08-30-2011 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Special Called Meeting
Tuesday, August 30, 2011 — 6:00 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence q/a Ouorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Council members present
included: Councilwoman Kathy Spillyards, Councilwoman Diane Culver, Councilman Rick
White, Councilman David Goss, and Councilman Bennie Jones. Mayor Pro Tern Red Byboth
was absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire
Chief, Randy Corbin; Police Chief, John Duscio; Finance Director, Linda Bantz; Public Services
Director, Mike Sferra; Library Director, Rachel Orozco; City Engineer, Chris Hoisted; Wylie
Economic Development Director, Sam Satterwhite; Building Official, Mike McAnnally; Planning
Director, Renae' 011ie; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly,
and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Pastor Keith Spurgin of the New Hope Christian Church led the invocation and Shift
Commander Brent Parker led the Pledge of Allegiance.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the:Agenda. Residents must provide their
name and address. Council requests that comments he limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citi_en participation.
Keith Spurgin of the New Hope Christian Church invited those in attendance and the Wylie
City Council to the Backyard Bash to be held September 4, 2011 at the church.
Matthew Butschek, residing at 1755 FM 1378, addressed Council stating that he was pleased
funding was found to fund additional items in the budget.
Geraldine Washington, residing at 621 Stoneybrook Dr., addressed Council stating that she
was thankful to leaders for leading us through a very tough time.
Minutes August 30, 2011
Wylie City Council
Special Called Work Session
Page 1
Warner Washington, residing at 621 Stoneybrook Dr., addressed Council thanking the
wonderful leadership shown by the City and its public officials.
Mayor Hogue convened into Work Session stated that staff needed some consensus of
direction from Council tonight in order to bring the budget back at the September 13, 2011
meeting for a final vote.
WORK SESSION
• FY 2011-12 Budget Discussion
City Manager Manson addressed Council stating that she was given direction at the last
Council meeting to go back and look at the budget to see if a 2% lump sum or COLA could
be met without taking the funding out of the fund balance. She reported there were funds
available in the non-departmental contingency fund that could be used to fund the 2%
increase. She noted that this fund is kept to take care of all departmental emergency items
that come up during the budget year that are not funded through other sources. She
explained that as budget projections were lowered for the employee insurance from a 15%
increase to a 9% increase leaving additional funding of$150,000 and additional funding from
the slight increase in final property values over what was originally estimated, there were
additional funds available to be used for the 2% lump sum or salary adjustment. Manson
explained the only negative of taking it from the contingency non-departmental fund was that
typically funds not used for allocations would be moved to the fund balance at the end of next ..,.�„
year to help grow the fund balance. She also noted that if an emergency came up during the
year that could not be funded through the non-departmental line item, it would be brought to
Council.
Manson explained if the funding for the 2% lump sum increase was not taken from the fund
balance but rather from the general fund, the fund balance would be 28% rather than 27%.
She strongly suggested that the 2% lump sum be used in lieu of a suggested 2% salary
increase or COLA because of the continued funding year after year. She noted that sales tax
revenue is projected to be greater this year and expectations are that more commercial
property tax revenue will come in the years ahead. If that is the case, raises can be
discussed in future budgets.
Councilman Goss asked if a new long range forecast could be completed to adjust figures to
better focus on the economic downturn and larger purchases for future years. City Manger
Manson stated that it was difficult to go out 20 years as projected in the current long range
plan, especially in regard to revenues. She stated that staff could certainly present Council
with a shorter 3-5 year plan in the near future.
Mayor Pro Tem Byboth and Councilman White commended City Manager Manson for her
conservative approach to the budgets over the past few years and the ability during that time
to build the fund balance in anticipation of an economic downturn.
Councilman Goss thanked City Manager Manson for her transparency in developing and
presenting this year's budget. Mayor Hogue, Mayor Pro Tem Byboth, Councilman White, and
Minutes August 30, 2011
Wylie City Council
Special Called Work Session
Page 2
Councilwoman Spillyards complemented staff and thanked them for their dedication and hard
work.
Mayor Hogue cautioned Council members that the final proposed budget would be brought
before council on September 13th for final approval. He asked council members for direction
regarding changes to the budget prior to the presentation at the September 13th City Council
meeting.
Direction from council was to continue inclusion of the 2% lump sum payment to employees
in the 2011/2012 proposed budget allocated from the general fund.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilwoman
Culver, seconded by Councilman White to adjourn the meeting at 6:50 p.m. A vote was taken
and the motion passed 7-0.
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Minutes August 30, 2011
Wylie City Council
Special Called Work Session
Page 3