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06-28-2011 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, June 28, 2011 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Pro Tern Red Byboth called the meeting to order at 6:00 p.m. City Council members present included: Councilwoman Kathy Spillyards, Councilwoman Diane Culver, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Mayor Eric Hogue was absent. Staff present were: City Manager, Mindy Manson; Police Chief, John Duscio; Finance Director, Linda Bantz; Planning Director, Renae' 011ie; Public Services Director, Mike Sferra; Wylie Economic Development Director, Sam Satterwhite; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Pastor Keith Spurgin of New Hope Church gave the invocation and Construction Code Board member Billy McClendon led the Pledge of Allegiance. PRESENTATIONS • Star Student Recognition to Chasity Wofford. Mayor Pro Tem Byboth presented a medallion to Chasity Wofford star student for the Character Trait of"Citizenship." Chasity was present to accept her award. • Presentation of Outgoing 2010-2011 Boards & Commission Members. Mayor Pro Tem Byboth presented plaques to 2010-2011 Wylie Boards & Commission members going off various boards. He thanked them for their time and dedication to the boards. Minutes June 28, 2011 Wylie City Council Page 1 • City of Wylie Paperless Process Public Information Officer Kelly presented some statics on the amounts of time and materials that would be saved by going paperless with city council agenda packets. Mr. Kelly explained the goal of the city was to go paperless city wide. • Motorcycle Awareness Month Mayor Pro Tern Byboth read a proclamation designating the month of June as "Motorcycle Awareness Month." Many of the local and regional motorcycle associations were present to accept the proclamation. He was assisted by Police Chief Duscio who is also a motorcycle enthusiast. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Matthew Butschek, residing at 1755 FM 1378, Wylie, addressed council with concerns regarding the proposed concession stands at Community Park. Sandy Daniels, residing at 1902 Prairie Creek Trail, Garland, addressed council requesting signs on city roadways for"Share the Road" Signs with motorcyclists. REGULAR AGENDA 1. Consider, and act upon, approval of the Minutes of the June 14, 2011 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich explained that during the motions for appointments of the boards and commission members at the June 14, 2011 council meeting, three names that were recommended by the 2011 Boards Interview Panel were left off the motion for the Parks and Recreation 4B Board. Those members were Dan Chesnut, Anne Hiney, and Kathy Spillyards. All three members were wishing reappointment and had been recommended by the panel, in addition to the two members noted in the motion (Cristine Price and David Goss). These names have been included in the action item minutes for appointments to the 4B board and upon approval of the minutes by council will become part of that motion. Council Action A motion was made by Councilman Jones, seconded by Councilwoman Spillyards to approve the June 14, 2011 City Council Minutes as presented. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. Minutes June 28, 2011 Wylie City Council Page 2 4.42061. OATHS OF OFFICE • Administer Oaths of Office to 2011-2012 Boards & Commission Members. Collin County Precinct #2 Justice of the Peace, Terry Douglas, administered the Oath of Office to all new and re-appointed Wylie Boards and Commission members. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider and place on file the City of Wylie Monthly Investment Report for May 31,2011. (L. Bantz, Finance Director) B. Consider and place on file,the Monthly Revenue and Expense Report for the City of Wylie as of May 31,2011. (L. Bantz, Finance Director) C. Consider, and place on file the Annual City of Wylie Storm Water Management Plan approved by the Texas Commission on Environmental Quality. (M. Sferra, Public Services Director) D. Consider, and act upon, Resolution No. 2011-20(R) to enter into an Interlocal Cooperative Purchasing Agreement between Dallas County and the City of Wylie to permit the City to utilize Dallas County supplier contracts for goods and services. (J. Holcomb, Purchasing Officer) Council Action A motion was made by Councilman White, seconded by Councilwoman Spillyards to approve the consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. REGULAR AGENDA 2. Consider, and act upon, authorizing the City Manager to approve a contract with Teague Nall and Perkins, Inc. in the amount of $40,000 for professional services related to the City of Wylie Neighborhood Parks Master Plan. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that on February 22, 2011; the City Council authorized the City Manager to negotiate a professional services contract with Teague Nall and Perkins, Inc. (TNP) for the City of Wylie Neighborhood Parks Master Plan. This approval followed a formal RFP process and presentation to City Council by the two highest-ranking firms identified in the RFP process. Mr. Sferra explained that funding for developing a Neighborhood Parks Master Plan was included in the Minutes June 28, 2011 Wylie City Council Page 3 annual budget for fiscal year 2011. The 2010 City of Wylie Parks, Recreation and Open Space Master Plan identifies the number two outdoor facility priority as being a neighborhood park development. The intent of the Neighborhood Parks Master Plan will be to provide landscape architecture and design services for park master planning of two park sites located within the City. It is anticipated that the development of these park sites may occur as funds become available in the future. The first site is approximately 4.55 acres of undeveloped open space situated at the southeast corner of Forrest Ross Road and Skyview Drive. As shown on Exhibit B, this site is adjacent to the United States Army Corps of Engineers (USACE) property to the east and to North Texas Municipal Water District (NTMWD) property to the west and north. As such, consideration will be given to partnering with the USACE and NTMWD to incorporate those spaces into the master plan if possible. The other site is approximately 10.373 acres of undeveloped open space situated along the northern edge of the Pheasant Creek subdivision as shown on Exhibit B. The scope of work for this project includes creating a master plan to explore alternatives and serve as a guide to the future recreational and landscape development of these two park site locations. Sferra reported that TNP submitted a proposal and conferred with staff to discuss the project scope and fees. The City Attorney's office has reviewed the contract document to ensure it satisfies all City requirements. The project is anticipated to take approximately 18 weeks to complete. Council Discussion Councilman Jones asked why the second site near Pheasant Creek was chosen. He explained that the land looked to be in a flood plain and asked Mr. Sferra how much actually was flood plain. Mr. Sferra replied that about 50% of the land chosen was flood plain. Councilman Jones asked if this purchase of $40,000 was feasible to create a park in this area. Mr. Sferra stated that he believed it was, staff had received several calls from property owners that wished to see a park in this area. Sferra explained that the site was also chosen because there were no parks available in the surrounding area. He noted that the Parks& Recreation Board had approved submission for the two parks. Anne Hiney, Chairman for the Parks & Recreation Board addressed council stating that the board was in favor of creating this space for parkland. She explained that it is a beautiful area and opens up additional green space which has been a desire of the board. Hiney reported the area had space for picnic tables and play grounds. She explained that this would become a piece of the puzzle, in putting together the Master Trail System. She noted that this land had a natural stand of oaks with a combination of mature red oaks and live oaks. Councilman Goss noted some concern with add-on fees that were included in the TNP contract for services (Exhibits B and D). He stated that the base price for the service was $40,000 however there were hourly add-ons for many layers of additional services. Mr. Sferra explained that the fees for primary services would be $40,000; the other fees were placed in the agreement per the city attorney. City Manager Manson noted that the project was budgeted for $40,000 and no additional fees had been included in the budget. She explained that these were standard add-on items that were customarily added to contracts however staff had advised the contractor that $40,000 was the total expenditure approved within the budget. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman Goss to authorize the City Manager to execute a contract with Teague Nall and Perkins, Inc in the amount of $40,000 for professional services related to the City of Wylie Neighborhood Parks and Master Plan. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. Minutes June 28, 2011 Wylie City Council Page 4 WORK SESSION • Discuss Planet Kidz Youth Program. (R. Diaz, Parks & Recreation Superintendant) Parks and Recreation Superintendent Robert Diaz addressed council stating that Dale Oaks, representing Planet Kidz, was currently on vacation and could not attend the meeting tonight. He did attend the Wylie Parks and Recreation Board meeting and Mr. Diaz noted that he would answer any question council may have regarding the proposed program. He reported that the Planet Kidz had contacted WISD Junior High and indicated that they were not interested in sponsoring the program. He explained that the programs would take place each week on either Friday or Saturday night. He reported the fee per child would be $10 per session and the company would hire staff, take care of police patrol and other base costs, and remit $2.00 to the city for every attendee. They also proposed to run the concession stand each week with no reimbursement of profits back to the city. He reported that staff and the company were recommending Saturday as the choice for the weekly events. Mr. Diaz explained that due to the set up for the program, the Recreation Center would need to be closed to the public from 6:00 pm. through the remainder of the evening. He reported that currently the Recreation Center was open until 8:00 p.m. He distributed spread sheets showing the attendance currently tolled at the Recreation Center on Friday and Saturday nights. He noted that this review of attendance helped determine the recommendation to have the events on Saturday nights. Friday night football games were another determining factor for recommending Saturday nights. Mr. Diaz explained that the program would have minimal cost for city staffing while receiving $2.00 per attendee in additional revenues. Councilwoman Culver asked how the city was going to handle the two hour closing to the public when the public was promised the facility would be open until 8:00 p.m. on Saturdays. Councilwoman Culver asked if the city planned to give a refund for the two hour loss of time. Councilman Jones noted concern in losing memberships due to closing early. "There is only one facility and I don't want to turn current members down to accommodate new programs without offering some type of refund to the current members." Mr. Diaz explained that the Recreation Center was currently open 105 hours per week. Diaz explained that the memberships did not include a contract stating times the facility would be open to the public. Councilman Goss stated that if the council was going to direct staff to move forward with this program, the hours lost should be added somewhere else in the week to current paying members. "We are taking away from our current members to chase a dollar." Direction from council was to seek alternative organizations to host Planet Kidz such as WISD. No direction or support was given by the council regarding the program at the Wylie Recreation Center, as presented in the work session. Minutes June 28, 2011 Wylie City Council Page 5 ADJOURNMENT — With no further business before the Wylie City Council, a motion was made by Councilman Goss, seconded by Councilman Jones to adjourn the meeting at 7:15 p.m. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. .4e Eric Hogue, Mayo ATTEST: - ' OF W tSr �-((f 4�,, - .41-..0? (17 F41;411114' ,' i'' ' \'' ' ( 1 Cardre Ehrlich, cretary ~ f `�® •iSdT• '� Minutes June 28, 2011 Wylie City Council Page 6