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07-26-2011 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, July 26, 2011 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Council members present included: Councilwoman Kathy Spillyards, Councilwoman Diane Culver, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Mayor Pro Tem Red Byboth was absent. "'R.` Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; Finance Director, Linda Bantz; Planning Public Services Director, Mike Sferra; Library Director, Rachel Orozco; City Engineer, Chris Hoisted; Wylie Economic Development Director, Sam Satterwhite; Human Resources Manager, Lynn Fagerstrom; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Fire Chief Randy Corbin led the Invocation and Kaesen Wortham representing Boy Scout Troop 302 led the Pledge of Allegiance. PRESENTATION • Employee Milestones—Lynn Fagerstrom, HR Manager— 10 years; JD Pulley, Crew leader— 10 years; Candy Hawkins, CID Secretary— 10 years. Mayor Hogue presented Plaques of Appreciation to city employees Lynn Fagerstrom, JD Pulley, and Candy Hawkins in celebration of their 10th year anniversary with the City of Wylie. Mayor Hogue thanked each employee for their commitment and service to the city. • Wylie Tribute to Elvis Presley Proclamation. " Wylie Advocates for Senior Activities (WASA) representatives were presented a proclamation by Mayor Hogue, in honor of Elvis Presley who died on August 16, 1977. He announced that "Elvis' clone" was coming to Wylie on August 19th and invited all WASA representatives to come Minutes July 26, 2011 Wylie City Council Page 1 forward. Jim Swartz, President of WASA, informed attendees that Elvis' clone would be coming to town on August 19th at the Events Center at First Baptist Church. He explained that tickets could be purchased from any WASA member. The event is a fund raiser to raise money to update the old library to a senior activity center. Mayor Hogue read a proclamation designating August 15, 2011 through August 21, 2011 as "Elvis Presley Week" in the City of Wylie. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or takes action on any matter presented during citizen participation. Alice James, residing at 3007 Leslie, Wylie, Texas, addressed council thanking them and city staff, especially the Police Department, for responding so quickly and providing assistance in a shooting incident in the Creekside Estates Subdivision. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the July 12, 2011 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the Monthly Revenue and Expense Report for the City of Wylie as of June 30,2011. (L. Bantz, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Investment Report for June 30, 2011. (L. Bantz, Finance Director) D. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of June 30, 2011. (S. Satterwhite, Executive Director WEDC) E. Consider, and act upon, approval of a proposal from Fire Training Structures, LLC in the amount of$54,685.00 for the purchase and installation of an open bay system fire training structure. (R. Corbin, Fire Chief) F. Consider, and act upon, award of a contract to Digital Resources, Inc., in the amount of $74,915.40 for the installation of audio-visual equipment in selected conference rooms and meeting rooms located in the Smith Public Library, Recreation Center, and City Hall. (C. Kelly, Public Information Officer) Council Action A motion was made by Councilman White seconded by Councilwoman Spillyards to approve the consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor Pro Tern Byboth absent. Minutes July 26, 2011 Wylie City Council Page 2 REGULAR AGENDA General Business 1. Consider, and act upon, award of a contract to Tiseo Paving Company in the amount of$7,918,059.07 for the reconstruction of Brown Street from SH 78 to Wylie East Drive. (C. Holsted, City Engineer) Council/Staff Discussion City Engineer Holsted addressed council stating the Brown Street East paving project includes reconstructing approximately 11,100 linear feet of 4-lane concrete pavement section with sidewalks on Brown Street from SH 78 to Stone Road. On June 24, 2011, the City opened seven bids with the low bid being submitted by Tiseo Paving Company. The project includes approximately 70,850 square yards of concrete paving, 9,100 square yards of concrete sidewalk, and approximately 5,000 linear feet of 24-inch, 12-inch, and 8-inch water line relocation. Two alternates were bid with the project. The bid for roadway illumination was $371,957.64 and the bid for median irrigation was $52,052.29. The 2005 Bond Program provided $6,300,000 for the project. Hoisted explained two of the projects included in the 2005 bond program were completed under budget. The Alanis Drive project from Ballard Avenue to FM 544 was under budget by approximately $1,370,000. The FM 1378 project from Brown Street to Parker Road is projected to be under budget by approximately $2,000,000. Staff recommends using the excess funds from these projects to cover the $2,134,010 shortfall for the Brown Street East project. Councilman Goss asked Mr. Holsted if the remainder left from the FM 1378 project included the funding for the last 1,400 linear feet of 1378 that are still in the design phase. Mr. Hoisted replied that it did not but the city was working with Collin County to use the remainder of county funding left from the FM 1378 to Brown Street to complete that portion of the project. Councilman White asked when the project, if approved tonight, would begin. Mr. Holsted replied that the project would take approximately 30 days to mobilize and 30-45 days to start. Councilwoman Culver asked if this project would go all the way to the four way. Mr. Holsted replied it would go from SH 78 and Brown Street all the way to Wylie East Drive. Council Action A motion was made by Councilman White, seconded by Councilman Goss to award a contract to Tisco Paving Company in the amount of$7,918,059.07 for the reconstruction of Brown Street from SH 78 to Wylie East Drive. A vote was taken and the motion passed 6-0 with Mayor Pro Tenn Byboth absent. WORK SESSION • WEDC presentation of the 2011-2012 Budget. Wylie Economic Development Corporation Executive Director Sam Satterwhite addressed council and presented an overview of the proposed budget for WEDC. Satterwhite projected income of $2.25 million including sales tax of $1.508 million, $86,400 of Rental income from lease properties on Industrial Court, $646,161 of Lease income from Ascend Custom Extrusion, and Interest/Misc. income of $5,400. It was also reported that the WEDC will begin the fiscal Minutes July 26, 2011 Wylie City Council Page 3 year with an estimated $1,012,077 fund balance with total funds available of$3,258,038. The WEDC has budgeted for $2,767,766 in expenses in addition to creating a reserve fund of $490,272 representing 12 months debt service for the Ascend construction note. Of total expenses budgeted, Personnel Services represents 9%, Operating 4.5%, Travel & Recruitment 1%, Advertising & Community Development 2.5%, Debt Service 23%, Land Acquisition 14.5%, and Incentives & Related Expenditures 44%. Of the three core components within the WEDC Budget, Land Acquisition, Debt Service, and Incentives represent 91% of the proposed expenditures for FY 2011 — 2012. • Finance Department Annual Overview Finance Director Linda Bantz presented an overview of the functions and organizational chart of the Finance Department. She explained the main functions of the department including: Human Resource, Purchasing, Budgeting, Accounting, Municipal Court, and Utility Billing/Meter Service. Key areas covered were the annual budget preparation and the annual City audit. Also under the umbrella of the Finance Department were: payroll, accounts payable/receivable, and accounting. Bantz presented an overview of property taxes and noted that the City's percentage of overall revenue derived from property tax was 31%. She reviewed the sources of revenues for the City and explained the differences between General Obligation Bonds, Revenue Bonds, and Certificates of Obligation and their relation to bond ratings. • 2011-2012 Budget Overview Follow-Up City Manager Manson presented the second update of the 2011-2012 proposed budget. She explained that the budget was still a work in progress. She reported that the final numbers had come in from all three appraisal districts and are reflected in the revenue numbers. She reported the beginning fund balance was approximately $450,000 higher than the number reported at the last budget work session. She explained there was some contingency funding left from the prior year that was not anticipated to be used therefore it was being moved to the beginning balance line item. The proposed revenues of $24,264,286 presume a slight tax reduction. The proposed expenditures of $23,971,089 are less than previously presented which showed all departmental requests. This proposal has taken out all requests and also added $125,000 for Community Park Light payments and the elimination of the employee sick leave buyback which resulted in $102,282 in savings. This will leave an estimated ending fund balance of$7,684,646 or 32.10%. Manson explained that the overall appraisal district estimates were up slightly leaving a difference between revenues and expenditures of $293,197. She recommended additional expenditures to offset the $293,197 in additional revenue. Those included TMRS benefits for part-time Library staff, one Police Sergeant to Lieutenant, one Police Officer to Sergeant, an additional IT Technician, a part-time employee for Finance accounts payable, and additional Fire Department overtime. Manson reviewed additional requests that could be funded by an additional utility transfer. They included one personnel upgrade to the Human Resources and City Secretary departments, three new fire captain upgrades, three new firefighters (less any additional overtime approved), Minutes July 26, 2011 Wylie City Council Page 4 Animal Control attendant upgrade, Code Enforcement administrative assistant, and one new Parks maintenance worker were recommended. Manson reported additional expense recommendations, drawing down the fund balance by an additional $790,355, taking the percentage from 32.10% to 27.20% which she explained was still very healthy. The additional expenditures included new and replacement fleet items and new and replacement equipment plus a onetime lump sum payment to all city employees. She explained none of these expenditures would be recurring costs to the city. Manson noted that employees had not received a raise in the past two years and this proposed 2% lump sum payment would be given out in the fall when the sick leave buyback checks used to go out. Manson reported that this proposed additional transfer from the Utility Fund would cause a slight change in the water rates. She displayed the rates for the coming four years. She reported rates had been set at a 5.25% increase each year and the additional Utility Fund transfer would raise that water rate increase by 1.5%. Manson reported that the proposed budget had a decrease of $.0025 in the tax rate. She reported that the tax rate based on the 2005 bonds was to be $.94 per $100 of valuation in 2012. She reported currently the tax rate had been held at $.89. She asked for council direction on all recommendations. Direction from council was to continue preparation of the budget with the recommendations made based on the additional draw down of the fund balance and the additional increase in water rates to include the additional Utility Fund transfer but not decrease the tax rate at this time. Direction was also given to include $15,000 of Occupancy Tax dollars to fund the 2011 Wylie Arts Festival. The public hearing for the budget will be held at the regular council meeting on August 23, 2011. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman White, seconded by Councilwoman Spillyards to adjourn the meeting at 9:30 p.m. A vote was taken and the motion passed 6-0 with Mayor Pro Tem Byboth absent. cLe Eric Hogue, Mayo ATTEST: 44 OF 4hrIi , etary +' '` •1887• Minutes July 26, 2011 iftwitK1110. Wylie City Council Page 5