will be assessed and selected from
Implemented? existing, readily available programs, and through discussions with the
School District staff.
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Provide storm water education curriculum and material as
determined by coordination meetings with the School District in
Year 1.
• Document the amount of materials provide.
PROPOSED CHANGES
NONE
.....E
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY Y OF WYLIE #. j General Education of Cite Employees BMP - 6
BMP DESCRIPTION
Measurable Goal
City employees will receive storm water education on general storm eater
Successfully
protection topics. Employees with job responsibilities with potential storm
Implemented? water impacts will receive additional job-specific training, as appropriate,
for storm water protection.
J YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Conduct employee education a minimum of once per year.
• Document the number of educational meetings
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: TEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY of WYLIE Education for Elected Officials and Public BMP- 7
BMP DESCRIPTION
Measurable Goal ` City elected officials and the public will receive storm water education on
Successfully general storm water topics, as well as an overview of the Phase II MS4
} Implemented? permit requirements.
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Provide overview of Phase II MS4 permit requirements and
annual updates of implementation progress.
• Conduct a minimum of 1 public meeting per year.
• Document the number of meetings per year.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
(_:1-ry0FW L Ei Business, Commercial and Industrial Education BMP - 8
BMP DESCRIPTION
Measurable Goal
Develop a partnership program for providing educational material to
Successfully
Wylie's businesses, including commercial and industrial facilities.
Implemented?
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Distribute educational information to local businesses a minimum
of one time b) the method(s) determined in Year I.
• Solicit feedback once per year and re)ise program if appropriate.
• Document the number of businesses receiving educational
information
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
I E AUGUST 13, 2009 - AUGUST 12, 2010
Developer/Builder/Engineer Education and
CITY OF f VL!L Training BMP- 9
BMP DESCRIPTION
Measurable Goal
Provide educational material to the development community and
Successfully
encourage training opportunities about methods to minimize the impact of
Implemented? construction activity on storm water quality.
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Provide educational material and/or training during at least once
per year for builders. developers. and engineers that are active in
Wylie.
• Document the number of educational materials distributed.
PROPOSED CHANGES
NONE
4
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13, 2009 - AUGUST 12, 2010 YEAR 3
t .
[ t I
CITY OF \ Y l..I l-e City Inspector Training BMP - 10
BMP DESCRIPTION
Measurable Goal
Continue to train City construction site inspectors for erosion control
Successfully protection.
Implemented?
AYES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Provide appropriate construction site erosion control training to
inspection personnel at least once every three`ears.
• Provide appropriate training for new inspectors prior to them
conducting unassisted site inspections.
• Require COG training for site inspectors.
• Document the number of individuals trained.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
I �
REPORTING PERIOD:
AUGUST 13, 2009 - AUGUST 12, 2010 YEAR 3
4 E
CiT (i \\_ Y _ F
Storm Water Reporting Line BMP- 11
� I j
BMP DESCRIPTION
Measurable Goal Develop and advertise a storm water reporting line to solicit information
Successfully
related to illicit discharges and illegal dumping, complaints, and general
Implemented? comments regarding Wytlie's storm water management program.
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue to educate the public about the existence of the storm
water reporting line through various Public Education BMPs.
• Continue documenting each call, dispatching to appropriate
department for proper response.
• Conduct annual review of calls to identify trends (i.e., repeated
reports of illegal dumping in certain areas of the City), general
needs for reporting line improvement, and areas requiring
additional educational or enforcement effort to protect storm water
quality
• Document the number of calls received.
PROPOSED CHANGES
NONE
f k
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 -AUGUST 12,2010
CITY OF WYLIE Bulk Waste Cleanup BMP- 12
BMP DESCRIPTION
Measurable Goal Continue Wylie's existing volunteer trash cleanup program to reduce
Successfully floatables and other debris that pollute the storm water system and
Implemented? receiving waters.
€;r YES
1— NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue existing trash cleanup activities.
• Document the number of cleanup events taken place.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13, 2009 - AUGUST 12, 2010 YEAR
Park Cleanup
C UFY O W 1=r[JIE: BNIP- 13
BMP DESCRIPTION
Measurable Goal
Successfully Continue Wylie's existing volunteer trash cleanup program to reduce
floatables and other debris that pollute the storm Eater system and
Implemented? receiving eaters.
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Conduct cleaning once per year for selected parks.
• Document the number of cleaning events.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13,2009 - AUGUST 12, 2010 YEAR 3
CITY Illicit Discharge Prohibition/Elimination
WY LIE F Ordinance BMP- 14
BMP DESCRIPTION
Measurable Goal Ordinance that prohibits and requires elimination of non-storm water
Successfully discharges that significantly contribute pollutants to the municipal storm
Implemented? sewer system.
f YES
E NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue education-focused enforcement of new ordinance
requirements.
• Document instances of such enforcement and action taken to
eliminate illicit discharge.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13,2009 -AUGUST 12, 2010
CITY OF WYLIE Storm Sewer System Map BMP- 15
BMP DESCRIPTION
Measurable Goal Develop a storm sewer map in accordance with TCEQ requirements.
Successfully Update the City's storm sewer system map as needed to record new
Implemented? pipes/systems created by new development.
YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue development of a map of storm water outfalls drainage
areas in the City.
• Document the percent mapped.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
tt
CITY (")F \ 'JV. Illicit Discharge Inspections BMP - 16
s � E
k [
BMP DESCRIPTION
Measurable Goal
SuccessfullyI Conduct inspections of the storm sewer system to identify the presence
and sources of illicit connections and illegal dumping activities, and other
Implemented? unauthorized discharges that can adversely impact water quality.
YES
N NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Train personnel in illicit discharge detection procedures.
• Continue conducting illicit discharge inspections for the City's
regulated outfalls.
• Document outfalls screened. observations made, and corrective
actions taken. if any.
PROPOSED CHANGES
NONE
}
� I
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13,2009 - AUGUST 12,2010
CITY OF WYI,IE Sanitary Sewer Line Maintenance and Inspection BMP- 17
1
BMP DESCRIPTION
Measurable Goal Conduct smoke testing of sanitary sewers in order to identify potential
Successfully cross-connections with the City's storm sewer system.
Implemented?
r YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Conduct sanitary sewer inspections.
• Document the number and location of lines inspected each year.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13,2009 - AUGUST 12, 2010
Erosion Control Ordinance and
CITY OF WYL I E Requirements for Construction Site BMP- 18
Contractors
BMP DESCRIPTION
Measurable Goal Ordinance prohibiting the unauthorized discharge of polluted storm water
Successfully to the MS4 from construction sites one acre or greater in size.
Implemented? Construction site contractors are required to implement appropriate
erosion and sediment control BMPs and to control waste, such as
r YES discarded building materials, concrete truck washout water, chemicals,
litter, and sanitary waste that may adversely affect storm water quality.
r NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Issue final ordinance.
• Conduct education activities to inform the public about the new
ordinance requirements.
• Begin education-focused enforcement of ordinance.
• Document the number of education activities and instance of
enforcement and action taken to eliminate unauthorized discharge.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13,2009 - AUGUST 12, 2010
CITY OF Wy L I E Site Plan Review BMP- 19
BMP DESCRIPTION
Measurable Goal Procedure to review erosion control plans for construction projects that
Successfully may discharge runoff to the storm sewer system.
Implemented?
YES
r NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue to conduct plan reviews.
• Document the number of site plans reviewed.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY OF W YLIE
Construction Site Inspection and Enforcement BMP-20
BMP DESCRIPTION
Measurable Goal Procedures to conduct construction site inspections and maintain
Successfully enforcement of control measures to protect storm water quality.
Implemented?
1✓ YES
r NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue to conduct erosion control site inspections.
• Document inspections, instances of enforcement activity, and
reason(s)for non-compliance.
• Document corrective action taken to protect storm water quality.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY OF W Y L I E Receipt and Consideration of Information from
Public BMP-21
BMP DESCRIPTION
Measurable Goal Develop and implement a program for the receipt and consideration of
Successfully public comments regarding erosion control.
Implemented?
1✓ YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue implementation of the procedures.
• Document comments received and consideration made for each set
of comments.
• Educate the public about the mechanisms needed to make
comments or submittals.
• Document comments received and methods of educating public.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13, 2009 -AUGUST 12, 2010 YEAR 3
CITY OF WYLIE
Post-Construction Storm Water Ordinance BMP-22
BMP DESCRIPTION
Measurable Goal Review and update the City's ordinance requirements to require adequate
Successfully long-term maintenance and protection of storm water quality in new and
Implemented? redeveloped areas.
YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Issue final ordianace( if revised ).
• Conduct education activities to inform the public about the new
ordinance requirements.
• Begin education—enforcement of ordinance.
• Document the number of education activties, instances of
enforcement, and action taken to eliminate unauthorize discharges.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY OF WYLIE
Engineering Design Review BMP-23
BMP DESCRIPTION
Measurable Goal Evaluate plans for adequate protection of storm water through the
Successfully development of erosion control plans.
Implemented?
YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue existing design review process of all planned
construction projects at least one acre in size to verify compliance
with the long-term protective maintenance requirements for new
and redeveloped areas to protect storm water quality.
• Document the number of sites reviewed.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
CITY`r' (,)L{ ' 'L IE Land Use Plan BMP 24
BMP DESCRIPTION
Measurable Goal
Consider grater quality protection in the deg elopment or update of the I
Successfully City's land use plan and in proposed variances to zoning.
Implemented?
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue the existing process of assessing proposed zoning
changes in relation to the City's existing land use plan.
• Document the number of assessed zoning change proposals.
s PROPOSED CHANGES
11 NONE
� j
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
-CITY ()F WY LIFChemical Applications Management BMP -25
BMP DESCRIPTION
Measurable Goal
Continue existing herbicide pesticide and fertilizer management program.
Successfully
Implemented?
-;/ YES
4 4
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue implementation of V1)lie's existing chemical
management program.
• Evaluate appropriateness of program every two years.
• Provide and document refresher training for chemical applicators
at least every three years.
• Document the number of individuals trained.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
f � I
REPORTING PERIOD:
YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
3 {
CITY �)t{ jYLIL
Storm Seder System Maintenance BMP - 26
t s
5 I
� � I
lIMP DESCRIPTION
Measurable Goal
Remove tloatables, sediment, and other debris from the storm -seer
Successfully
sw°stem to reduce storm water pollution and minimize drainage
Implemented? i
mpediments.
YES
w. NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Implement the inspection schedule.
• Perform maintenance as necessary.
• Clean s)stem as needed in response to complaints or reported
problems.
• Document areas inspected, observations made. problems reported.
and maintenance performed.
s i
� I
PROPOSED CHANGES
NONE
E ( fe
t 4 3
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
1 ,
1 1 ,
REPORTING PERIOD:
AUGUST 13, 2009 - AUGUST 12, 2010 i YEAR 3
1 !
- Street Sweeping , BMP - 27
I
! I
I I
1 BMP DESCRIPTION
I i
Measurable Goal
1 Sweep City streets to collect road debris, trash, and other wastes prior to
Successfully
their el-my into creeks, lakes, or other water bodies.
Implemented?
i I
F.? yEs
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue street sweeping program.
• Document schedule for street sweeping activities, volume of waste
collected, and method of waste disposal.
1 1
PROPOSED CHANGES I
I ,
I i NONE I
1
I 1
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 -AUGUST 12,2010
CITY OF WYLIE
Safe Material Storage BMP-28
BMP DESCRIPTION
Measurable Goal Continue existing material storage management program.
Successfully
Implemented?
Ri YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue protective practices of existing material storage for road
materials stockpiles, and continue implementation of any
identified improvements, if necessary.
• Continue implementation of material management procedures for
the identified municipal activities and the municipal facilities that
store materials.
• Evaluate and update materials management procedures as needed.
• Document the implemented material management procedures and
list any updated procedures.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13, 2009 - AUGUST 12, 2010 YEAR 3
CITY OF WYLIT
Structural Control Maintenance B MIP - 29
(, t
� 4
BMP DESCRIPTION
Measurable Goal No structural controls have been identified under the current SW MP.
Successfully
Hoyv=e<er, some structural controls may he identified during the permit
Implemented? term. Maintenance acti‘ities. schedules, and inspection procedures vkrill be
identified and incorporated into the S \NIP at that time as appropriate.
YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Implenment procedures to monitor private industry structural
controls maintenance (documentation records) and monitor public
maitenance of structural control through documentation
inspection.
• Inspect City-maintenace structural controls
• Identify budget requirement to maintain City-maintained
strutuctural controls.
• Document the evaluation, inspection, and maintenance acti‘ities
related to structural controls,
j I I
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13,2009 -AUGUST 12, 2010
CITY O1- YV YLjE Spill Response BMP-30
--
BMP DESCRIPTION
Measurable Goal Respond to spills of chemicals or other materials in public areas of the
Successfully City in a manner that remains protective of water quality to the extent
Implemented? safely possible.
YES
NO ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue implementation of existing spill response procedures and
training through Wylie Fire Department.
• Document spill response events.
• Document training for spill response personnel.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD: YEAR 3
AUGUST 13, 2009 - AUGUST 12, 2010
}
{
CITY' OF �' Y 1" Eft
Employee Training BMP - 31
BMP DESCRIPTION
Measurable Goal
SuccessfullyConduct good housekeeping and pollution prevention training as part of
existing employee training programs. Tailor training to practices of
Implemented?
employees that have the potential to impact storm water quality
'I YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Continue BMP trainng for the municipal employees responsible
for activities that may impact stom wate quality
• Document the training of city personnel.
PROPOSED CHANGES
}
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13, 2009 -AUGUST 12,2010 YEAR 3
il
CITY OF WYLIF
Disposal of Collected Storm Sewer System Waste BMP-32
BMP DESCRIPTION
Measurable Goal Dredge soil, accumulated sediment, and floatables collected through the
Successfully implementation of storm sewer maintenance activities, street sweeping
Implemented? activities, and other routine City operations will be disposed of properly.
Disposal of such materials will be tracked in conjunction with tracking
YES efforts for the implementation of the individual BMPs.
r NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Perform proper disposal of waste materials.
• Document the proper disposal of waste materials.
PROPOSED CHANGES
NONE
STORM WATER MANAGEMENT PLAN - ANNUAL REPORT
REPORTING PERIOD:
AUGUST 13, 2009 - AUGUST 12, 2010 YEAR 3
CITY OF WYLIL
Municipal Operations and Industrial Activity BMP- 33
BMP DESCRIPTION
Measurable Goal
Successfully General evaluation of the municipal operations that have a potential to
adversely impact storm water quality.
Implemented?
4 t
r YES
NO
ACTIVITIES PLANNED FOR NEXT REPORTING PERIOD
• Begin implementation of the BMPs identified through municipal
operations assessments.
• Document the recommended BMPs and notify TCEQ in the
annual report of BMP modifications and; or additions.
PROPOSED CHANGES
NONE
3(i f
EI
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 28, 2011 Item Number: D.
Department: Purchasing (City Secretary's Use Only)
Prepared By: Jim Holcomb Account Code:
Date Prepared: May 26, 2011 Budgeted Amount:
Exhibits: Resolution & Agreement
Subject
Consider, and act upon, Resolution No. 2011-20(R) to enter into an Interlocal Cooperative Purchasing
Agreement between Dallas County and the City of Wylie to permit the City to utilize Dallas County supplier
contracts for goods and services.
Recommendation
Motion to approve Resolution No. 2011-20(R) an Interlocal Agreement between Dallas County and the City of
Wylie to permit the City to utilize Dallas County supplier contracts for goods and services.
Discussion
The City routinely utilizes contracts for goods and services that have been competitively bid by various
cooperative purchasing groups and other government entities. These include the State of Texas, Collin County
Governmental Purchasing Forum, Buy Board and others. Significant cost savings are achieved through this
practice. Such cooperative purchasing ventures typically require an Interlocal agreement with these other
entities. The resolution and agreement that are being presented for adoption would permit the City to utilize
Dallas County contracts for goods and services. Of immediate interest is the County contract with APAC for
asphalt paving.
Approved By
Initial Date
JH
Department Director
City Manager I II t.,�uwu:i hrI hi': II
Page 1 of 1
RESOLUTION NO. 2011-20(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN INTERLOCAL COOPERATIVE
PURCHASING AGREEMENT BETWEEN DALLAS COUNTY
AND THE CITY OF WYLIE FOR THE CITY'S USE OF DALLAS
COUNTY CONTRACTS.
WHEREAS, Section 791.025 of the Texas Government Code does permit Interlocal
Agreements between local governments for the purchase of goods and services and does satisfy the
requirement of local governments to seek competitive bids for the purchase of goods and services
through supplier contracts; and
WHEREAS, the City of Wylie is of the opinion that an Interlocal cooperative purchasing
Agreement between the City of Wylie and Dallas County will be highly beneficial to the taxpayers
as a result of the anticipated savings to be realized;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS:
SECTION 1. That the City of Wylie, Texas requests that Dallas County allow the City to
enter into an Interlocal Agreement to permit the City to utilize and/or be incorporated into one or
more Dallas County supplier contracts as previously solicited by Dallas County and awarded to
vendors in accordance with State purchasing laws.
SECTION 2. The City Manager of the City of Wylie, Texas is hereby authorized to execute,
on behalf of the City Council of the City of Wylie, Texas, the Interlocal Agreement between Dallas
County and the City of Wylie.
SECTION 3. A representative of the City of Wylie, Texas named as Jim Holcomb,
Purchasing Agent, is authorized to sign and deliver any and all necessary requests and documents in
connection therewith for and on behalf of the City of Wylie, Texas.
SECTION 4. This Resolution shall take effect immediately upon its passage.
DULY PASSED AND APPROVED by the City Council of the City of Wylie,
Texas on this the 28th day of June, 2011.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Resolution No. 2011-20(R)
Dallas County Interlocal
Purchasing Agreement
STATE OF TEXAS
COUNTY OF DALLAS
MASTER INTERLOCAL/COOPERATIVE PURCHASING AGREEMENT
BETWEEN DALLAS COUNTY AND GOVERNMENTAL AGENCY
FOR AGENCY'S USE OF DALLAS COUNTY CONTRACTS
WHEREAS,DALLAS COUNTY does enter into competitive bids for acquisition of various goods
and services in accordance with Texas Local Government Code Section 262.023 "Competitive
Bidding and Competitive Proposal Requirements", as amended; and
WHEREAS, Chapter 791 of the Texas Government Code, as amended, authorizes interlocal
agreements between local government agencies to perform governmental functions and services
such as streets,roads and drainage; and Section 791.025 of the Texas Government Code does permit
interlocal agreements between local governments for the purchase of goods and services and does
satisfy the requirement of local governments to seek competitive bids for the purchase of such goods
and services through Supplier Contracts; and
WHEREAS,CITY OF WYLIE now requests that DALLAS COUNTY allow them to enter into this
Master Agreement to permit CITY OF WYLIE to utilize and/or be incorporated into one or more
DALLAS COUNTY Supplier Contracts as previously solicited by DALLAS COUNTY and awarded
to Vendors in accordance with State purchasing laws and the Dallas County Code, Chapter 94
"Purchasing and Contract Management Policy".
NOW,THEREFORE,THIS MASTER AGREEMENT is hereby made and entered into by and
between DALLAS COUNTY and CITY OF WYLIE upon and for the mutual consideration as stated
below:
A. DEFINITIONS.
1. Master Agreement. This document titled the Master Interlocal/Cooperative
Purchasing Agreement between DALLAS COUNTY and CITY OF WYLIE. A
separate Master Agreement shall be executed between each and every AGENCY that
wishes to utilize DALLAS COUNTY Supplier Agreements.
2. Supplier Agreement. An existing agreement between DALLAS COUNTY and a
Vendor for the purchase of goods and services.
3. Vendor. An external business, entity or enterprise that supplies goods and/or
services to DALLAS COUNTY that satisfies the requirement of local
governments to seek competitive bids for the purchase of goods and services.
1
4. CITY OF WYLIE. A governmental entity in the State of Texas that desires to do
business with DALLAS COUNTY and their Vendor(s).
5. DALLAS COUNTY. A governmental entity in the State of Texas.
B. BOUND BY CONDITIONS. CITY OF WYLIE understands and agrees to be bound by the
terms, conditions and expiration date of the requested Supplier Agreement, and hereby agrees to
fulfill each and every requirement contained therein as if CITY OF WYLIE was the original
procuring entity. DALLAS COUNTY reserves the right to terminate the specified Supplier
Agreement prior to its expiration without further obligation or penalty pursuant to State law and
DALLAS COUNTY policy.
C. INDEPENDENT ADMINISTRATION. For all goods and services purchased by CITY OF
WYLIE, CITY OF WYLIE agrees, at its sole cost and expense, to independently administer the
requested Supplier Agreement and to pay the Vendor directly for any and all related costs. CITY
OF WYLIE agrees to pay for such goods and services from current revenues,in accordance with the
terms and conditions of the Supplier Agreement and DALLAS COUNTY bid specifications. Each
AGENCY shall be liable to the Vendor only for goods and services requested and received,and shall
not, by the execution of this Master Agreement, assume any additional liability.
D. TERM. The term of this Master Agreement shall commence on the date of execution by the
last party to sign. The agreement shall remain in effect until written formal termination is made by
either party. Either party may, without cause, terminate this Master Agreement with prior written
notice of thirty (30) days to all parties, including to the Vendor of any Supplier Agreements being
utilized.
E. DISPUTE RESOLUTION. In the event of a dispute or claim between DALLAS
COUNTY'S Vendor and CITY OF WYLIE resulting from CITY OF WYLIE' S use of a DALLAS
COUNTY Supplier Agreement, CITY OF WYLIE agrees to:
1. Provide written notice to DALLAS COUNTY within two (2) business days of any
dispute or claim with a Vendor;
2. Use their good faith efforts and attempt to quickly resolve any and all disputes and
claims with Vendor;
3. Pay to DALLAS COUNTY all direct and indirect costs associated with any and all
actions required for resolution of any dispute or claim related to this Master Agreement;
and
4. In the event of any mediation, arbitration,litigation or other actions resulting from CITY
OF WYLIE'S use of a DALLAS COUNTY Supplier Agreement,CITY OF WYLIE will,
at its sole cost and expense, enter and defend such actions, including the interest of
DALLAS COUNTY, and shall pay all costs and expenses, including attorneys fees,
2
court costs,claims, demands or judgments arising in anyway from any actions related to
this Master Agreement.
F. INDEPENDENT PARTY. DALLAS COUNTY and CITY OF WYLIE acknowledge that
neither party is an agent, employee or joint enterprise of the other, and that each party is responsible
for its own actions,forbearance, negligence and deeds, and for those of its agents or employees, in
conjunction with the utilization and/or cooperative solicitation of any Supplier Agreement obtained
in accordance with Texas law and this Master Agreement.
G. PROVISION OF GOODS AND SERVICES. DALLAS COUNTY will not provide any
funds, equipment or personnel utilized in the acquisition of goods or services to CITY OF WYLIE
under this Master Agreement and/or any Supplier Agreement.
H. NO WARRANTY. DALLAS COUNTY shall neither warrant nor be responsible for the
quality or delivery of goods and/or services from a Vendor under any Supplier Agreement. CITY
OF WYLIE shall receive warranties provided directly by the Vendor, if any, for the goods and/or
services purchased under a Supplier Agreement.
I. VENDOR APPROVAL. CITY OF WYLIE will be able to procure goods and/or services
from those Supplier Agreements executed by DALLAS COUNTY where the Vendor has accepted
the terms for cooperative purchasing agreements for local governments established by Texas law.
J. MISCELLANEOUS PROVISIONS.
1. Binding Agreement and Authority. This Master Agreement has been duly executed and
delivered by both parties and constitutes a legal, valid and binding obligation of the
parties. Each person executing this Master Agreement on behalf of each party represents
and warrants that they have full right and authority to enter into this Master Agreement.
2. Amendment. This Master Agreement may not be amended except in a written
instrument specifically referring to this Master Agreement and signed by the parties
hereto.
3. Applicable Law. This Master Agreement shall be governed by and construed in
accordance with the laws of the State of Texas and venue of any legal action filed by
either CITY OF WYLIE or DALLAS COUNTY shall lie in Dallas County, Texas.
Nothing herein is intended to benefit any third party beneficiaries.
4. Immunity. This Master Agreement shall be expressly subject to CITY OF WYLIE'S
Governmental Immunity and DALLAS COUNTY'S Sovereign Immunity,Title 5 of the
TEXAS CIVIL PRACTICES AND REMEDIES CODE, and all applicable federal and
state law.
5. Severability. In the event that one (1) or more of the provisions herein shall be held
invalid,illegal or unenforceable in any respect,this Master Agreement shall be construed
3
as if such invalid, illegal or unenforceable provision had never been contained herein,
and shall not affect the remaining provisions of this Master Agreement, which shall
remain in full force and effect.
6. The CITY OF WYLIE has executed this Master Agreement pursuant to Council
Resolution No. , passed on the day of
, 2011.
7. DALLAS COUNTY has executed this Master Agreement pursuant to Commissioners
Court Order No. , passed on the day of
, 2011.
EXECUTED this the day of ,2011.
COUNTY OF DALLAS: CITY OF WYLIE :
BY: BY:
Clay Lewis Jenkins
County Judge
RECOMMENDED: RECOMMENDED:
BY: BY:
Linda S.Boles
Purchasing Agent
APPROVED AS TO FORM*: APPROVED AS TO FORM:
BY: BY:
Gordon Hikel
Deputy Chief, Civil Section
*By law,the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients.
It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was
conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the
benefit of our client. Other parties should not rely on this approval,and should seek review and approval by their own
respective attorney(s).
4
Wylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: June 28, 2011 Item Number: 2.
Department: Public Services (City Secretary's Use Only)
Prepared By: Mike Sferra Account Code: 121-5623-56040
Date Prepared: June 7, 2011 Budgeted Amount: $40,000
Exhibits: 1
Subject
Consider, and act upon, authorizing the City Manager to approve a contract with Teague Nall and Perkins, Inc.
in the amount of $40,000 for professional services related to the City of Wylie Neighborhood Parks Master
Plan.
Recommendation
Motion authorizing the City Manager to enter into a contract with Teague Nall and Perkins, Inc. in the amount
of$40,000 for professional services related to the City of Wylie Neighborhood Parks Master Plan.
Discussion
On February 22, 2011, City Council authorized the City Manager to negotiate a professional services contract
with Teague Nall and Perkins, Inc. (TNP) for the City of Wylie Neighborhood Parks Master Plan. This
approval followed a formal RFP process and presentation to City Council by the two highest-ranking firms
identified in the RFP process.
Funds for developing a Neighborhood Parks Master Plan were included in the annual budget for fiscal year
2011. The 2010 City of Wylie Parks, Recreation and Open Space Master Plan identifies the number two
outdoor facility priority as being a neighborhood park development. The intent of the Neighborhood Parks
Master Plan will be to provide landscape architecture and design services for park master planning of two park
sites located within the City. It is anticipated that the development of these park sites may occur as funds
become available in the future.
The first site is approximately 4.55 acres of undeveloped open space situated at the southeast corner of Forrest
Ross Road and Skyview Drive. As shown on Exhibit B, this site is adjacent to the United States Army Corps of
Engineers (USACE) property to the east and to North Texas Municipal Water District (NTMWD) property to
the west and north. As such, consideration will be given to partnering with the USACE and NTMWD to
incorporate those spaces into the master plan if possible. The other site is approximately 10.373 acres of
undeveloped open space situated along the northern edge of the Pheasant Creek subdivision as shown on
Exhibit B.
The scope of work for this project includes creating a master plan to explore alternatives and serve as a guide to
the future recreational and landscape development of these two park site locations.
TNP submitted a proposal and conferred with staff to discuss the project scope and fees. The City Attorney's
office has reviewed the contract document to ensure it satisfies all City requirements.
Page 1 of 2
Page 2 of 2
The attached proposal outlines the approach for the project. The effort involves opportunities for public input
as well as input from the City Council, the Park and Recreation Board and City staff. The project is anticipated
to take approximately 18 weeks to complete.
Approved By
Initial Date
Department Director MS June 7 2011
City Manager I II t uw,u i h 20"II "II
AGREEMENT
BETWEEN
THE CITY OF WYLIE, TEXAS (CITY)
AND
TEAGUE NALL AND PERKINS, INC. (CONSULTANT)
FOR
LANDSCAPE ARCHITECTURAL AND
DESIGN SERVICES AGREEMENT
Made as of the day of in the year Two Thousand and Eleven:
BETWEEN the City: The City of Wylie, Texas
300 Country Club Drive
Wylie, Texas 75098
Telephone: (972) 442-8120
Facsimile: (972) 442-4302
and the Consultant: Teague Nall and Perkins
12160 North Abrams Road, Suite 508
Dallas, Texas 75243
Telephone: (214) 461-9867
Facsimile: (214) 461-9864
for the following Project: Wylie Neighborhood Parks
The City and the Consultant agree as set forth below.
THIS AGREEMENT is made and entered by and between the City of Wylie, Texas, a
Home-Rule Municipal Corporation, hereinafter referred to as "City," and Teague Nall
and Perkins, hereinafter referred to as "Consultant," to be effective from and after the
date as provided herein, hereinafter referred to as "Agreement."
WHEREAS, the City desires to engage the services of the Consultant to design and/or
prepare construction documents for the Wylie Neighborhood Parks, hereinafter referred
to as "Project;" and
WHEREAS, the Consultant desires to render such professional landscape architecture
and design services for the City upon the terms and conditions provided herein.
City of Wylie—Professional Services Agreement Page 1
593039.v1
NOW, THEREFORE, KNOW ALL PERSONS BY THESE PRESENTS:
That for and in consideration of the covenants contained herein, and for the mutual
benefits to be obtained hereby, the parties agree as follows:
ARTICLE 1
CONSULTANT'S SERVICES
1.1 Employment of the Consultant — The City hereby agrees to retain the
Consultant to perform professional landscape architecture and design services in
connection with the Project. Consultant agrees to perform such services in
accordance with the terms and conditions of this Agreement.
1.2 Scope of Services — The parties agree that Consultant shall perform such
services as are set forth and described in Exhibit "A," which is attached hereto
and incorporated herein by reference for all purposes. The parties understand
and agree that deviations or modifications to the scope of services described in
Exhibit "A," in the form of written change orders, may be authorized from time to
time by the City.
1.2.1 Requirement of Written Change Order — "Extra" work, or "claims"
invoiced as "extra" work, or "claims" which have not been issued as a duly
executed, written change order by the Wylie City Manager, will not be
authorized for payment and/or shall not become part of the subcontracts.
A duly executed written change order shall be preceded by the Wylie City
Council's authorization for the Wylie City Manager to execute said change
order.
1.2.2 DO NOT PERFORM ANY EXTRA WORK AND/OR ADDITIONAL
SERVICES WITHOUT A DULY EXECUTED WRITTEN CHANGE ORDER
ISSUED BY THE WYLIE CITY MANAGER. Project Managers,
Superintendents, and/or Inspectors of the City are not authorized to issue
verbal or written change orders.
1.3 Schedule of Work — The Consultant agrees to commence work immediately
upon the execution of this Agreement, and to proceed diligently with said work to
completion as described below:
Notice to Proceed June 28, 2011
Task One — Preliminary Project Coordination 4 weeks
City of Wylie—Professional Services Agreement Page 2
593039.v1
Task Two — Public Meetings 4 weeks
Task Three — Master Planning 6 weeks
In no event shall the Project be completed any later than November 15, 2011.
ARTICLE 2
THE CITY'S RESPONSIBILITIES
City shall do the following in a timely manner so as not to delay the services of
Consultant:
2.1 Project Data — The City shall furnish required information that is currently has in
its possession, as expeditiously as necessary for the orderly progress of the
work, and the Consultant shall be entitled to rely upon the accuracy and
completeness thereof.
2.2 City Project Manager — The City shall designate, when necessary, a
representative authorized to act on the City's behalf with respect to the Project
(the "Project Manager"). The City or such authorized representative shall
examine the documents submitted by the Consultant and shall render any
required decisions pertaining thereto as soon as practicable so as to avoid
unreasonable delay in the progress of the Consultant's services. The Project
Manager is not authorized to issue verbal or written change orders for "extra"
work or "claims" invoiced as "extra" work.
ARTICLE 3
CONSULTANT'S COMPENSATION
3.1 Compensation for Consultant's Services — As described in "Article 1,
Consultant's Services," compensation for this Project shall be on a Type of
Payment Basis not to exceed Forty Thousand and 00/100 Dollars ($40,000.00),
(the "Consultant's Fee") and shall be paid in accordance with Article 3 and the
Compensation Schedule / Project Billing / Project Budget as set forth in Exhibit
"B." The final five percent (5%) of the Consultant's Fee, or Two Thousand and
00/100 Dollars ($2,000.00), shall not be paid until the Consultant has completed
all of the services described in Exhibit "A" and delivered to the City all of the
documents, plans, data, maps, and/or other information required in Exhibit "A."
3.1.1 Completion of Record Documents — City and Consultant agree that the
completion of the Record Documents and/or "As-Built" Documents,
including hard copy formatting and electronic formatting, shall be
completed, submitted to, and accepted by the City prior to payment of the
final five percent (5%) of the Consultant's Fee, or Two Thousand and
00/100 Dollars ($2,000.00). The electronic formatting shall be consistent
City of Wylie—Professional Services Agreement Page 3
593039.v1
with the standards established in Exhibit "C," City of Wylie Guidelines for
Computer Aided Drafting and Design ("CADD"). Completion of the Record
Documents and/or "As-Built" documents shall be included in the
Consultant's Fee and considered to be within the Scope of Services
defined under this Agreement.
3.1.2 Disputes between City and Construction Contractor — If the Project
involves the Consultant performing Construction Administration Services
relating to an agreement between a Construction Contractor (the
"Contractor") and the City, and upon receipt of a written request by City,
Consultant shall research previous and existing conditions of the Project,
and make a determination whether or not to certify that sufficient cause
exists for the City to declare the Contractor in default of the terms and
conditions of the agreement. Consultant shall submit his findings in
writing to the City, or submit a written request for a specific extension of
time (including the basis for such extension), within fifteen (15) calendar
days of receipt of the written request from the City. City and Consultant
agree that if requested by the City, completion of this task shall be
included in the Consultant's Fee and considered to be within the Scope of
Services as defined under this Agreement.
3.2 Direct Expenses — Direct Expenses are included in the Consultant's Fee as
described in Article 3.1 and include actual reasonable and necessary
expenditures made by the Consultant and the Consultant's employees and
subcontractors in the interest of the Project. All submitted Direct Expenses are to
be within the amounts as stated in the Compensation Schedule / Project Billing /
Project Budget set forth in Exhibit "B," and consistent with Exhibit "D," City of
Wylie Guidelines for Direct Expenses, General and Administrative Markup, and
Travel and Subsistence Expenses. The Consultant shall be solely responsible
for the auditing of all Direct Expenses, including the subcontractors, prior to
submitting to the City for reimbursement, and shall be responsible for the
accuracy thereof. Any over-payment by the City for errors in submittals for
reimbursement may be deducted from the Consultant's subsequent payment for
services; provided, however this shall not be the City's sole and exclusive
remedy for said overpayment.
3.3 Additional Services — The Consultant shall provide the services as described in
the Scope of Services as set forth in Exhibit "A" of this Agreement. If
authorized in writing by the City, the Consultant shall provide additional services,
to be compensated on an hourly basis in accordance with this paragraph
("Additional Services"). These services may include, but are not limited to:
3.3.1 Additional meetings, hearings, work-sessions, or other similar
presentations which are not provided for or contemplated in the Scope of
Services described in Exhibit "A."
City of Wylie—Professional Services Agreement Page 4
593039.v1
3.3.2 Additional drafts and revisions to the Project which are not provided for or
contemplated in the Scope of Services as described in Exhibit "A."
3.3.3 Additional copies of final reports and construction plans which are not
provided for or contemplated in the Scope of Services as described in
Exhibit "A."
3.3.4 Photography, professional massing models which are not provided for or
contemplated in the Scope of Services as described in Exhibit "A."
3.3.5 Compensation for Additional Services authorized by the City shall be in
addition to the Consultant's Fee and shall be based on direct billable labor
rates and expenses.
3.3.6 Compensation for Additional Services authorized by the City shall be in
addition to the Consultant's Fee and shall be based on an hourly basis
according to rates provided in Exhibit "B," attached hereto and
incorporated herein for all purposes.
3.4 Invoices — No payment to Consultant shall be made until Consultant tenders an
invoice to the City. Invoices are to be mailed to City immediately upon
completion of each individual task listed in Exhibit "B." On all submitted
invoices, Consultant shall include appropriate background materials to support
the submitted charges on said invoice. Such background material shall include,
but is not limited to, employee timesheets, invoices for work obtained from other
parties, and receipts and/or log information relating to Direct Expenses. All
invoices for payment shall provide a summary methodology for administrative
markup and/or overhead charges.
3.5 Timing of Payment — City shall make payment to Consultant for said invoices
within thirty (30) days following receipt and acceptance thereof. The parties
agree that payment by City to Consultant is considered to be complete upon
mailing of payment by City. Furthermore, the parties agree that the payment is
considered to be mailed on the date that the payment is postmarked.
3.6 Disputed Payment Procedures — In the event of a disputed or contested billing
by City, only that portion so contested may be withheld from payment, and the
undisputed portion will be paid. City shall notify Consultant of a disputed invoice,
or portion of an invoice, in writing by the twenty-first (21st) calendar day after the
date the City receives the invoice. City shall provide Consultant an opportunity to
cure the basis of the dispute. If a dispute is resolved in favor of the Consultant,
City shall proceed to process said invoice, or the disputed portion of the invoice,
within the provisions of Article 3.5. If a dispute is resolved in favor of the City,
Consultant shall submit to City a corrected invoice, reflecting any and all
payment(s) of the undisputed amounts, documenting the credited amounts, and
identifying outstanding amounts on said invoice to aid City in processing payment
City of Wylie—Professional Services Agreement Page 5
593039.v1
for the remaining balance. Such revised invoice shall have a new invoice
number, clearly referencing the previous submitted invoice. City agrees to
exercise reasonableness in contesting any billing or portion thereof that has
background materials supporting the submitted charges.
3.7 Failure to Pay — Failure of the City to pay an invoice, for a reason other than
upon written notification as stated in the provisions of Article 3.6 to the
Consultant within sixty (60) days from the date of the invoice shall grant the
Consultant the right, in addition to any and all other rights provided, to, upon
written notice to the City, suspend performance under this Agreement, and such
act or acts shall not be deemed a breach of this Agreement. However,
Consultant shall not suspend performance under this Agreement prior to the
tenth (10th) calendar day after written notice of suspension was provided to City,
in accordance with Chapter 2251, Subchapter "D" ("Remedy for Nonpayment") of
the Texas Government Code. The City shall not be required to pay any invoice
submitted by the Consultant if the Consultant breached any provision(s) herein.
3.8 Adjusted Compensation — If the Scope of the Project or if the Consultant's
services are materially changed due to no error on behalf of Consultant in the
performance of services under this Agreement, the amounts of the Consultant's
compensation shall be equitably adjusted as approved by City. Any additional
amounts paid to the Consultant as a result of any material change to the Scope
of the Project shall be authorized by written change order duly executed by both
parties before the services are performed.
3.9 Project Suspension — If the Project is suspended or abandoned in whole or in
part for more than three (3) months, Consultant shall be entitled to compensation
for any and all work completed to the satisfaction of City in accordance with the
provisions of this Agreement prior to suspension or abandonment. In the event
of such suspension or abandonment, Consultant shall deliver to City all finished
or unfinished documents, data, studies, surveys, drawings, maps, models,
reports, photographs, and/or any other items prepared by Consultant in
connection with this Agreement prior to Consultant receiving final payment. If the
Project is resumed after being suspended for more than three (3) months, the
Consultant's compensation shall be equitably adjusted as approved by the City.
Any additional amounts paid to the Consultant after the Project is resumed shall
be agreed upon in writing by both parties before the services are performed.
ARTICLE 4
OWNERSHIP OF DOCUMENTS
Documents Property of the City — The Project is the property of the City, and
Consultant may not use the documents, plans, data, studies, surveys, drawings, maps,
models, reports, photographs, and/or any materials for any other purpose not relating to
the Project without City's prior written consent. City shall be furnished with such
reproductions of the Project, plans, data, documents, maps, and any other information
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as defined in Exhibit "A." Upon completion of the work, or any earlier termination of
this Agreement under Article 3 and/or Article 7, Consultant will revise plans, data,
documents, maps, and any other information as defined in Exhibit "A" to reflect
changes while working on the Project and promptly furnish the same to the City in an
acceptable electronic format. All such reproductions shall be the property of the City
who may use them without the Consultant's permission for any purpose relating to the
Project, including, but not limited to, completion of the Project, and/or additions,
alterations, modifications, and/or revisions to the Project.
4.1 Documents Subject to Laws Regarding Public Disclosure — Consultant
acknowledges that City is a governmental entity and that all documents, plans,
data, studies, surveys, drawings, maps, models, reports, photographs, and/or
any items prepared or furnished by Consultant (and Consultant's professional
associates and/or Sub-consultants) under this Agreement are instruments of
service in respect of the Project and property of the City and upon completion of
the Project shall thereafter be subject to the Texas Public Information Act (Texas
Government Code, Chapter 552) and any other applicable laws requiring public
disclosure of the information contained in said documents.
ARTICLE 5
CONSULTANT'S INSURANCE REQUIREMENTS
5.1 Required Professional Liability Insurance — Consistent with the terms and
provisions of Exhibit "E," City of Wylie Contractor Insurance Guidelines,
Consultant shall maintain, at no expense to City, a professional liability (errors
and omissions) insurance policy with a company that maintains a minimum rating
of "A" by A.M. Best's Key Rating Guide, or other equivalent rating service(s),
authorized to transact business in the State of Texas, in an amount not less than
One Million and 00/100 Dollars ($1,000,000.00) for each occurrence, and Two
Million and 00/100 Dollars ($2,000,000.00) in the aggregate. Such policy shall
name the City, its officers, agents, representatives, and employees as additional
insured as to all applicable coverage. Such policy shall provide for a waiver of
subrogation against the City for injuries, including death, property damage, or
any other loss to the extent that same is covered by the proceeds of the
insurance Such policy shall require the provision of written notice to City at least
thirty (30) days prior to cancellation, non-renewal, or material modification of any
policies, evidenced by return receipt or United States Certified Mail. Consultant
shall furnish City with certificates evidencing such coverage prior to commencing
work on the Project.
5.2 Required Workers Compensation Insurance — Consistent with the terms and
provisions of Exhibit "E," City of Wylie Contractor Insurance Requirements,
Consultant shall maintain, at no expense to City, all Statutory Workers
Compensation Insurance as required by the laws of the State of Texas. Such
insurance policy shall be with a company that maintains a minimum rating of "A"
by A.M. Best's Key Rating Guide, or other equivalent service(s), and authorized
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to transact business in the State of Texas. Such policy shall provide for a waiver
of subrogation against the City for injuries, including death, property damage, or
any other loss to the extent that same is covered by the proceeds of the
insurance. Such policy shall require the provision of written notice to City at least
thirty (30) days prior to cancellation, non-renewal, or material modification of any
policies, evidenced by return receipt or United States Certified Mail. Consultant
shall furnish City with certificates evidencing such coverage prior to commencing
work on the Project.
5.3 Circumstances Requiring Umbrella Coverage or Excess Liability Coverage
— If Project size and scope warrant, and if identified on the checklist located in
Exhibit "E," City of Wylie Contractor Insurance Requirements, Consultant shall
maintain, at no expense to the City, an umbrella coverage or excess liability
coverage insurance policy with a company that maintains a minimum rating of "A"
by A.M. Best's Key Rating Guide, or other equivalent rating service(s), authorized
to transact business in the State of Texas, in an amount of Two Million and
00/100 Dollars ($2,000,000.00). Consistent with the terms and provisions of
Exhibit "E," such policy shall name the City, its officers, agents, representatives,
and employees as additional insured as to all applicable coverage. Such policy
shall provide for a waiver of subrogation against the City for injuries, including
death, property damage, or any other loss to the extent that the same is covered
by the proceeds of the insurance. Such policy shall require the provision of
written notice to the City at least thirty (30) days prior to cancellation, non-
renewal, or material modification of any policies, evidenced by return receipt or
United States Certified Mail. Consultant shall furnish City with certificates
evidencing such coverage prior to commencing work on the Project.
ARTICLE 6
CONSULTANT'S ACCOUNTING RECORDS
Records of Direct Expenses and expenses pertaining to services performed in
conjunction with the Project shall be kept on the basis of generally accepted accounting
principles. Invoices will be sent to the City as indicated in Article 3.4.
ARTICLE 7
AUDITS AND RECORDS / PROHIBITED INTEREST/VENDOR DISCLOSURE
The Consultant agrees that at any time during normal business hours and as often as
the City may deem necessary, Consultant shall make available to representatives of the
City for examination all of its records with respect to all matters covered by this
Agreement, and will permit such representatives of the City to audit, examine, copy and
make excerpts or transcripts from such records, and to make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and other
data relating to all matters covered by this Agreement, and for a period of four (4) years
from the date of final settlement of this Agreement or for such other or longer period, if
any, as may be required by applicable statute or other lawful requirement.
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The Consultant agrees that it is aware of the prohibited interest requirement of the City
Charter, which is repeated on the Affidavit, attached hereto as Exhibit "F" and
incorporated herein for all purposes, and will abide by the same. Further, a lawful
representative of Consultant shall execute the Affidavit attached hereto as Exhibit "F".
Consultant understands and agrees that the existence of a prohibited interest during the
term of this Agreement will render the Agreement voidable.
Consultant agrees that it is further aware of the vendor disclosure requirements set forth
in Chapter 176, Local Government Code, as amended, and will abide by the same. In
this connection, a lawful representative of Consultant shall execute the Conflict of
Interest Questionnaire, Form CIO, attached hereto as Exhibit "G" and incorporated
herein for all purposes.
ARTICLE 8
TERMINATION OF AGREEMENT/ REMEDIES
City may, upon thirty (30) days written notice to Consultant, terminate this Agreement,
for any reason or no reason at all, before the termination date hereof, and without
prejudice to any other remedy it may have. If City terminates this Agreement due to a
default of and/or breach by Consultant and the expense of finishing the Project exceeds
the Consultant's Fee at the time of termination, Consultant waives its right to any portion
of Consultant's Fee as set forth in Article 3 herein and agrees to pay any costs over and
above the fee which the City is required to pay in order to finish the Project. On any
default and/or breach by Consultant, City may elect not to terminate the Agreement, and
in such event it may make good the deficiency in which the default consists, and deduct
the costs from the Consultant's Fee due Consultant as set forth in Article 3 herein. If
City terminates this Agreement and Consultant is not in default of the Agreement,
Consultant shall be entitled to compensation for any and all work completed to the
satisfaction of the City in accordance with the provisions of this Agreement prior to
termination.
In the event of any termination, Consultant shall deliver to City all finished and/or
unfinished documents, data, studies, surveys, drawings, maps, models, reports,
photographs and/or any items prepared by Consultant in connection with this
Agreement prior to Consultant receiving final payment.
The rights and remedies provided by this Agreement are cumulative, and the use of any
one right or remedy by either party shall not preclude or waive its rights to use any or all
other remedies. These rights and remedies are given in addition to any other rights the
parties may have by law, statute, ordinance, or otherwise.
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ARTICLE 9
DISPUTE RESOLUTION / MEDIATION
In addition to all remedies at law, the parties may resolve/mediate any controversy,
claim or dispute arising out of or relating to the interpretation or performance of this
Agreement, or breach thereof, by voluntary mediation to be conducted by a mutually
acceptable mediator.
ARTICLE 10
INDEMNITY
CONSULTANT SHALL RELEASE, , INDEMNIFY AND HOLD HARMLESS CITY AND ITS
CITY COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES AND
EMPLOYEES FROM AND AGAINST ALL DAMAGES, INJURIES (INCLUDING DEATH),
CLAIMS, PROPERTY DAMAGES (INCLUDING LOSS OF USE), LOSSES, DEMANDS,
SUITS, JUDGMENTS AND COSTS, INCLUDING REASONABLE ATTORNEY'S FEES AND
EXPENSES (INCLUDING ATTORNEYS' FEES AND EXPENSES INCURRED IN
ENFORCING THIS INDEMNITY), CAUSED BY THE NEGLIGENT, GROSSLY NEGLIGENT,
AND/OR INTENTIONAL ACT AND/OR OMISSION OF CONSULTANT, ITS OFFICERS,
AGENTS, REPRESENTATIVES, EMPLOYEES, SUBCONTRACTORS, LICENSEES,
INVITEES OR ANY OTHER THIRD PARTIES FROM WHOM CONSULTANT IS LEGALLY
RESPONSIBLE, IN ITS/THEIR PERFORMANCE OF THIS AGREEMENT AND/OR ARISING
OUT OF GOODS AND/OR SERVICES PROVIDED BY CONSULTANT PURSUANT TO THIS
AGREEMENT, REGARDLESS OF THE JOINT OR CONCURRENT NEGLIGENCE OR
STRICT LIABILITY OF THE CITY (HEREINAFTER "CLAIMS").
THIS INDEMNIFICATION PROVISION AND THE USE OF THE TERM "CLAIMS" IS ALSO
SPECIFICALLY INTENDED TO APPLY TO, BUT NOT LIMITED TO, ANY AND ALL CLAIMS,
WHETHER CIVIL OR CRIMINAL, BROUGHT AGAINST CITY BY ANY GOVERNMENT
AUTHORITY OR AGENCY RELATED TO ANY PERSON PROVIDING SERVICES UNDER
THIS AGREEMENT THAT ARE BASED ON ANY FEDERAL IMMIGRATION LAW AND ANY
AND ALL CLAIMS, DEMANDS, DAMAGES, ACTIONS AND CAUSES OF ACTION OF
EVERY KIND AND NATURE, KNOWN AND UNKNOWN, EXISTING OR CLAIMED TO
EXIST, RELATING TO OR ARISING OUT OF ANY EMPLOYMENT RELATIONSHIP
BETWEEN CONSULTANT AND ITS EMPLOYEES OR SUBCONTRACTORS AS A RESULT
OF THAT SUBCONTRACTOR'S OR EMPLOYEE'S EMPLOYMENT AND/OR SEPARATION
FROM EMPLOYMENT WITH THE CONSULTANT, INCLUDING BUT NOT LIMITED TO ANY
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DISCRIMINATION CLAIM BASED ON SEX, SEXUAL ORIENTATION OR PREFERENCE,
RACE, RELIGION, COLOR, NATIONAL ORIGIN, AGE OR DISABILITY UNDER FEDERAL,
STATE OR LOCAL LAW, RULE OR REGULATION, AND/OR ANY CLAIM FOR WRONGFUL
TERMINATION, BACK PAY, FUTURE WAGE LOSS, OVERTIME PAY, EMPLOYEE
BENEFITS, INJURY SUBJECT TO RELIEF UNDER THE WORKERS' COMPENSATION ACT
OR WOULD BE SUBJECT TO RELIEF UNDER ANY POLICY FOR WORKERS
COMPENSATION INSURANCE, AND ANY OTHER CLAIM, WHETHER IN TORT,
CONTRACT OR OTHERWISE. IF A COURT OF COMPETENT JURISDICTION
DETERMINES THAT THE CITY (WITHOUT WAIVING ANY GOVERNMENTAL IMMUNITY)
HAS JOINT, CONCURRENT OR SOLE NEGLIGENCE FOR THE CLAIMS, IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS (THE "JUDGMENT"), THEN
CONSULTANT IS NOT REQUIRED TO INDEMNIFY THE CITY TO THE EXTENT OF THE
NEGLIGENCE APPORTIONED TO THE CITY FOR EACH CAUSE(S) OF ACTION
IDENTIFIED IN THE JUDGMENT.
ANY SUCH ACTION BY CITY TO PROVIDE ITS OWN DEFENSE IS NOT TO BE
CONSTRUED AS A WAIVER OF CONSULTANT'S OBLIGATION TO INDEMNIFY CITY
PURSUANT TO THIS AGREEMENT. THE RIGHTS AND OBLIGATIONS CREATED BY
THIS PARAGRAPH SHALL SURVIVE TERMINATION OF THIS AGREEMENT.
ARTICLE 11
NOTICES
Consultant agrees that all notices or communications to City permitted or required under
this Agreement shall be delivered to City at the following addresses:
City Manager
City of Wylie
300 Country Club Drive
Wylie, Texas 75098
City agrees that all notices or communication to Consultant permitted or required under
this Agreement shall be delivered to Consultant at the following addresses:
Teague Nall and Perkins, Inc.
12160 North Abrams Road, Suite 508
Dallas, Texas 75243
Any notice provided in writing under the terms of this Agreement by either party to the
other shall be in writing and may be effected by registered or certified mail, return
receipt requested.
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All notices or communication required to be given in writing by one party or the other
shall be considered as having been given to the addressee on the date such notice or
communication is postmarked by the sending party. Each party may change the
address to which notice may be sent to that party by giving notice of such change to the
other party in accordance with the provisions of this Agreement.
ARTICLE 12
MISCELLANEOUS
12.1 Complete Agreement — This Agreement, including the exhibits hereto labeled
"A" through "G," all of which are incorporated herein for all purposes, constitute
the entire Agreement by and between the parties regarding the subject matter
hereof and supersedes all prior and/or contemporaneous written and/or oral
understandings. This Agreement may not be amended, supplemented, and/or
modifies except by written agreement duly executed by both parties. The
following exhibits are attached below and made a part of this Agreement:
12.1.1 Exhibit "A," Scope of Services.
12.1.2 Exhibit "B," Compensation Schedule / Project Billing / Project Budget/
Reimbursable Expenses.
12.1.3 Exhibit "C," City of Wylie Guidelines for Computer Aided Drafting and
Design (CADD.
12.1.4 Exhibit "D," City of Wylie Guidelines for Direct Expenses; General and
Administrative Markup; Travel and Subsistence Expenses.
12.1.5 Exhibit "E," City of Wylie Contractor Insurance Requirements.
12.1.6 Exhibit "F," Affidavit.
12.1.7 Exhibit "G," Conflict of Interest Questionnaire, Form CIQ.
12.2 Assignment and Subletting — The Consultant agrees that neither this
Agreement nor the work to be performed hereunder will be assigned or sublet
without the prior written consent of the City. The Consultant further agrees that
the assignment or subletting or any portion or feature of the work or materials
required in the performance of this Agreement shall not relieve the Consultant of
its full obligations to the City as provided by this Agreement. All such approved
work performed by assignment or subletting shall be billed through Consultant,
and there shall be no third party billing.
12.3 Successors and Assigns — City and Consultant, and their partners, assigns,
successors, subcontractors, executors, officers, agents, employees,
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representatives, and administrators are hereby bound to the terms and
conditions of this Agreement.
12.4 Severability — In the event of a term, condition, or provision of this Agreement is
determined to be invalid, illegal, void, unenforceable, or unlawful by a court of
competent jurisdiction, then that term, condition, or provision, shall be deleted
and the remainder of the Agreement shall remain in full force and effect as if
such invalid, illegal, void, unenforceable or unlawful provision had never been
contained herein.
12.5 Venue — This entire Agreement is performable in Collin County, Texas and the
venue for any action related directly or indirectly, to this Agreement or in any
manner connected therewith shall be in Collin County, Texas, and this
Agreement shall be construed under the laws of the State of Texas.
12.6 Execution / Consideration — This Agreement is executed by the parties hereto
without coercion or duress for any substantial consideration, the sufficiency of
which is forever confessed.
12.7 Authority — The individuals executing this Agreement on behalf of the respective
parties below represent to each other that all appropriate and necessary action
has been taken to authorize the individual who is executing this Agreement to do
so for an on behalf of the party for which his or her signature appears, that there
are no other parties or entities required to execute this Agreement in order for the
same to be an authorized and binding agreement on the other party for whom the
individual is signing this Agreement and that each individual affixing his or her
signature hereto is authorized to do so, and such authorization is valid and
effective on the date hereof.
12.8 Waiver —Waiver by either party of any breach of this Agreement, or the failure of
either party to enforce any of the provisions of this Agreement, at any time, shall
not in any way affect, limit, or waive such party's right thereafter to enforce and
compel strict compliance.
12.9 Headings — The headings of the various sections of this Agreement are included
solely for convenience of reference and are not to be full or accurate descriptions
of the content thereof.
12.10 Multiple Counterparts — This Agreement may be executed in a number of
identical counterparts, each of which shall be deemed an original for all
purposes.
12.11 Sovereign Immunity — The parties agree that the City has not waived its
sovereign immunity by entering into and performing its obligations under this
Agreement.
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12.12 Additional Representations — Each signatory represents this Agreement has
been read by the party for which this Agreement is executed and that such party
has had the opportunity to confer with its counsel.
12.13 Miscellaneous Drafting Provisions — This Agreement shall be deemed drafted
equally by all parties hereto. The language of all parts of this Agreement shall be
construed as a whole according to its fair meaning, and any presumption or
principle that the language herein is to be construed against any party shall not
apply.
12.14 No Third Party Beneficiaries -- Nothing in this Agreement shall be construed to
create any right in any third party not a signatory to this Agreement, and the
parties do not intend to create any third party beneficiaries by entering into this
Agreement.
12.15 Indemnity — The parties agree that the Indemnity provision set forth in Article 10
herein is conspicuous and the parties have reach and understood the same.
12.16 Appropriation of Funds — Funds are not presently budgeted for City's
performance under this Agreement beyond the end of the City's 2010-2011 fiscal
year. City will give Consultant sixty (60) days notice if funds for City's
performance are not budgeted to continue beyond that time. City shall have no
liability for payment of any money for services performed after the end of the
City's 2010-2011 fiscal year unless and until such funds are budgeted.
IN WITNESS WHEREOF, the parties have executed this Agreement and caused this
Agreement to be effective on the latest day as reflected by the signatures below.
Effective Date:
CITY CONSULTANT
City of Wylie, Texas Teague Nall and Perkins, Inc.
By: By:
Mindy Manson, City Manager Name of Agent
Title:
APPROVED AS TO FORM:
Abernathy, Roeder, Boyd, & Joplin, P.C.
Courtney A. Kuykendall, City Attorneys
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STATE OF TEXAS §
COUNTY OF COLLIN §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared MINDY MANSON, known to me to be the
person whose name is subscribed to the foregoing instrument and acknowledged to me
that she executed the same for the purpose and consideration expressed, and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of
, 2011.
Notary Public In and For the State of Texas
My commission expires:
STATE OF TEXAS §
COUNTY OF COLLIN §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared , known to me to be
the person whose name is subscribed to the foregoing instrument and acknowledged to
me that he/she executed the same for the purpose and consideration expressed, and in
the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of
, 2011.
Notary Public In and For the State of Texas
My commission expires:
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EXHIBIT "A"
SCOPE OF SERVICES
Agreement by and between the City of Wylie, Texas (City)
and Teague Nall and Perkins, Inc (Consultant)
to perform Landscape Architecture Design Services for
Wylie Neighborhood Parks
Project Task
Provide landscape architecture and design services for park master planning for
Park Site A and Park Site B, located within the City and located per Exhibit B.
The scope of work for this project includes creating a master plan to explore
alternatives and serve as a guide to the future recreational and landscape
development of the park land. Adjacent property opportunities at Park Site A will
be conceptually studied as becoming part of an overall park concept plan.
Task Outline
1. Preliminary Project Coordination
Consultant team shall have one kickoff meeting with all relevant City staff and
officials to discuss critical ideas, issues and timelines, including:
a. Theme/mission statement, goals and objectives for the park.
b. Verify scope and boundary limits of project site and contiguous
properties.
c. Discuss intended process and key stakeholder agencies, associations,
individuals.
d. Review current City master plans or studies that impact sites (Park,
Drainage, Thoroughfare, etc)
e. Discuss physical constraints of the Project (obstructions, restrictions,
streets, development proximity, topography, drainage patterns,
vegetation, etc.).
f. Discuss physical opportunities of the Project (open areas, natural
conditions worth preserving, etc.).
Additionally, City staff representatives shall have the following two meetings
regarding Park Site `A'.
a. Meeting with Corps' Lake Manager for opportunities, limitations, and
procedural requirements necessary to use their property.
b. Meeting with North Texas Municipal Water District to verify limits of the
NTMWD land, "the triangle", for opportunities, limitations, and
procedural requirements necessary to use their property.
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c. City shall provide clear directive of desired project planning limits to
TNP based upon the results of meetings listed above. TNP shall plan
for one decided upon park size.
2. Public Meeting Preparation and Presentation (one)
a. Prepare one conceptual site plan for Park Site `A and one conceptual
site plan for Park Site `B' based on Task 1.
b. Prepare meeting agendas and define presentation roles, and method
for public input.
c. Prepare meeting presentation dialogue and exhibit or PowerPoint.
d. Conduct one public meeting to be held inside City facilities to present
and discuss concept plans and ideas for Park Site `A and Park Site `B'.
e. Document feedback received at public meeting from public, staff, and
stakeholders.
f. Nearby residents and interested public stakeholders shall be notified
by City staff via newspaper notice and/or mailouts.
3. Master Planning
a. Meet with City staff to discuss both of the public meeting results and
formulate planning strategies; Staff shall provide clear directive of
desired changes to Concept Site Plans for Park Site `A' and Park Site
`B'. City staff shall update relevant boards and/or elected officials on
meeting results.
b. Based on public meetings, City staff input, and City staff-provided input
from relevant boards and/or elected officials, TNP shall revise each
Concept Site Plan into one Preliminary Master Plan for Park Site `A'
and Park Site `B'; develop cost opinions for each.
c. Meet with City staff to discuss Preliminary Master Plans and cost
opinions for each park site, and prioritize site plan implementation with
phasing.
d. Finalize Park Master Plan for each site.
e. Deliverables: One computer rendered hard copy of the Master Plan,
and electronic file on CD.
Client's Responsibilities:
The Client shall perform and/or provide the following in a timely manner so as
not to delay the Services of the Consultant. Unless otherwise provide in this
Scope of Services, the Client shall bear all costs incident to compliance with
the following:
1. Furnish all documents for all existing and proposed facilities within the
project limits.
2. Furnish all available survey information including all topographic features
within the project limits or project site boundaries.
3. Furnish digital copy of plans and documents for all proposed facilities near
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the project limits as information becomes available.
4. This scope of services anticipates that the Client or its representatives will
provide all the necessary base information for the project to the Consultant
in a timely manner. This information shall be in electronic format that
include the proposed additions and adjacent roadway paving data, existing
and proposed utilities, light poles, drainage structures and any other
pertinent data.
Additional Services:
Services not specifically identified as Basic Services above shall be
considered additional and shall be performed on an individual basis upon
authorization by the Client. Additional Services shall be reimbursed by the
Client on an hourly reimbursable basis, unless otherwise mutually agreed.
Such services shall include, but are not limited to, the following:
1. Any additional meetings with City staff, park site stakeholders, City boards
and commissions, NTMWD, USACE, and City Council beyond those
meetings specifically described in the Task Outline above.
2. Any additional revisions to conceptual plans, master plans, additional
presentations or exhibits beyond those specifically described in the Task
Outline above.
3. Preparation of Civil engineering construction plans for proposed
improvements on site or off-site, grading plans, utility modeling or plans,
and work related to franchise utility companies.
4. Hydrologic and/or hydraulic engineering studies, including design of storm
systems, retention/detention ponds, floodplain studies or FEMA flood plain
map amendments
5. Traffic and transportation engineering studies or designs.
6. Geotechnical engineering or investigations
7. Environmental engineering of any kind, including impact statements,
evaluation or permitting related to TCEQ or the United States Army Corps
of Engineers.
8. Land surveying, of any kind, including staking of floodplain and /or
floodway limits, preparation of easement or right of way documents, and
construction staking.
9. Submittal of Master Plans to TDLR.
10. Preparation of construction documents for Landscape Architecture
improvements of any kind.
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EXHIBIT "B"
COMPENSATION SCHEDULE/PROJECT BILLING/PROJECT BUDGET
Agreement by and between the City of Wylie, Texas (City)
and Teague Nall and Perkins, Inc (Consultant)
to perform Landscape Architecture Design Services for
Wylie Neighborhood Parks
I. COMPENSATION/PROJECT BUDGET SUMMARY.
Payment for services shall be lump sum as shown below:
Basic Services:
Task One— Preliminary Project Coordination.............................. $ 8,000
Task Two— Public Meeting Preparation and Presentations (two)............ $ 12,000
Task Three— Master Planning ......................................................... $ 20,000
Total Basic Services: $ 40,000
Billing will be in accordance with the terms provided for in the Agreement..
Reimbursable expenses will be in addition to the Basic Design Services cost.
These expenses include, but may not be limited to such items as:
reproduction costs, computer plotting, printing, mounting, travel/mileage,
travel/tolls, copies, photography, meals, couriers/deliveries, etc.
II. STANDARD RATE SCHEDULE FOR ADDITIONAL
REIMBURSABLE/MULTIPLIER CONTRACTS
(effective from January 1, 2011 to December 31, 2011*)
Engineering / Technical From - To
Principal $150 - $230 Per Hour
Project Manager $120 - $200 Per Hour
Senior Engineer $110 - $210 Per Hour
Engineer $ 85 - $140 Per Hour
Landscape Architect / Planner $110 - $170 Per Hour
Landscape Designer $ 70 - $110 Per Hour
Designer $ 85 - $120 Per Hour
Senior Designer $100 - $150 Per Hour
CAD Technician $ 60 - $ 90 Per Hour
Senior CAD Technician $ 75 - $110 Per Hour
IT Consultant $120 - $150 Per Hour
IT Technician $ 85 - $120 Per Hour
Clerical $ 50 - $ 80 Per Hour
Resident Project Representative $ 70 - $120 Per Hour
Surveying
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Survey Office Manager $130 - $180
Registered Professional Land Surveyor $120 - $150
S.I.T. $70 - $100
Senior Survey Technician $70 - $100
Junior Survey Technician $50 - $80
1-Person Field Crew w/Equipment** $115
2-Person Field Crew w/Equipment** $135
3-Person Field Crew w/Equipment** $150
4-Person Field Crew w/Equipment** $170
Subsurface Utility EngineeringHourly Rate
SUE Engineer $160
SUE Technician $ 95
1-Person Designator Crew w/Equipment $110
2-Person Vacuum Excavator Crew w/Equipment $250 (Travel and Stand-
by)
SUE QL-A Test Hole (0 — 4 ft)*** $750 per hole
SUE QL-A Test Hole (4.1 — 8 ft)*** $900 per hole
SUE QL-A Test Hole (8.1 — 12 ft)*** $1,150 per hole
SUE QL-A Test Hole (12.1 —20 ft)*** $1,500 per hole
Direct Cost Reimbursables
Photocopies, Scans & PDF Files:
$0.10/pageletter and legal size bond paper, B&W
$0.20/page 11" x 17" size bond paper, B&W
$1.00/page letter, legal and 11" x 17" size bond paper, color
$2.00/page 22" x 34" and larger bond paper or vellum, B&W
$4.00/page 22" x 34" and larger bond paper or vellum, color
Plots:
$1.00/page 11" x 17" size bond paper, B&W
$2.00/page 11" x 17" size bond paper, color
$4.00/page 22" x 34" and larger bond paper or vellum, B&W
$6.00/page 22" x 34" and larger bond paper or vellum, color
$6.00/page 22" x 34" and larger mylar or acetate, B&W
Mileage $0.50/mile
All Subcontracted and outsourced services shall be billed at rates comparable to TNP's billing rates shown above.
"Rates shown are for calendar year 2011 and are subject to change in subsequent years.
""Equipment includes Truck, ATV, Robotic Total Station, GPS Units and Digital Level.
"""Pricing includes 2-Person crew, designating for excavation, survey, vehicle costs, and field supplies.
City of Wylie—Professional Services Agreement Page 20
593039.v1
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EXHIBIT "C"
CITY OF WYLIE
GUIDELINES FOR COMPUTER AIDED DRAFTING AND DESIGN (CADD)
1. Files shall be submitted in DWG/DXF format.
2. Files shall be georeferenced in the State Plane, Texas North Central FIPS 4202
(feet) coordinate system, using a datum of NAD 83.
3. If a surface adjustment factor is applied to the data, any surface adjustment
factors used should be clearly documented on the drawing.
4. If submissions for the Project relate to a plat, the file submitted must match
exactly the plat that is submitted for recording.
5. The file shall contain required features for the project type as detailed below:
a. Pre-Construction/As-Built Plans and/or Record Documents:
i. Layers from Final Plat Requirements as Applicable to Project Type.
ii. Water Utility Features.
iii. Sanitary Sewer Features.
iv. Storm Sewer Features.
6. Each required feature group should be provided as a separate layer within the
file.
7. Layer names should be representative of the information contained in the layer.
8. Line work should be continuous (e.g. no dashed lines in required layers) and
complete (connecting lines should meet at corners) within the subdivision/project.
Layers outside of project/subdivision boundary may be dashed in CAD data as
required for final Plats by Frisco Subdivision Ordinance Section 5.02.
City of Wylie—Consultant Services Agreement Page 22
590283.v1
EXHIBIT "D"
CITY OF WYLIE GUIDELINES FOR DIRECT EXPENSES; GENERAL AND
ADMINISTRATIVE MARKUP; TRAVEL AND SUBSISTENCE EXPENSES
I. CONSULTANT'S RESPONSIBILITY. The Consultant shall be solely responsible
for the auditing of all direct expense, approved markup (general and/or
administrative), and approved travel and/or subsistence charges, including those to
be included under a sub-contract, prior to the City for reimbursement, and
Consultant shall be responsible for the accuracy thereof. Any overpayment by the
City for errors in submittals for reimbursement may be deducted from the
Consultant's subsequent payment(s) for services; however, this shall not be the
City's sole and exclusive remedy for said overpayment.
II. GUIDELINES FOR DIRECT EXPENSES.
A. Local Transportation — Transportation in connection with the Project, when
such transportation is not a function of routine performance of the duties of the
Consultant in connection with the Project, and when such transportation exceeds
beyond fifty (50) miles from the Project site, shall be reimbursed at a standard
mileage rate consistent with that as issued, and periodically revised, by the
United States Internal Revenue Service (IRS). Under no circumstances shall
City reimburse Consultant at a higher standard mileage rate or pay additional
markup on charges for local transportation. Completion of City's Standard
Mileage Log is required for submittal of these charges for reimbursement,
including justification for each submitted expense.
Under no circumstances are charges associated with rental cars for local
transportation eligible for reimbursement by City. Toll road subscriptions or toll
plaza receipts are not reimbursable. Consultant agrees to place these standards
in all subcontracts for work on the Project.
B. Supplies, Material, Equipment — City shall reimburse the actual cost of other
similar direct Project-related expenses, which are duly presented in advance and
approved by City's Project Manager in writing.
C. Commercial Reproduction — City shall reimburse the actual cost of
reproductions, specifically limited to progress prints prepared for presentation to
City at each phase of progress, and final Construction Documents prepared for
distribution at bidding phase, provided that the Consultant has duly obtained at
least three (3) quotations from commercial firms and has chosen the best value
for the City. Consultant shall provide such documentation to City for review prior
to submitting these expenses for reimbursement. Consultant agrees to place
these standards in all subcontracts for work on the Project.
D. In-House Reproduction - Consultant shall make arrangements with the City for
prior approval of in-house reproduction rates prior to submitting these expenses
for reimbursement. City shall provide Consultant with a standard format for
documenting these charges. Completion of the City's reproduction log is
required as a prerequisite for payment, including the number or reproductions,
City of Wylie—Consultant Services Agreement Page 23
590283.v1
the date, time, description, the approved standard rate, and a justification for
each submitted expense for reimbursement. Consultant agrees to place these
standards in all subcontracts for work on the Project.
E. Commercial Plotting — City shall reimburse the actual cost of plots, specifically
limited to final documents, provided the Consultant has duly obtained at least
three (3) quotations from commercial firms and has chosen the best value for the
City. Consultant shall provide such documentation to City for review prior to
submitting these expenses for reimbursement. Consultant agrees to place these
standards in all subcontracts for work on the Project.
F. In-House Plotting — Consultant shall make arrangements with City for prior
written approval of in-house plotting rates prior to submitting these charges for
reimbursement. City shall provide Consultant with a standard format for
documenting these charges. Completion of the City's reproduction log is
required as a prerequisite for payment, including the number of plots, the date,
time, description, the approved standard rate, and a justification for each
submitted charge for reimbursement.
G. Communications — Reimbursement for expenses relating to electronic
communications shall be limited to long-distance telephone or fax toll charges
specifically required in the discharge of professional responsibilities related to the
Project. Telephone service charges including office or cellular phones, WATTS,
or Metro line services or similar charges are not reimbursable.
H. Postage, Mail, and Delivery Service — City shall reimburse the actual cost of
postage and delivery of Instruments of Service, provided the Consultant duly
considers all circumstances (including available time for assured delivery) of the
required delivery and selects the best value for the City, which may require
comparison of delivery costs offered by three (3) or more sources or methods of
delivery, which at a minimum shall include U.S. Mail. Courier service is
acceptable only in circumstances requiring deadline-sensitive deliveries and not
for the convenience of the Consultant and/or the Consultant's employees.
Consultant agrees to place these standards in all subcontracts for work on the
Project.
I. Meals and Other Related Charges — Meals or any other related expenses are
not reimbursable unless incurred outside a fifty (50) mile radius of the Project,
and then only reimbursable for the actual cost subject to compliance with the
City's currently adopted policy. Non-allowable costs include, but are not limited
to, charges for entertainment, alcoholic beverages, and gratuities.
City of Wylie—Professional Services Agreement Page 24
593039.v1
III. GUIDELINES FOR GENERAL AND ADMINISTRATIVE MARKUP.
1. Requirement of Prior Approval — Consultant may be allowed to charge a
General and/or Administrative Markup on work completed if Consultant can
clearly define to City specifically what costs are included in the markup
calculation. To apply General and/or Administrative Markup, Consultant must
also document to City what costs would be considered direct costs. City shall
issue approval in writing to allow Consultant to charge General and/or
Administrative Markup. City reserves the right to reject any and all requests for
General and/or Administrative Markup.
IV. GUIDELINES FOR TRAVEL AND SUBSISTENCE EXPENSES.
1. Requirement of Prior Approval — City shall reimburse the actual cost of travel
and/or subsistence expenses upon prior written approval by the City's Project
Manager.
2. Adherence to Currently Adopted City Travel Policy — Reimbursements shall
be governed by the same travel policies provided for City employees according
to current adopted policy. Prior to the event, Consultant shall request, and the
City's Project Manager shall provide the provisions and the restrictions that apply
to out-of-town reimbursements.
City of Wylie—Professional Services Agreement Page 25
593039.v1
EXHIBIT "E"
CITY OF WYLIE CONTRACTOR INSURANCE GUIDELINES
I. Requirement of Insurance —
A. Such policy shall name the City, its officers, agents, representatives, and
employees as additional insured as to all applicable coverage with the exception
of workers compensation insurance.
A. Such policy shall require the provision of written notice to City at least thirty (30)
days prior to cancellation, non-renewal, or material modification of any policies,
evidenced by return receipt or United States Certified Mail.
B. Such policy, with the exception of Professional Liability shall provide for a waiver
of subrogation against the City for injuries, including death, property damage, or
any other loss to the extent the same is covered by the proceeds of the
insurance.
II. Insurance Company Qualification — All insurance companies providing the
required insurance shall be authorized to transact business in the State of Texas,
and shall have a minimum rating of "A" by A.M. Best's Key Rating Guide, or other
equivalent rating service(s).
III. Certificate of Insurance — A Certificate of Insurance evidencing the required
insurance shall be submitted with the contractor's bid or response to proposal. If the
contract is renewed or extended by the City a Certificate of Insurance shall also be
provided to the City prior to the date the contract is renewed or extended.
City of Wylie—Consultant Services Agreement Page 26
590283.v1
IV. Insurance Checklist — "X" means that the following coverage is required for this
Agreement.
Coverage Required Limits
X 1. Worker's Compensation & • Statutory Limits of the State of
Employer's Liability Texas
2. General Liability • Minimum $ 1,000,000.00 each
occurrence;
3. XCU Coverage • Minimum $ 1,000,000.00 per
occurrence;
• Minimum $ 2,000,000.00
aggregate.
X 4. Professional Liability • Minimum $ 1,000,000.00 each
occurrence;
• Minimum $ 2,000,000.00 in the
aggregate.
X 5. Umbrella Coverage or • An amount of $ 2,000,000.00.
Excess Liability Coverage
6. City named as additional insured on General Liability Policy. This
coverage is primary to all other coverage the City may possess.
X 7. City provided with Waiver of Subrogation on Worker's Compensation
Insurance.
X 8. Thirty (30) days notice of cancellation, non-renewal, or material change
required. The words "endeavor to" and "but failure" (to end of sentence)
are to be eliminated from the Notice of Cancellation provision on standard
ACORD certificates.
X 9. Insurance company has a minimum rating of "A" by A.M. Best's Key
Rating Guide, or other equivalent rating service(s).
X 10. The Policy and Certificate of Insurance both must state the project title
and bid number.
11. Other Insurance Requirements (State Below):
City of Wylie—Professional Services Agreement Page 27
593039.v1
EXHIBIT "F"
AFFIDAVIT
THE STATE OF TEXAS §
THE COUNTY OF §
, a member of the Consultant team, make this
affidavit and hereby on oath state the following:
I, and/or a person or persons related to me, have the following interest in a business
entity that would be affected by the work or decision on the Project (Check all that
apply):
Ownership of 10% or more of the voting shares of the business entity.
Ownership of Twenty Five Thousand and 00/100 Dollars ($25,000.00) or
more of the fair market value of the business entity.
Funds received from the business entity exceed ten percent (10%) of my
income for the previous year.
Real property is involved, and I have an equitable or legal ownership with
a fair market value of at least Twenty Five Thousand and 00/100 Dollars
($25,000.00).
A relative of mine has substantial interest in the business entity or property
that would be affected by my business decision of the public body of which
I am a member.
Other:
None of the Above.
Upon filing this affidavit with the City of Wylie, Texas, I further affirm that no relative of
mine, in the first degree by consanguinity or affinity, as defined in Chapter 573 of the
Texas Government Code, is a member of a public body which took action on the
agreement.
Signed this day of , 2011.
Signature of Official / Title
BEFORE ME, the undersigned authority, this day personally appeared
and on oath stated that the facts hereinabove stated
are true to the best of his / her knowledge or belief.
Sworn to and subscribed before me on this day of
2011.
Notary Public in and for the State of Texas
My commission expires:
City of Wylie—Consultant Services Agreement Page 28
590283.v1
EXHIBIT "G"
CONFLICT OF INTEREST QUESTIONNAIRE, FORM CIQ
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ.
For vendor or other person doing business with local governmental entity
This questionnaire is being filed in accordance with chapter 176 of the Local OFFICE USEONLY
Government Code by a person doing business with the governmental entity. Lime Re ceive<I
By law this questionnaire must be filed with the records administrator of the
k)cal government not later than the 7th business day after the date the person
becomes aware of facts that require the statement to be Ned. See Section
176.006) Local Government Code.
A person commits an offense if the person violates Section 176.006) Local
Government Code.An offense under this section is a Class C misdemeanor.
Lill Name of person doing business with local governmental entity.
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you Me an updated completed questionnaire with the appropriate filing authority not later than
September 1 of the year for which an activity described in Section 176.006(a),Local Government Code, is pending and
not later than the 7th business clay after the date the originally cored questionnaire becomes incomplete or ihaccurate)
Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes
recommendations to a local government officer of the local governmental entity with respect to expenditure of money.
Describe each aft Illation or business relationship with a person who is a local government officer and who appoints or
employs a local government officer of the local governmental entity that is the subject of this questionnaire..
Amen,led fit/13'23°e
City of Wylie—Professional Services Agreement Page 29
593039.v1
EXHIBIT "G"
CONFLICT OF INTEREST QUESTIONNAIRE, FORM CIQ
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor orother person doing business with localgovernmentalentity Page 2
LI Name of local government officer with whom fiber has affil tation or business relationship. {Complete this section only if the
answer to A,B„or C is YES.)
Thug section tern 5 including subparts A„ B. C & D must be completed for each officer with whom the tiler has affiliation or
business relationship. Attach additional pages to thus Ferns CIO as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer off'the
questionnaire?
nYes n No
B. is The filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government
officer named in this section AND the taxable income is not from the local governmental entity?
nYes n No
C. Is the filer of this questionnaire affiliated with a corporation or other business entity that.the loca0 government officer serves
as an officer or director, or holds an ownership of 10 percent or more?
7 Yes 7 No
D. Describe each affiliation or business relationship.
Describe any other affiliation or business relationship that might cause a conflict of interest,.
Signatufe of person doing business with the governmental entity Date
Amended 01 i 13f2009
City of Wylie—Professional Services Agreement Page 30
593039.v1
Wylie City Council
CITY OF WY I AGENDA REPORT
Meeting Date: June 28, 2011 Item Number: Work Session
Division: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: April 28, 2011 Budgeted Amount: $
Exhibits: 2
Subject
Discuss Planet Kidz Youth program.
Recommendation
N/A
Discussion
Staff has been discussing the Planet Kidz youth program with the owner, Dale Oakes, for approximately three
years. Staff waited to bring this item to the Board and Council for review until the Wylie Recreation Center
was completed and there was a place available to accommodate the program.
Planet Kidz is a program for children in 3-8th grades held on Friday or Saturday nights during the school year.
The program is held in area school gyms, YMCA's, and municipal recreation centers throughout Texas. The
program is from 7pm-11pm and features live dj, sports, dancing, tournaments, contests, celebrity apprearances,
crafts, educational demonstrations, prizes and giveaways. The admission is $10 per child plus the cost of
concessions. From the $10, the recreation center (City) would receive $2 per child. Potential attendance could
be 4-500 children per event. The events are held weekly during the school year.
This program achieves two important goals: a program specifically aimed toward youth in grades 3-8 and a
steady revenue stream for the recreation center. The challenge getting the program started at the recreation
center is accommodating its hours of operation. The recreation center is currently open until 10pm on Fridays
and 8pm on Saturdays. Set up for the program at the recreation center would need to start by 6pm on either
Friday or Saturday. Therefore, hours of operation would need to change to accommodate this program. Staff
recommends closing early on Saturdays because of the potential increase in rental revenue on those days when
Planet Kidz is not operating (summer months).
Staff met with the Parks and Recreation Board on April 25, 2011 to discuss the Planet Kidz program. The
Board recommended that a program be established on Saturdays and the hours of the Recreation Center be
changed to close at 6pm instead of the current 8pm to accommodate the program hours and potential future
rentals when Planet Kidz is not in operation (i.e. summer).
Approved By
Initial Date
Department Director RD April 28, 2011
City Manager II t.,�uwu:r hrI hi': II
Page 1 of 1
Fopt 4,1P1Nr,t,
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"COMMUNITES FOR KIDZ"
(A Texas non-profit organization)
Presents
PLANET KIDZ, FUN TIME LIVE
FRIDAY NITE LIVE
Provides
A Valuable service for your community,
Planet Kidz, Fun Time Live & Friday Nite Live Program
Note: Copyright 1995 by FUN TIME LIVE
Rights Reserved First Printing in 1995
Published by PLANET KCDZ,FUN TIME LIVE&FRIDAY NITE LIVE
2010 Industrial Blvd. Suite 604
Rockwall,Texas 75087
(972)-772-6000 Office
(972)-772-3737 Fax
Dale A. Oakes,President& Founder
Printed in the United States of America
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WHAT'S IT ALL ABOUT?
The Kids Win...
Limited choices are available for kid's grades 3rd to 8th, that awkward time between
childhood and the teenage years. Dubbed by child development experts as"The
Forgotten Age", 3rd to 8th graders have few places to safely mingle and have fun. The
Kids are bored with the malls, bowling alleys, skating rinks and movie theaters. They
Flock to a place with more variety and that is designed exclusively for them.
The Parents Win...
Baby-sitters are far more expensive than a night at"PLANET KIDZ 1 FUN TIME
LIVE", and it's a safe Place where parents don't have to worry about their children.
`PLANET KIDZ /FUN TIME LIVE" staff Closely supervise the children without getting
in the way of their freedom to have fun. A Variety of activities is always planned so that
all children will find something to do—Even the ones who just want to hang out with
their friends.
The Community Wins...
"PLANET KIDZ/FUN TIME LIVE" is a youth program that has been recognized for its
Worthwhile Contribution to the heart of the community-the family! It is the most
Exciting and Innovative program available for America's Youth-a positive influence in
A World of Negative ones. And, in a creative alliance between"PLANET KIDZ/FUN
TIME LIVE" and the Community.
IT'S A PARENTS NIGHT OUT...
PLANET KIDZ & FUN TIME LIVE TM
"Youth Activity Night" Facts:
When Friday or Saturday nights from 7 to 11 p.m.for children in
Grades 3rd - 8th
Where Middle Schools, Recreation Centers or YMCA's
Procedure Each child must fill out and have an adult sign a `Rules and
Regulations form
Activities Include a live disc jockey, numerous sports, dancing,
tournaments, contests,celebrity appearances, crafts,
educational demonstrations, prizes and give-a-ways
Cost There is a charge for admission and concessions are available
for a slight charge
Parents have `peace of mind' knowing their children
are having fun in a safe and secure environment...
Safety Each child must sign in and is not allowed to leave the premises
unless signed out by an authorized adult
Security A uniformed police officer is on site
Supervision There is one(1)trained counselor per thirty(30) children
Li
S D Lewisville Lina Milliken Education Center
Independent 2103 Savage Lane
School District Lewisville,TX 75057
COMMITTED TO EXCELLENCE
(469)713-5997
The Office of: (972)420-6869 Fax
ADULT AND COMMUNITY EDUCATION
SUSAN BLOCKLEY,Director
Mr. Dale Oakes, President
Planet Kidz,Inc.
2010 Industrial, Suite 604
Rockwall, TX 75087
Dear Dale:
The Lewisville School District established a department of Adult and Community
Education in the early 80s with the purpose of providing programs and services to meet
the needs and desires of community members of all ages.
Youngsters in grades 3-8 need activities outside of the regular school day to give them
opportunities for socialization in a safe, supervised environment. Carnivals, school
dances and football games provide entertainment, yet there are few opportunities for kids
to hang out with their friends. After discovering your organization's substantial success
with youth programs, I recommended that LISD partner with Planet Kidz to offer Friday
Nite Live at Forestwood Middle School in Flower Mound.
From its inception in September 2007, Friday Nite Live has been amazing! Almost 4,000
kids attended 22 Friday events and they were entertained in every imaginable way.
Students danced to parent-approved music; they competed in talent contests and treasure
hunts; they had faces colorfully painted and hair streaked; they played dodge ball and
cruised down monster inflatable slides. At season's end, kids cheered mightily when the
Dallas Mavericks' mascot made slam dunks during a special guest appearance.
Thanks to LISD's partnership with Planet Kidz, both Forestwood Middle School and
Community Education have derived financial benefit from hosting Friday Nite Live. One
reason Friday Nite Live has been so popular is that its staff really cares about the kids
having a good time together. These extraordinary adults facilitate an atmosphere of trust
and acceptance that kids take to heart.
I appreciate the opportunity to share my experience with you and look forward to another
school year of Friday Nite Live!
S�erely,
usan Blockley, Director
LISD Adult and Community Education
June 2008
Cal
M
COMMUNITY EDUCATION
August 11, 2004
To Whom It May Concern:
In the fall of 1998, Mesquite Independent School District's Community Education department formed a
partnership with Planet Kidz, Inc. They agreed to provide a Friday night program,through us, to our
fourth through eighth grade students. We offered this quality program at one of our middle schools,
Vanston, each Friday night throughout the school year. In a matter of weeks, the program grew from just
a few students to well over 200.
Over the next several years, the program has grown even more. We moved the program to another
middle school,Agnew, and we have anywhere from 200-600 students attending each Friday. We average
around 250-300 or so students there every Friday night.This tells me that the program is a success and
very much needed for the youth in our community.
It has been six years since we began the program and the success we have attained is unbelievable!
Monetarily,we receive approximately$9,000 to$15,000 per year from the program.. Being a self-
supporting entity within our school district, this has really helped boost Community Education's budget
and the budget of Agnew Middle School. We share the profits with the school. The main thing about this
program is that Mesquite has a much needed,fun, safe place for kids to go on Friday nights because of the
partnership between MISD's Community Education department and Planet Kidz. It's a win/win
situation!
It is a pleasure and an honor to recommend Planet Kidz, Inc. to you. Dale Oakes is super to work with.
anything he says he will do, he does. We have had virtually no problems with this program. It runs
smoothly and the students love it! I can't say enough good,positive things about Planet Kidz, Inc. and
the staff. I hope you will consider a partnership with them.
Sincerely,
2LA �
Vicki Helms
Mesquite ISD
•
Community Education
Program Specialist
/vh
405 E.Davis Street Mesquite, Texas 75149 Phone: (972) 88-CLASS Fax: (972) 882-7462
Texas Community Education Association PI-
Community Education is a way for people to enhance their lives and communities through learning and collaboration.
July 4,2005
Dale Oakes,President
Planet Kidz,Inc.
2010 Industrial,Suite 604
Rockwall TX 75087
To Dale and all our Planet Kidz Partners:
It is a great pleasure to partner with an organization such as yours that builds safe,fun places for children to
be together after school.
Programs such as Planet Kidz,Friday Nite Live,Fun Time Live,and Americas Kidz provide a needed
service that is also a sound business model.
Our organization-the Texas Community Education Foundation-shares your vision that our public schools
should be places of learning and support for our communities beyond the school day.We recognize that
school doesn't stop at 3:30,and learning never ends.
Dale A.Oakes,President and Founder of Planet Kidz,Inc.,was the first private company to partner with
our Foundation.He saw the opportunity for growth in both organizations.Our Foundation is charged with
encouraging the startup of new Community Education programs throughout Texas.That success will open
new communities for Planet Kidz to introduce its unique brand of fun and fellowship,helping new
generations of children learn to grow up in a positive manner.
Since Planet Kidz stepped up and partnered with our Foundation a little over one year ago, we are working
on adding our fourth Foundation partner.All are following the model pioneered by Planet Kidz.
The Texas Community Education Association appreciates your support and values your partnership.More
important,we share your vision.Planet Kidz passionately believes in providing positive activities for kids,
and understands the community's role in making it work.That is the essence of what we do in Community
Education.
We are honored to be associated with PlanetKidz.Together we can help build Community Education
throughout Texas.
We look forward to many years of mutual support and growth.
Sincerely,
ti
Phil Houseal,President&Founder
Texas Community Education Foundation
Dr. Clifford Whetten - Center for Community Education -Texas A&M University Engineering Extension Center
600 HemisFair Plaza Way, Building 277 - San Antonio,Texas 78205-3223
210-208-9308 cwhetten@tamu.edu
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$9 00 rPui"` Every FridayNight 7 to l i Rill
Pit Tour night 1..+tt.._ I .n °NZITt Agnew Middle School
72,SJ ind,.,rnt brute Mesquite,Texas 75119
For more information can 972-670-2899 or 972-772.6000 or genre visitoar website "pIarutkidt org"
fornon-profit organization)
Presented by Communities KidzTexas
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Rock wall I.SDCi+rn unit
vwww.planetIddz.org ARIL 2008 Education partner
Saturday, Apr. 5 Saturday, Apr. 1
Fun, Safes
Supervised forall
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ACTIVITIES
Basketball ® !
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DodgeBall
Wall Ball :
Bunny Ilop
Volleyball ,
Soccer
Ping Fong 1 Cha Ch8 Remote Control
9 Vm
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Hula Hoop Slide
Relay Races iN i�,' * , 'f Ill
Tug-0-War 1
and more! � i 11llla 1100p
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DANCE ADDIE Saturday, Apr. 19
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See Ya May 3ra
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6620 FM 3097 Rockwall, Texas 75087 �fig.
Birthday Parties and inflatable Rentals available... For information call 972-772-6000
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SCHOOL YEAR!
PRINCE OF R&B... i�w �,,:��u
zoo.. - Compete in,009 I Lill Larryp F.N.L.F IV.L. S
Concessions Featuring Bag Will ' OLYMPIC GAMES!PARENTS °
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need a night out?
FNL is the best
place for your kids! Challenges all. night in the gym!
With fun, safe, Obstacles, relays, timed runs,
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supervisedR. dance contests, &tug-of-wart
entertainment
foronlyila f7
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BasketballP °t
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' Light Show ��� � rlt'w .� �s�:
Top 100 Songs Fun & Safe SaPvtivteri
Music Videos See you "text school yearn ��
Dance Contests
Talent Shows —FNL STAFF
Celebrity Get your very own signed I
Appearances autograph &picture! „
AND MORE!
COUPONS www.FrldayNIteLlveEvents.com 3 yNights .�
Most Fridayd
GAM &' ay Nights T to f 1 pm
PRII S rt est►eco[l Aticielle School
- - > Myspace.com/FNLFORES1WOOD 2310 Morriss Road.. knower Mound,TX 75028
MEMBERSHIP APPLICATION
RULES AND REGULATIONS
All guests shall enjoy the revocable and controlled right to use the facility in accordance with the following rules and regulations:
1. All guests must have parents/guardians read all rules and regulations and complete and sign this form... No Exception&
2. Guests are not allowed to leave the facility unless escorted by a parent/guardian or other authorized person. When parents
arrive for pick up,they must come inside for their youth.. There will be a$5.00 late charge per child,for every 15 minutes,
if not picked up by the designated closing time.
3. NO smoking-NO alcoholic beverages-NO drugs-NO fighting or belligerent behavior-NO profanity-NO dirty dancing
-and NO black sole shoes or gum chewing in gym.
4. Guests who conduct themselves in an unbecoming manner or become a nuisance to Planet Kidz or other guests may be
suvended and/or expelled from Planet Kidz. Thereupon all privileges of such guests shall be automatically terminated
without proration or refund. At that time,the suspended guests will wait in the penalty room,and parents/guardians will be
notified to come and pick them up immediately.
5. Planet Kidz reserves the right to refuse admittance or service to anyone.
6. Planet Kidz is not responsible or liable to any guest for lost or stolen articles.
Print Only APPLICATION Print Only
Child's Name Date of Birth
Sex Age Grade School - -
NOTE: Please indicate whether you prefer the E-mail address or home telephone O E-mail address
number of the child to be used for identification.
U Home Telephone /
•
Parent/Guardian Name Spouse
Address
City State Zip Home Telephone / Work Telephone /
RELEASE
In consideration of my child being accepted into the Planet Kidz Pro I do hereby waive and release Planet Kidz and the City of
Forney & Forney ISD of all rights and claims for damages or injuries sustained by my child in connection with his/her
association and participation in the said Program events except for gross negligence on the part of Planet Kidz. In the event I cannot
be reached in an emergency, I hereby give permission to Planet Kids to secure proper treatment for my child named below. I also
understand I am financially responsible for any willful damage my child might do to this Program facility.
I hereby give my permission to use my child's name,photograph,video image, and pre-approved quotes in a Planet Kidz corporate
brochure and/or newsletters to be distributed free to other participants and prospective participants of the Planet Kidz youth activity
centers. Furthermore, I understand these photographs may be made available for publicity use in local and national newspapers and
television,but will not be made available for sale.
I have read and understand the Rules and Regulations listed above. I agree my child is to comply with them fully, and I assume
personal responsibility for my child.
Date Parent/Guardian Signature
ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MINDDNYYY)
Twl 09/28/2007
PRODUCER Mullen Insurance Agency Inc THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
PO Box 472506 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Garland TX 75047 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE _NAIL#
INSURED Planet Kidz,Inc&Company dba Fun Time Live, INSURER A Scottsdale Insurance Company
Friday Nite Live,Communities for Kidz INSURER B:
2010 Industrial Blvd. Ste 604 INSURER C:
Rockwall TX 75087 INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION
I TR LbIRRft TYPE nF INSIIReNr•F POLICY NUMBER na rw(MM1nnrVV) nATF rMMMn1YYI UNITS
A GENERAL LIABILITY CLS1440188 09/28/2007 09/28/2008 EACH OCCURRENCE $ 1,606>000
DAMAGE TO X COMMERCIAL GENERAL LIABILITY PRFM SES(Ea oaurence) $ 100,000
CLAIMS MADE X -OCCUR MED EXP(Any one person) $ 5,000
X $1,000 Deductible PERSONAL S ADV INJURY $ Excluding
applies per claim GENERAL AGGREGATE -$ 2,000,000
GEN'L AGGREGATE` � LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ Included
GE `
^ .POLICY I I PRa n LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO (Ea accident)
ALL OWNED AUTOS
BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS
(Per accident) $
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
OCCUR n CLAIMS MADE AGGREGATE S
S
DEDUCTIBLE $
RETENTION S $
WORKERS COMPENSATION AND I TARP i Awi C OTH-
FR
EMPLOYERS'LIABILITY
E.L.EACH ACCIDENT
ANY PROPRIETOR/PARTNERlEXECUTNE
$
OFFICER/MEMBER EXCLUDED? ,E.L.DISEASE-EA EMPLOYEE $
Eyes,describe under
SPFCIAI PROVISIONS hwlnw E.L.DISEASE-POLICY LIMIT_$
OTHER
DESCRIPTION OF OPERATIONS!LOCATIONS!VEHICLES!EXCLUSIONS ADDED BY ENDORSEMENT!SPECIAL PROVISIONS
CERTIFICATE HOLDER IS LISTED AS AN ADDITIONAL INSURED. Sexual 1physcial Abuse$100,000 occurrence,
300,000 aggregate.
CERTIFICATE HOLDER X CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOR6 THE EXPIRATION
AGNEW MIDDLE SCHOOL DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN
729 WILKINSON DRIVE NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
MESQUITE TX 75149 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE Bobby L.Maes
ACORD 25(2001I08) 0 ACORD CORPORATION 1988
Robert Diaz
From: Carmen Powlen
Sent: Monday, June 27, 2011 11:22 AM
To: Robert Diaz; Mike Sferra
Cc: Katy Burton; Steven Harben; Annika Sacco; Anthony Cook
Subject: WRC Friday and Saturday Attendance numbers
ri t r a
Center closes to the public at 10 pm on Fril ay
Center closes to public at 4' pm on S.tub ay
Attendance counted until 10,30 pm to account for rentals that ruin Untd 11 pm.
Friday
February June 25 IkonLi, ri10 Ibro n ',RR.11 " t
2011 C140.1 P. Mtn ss Tr,ck 0010011b Gym
6'30 "10 30 prn*a
225 166 51 1071 144 285 1906 384:'
Sat Ilfl t y
l'ebruarY JUne 251, R .11" OLbin% 111p 100 open 11 ol ren n 1110o n 1111 S
2011
I, re r IIII or, c k 1111111 b G
630 1 0:30 pm"'"' (avd6.001u 101011e (.vain
MonUnt) MOlonlIn 6 end
alOwni,on)
39 53 0 32S 92 6 619 1128
e first in line! Quick. Easy. (:; it
REGISTER ONLINE
f„Search and%registerfor activities,thid check fortfaCility availability from home or on the,go //'
0 , eif e/1// /%% P,/'/%"/L
Carmen Powlen
Recreation Manager
Parks and Recreation Department
972-516-6360
c. en. owien lietexas., ov