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08-30-2011 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Special Called Meeting Tuesday, August 30, 2011 — 6:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence q/a Ouorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Council members present included: Councilwoman Kathy Spillyards, Councilwoman Diane Culver, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Mayor Pro Tern Red Byboth was absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; Police Chief, John Duscio; Finance Director, Linda Bantz; Public Services Director, Mike Sferra; Library Director, Rachel Orozco; City Engineer, Chris Hoisted; Wylie Economic Development Director, Sam Satterwhite; Building Official, Mike McAnnally; Planning Director, Renae' 011ie; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Pastor Keith Spurgin of the New Hope Christian Church led the invocation and Shift Commander Brent Parker led the Pledge of Allegiance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the:Agenda. Residents must provide their name and address. Council requests that comments he limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citi_en participation. Keith Spurgin of the New Hope Christian Church invited those in attendance and the Wylie City Council to the Backyard Bash to be held September 4, 2011 at the church. Matthew Butschek, residing at 1755 FM 1378, addressed Council stating that he was pleased funding was found to fund additional items in the budget. Geraldine Washington, residing at 621 Stoneybrook Dr., addressed Council stating that she was thankful to leaders for leading us through a very tough time. Minutes August 30, 2011 Wylie City Council Special Called Work Session Page 1 Warner Washington, residing at 621 Stoneybrook Dr., addressed Council thanking the wonderful leadership shown by the City and its public officials. Mayor Hogue convened into Work Session stated that staff needed some consensus of direction from Council tonight in order to bring the budget back at the September 13, 2011 meeting for a final vote. WORK SESSION • FY 2011-12 Budget Discussion City Manager Manson addressed Council stating that she was given direction at the last Council meeting to go back and look at the budget to see if a 2% lump sum or COLA could be met without taking the funding out of the fund balance. She reported there were funds available in the non-departmental contingency fund that could be used to fund the 2% increase. She noted that this fund is kept to take care of all departmental emergency items that come up during the budget year that are not funded through other sources. She explained that as budget projections were lowered for the employee insurance from a 15% increase to a 9% increase leaving additional funding of$150,000 and additional funding from the slight increase in final property values over what was originally estimated, there were additional funds available to be used for the 2% lump sum or salary adjustment. Manson explained the only negative of taking it from the contingency non-departmental fund was that typically funds not used for allocations would be moved to the fund balance at the end of next ..,.�„ year to help grow the fund balance. She also noted that if an emergency came up during the year that could not be funded through the non-departmental line item, it would be brought to Council. Manson explained if the funding for the 2% lump sum increase was not taken from the fund balance but rather from the general fund, the fund balance would be 28% rather than 27%. She strongly suggested that the 2% lump sum be used in lieu of a suggested 2% salary increase or COLA because of the continued funding year after year. She noted that sales tax revenue is projected to be greater this year and expectations are that more commercial property tax revenue will come in the years ahead. If that is the case, raises can be discussed in future budgets. Councilman Goss asked if a new long range forecast could be completed to adjust figures to better focus on the economic downturn and larger purchases for future years. City Manger Manson stated that it was difficult to go out 20 years as projected in the current long range plan, especially in regard to revenues. She stated that staff could certainly present Council with a shorter 3-5 year plan in the near future. Mayor Pro Tem Byboth and Councilman White commended City Manager Manson for her conservative approach to the budgets over the past few years and the ability during that time to build the fund balance in anticipation of an economic downturn. Councilman Goss thanked City Manager Manson for her transparency in developing and presenting this year's budget. Mayor Hogue, Mayor Pro Tem Byboth, Councilman White, and Minutes August 30, 2011 Wylie City Council Special Called Work Session Page 2 Councilwoman Spillyards complemented staff and thanked them for their dedication and hard work. Mayor Hogue cautioned Council members that the final proposed budget would be brought before council on September 13th for final approval. He asked council members for direction regarding changes to the budget prior to the presentation at the September 13th City Council meeting. Direction from council was to continue inclusion of the 2% lump sum payment to employees in the 2011/2012 proposed budget allocated from the general fund. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilwoman Culver, seconded by Councilman White to adjourn the meeting at 6:50 p.m. A vote was taken and the motion passed 7-0. 44.7r, Eric Hogue, May,6r/ ATTEST: 1 OF W . (>vo:-<<r� lr# (I life/ear I\ "Nt, Carole Ehrlich, City Secretary a'`i'ii j , i t 1. , / ,�1887• , �r or Minutes August 30, 2011 Wylie City Council Special Called Work Session Page 3