06-28-2011 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday, June 28, 2011 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Pro Tern Red Byboth called the meeting to order at 6:00 p.m. City Council members
present included: Councilwoman Kathy Spillyards, Councilwoman Diane Culver, Councilman
Rick White, Councilman David Goss, and Councilman Bennie Jones. Mayor Eric Hogue was
absent.
Staff present were: City Manager, Mindy Manson; Police Chief, John Duscio; Finance Director,
Linda Bantz; Planning Director, Renae' 011ie; Public Services Director, Mike Sferra; Wylie
Economic Development Director, Sam Satterwhite; City Secretary, Carole Ehrlich; Public
Information Officer, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Pastor Keith Spurgin of New Hope Church gave the invocation and Construction Code Board
member Billy McClendon led the Pledge of Allegiance.
PRESENTATIONS
• Star Student Recognition to Chasity Wofford.
Mayor Pro Tem Byboth presented a medallion to Chasity Wofford star student for the Character
Trait of"Citizenship." Chasity was present to accept her award.
• Presentation of Outgoing 2010-2011 Boards & Commission Members.
Mayor Pro Tem Byboth presented plaques to 2010-2011 Wylie Boards & Commission members
going off various boards. He thanked them for their time and dedication to the boards.
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Wylie City Council
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• City of Wylie Paperless Process
Public Information Officer Kelly presented some statics on the amounts of time and materials
that would be saved by going paperless with city council agenda packets. Mr. Kelly explained
the goal of the city was to go paperless city wide.
• Motorcycle Awareness Month
Mayor Pro Tern Byboth read a proclamation designating the month of June as "Motorcycle
Awareness Month." Many of the local and regional motorcycle associations were present to
accept the proclamation. He was assisted by Police Chief Duscio who is also a motorcycle
enthusiast.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Matthew Butschek, residing at 1755 FM 1378, Wylie, addressed council with concerns
regarding the proposed concession stands at Community Park.
Sandy Daniels, residing at 1902 Prairie Creek Trail, Garland, addressed council requesting
signs on city roadways for"Share the Road" Signs with motorcyclists.
REGULAR AGENDA
1. Consider, and act upon, approval of the Minutes of the June 14, 2011 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich explained that during the motions for appointments of the boards and commission
members at the June 14, 2011 council meeting, three names that were recommended by the 2011
Boards Interview Panel were left off the motion for the Parks and Recreation 4B Board. Those members
were Dan Chesnut, Anne Hiney, and Kathy Spillyards. All three members were wishing reappointment
and had been recommended by the panel, in addition to the two members noted in the motion (Cristine
Price and David Goss). These names have been included in the action item minutes for appointments to
the 4B board and upon approval of the minutes by council will become part of that motion.
Council Action
A motion was made by Councilman Jones, seconded by Councilwoman Spillyards to approve
the June 14, 2011 City Council Minutes as presented. A vote was taken and the motion passed
6-0 with Mayor Hogue absent.
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Wylie City Council
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4.42061. OATHS OF OFFICE
• Administer Oaths of Office to 2011-2012 Boards & Commission Members.
Collin County Precinct #2 Justice of the Peace, Terry Douglas, administered the Oath of Office
to all new and re-appointed Wylie Boards and Commission members.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider and place on file the City of Wylie Monthly Investment Report for May
31,2011. (L. Bantz, Finance Director)
B. Consider and place on file,the Monthly Revenue and Expense Report for the City of
Wylie as of May 31,2011. (L. Bantz, Finance Director)
C. Consider, and place on file the Annual City of Wylie Storm Water Management
Plan approved by the Texas Commission on Environmental Quality. (M. Sferra,
Public Services Director)
D. Consider, and act upon, Resolution No. 2011-20(R) to enter into an Interlocal
Cooperative Purchasing Agreement between Dallas County and the City of Wylie to
permit the City to utilize Dallas County supplier contracts for goods and services.
(J. Holcomb, Purchasing Officer)
Council Action
A motion was made by Councilman White, seconded by Councilwoman Spillyards to approve
the consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor
Hogue absent.
REGULAR AGENDA
2. Consider, and act upon, authorizing the City Manager to approve a contract with
Teague Nall and Perkins, Inc. in the amount of $40,000 for professional services
related to the City of Wylie Neighborhood Parks Master Plan. (M. Sferra, Public
Services Director)
Staff Comments
Public Services Director Sferra addressed council stating that on February 22, 2011; the City Council
authorized the City Manager to negotiate a professional services contract with Teague Nall and Perkins,
Inc. (TNP) for the City of Wylie Neighborhood Parks Master Plan. This approval followed a formal RFP
process and presentation to City Council by the two highest-ranking firms identified in the RFP process.
Mr. Sferra explained that funding for developing a Neighborhood Parks Master Plan was included in the
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Wylie City Council
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annual budget for fiscal year 2011. The 2010 City of Wylie Parks, Recreation and Open Space Master
Plan identifies the number two outdoor facility priority as being a neighborhood park development. The
intent of the Neighborhood Parks Master Plan will be to provide landscape architecture and design
services for park master planning of two park sites located within the City. It is anticipated that the
development of these park sites may occur as funds become available in the future.
The first site is approximately 4.55 acres of undeveloped open space situated at the southeast corner of
Forrest Ross Road and Skyview Drive. As shown on Exhibit B, this site is adjacent to the United States
Army Corps of Engineers (USACE) property to the east and to North Texas Municipal Water District
(NTMWD) property to the west and north. As such, consideration will be given to partnering with the
USACE and NTMWD to incorporate those spaces into the master plan if possible. The other site is
approximately 10.373 acres of undeveloped open space situated along the northern edge of the
Pheasant Creek subdivision as shown on Exhibit B.
The scope of work for this project includes creating a master plan to explore alternatives and serve as a
guide to the future recreational and landscape development of these two park site locations.
Sferra reported that TNP submitted a proposal and conferred with staff to discuss the project scope and
fees. The City Attorney's office has reviewed the contract document to ensure it satisfies all City
requirements. The project is anticipated to take approximately 18 weeks to complete.
Council Discussion
Councilman Jones asked why the second site near Pheasant Creek was chosen. He explained that the
land looked to be in a flood plain and asked Mr. Sferra how much actually was flood plain. Mr. Sferra
replied that about 50% of the land chosen was flood plain. Councilman Jones asked if this purchase of
$40,000 was feasible to create a park in this area. Mr. Sferra stated that he believed it was, staff had
received several calls from property owners that wished to see a park in this area. Sferra explained that
the site was also chosen because there were no parks available in the surrounding area. He noted that
the Parks& Recreation Board had approved submission for the two parks.
Anne Hiney, Chairman for the Parks & Recreation Board addressed council stating that the board was in
favor of creating this space for parkland. She explained that it is a beautiful area and opens up additional
green space which has been a desire of the board. Hiney reported the area had space for picnic tables
and play grounds. She explained that this would become a piece of the puzzle, in putting together the
Master Trail System. She noted that this land had a natural stand of oaks with a combination of mature
red oaks and live oaks.
Councilman Goss noted some concern with add-on fees that were included in the TNP contract for
services (Exhibits B and D). He stated that the base price for the service was $40,000 however there
were hourly add-ons for many layers of additional services. Mr. Sferra explained that the fees for primary
services would be $40,000; the other fees were placed in the agreement per the city attorney. City
Manager Manson noted that the project was budgeted for $40,000 and no additional fees had been
included in the budget. She explained that these were standard add-on items that were customarily
added to contracts however staff had advised the contractor that $40,000 was the total expenditure
approved within the budget.
Council Action
A motion was made by Councilwoman Spillyards, seconded by Councilman Goss to authorize
the City Manager to execute a contract with Teague Nall and Perkins, Inc in the amount of
$40,000 for professional services related to the City of Wylie Neighborhood Parks and Master
Plan. A vote was taken and the motion passed 6-0 with Mayor Hogue absent.
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Wylie City Council
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WORK SESSION
• Discuss Planet Kidz Youth Program. (R. Diaz, Parks & Recreation
Superintendant)
Parks and Recreation Superintendent Robert Diaz addressed council stating that Dale Oaks,
representing Planet Kidz, was currently on vacation and could not attend the meeting tonight.
He did attend the Wylie Parks and Recreation Board meeting and Mr. Diaz noted that he would
answer any question council may have regarding the proposed program. He reported that the
Planet Kidz had contacted WISD Junior High and indicated that they were not interested in
sponsoring the program. He explained that the programs would take place each week on either
Friday or Saturday night. He reported the fee per child would be $10 per session and the
company would hire staff, take care of police patrol and other base costs, and remit $2.00 to the
city for every attendee. They also proposed to run the concession stand each week with no
reimbursement of profits back to the city.
He reported that staff and the company were recommending Saturday as the choice for the
weekly events. Mr. Diaz explained that due to the set up for the program, the Recreation Center
would need to be closed to the public from 6:00 pm. through the remainder of the evening. He
reported that currently the Recreation Center was open until 8:00 p.m. He distributed spread
sheets showing the attendance currently tolled at the Recreation Center on Friday and Saturday
nights. He noted that this review of attendance helped determine the recommendation to have
the events on Saturday nights. Friday night football games were another determining factor for
recommending Saturday nights.
Mr. Diaz explained that the program would have minimal cost for city staffing while receiving
$2.00 per attendee in additional revenues. Councilwoman Culver asked how the city was going
to handle the two hour closing to the public when the public was promised the facility would be
open until 8:00 p.m. on Saturdays. Councilwoman Culver asked if the city planned to give a
refund for the two hour loss of time.
Councilman Jones noted concern in losing memberships due to closing early. "There is only one
facility and I don't want to turn current members down to accommodate new programs without
offering some type of refund to the current members." Mr. Diaz explained that the Recreation
Center was currently open 105 hours per week. Diaz explained that the memberships did not
include a contract stating times the facility would be open to the public.
Councilman Goss stated that if the council was going to direct staff to move forward with this
program, the hours lost should be added somewhere else in the week to current paying
members. "We are taking away from our current members to chase a dollar."
Direction from council was to seek alternative organizations to host Planet Kidz such as WISD.
No direction or support was given by the council regarding the program at the Wylie Recreation
Center, as presented in the work session.
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Wylie City Council
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ADJOURNMENT —
With no further business before the Wylie City Council, a motion was made by Councilman
Goss, seconded by Councilman Jones to adjourn the meeting at 7:15 p.m. A vote was taken
and the motion passed 6-0 with Mayor Hogue absent.
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Eric Hogue, Mayo
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Minutes June 28, 2011
Wylie City Council
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