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09-13-2011 (City Council) Minutes 741 Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, September 13, 2011 -6:00 p.m. Wylie Municipal Complex-Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Pro Tem Red Byboth, Councilwoman Diane Culver, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Councilwoman Kathy Spillyards was absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; Police Chief, John Duscio; Finance Director, Linda Bantz; Public Services Director, Mike Sferra; Library Director, Rachel Orozco; City Engineer, Chris Hoisted; Wylie Economic Development Director, Sam Satterwhite; Human Resource Manager, Lynn Fagerstrom; Planning Director, Renae' 011ie; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Former Mayor William Martin gave the Invocation and Planning Director Renae' 011ie led the Pledge of Allegiance. Mayor Hogue announced that the presentation for Emergency Preparedness Month had been postponed to another council meeting. PRESENTATION • Proclamation Emergency Preparedness Month Minutes September 13, 2011 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were no citizens present wishing to address council during citizen comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the August 23, 2011 Regular Meeting and the Minutes of the Special Called Work Session on August 30, 2011 of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, authorizing the City Manager to execute an Encroachment on Easement agreement with Atmos Energy Corporation to install, construct, reconstruct, operate, repair, replace, relocate, remove and/or maintain paved parking, driveways and related facilities within an Atmos easement located in Community Park. (M. Sferra, Public Services Director) C. Consider, and act upon, proposals for employee group health insurance, including --» major medical, dental, term life, accidental death/dismemberment, long term disability and prescription drug coverage. (L. Fagerstrom, HR Manager) Council Action A motion was made by Councilman White, seconded by Councilman Jones to approve the consent agenda as presented. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. RECESS CITY COUNCIL Mayor Hogue recessed City Council to convene the Parks & Recreation Facilities Development Corporation Board at 6:10 p.m. CALL TO ORDER PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION Parks and Recreation Facilities Development Corporation Chair Eric Hogue called the meeting to order at 6:10 p.m. Board members present included: Anne Hiney, Cristine Price, Dan Chestnut, Councilman Rick White, and Councilman David Goss. Board member Kathy Spillyards was absent. Minutes September 13, 2011 Wylie City Council Page 2 1. Consider, and act upon, approval of the Minutes from the September 14, 2010 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (C. Ehrlich, City Secretary) Board Action A motion was made by board member Anne Hiney, seconded by board member David Goss to approve the 4B minutes from September 14, 2010 as presented. A vote was taken and the motion passed 6-0 with board member Spillyards absent. 2. Consider, and act upon, approval of the FY 2011-2012 4B Budget and authorize expenditures for the FY 2011-2012 Community Services Facilities Capital Improvement Plan. (L. Bantz, Finance Director) Board Action A motion was made by board member Dan Chestnut, seconded by board member Rick White to approve the FY 2011-2012 4B Budget and authorize expenditures for the FY 2011-2012 Community Services Facilities Capital Improvement Plan. A vote was taken and the motion passed 6-0 with board member Spillyards absent. ADJOURN Board Action A motion was made by board member Rick White, seconded by board member David Goss to adjourn the Parks & Recreation Facilities Development corporation (4B) meeting at 6:15 p.m.. A vote was taken and the motion passed 6-0 with board member Spillyards absent RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL Mayor Hogue reconvened the Regular Session of the Wylie City Council at 6:15 p.m. REGULAR AGENDA General Business 1. Consider,and act upon,approving the property tax increase reflected in the budget. (L. Bantz, Finance Director) Staff Comments Finance Director Bantz addressed council stating that the tax rate needed to fund the FY 2011-2012 budget is $0.89890 per $100 of assessed valuation. Although this is the same tax rate as in FY 2010- 2011, there will be a small increase in tax revenue the City receives due to new property that was added Minutes September 13, 2011 Wylie City Council Page 3 to the tax roll and a slight increase in the total property assessed valuation. Section 26.05 of the Texas Property Tax Code requires the governing body to hold a separate vote to ratify this property tax increase that is reflected in the budget. Council Action A motion was made by Councilman White, seconded by Councilman Jones to approve the property tax increase reflected in the FY 2011-2012 budget. . A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. 2. Consider, and act upon, Ordinance No. 2011-18 adopting a budget and appropriating resources for Fiscal Year 2011-2012, beginning October 1, 2011, and ending September 30,2012. (L. Bantz, Finance Director) Staff Comments Finance Director Bantz addressed council stating that the tax rate being proposed for Fiscal Year 2011- 2012 is $0.8989 per $100 of assessed valuation. The summary of all operating and capital funds including the budget for the Wylie Economic Development Corporation are attached to the ordinance approving the budget. Council Action A motion was made by Councilwoman Culver, seconded by Councilman Goss to approve Ordinance No. 2011-18 adopting a budget and appropriating resources for Fiscal Year 2011- 2012, beginning October 1, 2011, and ending September 30, 2012. A vote was taken and the motion passed 5-1 with Mayor Hogue, Councilwoman Culver, Councilman Goss, Councilman Jones and Councilman White voting for and Mayor Pro Tem Byboth voting against; with Councilwoman Spillyards absent. 3. Consider, and act upon, Ordinance No. 2011-19 fixing the tax rate/levy for Tax Year 2011 and Budget Year FY 2011-2012 at $0.89890 per $100 of assessed valuation. (L. Bantz, Finance Director) Staff Comments Finance Director Bantz addressed council stating that the tax rate needed to fund the FY 2011-2012 budget is$0.89890 per$100 of assessed valuation. The tax rate is broken down with $0.600153 being used for operations and maintenance and $0.298747 being used to fund the General Debt Service Fund. This tax ordinance will generate levies of$13,417,600 for the General Fund and $6,679,076 for the I & S Fund. The adopted Fiscal Year 2011-2012 budget requires the support of this ordinance for funding. Council Action A motion was made by Councilman White, seconded by Councilman Jones to approve Ordinance No. 2011-19 fixing the tax rate/levy for Tax Year 2011 and Budget Year FY 2011- 2012 at $0.89890 per$100 of assessed valuation. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. _— Minutes September 13, 2011 Wylie City Council Page 4 4. Consider, and act upon, the acceptance of the resignation of Brandi LaFleur, Board Member for the Parks and Recreation Board and the appointment of a new member to the Parks and Recreation Board for the unexpired term of July 2011 to July 2013. (Robert Diaz, Parks &Recreation Supervisor) Staff Comments Recreation Superintendent Diaz addressed council stating that staff is requesting the appointment of a new Parks and Recreation Board member to replace Brandi LaFleur, who is resigning due to work obligations. Council Action A motion was made by Councilwoman Culver, seconded by Councilman Jones to accept the resignation of Brandi LaFleur and appoint Jeff Harris to the Parks & Recreation Board to fill the unexpired term of July 2011 to July 2013. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. 5. Consider, and act upon, the acceptance of the resignation of Thomas Gaudreau, Board Member for the Public Art Advisory Board and the appointment of a new member for the unexpired term of July 2011 to July 2013. (C. Ehrlich, City Secretary) Staff Comments Public Arts Advisory Board liaison Ehrlich addressed the council stating that Thomas Gaudreau has faithfully served as a member of the Public Arts Advisory Board since July of 2009. He has recently taken a school district administrator job out of state and is no longer able to serve. Ehrlich asked council to appoint a replacement for Mr. Gaudreau. Council Action A motion was made by Councilman Jones, seconded by Councilwoman Culver to accept the resignation of Thomas Gaudreau and appoint Gaynell Reed to the Public Arts Advisory Board to fill the unexpired term of July 2011 to July 2013. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. 6. Consider, and act upon, the acceptance of the resignation of Polly Harrison, Board Member for the Public Arts Advisory Board and the appointment of a new member for the unexpired term of July 2010 to July 2012. (C. Ehrlich, City Secretary) Staff Comments Public Arts Advisory Board liaison Ehrlich addressed the council stating that Polly Harrison has served faithfully as a member of the Public Arts Advisory Board since its inception in July of 2006. Polly has recently relocated out of the City limits. Staff is requesting council to accept the resignation of Polly Harrison and appoint a new member for her unexpired term of July 2010 to July 2012. Minutes September 13, 2011 Wylie City Council Page 5 Council Motion A motion was made by Councilwoman Culver to accept the resignation of Polly Harrison and appoint Gerald Dunn to the Public Arts Advisory Board to fill the unexpired term of July 2010 to July 2012. The motion died for lack of a second. Council Action A motion was made by Councilwoman Culver, seconded by Councilman Jones to accept the resignation of Polly Harrison and appoint DeeAnn Ross to the Public Arts Advisory Board to fill the unexpired term of July 2010 to July 2012. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. 7. Consider, and act upon, awarding a construction contract in the amount of $286,043.00 to Texas Dirt Contractors for the Sanitary Sewer Retrofit Project - Holiday Terrace and Rush Creek Subdivisions. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that funds were approved in the FY10-11 Sanitary Sewer Repair and Replacement fund for the replacement of a deteriorated line in the Holiday Terrace subdivision and an undersized line in the Rush Creek subdivision. Council Action A motion was made by Councilman White, seconded by Mayor Pro Tem Byboth to award a construction contract in the amount of $286,043.00 to Texas Dirt Contractors for the Sanitary Sewer Retrofit Project-Holiday Terrace and Rush Creek Subdivision. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. 8. Consider, and act upon authorizing the City Manager to execute a construction contract in the amount of $343,121.00 to Musco Sports Lighting, LLC for the installation of sports lighting as part of the 2011 Community Park Improvements Project. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that as part of the improvements to Community Park, athletic field lighting for baseball will be installed. The sports lighting components are provided by Musco Sports Lighting, LLC, an industry leader in this type of equipment. All equipment including installation costs are available through Buy Board, and therefore they have already been subject to the competitive bidding process. The City already has existing Musco sports lighting at the developed part of Founders Park, and it has proven to be extremely reliable and trouble free for the past ten years. Additional Musco lighting was installed with the recent improvements at Founders Park. Councilwoman Culver asked Mr. Sferra why the total cost of the lighting in the agenda report was $440,500 yet the contract cost was $343,121.00. Mr. Sferra replied the total costs included some --- alternates recommended by council. Minutes September 13, 2011 Wylie City Council Page 6 Council Action in A motion was made by Councilman White, seconded by Councilman Goss to authorize the City Manager to execute a construction contract in the amount of $343,121.00 to Musco Sports Lighting, LLC for the installation of sports lighting as part of the 2011 Community Park Improvements Project. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. 9. Consider and act upon approval Ordinance No. 2011-20 amending Subsection B (Water Rates) and Subsection C (Sewage Collection and Treatment Rates) of Section 1 (Water and Sewer Fees) of the Wylie Comprehensive Fee Schedule. (C. Hoisted, City Engineer) Staff Comments City Engineer Hoisted addressed council stating that on December 14, 2010 Council held a work session to discuss the water and sewer rate study prepared by McLain Decision Support Systems. The study incorporates the water and sewer capital improvements plan (CIP), outstanding debt service, the proposed wholesale water rate increases from the North Texas Municipal Water District, the transfer to the general fund, and the expansion of the Public Works Service Center. The report was updated in June, 2011 based on information contained in the Indirect Cost Study which identified personnel expenses attributable to the utility fund. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Jones to approve Ordinance No. 2011-20 amending Subsection B (Water Rates) and Subsection C (Sewage Collection and Treatment Rates) of Section 1 (Water and Sewer Fees) of the Wylie Comprehensive Fee Schedule. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. READING OF ORDIN CES City Secretary a Ich ad cj)4 j • Ordinance No.'s 2011-18, 2011-19, and 2011-20 into the official record., ` , L.9 "i}-, Al i q Jb Mayor Ho y il y gp �nvened ►nt � tiw session reading the caption below into the official record at 6:46 p.m, _0 �•ureay Rohl � / EXECUTI - i- =--1'.' Recess into Close, : h !d!4 pliance with Section 551.001, et.seq. Texas Government Code, to wit: §§551.087—Economic Development Negotiations Minutes September 13, 2011 Wylie City Council Page 7 • Deliberate regarding commercial or financial information that the City has received from PMRG and to deliberate the offer of incentives to PMRG. • Deliberate regarding commercial or financial information that the City has received from B&B and to deliberate the offer of incentives to B&B. • Deliberate regarding commercial or financial information that the City has received from Clark Street and to deliberate the offer of incentives to Clark Street. Mayor Hogue reconvened into Regular Session at 7:42 p.m. RECONVENE INTO REGULAR SESSION There was no action taken as a result of Executive Session. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilwoman Culver, seconded by Councilman Goss to adjourn the meeting at 7:45 p.m. A vote was taken and the motion passed 6-0 with Councilwoman Spillyards absent. Eric Hogue, Mayor ATTEST: OF �'� Car le Ehrlic , City Secretary 88?. twro- Minutes September 13, 2011 Wylie City Council Page 8