06-14-2011 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday, June 14, 2011 -6:00 p.m.
Wylie Municipal Complex - Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. asking the City Secretary to take roll
call. City Secretary Ehrlich took roll with the following Wylie City Council members present:
Mayor Pro Tem Red Byboth, Councilwoman Kathy Spillyards, Councilwoman Diane Culver,
Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones.
P4det.I.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Police
Chief, John Duscio; Finance Director, Linda Bantz; Planning Director, Renae' 011ie; Public
Services Director, Mike Sferra; City Engineer, Chris Hoisted; City Secretary, Carole Ehrlich;
Public Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Former Mayor William Martin gave the invocation and former Mayor Jim Swartz led the Pledge
of Allegiance.
PRESENTATIONS
• Presentation to WISD Superintendant,Dr. John Fuller
Mayor Hogue read a proclamation designating June 30, 2011 as Dr. H. John Fuller Day in the
City of Wylie. He asked the entire council to present the proclamation to Mr. Fuller. Mayor
Hogue spoke about the WISD Superintendent's work during his tenure of 18 plus years as
WISD School Superintendent, stating that through Dr. Fuller's leadership, the district has
experienced great growth. Dr. Fuller has always led by example and been a huge influence to
the district and students of WISD.
The Mayor and the Wylie City Council expressed their gratitude to Dr. Fuller for his service to
*Ma WISD and wished Dr. Fuller much success in all his new endeavors.
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• Presentation of 6th 6 Weeks Star Students—Citizenship ._..
Mayor Hogue and Mayor Pro Tern Byboth presented medallions to students demonstrating the
character trait of "Citizenship." Each six weeks one student from each WISD campus is chosen
as the "star student."
• Lightning Awareness Week June 19-25
Mayor Hogue read a proclamation denoting June 19-25, 2011 as Lightning Awareness Week in
the City of Wylie. Captain Robert Ballard and Emergency Management Specialist Debbie
Buccino were on hand to accept the proclamation and asked those present to be aware of signs
of lightning.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Former City of Wylie Mayor Jim Swartz addressed council thanking them for their support of
WASA and the fund raising taking place by the organization to raise money to convert the old
Smith Library into a Senior Center. He invited the council and staff to the ribbon cutting of the
new WASA office located at 108 S. Jackson on June 22nd at noon.
Brenda Byboth and Austin Byboth addressed council asking council members and staff to a
Team Wylie Be A Match Event on June 18, 2011 at First Baptist Church patio area to meet with
Baylor to add donors to the marrow transplant registry list. Mrs. Byboth explained this is in honor
of "Jack" who attends the First Baptist Church. She asked all present to participate in the
volunteer donor event.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the May 24, 2011 Regular
Meeting of the Wylie City Council and the Minutes of the May 31St Special Joint
Work Session. (C. Ehrlich, City Secretary)
B. Consider, and act upon, approval of a Preliminary Nat creating 63 single family
residential lots on 45.192 acres for the Estates of Creekside Addition. Subject
property generally located south of Parker Road and approximately % mile west of
Country Club Road. (R. 011ie, Planning Director)
C. Consider, and act upon, authorizing the City Manager to execute the engagement
letter with Weaver, L.L.P for Fiscal Year 2010-2011 audit services for a fee not to
exceed $55,000. (L. Bantz, Finance Director)
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.. D. Consider, and act upon, authorizing the extension of our current bank depository
contract from an ending date of September 30, 2011 to March 31, 2012 with JP
Morgan/Chase Bank and American National Bank. (L. Bantz, Finance Director)
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to approve
the consent agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
General Business
1. Consider, and act upon, appointment of the Mayor Pro Tem for a one year term
beginning May 2011 and ending May 2012. (C. Ehrlich, City Secretary)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Goss to appoint
Councilman Bennie Jones as Mayor Pro Tem for a one year term beginning May 2011 and
ending May 2012. A vote was taken and the motion failed 3-4 with Councilwoman Culver,
- Councilman Jones and Councilman Goss voting for and Mayor Hogue, Mayor Pro Tern Byboth,
Councilwoman Spillyards and Councilman White voting against.
Mayor Hogue asked for further discussion or a motion.
A motion was made by Councilwoman Spillyards, seconded by Councilman Goss to appoint
Councilman Red Byboth as Mayor Pro Tem for a one year term beginning May 2011 and ending
May 2012. A vote was taken and the motion passed 7-0.
2. Consider, and act upon, the recommendations of the 2011 Boards and Commission
Council Interview Panel for appointments to the Animal Shelter Advisory Board,
Construction Code Board, Library Board, Parks and Recreation Board, Parks and
Recreation Facilities Development Corporation Board, Planning and Zoning
Commission, Public Arts Advisory Board, Wylie Economic Development
Corporation and Zoning Board of Adjustments for terms expiring June 30,2011.
(C. Ehrlich, City Secretary)
Executive Summary
The City Secretary's Office began an active campaign to solicit for Board and Commission applications by
utilizing the Wylie News, eWylie, all municipal facilities and current board and commission members. Staff
also utilized the City's Website by offering application submittal on-line.
An interview panel, consisting of three council members, was used to conduct interviews of all applicants.
Council members appointed by the City Council for 2011 were: Councilman Bennie Jones, Chair;
Councilwoman Diane Culver, and Councilman David Goss. Mayor Pro Tem Red Byboth was chosen as
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the alternate. The Panel met with applicants on Tuesday May 25th, Wednesday May 26th, and
Wednesday, June 1' 2011 to conduct interviews and deliberate their choice to recommend to the full
council.
The 2011 Boards and Commission Council Interview Panel have attached to the agenda packet their
recommendations for Council consideration and action. Due to the low number of new applicants applying
in 2011, applicants not appointed during this process will be contacted to ask if they would be willing to
serve on any board in the event there is an opening. Vacancy appointments will come before council as
they occur.
Citizen Comments
Jerri Smith residing at 106 N. Carriage House Way, Wylie (President of Friends of the Library) addressed
council about volunteerism and in favor of recommending Ramona Kopchenko, Ruthie Wright and David
Dahl be re-appointed to the Planning and Zoning Commission and Rhonda Logsdon be considered for
the Library Board. Mrs. Smith asked for council consideration.
Council Discussion
Mayor Hogue asked Councilman Jones, chair of the interview panel to report on the recommendations.
Mr. Jones stated that there were many qualified candidates willing to serve the community. One concern
was the number of persons interviewed that had not voted in the last election. (50%)
Mayor Hogue asked Councilman Jones to go through the recommendations one board at a time so
council could take individual action for each board.
Animal Advisory Board Councilman Jones called out the Animal Advisory Board stating that Sheila
Patton is the qualified applicant for the "Duties of Daily Operations of an Animal Shelter". He explained
Diane Culver had requested to serve as the "council member" for the board. Mayor Hogue asked for
comments from the council and/or panel. No members responded.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Jones to appoint Shelia Patton
and Diane Culver to the Animal Advisory Board for a two year term beginning July 1, 2011. A vote was
taken and the motion passed 7-0
Construction Code Board Councilman Jones called out the Construction Code Board stating that the
panel was recommending moving Billy McClendon from alternate to full board member and appointing
Terry Benjamin as the alternate to fill the alternate position. Also recommended for re-appointment are
Bryan Rogers, Brian Huddleston, and Zachary Herrera. Mayor Hogue asked the council if they had any
discussion regarding these recommendations. No council members responded.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to appoint Terry Benjamin
as an Alternate and reappoint Bryan Rogers, Brian Huddleston, Zachary Herrera, and Billy McClendon to
the Construction Code Board for a two year term beginning July 1, 2011. A vote was taken and the
motion passed 7-0
Library Board Councilman Jones called out the Library Board stating that the panel was recommending
Mindy Ayers and Shirley Burnett be re-appointed and vacancies left by Lucy Shriver May and Brett Bim
be replaced with Candiece Arrington and Gregg Wooding. Mayor Hogue asked the council and panel
members if they had any comments regarding these recommendations. Mayor Hogue stated that he was
very impressed with Mr. Wooding during his interview, regarding his career as a book agent for authors.
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Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to reappoint Mindy
Ayers and Shirley Burnett and appoint Candiece Arrington and Gregg Wooding to the Library Advisory
Board for a two year term beginning July 1, 2011. A vote was taken and the motion passed 7-0
Public Arts Advisory Board Councilman Jones called out the Public Arts Advisory Board stating that the
panel had spoken to board liaison Carole Ehrlich who was very interested in finding applicants that were
very interested in the arts. Mr. Jones reported that the three applicants recommended for appointment,
Mr. James Lenox and Mrs. Susan Spurgin and the recommendation for the re-appointment of Thomas
Gaudreau were very good recommendations for this board. Councilwoman Culver concurred.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to appoint James Lenox and
Susan Spurgin and reappoint Thomas Gaudreau to the Public Art Advisory Board for a two year term
beginning July 1, 2011. A vote was taken and the motion passed 7-0
Wylie Economic Development Corporation Board Councilman Jones called out the Wylie Economic
Development Corporation stating that the one re-appointment of Todd Wintters was being recommended
for the board as he fit all the required qualifications to serve on the board. Mayor Hogue asked the panel
members and council members if they had any comments. Councilwoman Culver stated that there were
specific qualifiers to serve on this board and Mr. Wintters was the only candidate that had those
qualifications. Councilman Goss concurred and stated that there was some discussion which Mrs. Smith
mentioned regarding the tape; "I hope that everyone on the dais had an opportunity to listen to the
deliberation tape because there was some battling over the candidates that were chosen. In the end the
panel wanted to choose the most qualified to serve on these boards and I believe we chose those
candidates."
Council Action
A motion was made by Councilman Goss, seconded by Mayor Pro Tem Byboth to reappoint Todd
Wintters to the Wylie Economic Development Corporation Board for a two year term beginning July 1,
2011. A vote was taken and the motion passed 7-0
Zoning Board of Adjustment Councilman Jones called out the Zoning Board of Adjustment. He
explained that this board required certain qualifications in that it was a final decision making entity on all
ruling they make. He stated that the current members, wishing re-appointment, Bryan Rogers and Linda
Jourdan were qualified members and the panel was recommending reappointment of these members.
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to reappoint Bryan
Rogers and Linda Jourdan to the Zoning Board of Adjustments for a two year term beginning July 1,
2011. A vote was taken and the motion passed 7-0
Parks and Recreation Board Councilman Jones called out the Parks and Recreation Board stating that
the panel disagreed on these recommendations. After discussion, Councilman Goss and Councilwoman
Culver wished to see Jeff Harris replace Jim Ward. Councilman Jones stated that he was not in favor of
making this change as he felt this board was currently working on some vital issues with regard to the
Parks Trails Master Plan and Founders/Community Parks and to bring someone "green" in would be
disheartening because these current members have already started the process and need to see it
through. "I feel Jim Ward, Brandi Lafleur and Dan Chesnut need to be reappointed." Councilwoman
Culver stated she felt that new applicants should have some opportunity to serve and if you don't add
new applicants you don't get new ideas. "Mr. Harris spoke before council on several occasions regarding
Community Park and was neutral with regard to the leagues. I think this gives him a unique prospective in
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cooperation between the sport leagues." Councilman Jones stated that Council members Culver and
Goss recommended taking the newest current member not the oldest off the board and he didn't
understand why this member was chosen for replacement. Councilman Goss stated he felt Mr. Harris fit
the position best.
Council Action
A motion was made by Councilman Jones seconded by Councilman White to reappoint Dan Chesnut,
Brandi Lefleur and Jim Ward to the Parks and Recreation Board for a two year term beginning July 1,
2011. A vote was taken and the motion passed 5-2 with Mayor Hogue, Mayor Pro Tem Byboth,
Councilwoman Spillyards, Councilman White and Councilman Jones voting for and Councilwoman Culver
and Councilman Goss voting against.
Parks and Recreation 4B Board Councilman Jones called out the Parks & Recreation 4B Board stating
that up for reappointment are Shirley Burnett, Dan Chesnut, Anne Hiney and Kathy Spillyards. All current
members wished reappointment with the exception of Shirley Burnett. Mr. Jones stated that the panel felt
the replacement for Shirley Burnett needed to be chosen from the Parks and Recreation Board. Cristine
Price was chosen to replace Shirley Burnett. He explained that Councilman Goss wished to serve on this
board and Councilman Jones agreed to be removed from the board in order for Councilman Goss to
serve.
Council Action
A motion was made by Councilman Jones, seconded by Mayor Pro Tem Byboth to reappoint Dan
Chesnut, Anne Hiney, and Kathy Spillyards and appoint Cristine Price and David Goss (replacing Bennie
Jones) to the Parks and Recreation 4B Board for a two year term beginning July 1, 2011. A vote was
taken and the motion passed 7-0
Planning and Zoning Commission Councilman Jones called out the Planning and Zoning Commission.
He stated that there were three members up for reappointment, Ruthie Wright, Ramona Kopchenko and
David Dahl all wishing to be reappointed. He stated that he was recommending all three members be
reappointed. He explained that in this particular discussion one of the panel members was taking the
discussion personal which he did not agree with. Councilman Jones explained that his recommendation
was to leave all three members up for reappointment on the board however Councilman Goss and
Councilwoman Culver wished to remove Ramona Kopchenko and replace her with Matthew Kirk.
Councilwoman Culver explained that Mr. Kirk was a marine and had been stationed in Afghanistan for
two tours. "I feel when you have a person in service like that and wishing to serve their community you
should find a place for them to serve." Councilman Goss stated that he disagreed with Councilman Jones
stating that there were no personal issues in the decisions made. He believed the panel was "upgrading"
the commission with the recommendations that are being made.
Councilman White stated that he had spoken to several of the Commission members and stated that they
agreed that although they didn't always agree with board member Kopchenko, they felt she was
extremely valuable to the commission. He stated that he felt she should be left on the Planning and
Zoning Commission.
Mr. Kirk was in the audience and addressed council stating that he was currently in the U.S. Marine Corp.
Reserves and was employed by Grantham and Associates and manages the survey department of which
he is a certified land surveyor.
Council Motion
A motion was made by Mayor Pro Tem Byboth to reappoint David Dahl and Ramona Kopchenko and
appoint Matthew Kirk to the Planning and Zoning Commission. The motion died for lack of a second.
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orn,,., Council Action
A motion was made by Councilman Goss, seconded by Councilwoman Culver to reappoint Ruthie Wright
and David Dahl and to appoint Matthew Kirk to the Planning and Zoning Commission. A vote was taken
and the motion failed 2-5 with Councilman Goss and Councilwoman Culver voting for and Mayor Hogue,
Mayor Pro Tern Byboth, Councilwoman Spillyards, Councilman White and Councilman Jones voting
against.
Mayor Hogue asked for further discussion or motion to appoint.
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to reappoint Ruthie
Wright, Ramona Kopchenko and David Dahl to the Planning and Zoning Commission for a two year term
beginning July 1, 2011. A vote was taken and the motion passed 5-2 with Mayor Hogue, Mayor Pro Tem
Byboth, Councilwoman Spillyards, Councilman White and Councilman Jones voting for and
Councilwoman Culver and Councilman Goss voting against.
City Manager and City Secretary Ehrlich noted that three members on the list of current members but not
included in those considered for appointment tonight were omitted from the list and would be corrected.
Kelly Price (replaced Jeff Ellis), Matt Rose (replaced Eddie Rogers) and Gerri Washington (replaced
Courtney Gober).
3. Consider, and act upon, Resolution No. 2011- 19(R) authorizing the City Manager
to execute a construction contract in the amount of $1,995,277 to JC Commercial,
Inc. for the construction of the 2011 Community Park Improvements Project
contingent upon City Attorney approval of the contract, insurance, and bond
documents. (M. Sferra, Public Services Director)
Staff Comments
Public Services Director Sferra addressed council stating that on May 23, 2011 the Park and Recreation
Board reviewed the bid tabulation and discussed various options and add alternate items that may be
awarded as part of the construction contract. The Board made a recommendation to City Council, and
that recommendation was discussed at a joint Park and Recreation Board/City Council Work Session on
May 31, 2011.
Based on the consensus achieved at the May 31st meeting, improvements in the base bid of$1,367,777
include but are not limited to the following items:
• Demolition of the existing baseball field fourplex and existing concession stand/restroom,
• Complete an eight-foot wide concrete trail approximately eight-tenths of a mile in length,
• Complete finish out of Rowell, Eldridge, and Tibbals fields with sod and irrigation,
• Cooper field re-grading, fencing and drainage,
• New fencing for all fields,
• New concrete plaza area, and
• All underground water, sewer, and storm water infrastructure.
Add alternate items agreed upon in the amount up to $627,500 include:
• Concession stand/restroom facility with a cap not to exceed $300,000,
• Cooper Field irrigation and sod -$32,000,
• Plaza and Infield Lighting Package-$51,000,
• Outfield Lighting Package- $39,000,
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• Light pole relocation -$5,500, and
• Parking variation for$200,000 (112— 115 spaces with landscape and irrigation for islands and
pavement markings).
At the joint Work Session, the following recommendations for project funding were presented:
• 2005 bond funds for Community Park($1,495,000 less engineering design),
• Collin County Parks and Open Space grant awarded in the amount of$267,500,
• Utilization of any remaining funds from the Founders Park bond project(currently estimated at
$250,000),
• Using approximately $365,000 from the Utility Fund to pay for water, sewer, and storm water
infrastructure related to the park improvements, and
• Proceeds from a loan in the approximate amount of$440,500 to finance the acquisition of the
athletic lights for the baseball fields.
Council Action
A motion was made by Mayor Pro Tem Byboth seconded by Councilman Goss to authorize the City
Manager to execute a construction contract in the amount of $1,995,277 to JC Commercial, Inc. for the
construction of the 2011 Community Park Improvements Project contingent upon City Attorney approval
of the contract, insurance, and bond. A vote was taken and the motion passed 6-1 with Mayor Hogue,
Mayor Pro Tem Byboth, Councilwoman Spillyards, Councilwoman Culver, Councilman White and
Councilman Goss voting for and Councilman Jones voting against.
WORK SESSION .
• Preliminary Budget Discussion. (L. Bantz, Finance Director)
City Manager Manson presented a preliminary budget review for FY 2011-2012. She explained
assumptions affecting the budget included property tax estimates being flat for the coming year
but sales tax projections estimated to be 4% higher in the next fiscal year. Home starts were
estimated to be a around 200, same as last year and staffing included a full year of personnel
for both the Recreation Center and Library with revenues from the Recreation Center partially
offsetting the cost in the next fiscal year. Municipal Complex operating costs had also been
included.
Manson explained that estimated revenues for the next fiscal year were $22,819,041 with
expenses, prior to staff budget meetings $24,196,112. She noted this amount would be reduced
through review of staff requests and basic high priority requests for services versus wants.
City Manager Manson explained that some of the fund balance could be used to offset
expenses due to a healthy fund balance but noted the percentage required by policy would be
held at 15% with a preference at 25%. She explained the projected tax rate to cover the bond
repayment was scheduled to go to a high of $.92 but council had made the decision to remain
constant at $.8989.
• Council iPad Training and Review. (C. Ehrlich, City Secretary)
Public Information Officer Craig Kelly, City Manager Mindy Manson and City Secretary Carole
Ehrlich gave a short presentation regarding the implementation of the new iPads for agenda
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distribution to council. Council members were given the devices and went through a short
training session regarding usage with Good Reader. Council will now receive agenda packets
electronically.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
White, seconded by Councilman Jones to adjourn the meeting at 9:25 p.m. A vote was taken
and the motion passed 7-0.
7
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M.G. "Red" Bybo , Mayor Pro Tern
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