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10-25-2011 (City Council) Agenda Packet Wylie City Council CITY OF WY LIE NOTICE OF MEETING Regular Meeting Agenda October 25, 2011 - 6:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Eric Hogue Mayor M. G. "Red" Byboth Mayor Pro Tern David Goss Place 1 Kathy Spillyards Place 3 Bennie Jones Place 4 Rick White Place 5 Diane Culver Place 6 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE PRESENTATION • Presentation and recognition of participants in the National Community Planning Month from Harrison Intermediate School. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. October 25,2011 Wylie City Council Regular Meeting Agenda Page 2 of 4 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the October 11, 2011 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the Monthly Revenue and Expense Report for the City of Wylie as of September 30, 2011. (L. Bantz, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30, 2011. (L. Bantz, Finance Director) D. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of September 30, 2011. (S. Satterwhite, Executive Director, WEDC) E. Consider and act upon awarding a bid for mowing and litter control services on City medians, rights of way and special areas. (M. Sferra, Public Services Director) REGULAR AGENDA General Business Tabled from 10/11/2011 Regular Meeting Motion to remove from table and: 1. Consider, and act upon, a request by Skorburg Company to construct an estate residential street section on portions of the Braddock Place property to serve lots with square footage equal to or larger than 16,000 square feet, and issues regarding the Wooded Creek Subdivision amenity center. (C. Holsted, City Engineer) Executive Summary The City of Wylie Design Standards and Construction Details include a design for an estate residential roadway section for lots of one acre or larger. Skorburg Company has requested to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage equal to or greater than 16,000 square feet. Public Hearing 2. Hold a Public Hearing and consider, and act upon, approval of a Residential Replat for Railroad Addition, Block 22, Lot 2 subdividing a single residential lot for two- family (duplex) development, generally located west of Fourth Street and south of Oak Street. (R. 011ie, Planning Director) Executive Summary The lots total 0.186 acre and will create two residential (duplex) lots. The property is zoned Multifamily (MF) and was originally platted as Original Town of Wylie Addition in late 1930s or early 1940s. The applicant intends to develop a duplex single family residential development on the vacant property. Single Family Dwelling, Attached including `duplex' is an allowed use by right within MF zoned properties. The applicant plans to preserve all mature trees onsite as possible. October 25,2011 Wylie City Council Regular Meeting Agenda Page 3 of 4 3. Consider, and act upon, approval of a Parking Agreement between the owners of Block 1, Lot 20R of the Brown and Burns Addition and the City of Wylie. (R. 011ie, Planning Director) Executive Summary The applicant is requesting to construct five (5) parking spaces to accommodate his office use as well as additional spaces for visitors to downtown. The subject property is adjacent to a city owned parking lot that consists of ten(10)parking spaces. The parking agreement is needed because of the location of the spaces. 4. Consider, and act upon, acceptance of the resignation of Greg Wooding and appointment of a new member to the Library Board for the unexpired term of October 2011 to July 2013. (R. Orozco, Library Director) Executive Summary Greg Wooding was appointed in July 2011. Due to personal reasons,Mr. Wooding has resigned. WORK SESSION • Discuss Planet Kidz Youth Program update. • Engineering Department Overview. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§ 551.071 Consultation with Attorney; A meeting with City Attorney regarding a matter(s) in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional conduct of the State Bar of Texas conflicts with the Open Meetings Act regarding: • Receive legal advice from City Attorney related to the Hanover Development Agreement. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes: Texas Government Code Section: §551.071—Private consultation with the attorney for the City. §551.072—Discussing purchase,exchange,lease or value of real property. §551.074—Discussing personnel or to hear complaints against personnel. October 25,2011 Wylie City Council Regular Meeting Agenda Page 4 of 4 CERTIFICATION I certify that this Notice of Meeting was posted on this 21st day of October, 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Wylie City Council CITY OF WY LIE Minutes Wylie City Council Meeting Tuesday, October 11, 2011 - 6:00 p.m. Wylie Municipal Complex - Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:04 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Councilwoman Diane Culver, Councilwoman Kathy Spillyards, Councilman David Goss, and Councilman Rick White. Mayor Pro Tem Red Byboth and Councilman Bennie Jones were absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Police Chief, John Duscio; Finance Director, Linda Bantz; Public Services Director, Mike Sferra; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Human Resource Manager, Lynn Fagerstrom; City Secretary, Carole Ehrlich; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Former Mayor William Martin gave the invocation, and the Colors and Pledge of Allegiance were presented by the Sons of the American Revolution. PRESENTATION • Presentation by Sons of the American Revolution to Firefighter of the year, EMS Provider of the year, and Police Officer of the Year Members of the Sons of the American Revolution presented the following Employee Appreciation Certificates: Angie Willis— Police Officer of the Year Alex Alvarez— Firefighter of the Year Michael Ahlemeier— Paramedic of the Year John Duscio— Police Chief Randy Corbin- Fire Chief Eric Hogue— Mayor, and The City of Wylie— Flags Display at the Municipal Complex Minutes October 11, 2011 Wylie City Council Page 1 • Presentation of 1st 6 weeks Star Students: Responsibility Mayor Hogue and Mayor Pro Tern Byboth presented medallions to students demonstrating the character trait of "Responsibility." Each six weeks one student from each WISD campus is chosen as the "star student." • Proclamation for Fire Prevention Week Mayor Hogue presented a proclamation denoting October 9th — 15th of 2011 as Fire Prevention Week to Shift Commander Brian Ritter. Mayor Hogue reminded those present to check smoke detectors and be aware of items that could cause a fire. • Presentation of Milestone Employee Anniversaries Mayor Hogue and City Manager Manson presented Plaques of Appreciation to City employees: Brenda Martin, K-9 Officer- celebrating 25 years of service Peggy Powell, Police Records Supervisor—celebrating 20 years of service Steve Seddig, Fire Marshal —celebrating 15 years of service Joel Pieper, Streets Crew Leader; Ray Jackson, Fire Captain; Dwight Lancaster, Assistant Building Official; and Robert Ballard, Administrative Shift Commander - celebrating their 10th year anniversary of service Also receiving 10 year service plaques but not present was Brent Parker, Shift Commander, and Steve Trester, Patrol Officer. Mayor Hogue thanked each employee for their commitment and service to the City of Wylie. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Mvssie English, residing at 309 Wooded Creek Avenue, Wylie, addressed Council stating that she resided in Wooded Creek Estates, a Skorburg development. She explained that the residents in this subdivision had been promised amenities including a pool, which to date were never provided. She asked the Council to insure her development received these amenities as a condition to the action on the street improvements listed on the agenda as Item #1. Other members of the development were in attendance. Brooke Domek, representing the American Heart Association, addressed Council stating that the Wylie had been chosen for the "Heart Chase" event. The event would be held in February and she asked for volunteers to organize and get the event off the ground. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the September 27, 2011 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) Minutes October 11, 2011 Wylie City Council Page 2 B. Consider, and act upon, approval of a Final Plat for Ronald Martinez Addition, Block A, Lot 1, creating a single lot of record for commercial development on an approximate 0.3 acre Light Industrial zoned tract, located at the northeast corner of Martinez Lane and Alanis Drive. (R. 011ie, Planning Director) C. Consider, and act upon, Ordinance No. 2011-22, amending the zoning from Commercial Corridor (CC) to Light Industrial (LI) on lot 1, Block B of the Woodlake Village Addition, 12.4 acres generally located northeast of Centennial Drive and Eubanks Lane. ZC 2011-05 (R. 011ie, Planning Director) D. Consider, and act upon, Resolution No. 2011-26(R) authorizing the City Manager of City of Wylie, Texas to execute, on behalf of the City Council of the City of Wylie, Texas, the contract between the City of Wylie and Pulliam Construction Management Inc. for the renovations of the existing Public Works facility and the construction of a new Public Works facility. (J. Butters, Assistant City Manager) E. Consider, and act upon, approving the Vendor Application from the American Cancer Society Relay for Life to hold a Rally and Holiday Bazaar as a fundraiser for cancer survivors at the Bart Peddicord Community Center on November 19, 2011. (R. Diaz, Parks and Recreation Superintendant) F. Consider, and act upon, approving the Vendor Application from Boy Scout Troop 2062 to hold a dinner and an auction as a fundraiser for their Scout Eagle project at the Bart Peddicord Community Center on November 5, 2011. (R. Diaz, Parks and Recreation Superintendant) G. Consider, and act upon, approving the Vendor Application from Wylie East High School to hold a crafts booth fundraiser for WEHS Scholarship Foundation at Olde City Park on October 24, 2011. (R. Diaz, Parks and Recreation Superintendant) H. Consider, and act upon, Ordinance No. 2011-23 setting the time and place for all regular City Council Meetings in the 2012 calendar year. (C. Ehrlich, City Secretary) Mayor Hogue clarified that Item G of the Consent Agenda should read WEHS Teacher's Scholarship Fund rather than WEHS Scholarship Foundation. He noted that if the consent agenda was approved, part of that motion should clarify this change. Council Action A motion was made by Councilman White, seconded by Councilwoman Culver to approve the Consent Agenda as presented with one change to Item G revising the title of the organization to WEHS Teacher's Scholarship Fund. A vote was taken and the motion passed 5-0 with Mayor Pro Tem Byboth and Councilman Jones absent. Minutes October 11, 2011 Wylie City Council Page 3 REGULAR AGENDA General Business 1. Consider, and act upon, a request by Skorburg Company to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage equal to or larger than 16,000 square feet. (C. Holsted, City Engineer) Staff Comments City Engineer Holsted addressed Council stating that the City of Wylie Design Standards and Construction Details include a design for an estate residential roadway section for lots of one acre or larger. Skorburg Company has requested to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage equal to or greater than 16,000 square feet. Council/Developer Discussion Councilman Goss asked if this request was strictly for the streets. City Engineer Holsted replied that it was. Councilwoman Culver asked if the request was for Phase II had Skorburg completed all items in Phase I. City Engineer Holsted replied that to his knowledge they had. Councilwoman Culver asked if Council could ask the applicant questions regarding the Wooded Creek Subdivision. City Manager Manson replied that the way the item was posted, discussion regarding Wooded Creek could not be discussed under this agenda item for Braddock Place; however, staff could research and bring back information to the Council at a later date. Councilwoman Culver asked if the item could be tabled for further discussion and research regarding other developments. City Manager Manson stated that this could be done by motion. Brian Reed, representing Skorburg Company, addressed Council stating that Skorburg was requesting to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage equal to, or greater than, 16,000 square feet. The roadway section includes 26 feet of concrete paving, a 2 foot shoulder, and a drainage easement adjacent to the street right of way. The home builder will also be required to field verify the elevation of the driveway culvert prior to C.O. to eliminate ponding in the City maintained drainage swales. Phase I of Braddock Place included the estate residential paving section; however, the lots were 18,000 square feet minimum. Mr. Reed stated that in all developments Skorburg had completed all items within the Planned Development requirements. Council Action A motion was made by Councilwoman Culver, seconded by Councilman White to table Item #1 to the October 25, 2011 Council meeting to obtain more information regarding other issues with Skorburg Company. A vote was taken and the motion passed 5-0 with Mayor Pro Tem Byboth and Councilman Jones absent. 2. Consider, and act upon, Ordinance No. 2011-24 amending Ordinance No. 2006-32 modifying the City of Wylie Drought Contingency Plan. (C. Holsted, City Engineer) Minutes October 11, 2011 Wylie City Council Page 4 Staff Comments City Engineer Hoisted addressed Council stating that the North Texas Municipal Water District has requested that member cities initiate Stage 3 of the Drought Contingency Plan effective November 1, 2011. The goal of Stage 3 is a 10% reduction in water use and increased awareness in ongoing water conservation efforts. NTMWD is concerned about the declining water levels of the reservoirs and the projections that the drought will persist or intensify through December 2011. In addition to the extreme temperatures and continuing drought conditions, NTMWD currently can't pump water from Lake Texoma due to the presence of invasive zebra mussels. Lake Texoma normally provides almost a quarter of NTMWD's raw water supply. Hoisted explained the model plan prepared by NTMWD recommended that in Stage 3, watering be limited to one day per week, and once every two weeks from November 1st to March 31st. The current City of Wylie plan allows two days per week watering in Stage 3; however, the time of day that watering is allowed is greatly reduced, and the plan does not have the reduction to once every two weeks from November 1st to March 31st. Hoisted noted the proposed Ordinance would modify the current plan to match the NTMWD recommendations. City Manager Manson commented that each member city would implement a slightly different Stage 3 contingency plan; however, the Stage 3 plan being proposed by Wylie tonight mirrors the recommendations made by the North Texas Municipal Water District because it is the right thing to do. Councilwoman Culver asked that staff insure that residents are educated in the new requirements for Stage 3 as approved. Council Action A motion was made by Councilman White, seconded by Councilwoman Spillyards to adopt Ordinance No. 2011-24 amending Ordinance No. 2006-32 modifying the City of Wylie Drought Contingency Plan. A vote was taken and the motion passed 5-0 with Mayor Pro Tem Byboth and Councilman Jones absent. READING OF ORDINANCES City Secretary Ehrlich read the captions to Ordinance No.'s 2011-22, 2011-23, and 2011-24 into the official record. Mayor Hogue announced due to a web posting, the executive session would be postponed. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§ 551.071 Consultation with Attorney; A meeting with City Attorney regarding a matter(s) in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional conduct of the State Bar of Texas conflicts with the Open Meetings Act regarding: • Receive legal advice from City Attorney related to the Hanover Development Agreement. Minutes October 11, 2011 Wylie City Council Page 5 RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilwoman Culver, seconded by Councilman White to adjourn the meeting at 7:20 p.m. A vote was taken and the motion passed 5-0 with Mayor Pro Tem Byboth and Councilman Jones absent. Eric Hogue, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes October 11, 2011 Wylie City Council Page 6 Wylie City Council CITY OF WYLIE AGENDA REPORT q Meeting Date: October 25, 2011 Item Number: B. Department: Finance (City Secretary's Use Only) Prepared By: Finance Account Code: Date Prepared: October 14, 2011 Budgeted Amount: Revenue and Expenditure Exhibits: Monthly Report Subject Consider, and place on file, the City of Wylie Preliminary Monthly Revenue and Expenditure Report for September 30, 2011. Recommendation Motion to accept and place on file, the City of Wylie Preliminary Monthly Revenue and Expenditure Report for September 30, 2011. Discussion The Finance Department has prepared the attached reports for the City Council as required by the City Charter. Approved By Initial Date Department Director LB October 14 2011 City Manager 10- 0-11 Page 1 of 1 CITY OF WYLIE MONTHLY FINANCIAL REPORT September 30,2011 Preliminary ANNUAL CURRENT YTD ACTUAL Benchmark BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 100.00% ACCOUNT DESCRIPTION 2010-2011 2010-2011 2010-2011 OF BUDGET GENERAL FUND REVENUE SUMMARY TAXES 16,489,668 263,754 16,338,408 99.08% A FRANCHISE FEES 2,260,000 3,869 2,067,695 91.49% B LICENSES AND PERMITS 287,030 49,455 568,722 198.14% C INTERGOVERNMENTAL REV. 602,992 9,676 690,315 114.48% SERVICE FEES 2,204,000 168,989 1,994,087 90.48% D FINES AND FORFEITURES 548,107 28,992 326,645 59.60% E INTEREST INCOME 30,000 876 17,609 58.70% F MISCELLANEOUS INCOME 322,646 18,996 340,926 105.67% OTHER FINANCING SOURCES 1,252,612 0 1,834,776 146.48% G REVENUES 23,997,055 544,607 24,179,183 100.76% USE OF FUND BALANCE 1,656,935 NA NA NA H TRANSFER FROM FLEET 742,500 TOTAL REVENUES 26,396,490 NA NA NA GENERAL FUND EXPENDITURE SUMMARY CITY COUNCIL 83,281 4,887 64,780 77.78% CITY MANAGER 780,333 57,500 726,983 93.16% CITY SECRETARY 241,365 19,531 220,738 91.45% CITY ATTORNEY 128,000 20,653 108,328 84.63% FINANCE 854,888 85,116 827,066 96.75% FACILITIES 286,800 48,557 236,560 82.48% MUNICIPAL COURT 318,850 20,639 259,729 81.46% HUMAN RESOURCES 194,693 13,378 182,599 93.79% PURCHASING 114,578 8,507 109,822 95.85% INFORMATION TECHNOLOGY 1,026,949 83,564 992,939 96.69% POLICE 5,338,970 401,793 4,901,947 91.81% FIRE 5,406,604 401,794 4,903,457 90.69% ANIMAL CONTROL 294,510 20,409 256,875 87.22% PLANNING 464,984 35,146 421,948 90.74% BUILDING INSPECTION 661,316 48,408 632,841 95.69% CODE ENFORCEMENT 190,686 11,156 154,295 80.92% STREETS 1,346,214 76,590 1,000,365 74.31% PARKS 1,624,723 185,624 1,355,116 83.41% RECREATION 207,350 20,824 202,244 97.54% LIBRARY 1,217,952 91,710 1,206,168 99.03% COMBINED SERVICES 5,001,071 376,961 4,292,928 85.84% TOTAL EXPENDITURES 25,784,117 2,032,747 23,057,728 89.43% REVENUES OVER/(UNDER)EXPENDITURES 612,373 -1,488,140 1,121,455 11.33% A. Property Tax Collections for FY10-11 as of September 30 are 99.74%,in comparison to FY09-10 for the same time period 98.86%. B. Franchise Fees:The majority of franchise fees are recognized in the third and fourth quarter with electric fees making up the majority. C. Licenses and Permits:Are recognized periodically,but we have seen an increase in plumbing,electrical and mechanical permits. New Dwelling Permits are on track to meet projected revenue. D.Service Fees:Trash fees are on track to meet projected revenue with the remaining fees coming from WAVE and other seasonal fees. E. Fines and Forfeitures: Municipal Court Fines are down slightly.With the addition of bailiff/warrant officer,these revenues are projected to rise. F. Interest Income: In relation to the last 12 months the current interest is in line with projections. G.Other Financing Sources consist of the Utility Fund transfer and WEDC transfer for services rendered.The transfer increase is due to the scheduled closing of the Fleet Fund. H. Use of Fund Balance:to supplement the Emergency Communications Tower, Debt Service,Streets and Alleys,and Municipal Complex Equipment. CITY OF WYLIE MONTHLY FINANCIAL REPORT September 30,2011 Prelimenary ANNUAL CURRENT YTD ACTUAL Benchmark BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 100.00% ACCOUNT DESCRIPTION 2010-2011 2010-2011 2010-2011 OF BUDGET UTILITY FUND REVENUES SUMMARY SERVICE FEES 9,714,000 1,560,598 10,683,412 109.98% INTEREST INCOME 30,000 1,036 17,293 57.64% MISCELLANEOUS INCOME 35,000 4,056 45,436 129.82% OTHER FINANCING SOURCES 1,500,000 0 1,843,175 122.88% TOTAL REVENUES 11,279,000 1,565,690 12,589,316 111.62% UTILITY FUND EXPENDITURE SUMMARY UTILITY ADMINISTRATION 334,430 16,446 280,360 83.83% UTILITIES-WATER 1,035,708 132,967 941,329 90.89% CITY ENGINEER 428,087 26,600 374,995 87.60% UTILITIES-SEWER 629,347 58,166 589,000 93.59% UTILITY BILLING 610,437 55,766 531,256 87.03% COMBINED SERVICES 9,808,495 200,024 8,132,009 82.91% TOTAL EXPENDITURES 12,846,504 489,969 10,848,949 84.45% REVENUES OVER/(UNDER)EXPENDITURES -1,567,504 1,075,721 1,740,367 27.17% I.Other financing sources consist of a transfer from the Impact Fund into Utility Fund,as well as a transfer from the scheduled closing of the Fleet Fund. Wylie City Council CITY OF WYLIE AGENDA REPORT q Meeting Date: October 25, 2011 Item Number: C. Department: Finance (City Secretary's Use Only) Prepared By: Finance Account Code: Date Prepared: October 14, 2011 Budgeted Amount: Exhibits: Investment Report Subject Consider, and place on file, the City of Wylie Monthly Investment Report for September 30, 2011. Recommendation Motion to accept and place on file, the City of Wylie Monthly Investment Report for September 30, 2011. Discussion The Finance Department has prepared the attached reports for the City Council as required by the City Charter. Approved By Initial Date Department Director LB October 14 2011 City Manager 10- 0-11 Page 1 of 1 2010-2011 Investment Report September 30, 2011 Money Market Accounts: MMA Certificates of Deposit: CCD Treasury Bills: T-Bills Treasury Notes: T-Notes Government Agency Notes: AN Invest. Principal Type Of Interest Purchase Maturity Number Amount Security Rate Issuer Date Date 1 $46,802,584.10 MMA 0.0929% Texpool 12/31/2006 NA 2 $15,006,697.79 MMA 0.0906% TexStar 3/15/2011 NA $61,809,281.89 Total Weighted Average Coupon: 0.09% Money Markets: $61,809,281.89 Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00 $61,809,281.89 Wylie City Council CITY OF VVYLIE AGENDA REPORT Meeting Date: 10-25-11 Item Number: D. Department: WEDC (City Secretary's Use Only) Prepared By: Sam Satterwhite Account Code: Date Prepared: 10-17-11 Budgeted Amount: Exhibits: 1 Subject Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of September 30, 2011. Recommendation Accept, and place on file, the monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of September 30, 2011. Discussion The Wylie Economic Development Corporation (WEDC) Board of Directors approved the attached financials on October 21, 2011. 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A55�2°5 5,7,15.14�.8� -------------- ______________ LI II,I°�I�S 2Q6t7-20110 E"�L9E L TtdCC9 Ta�}C E'�Y IP� O.dO 20CP0°2��.11 hS�C7ICPa�E FAYA€Sl.E Cl<fJ0 2000°20Z12 �f3IS,Cr �CiP��?Et2 E��Y.AffiI.E 0.00 2qQd°20213 CR�C7X'P Zt�t� E'e��'Ae LE 4<Q4 2Cd00�2013A iFtS a,E�1 �AYA�faE �,00 20tJ{i°201:5 IVATIt��It�ItJ� t��r�E3.��� CtBNiP C�<Qt� 2t�00-20136 H��LT%� SFdSt3Et PP,Y—EtHP�t}YvE 0.12 2d7(IO-201I7 "Pt^tt{5 FFaYA�Z=E C7<C�0 2000—�b1I9 �Q�F% E FAYFs�i�� O.OD 2d00-201�9 F80 '��d� �Oa�t� L�Y L� Q.QQ 2000—�0120 EICa� �1Y��I,� G.OD 2t7t70°20121 �'�C f`fiYP.�LE C7.C70 �ODO-24122 52`JI9�.[VT° Lt7 �,EVl f'��° LE Cb,00 2�oa�aoia3 ��zt�otar �$� �,� �.on 2000-2ai�a ��:��rau��rc� ��� r.E c�,co z�ao�zax�s �r��,xc ������a�� cor�� �.�� zaoa-2a�2� tc p�� �� c.ca �ono-z�i�o �~���z�L�, s��n��zr�� �cccr€sr�T �,�ra�.�z zc�oo-2a�sx ��e�Pa�� w���s ���.��� �.c�� zaoo-zo�eo ���zz ����,�r�� r�ascr� e�� a.�o �anra-�oas� r�zse ������� ��� �� �.aa zoaa-zfl�ax �� e���saa� zs,�sz.s� �000-2�210 RC�qCi(��s P�i�' 3�E �95�26 20D6-29530 HRC3�z,RTY 'S �S PI�Y T�E fi,QO �004-�fl540 TiCD2'ES ��"Y L� �92x��4vE0 �o�so-zfl�ia �u� �ro c�av� � rv�� �,�o 10-10-2011 0407 PM CITY OF WYLIE PAGE 2 BALANCE SHEET AS OF SEPTEMBER 30TH, 2011 111-WYLIE ECONOMIC DEVEL CORP ACCOUNT* TITLE 2000-22270 DEFERRED REVENUE 202,113.52 2000-22915 RENTAL DEPOSITS 1,200.00 TOTAL LIABILITIES 616,626.18 EQUITY 3000-34110 FUND BALANCE - RESERVED 488,181.60 3000-34590 FUND BALANCE-UNRESERV/UNDESIG 3,389,115.11 TOTAL BEGINNING EQUITY 3,877,296,71 TOTAL REVENUE 7,036,882.60 TOTAL EXPENSES 6,615,664,61 REVENUE OVER/(UNDER) EXPENSES 421,227,99 TOTAL EQUITY & OVER! UNDER) 4,298,514.70 TOTAL LIABILITIES, EQUITY & OVER/(UNDER) 5,115,140,88 -------------- 10-10-2011 04t07 PM CITY OF WYLIE PAGE: 1 BALANCE SHEET AS OF: SEPTEMBER 30TH, 2011 922-GEN LONG TERM DEBT (WEDC) ACCOUNTI TITLE ASSETS 1000-10312 GOVERNMENT NOTES 0.00 1000-18110 LOAN - WEDC 0.00 1000-18120 LOAN - BIRMINGHAM 0.00 1000-18210 AMOUNT TO BE PROVIDED 0.00 1000-16220 BIRMINGHAM LOAN 0.00 0.00 TOTAL ASSETS 0.00 LIABILITIES ----------- 2000-20310 COMPENSATED ABSENCES PAYABLE 36,069.88 2000-20311 COMP ABSENCES PAYABLE-CURRENT 2,630.57 2000-21410 ACCRUED INTEREST PAYABLE 0.00 2000-28205 WEDC LOANS - CURRENT 377.39 2000-28220 BIRMINGHAM LOAN 0.00 2000-26230 INWOOD LOAN 0.00 2000-28235 ANB LOAN 374,307.55 2000-26236 ANB CONSTRUCTION LOAN 4,855,666.12 2000-28240 HUGHES LOAN 189,068.10 2000-28250 CITY OF WYLIE LOAN 0.00 2000-28260 PRIME RUTS LOAN 0.00 2000-28270 BOWLAND/ANDERSON LOAN 0.00 2000-28280 CAPITAL ONE CAZAD LOAN 0.00 TOTAL LIABILITIES 5,458,319.61 EQUITY 3000-34590 FUND BALANCE-UNRESERV/UNDZSIG( 755,036.03) TOTAL BEGINNING EQUITY 755,036.03) TOTAL REVENUE ( 4,920,939.00) TOTAL EXPENSES I 217,655.42) REVENUE OVER/(UNDER) EXPENSES ( 4,703,283.56) TOTAL EQUITY & OVER/(UNDER) ( 5,458,319.61) TOTAL LIABILITIES, EQUITY 6 OVER/(UNDER) 0.00 m.... 100-10-2011 09:01 AM CITY or WYLIE PAGE: 1 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: SEPTEMBER 30TH, 2011 111-WYLIE ECONOMIC OEVEL CORP FINANCIAL SUMMARY CURRENT CURRENT PRIOR, YEAR Y-T-D Y-T-D BUDGET g OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET REVENUE SUMMARY TAXES 1,364,056.0E 137,5e2.02 0,00 1,270,084.83 0.00 93,971.17 93.11 INTEREST INCOME 3,000.00 98,27 0.00 1,677.27 0.00 1,322.73 55.91 MISCELLANEOUS INCOME 727,050.00 46,974,60 0,00 644,181.50 0.00 ( 117,131.50) 116.11 OTHER FINANCING SOURCES 0.00 0.00 0.00 4,920,939.00 0.00 ( 4,920,939.00) 0.00 TOTAL REVENUES 2,094,106.00 184,654.89 0.00 7,036,882.60 0,00 ( 4,942,776,60) 336,03 EXPENDITURE SUMMARY DEVELOPMENT CORP-WEDC 7,666,954.00 107,541.74 0.00 6,615,664.61 12,565,96 1,036,723.43 86.45 TOTAL EXPENDITURES 7,666,954.00 107,541.74 0.00 6,615,664.61 12,565.96 1,036,723,43 86.45 REVENUE OVER/(UNDER) EXPENDITURES ( 5,572,846,00) ”01.11.15, 0,00 421,217.99 ( 12,565.96) ( 5,981,500,03) 7,33- 10-10-2011 09:01 AM CITY OF WYLIE PAGE: 2 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: SEPTEMBER 30TH, 2011 111-WYLIE ECONOMIC REVEL CORP REVENUES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-6 BUDGET % OF BUDGET PERIOD PO ADJUST, ACTUAL ENCUMBRANCE BALANCE BUDGET . . . TAXES 4000-40150 REV IN LETU OF PROPERTY TAX 0,00 14,428.54 0.00 28,857.06 0.00 ( 26,657,08) 0.00 4000-40210 SALES TAX 10364,056.00 123,153.45 0.00 1,241,227,75 0.00 /22,828.25 51.00 TOTAL TAXES 1,364,056,00 137,582,02 0.00 1,270,084.63 0,00 93,971.17 93.11 INTEREST INCOME 4C00-46050 CERTIFICATE OF DEPOSIT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46110 ALLOCATED INTEREST EARNINGS 3,000.00 98.27 0.00 1,677.27 0.00 1,322.73 55.91 4000-46140 TEXPOOL INTEREST 0.00 0.00 0.00 0.00 0,00 0.00 0,00 4000-46143 LOGIC INTEREST 0.00 0.00 0.00 0,00 0.00 0.00 0.00 4000-46210 BANK MONEY MARKET INTEREST 0.00 0.00 0,00 0,00 0.00 0,00 0.00 TOTAL INTEREST INCOME 3,000.00 98.27 0.00 1,677,27 0.00 1,322.73 55,91 MISCELLANEOUS INCOME 4000-48110 RENTAL INCOME 67,600.00 46,607.60 0,00 202,846.40 0,00 ( 115,045.40) 231.03 4000-48310 RECOVERY - PRIOR YEAR EXPEN 0,00 0.00 0.00 0,00 0.00 0,00 0.00 4000-48410 MISCELLANEOUS INCOME 639,250.00 167.00 0.00 641,336.10 0,00 ( 2,086.10) 100.33 4000-48430 GAIN/LOSS SALE OF CAP ASSET 0.00 0.00 0.00 0,00 0.00 0,00 0.00 TOTAL MISCELLANEOUS INCOME 727,050.00 46,974.60 0.00 844,161.50 0.00 ( 117,131,50) 116.11 OTHER FINANCING SOURCES 4000-49160 TRANSFER FROM GENERAL FUND 0,00 0.00 0.00 0.00 0.00 0,00 0,00 4000-49325 BANK NOTE PROCEEDS 0.00 0.00 0.00 4,920,939.00 0,00 ( 4,920,939,00) 0.00 TOTAL OTHER FINANCING SOURCES 0,00 0.00 0.00 4,920,939.00 0.00 ( 4,920,939.00) 0.00 - - TOTAL REVENUES 2,094,106.00 164,654.89 0.00 7,036,882.60 0,00 ( 4,942,776.60) 336.03 10-10-2011 09:01 AM CITY OF WYLIE PAO.E.: .3 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: SEPTEMBER 30TH, 2011 111-WYLIE ECONOMIC DEVEL CORP DEVELOPMENT CORP-WEDC DEPARTMENTAL EXPENDITURES CURRENT CURRENT PRIOR. YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST, ACTUAL ENCUMBRANCE BALANCE BUDGET PERSONNEL SERVICES 5611-51110 SALARIES 177,552.00 13,259,25 0.00 171,821.69 0.00 5,730.31 96.77 5611-51130 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0,00 5611-51140 LONGEVITY PAY 960.00 0.00 0,00 964.00 0.00 ( 4.00) 100.42 5611-51145 SICK LEAVE BUYBACK 1,924.00 0.00 0.00 1,764.62 0.00 159.38 91,72 5611-51160 CERTIFICATION INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51170 PARAMEDIC INCENTIVE 0,00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51210 CAR ALLOWANCE 11,520.00 570.79 0.00 10,928.29 0.00 391,71 96.54 5611-51220 PHONE ALLOWANCE 3,456.00 265,84 0.00 3,336.29 0.00 119.71 96,54 5611-51230 CLOTHING ALLOWANCE 0.00 0.00 0.00 0.00 0.00 000 0.00 5611-51310 TMRS 21,772,80 1,764,94 0,00 22,554,90 0.00 ( 782.10) 103.59 5611-51410 HOSPITAL & LIFE INSURANCE 24,796,00 1,653.03 0.00 19,836.36 0.00 4,959.64 80,00 5611-51420 LONG-TERM DISABILITY 9E7.00 38,22 0.00 458.64 0.00 508.36 47,43 5611-51440 FICA 12,107,00 875,58 0.00 9,765.99 0.00 2,341,01 80,66 5611-51450 MEDICARE 2,532,00 204.77 0.00 2,674.20 0.00 157.80 94,43 5611-51470 WORKERS COMP PREMIUM 628,00 0,00 0.00 405.69 0,00 141.31 77.50 5611-51460 UNEMPLOYMENT COMP (TWC) 540.00 0.00 0.00 144.00 0.00 396,00 26.67 TOTAL PERSONNEL SERVICES 255,554.50 15,932.41 0.00 244,735,67 0.00 14,119.13 94.55 SUPPLIES 5611-52010 OFFICE SUPPLIES 14,200,00 284.03 0.00 11,956.56 0.00 2,243,44 54.20 5611-52040 POSTAGE & FREIGHT 1,220,00 6.44 0.00 256.05 0.00 963.95 20.99 5611-52130 TOOLS/ EQUIP - UNDER 4200 0.00 0.00 8.00 8.00 0,00 0.80 0.00 5611-52610 FOOD SUPPLIES 3,600.00 228,32 0.00 3,580,61 0.00 19.39 99.46 5611-52990 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL SUPPLIES 19,020.00 618,79 0.00 15,793.22 0.00 3,226.78 83.03 MATERIALS FOR MAINTENANC 5611-54630 TOOLS & EQUIPMENT 0.00 0,00 0.00 0.00 0.00 0.00 0.00 5611-54810 COMPUTER RARD/SOrTWARE 2,000,00 0,00 0.00 1,782.23 0.00 217.77 59.11 5611-54990 OTHER 20,600.00 0.00 0.00 14,232,56 3,125.96 2,641,48 86.79 TOTAL MATERIALS FOR MAINTENANC 22,000.00 0,00 0.00 16,014.79 3,125.96 2,859.23 87,00 CONTRACTUAL SERVICES 5611-56030 INCENTIVES 765,295.20 54,097.50 0.00 315,344.52 0.00 449,950.69 41,21 5611-56040 SPECIAL SERVICES 69,390.00 168,00 0.00 69,396.41 0.00 ( 6.41) 100.01 5511-55080 ADVERTISING 39,590.00 810.00 0.00 17,969,00 9,200.00 12,421.00 68.63 5621-56090 COMMUNITY DEVELOPMENT 47,915.00 2,658,66 0.00 29,407.53 240.00 16,267.47 61.58 5611-56110 COMMUNICATIONS 4,340,00 122.37 0.00 3,867.27 0.00 472,73 59.11 5611-56180 RENTAL 27,000.00 441,81 0.00 25,299.70 0.00 1,700.30 93.70 5611-56210 TRAVEL & TRAINING 40,677.00 94.21 0.00 15,555.54 0.00 24,091,45 40.77 5611-56250 DUES & SUBSCRIPTIONS 7,613.00 0.00 0.00 6,273.00 0.00 1,540.00 80.29 5611-56310 INSURANCE 303.00 0.00 0.00 303.00 0.00 0.00 100,00 5611-56510 AUDIT & LEGAL SERVICES 25,400.00 3,932.43 0.00 26,551.75 0.00 1,515.25 93.60 5611-56570 ENGINEERING/ARCHITECTURAL 17,500.00 13,080.00 0.00 26,790.50 0.00 ( 9,290.50) 153.09 5611-56610 UTILITIES-ELECTRIC 4,800.00 394.45 0.00 2,096.61 0.00 2,703=39 43.68 TOTAL CONTRACTUAL SERVICES 1,053,023.20 75,959.43 0.00 539,914.63 9,440.00 503,566.37 52.17 10-10-2011 09:01 AM CITY OF WYLIE PAGE: 4 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: SEPTEMBER 30TH, 2011 Ill-WYLIE ECONOMIC DEVEL CORP DEVELOPMENT CORP-WEDC DEPARTMENTAL EXPENDITURES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST, ACTUAL ENCUMBRANCE BALANCE BUDGET DEBT SERVICE 6 CAP, REPL 5611-57110 DEBT SERVICE 451,454.00 12,131.11 0,00 405,296.87 0.00 46,157,13 89.78 5611-57710 BAD DEBT EXPENSE 0,00 0.00 0,00 0.00 0.00 0.00 0.00 TOTAL DEBT SERVICE 6 CAP. REPL 451,454,00 12,131.11 C,00 405,296,87 0.00 46,157.13 89.7E CAPITAL OUTLAY 5511-58110 LAND-FURCHASE PRICE 466,.399.00 0.00 0.00 224,514,65 0.00 241,834,35 48,14 5511-58120 DEVELOPMENT FEES 0,00 0.00 0.00 0,00 0,00 0,00 0,00 5611-58210 STREETS 6 ALLEYS 0.00 0,00 0,00 0.00 0.00 0.00 0,00 5611-58810 COMPUTER HARD/SOFTWARE 500,00 0,00 0,00 0,00 0,00 500,00 0,00 5611-58830 FURNITURE 6 FIXTURES 10,000.00 0,00 0.00 9,463.41 0.00 536.59 94,63 5611-58910 BUILDINGS 5,380,703.00 0.00 0,00 5,380,445.82 0,00 257.18 100,00 5611-58995 CONTRA CAPITAL OUTLAY 0.00 0,00 0,00 ( 225,514,65) 0,00 225,514,65 0,00 TOTAL CAPITAL OUTLAY 5,857,602.00 0.00 0,00 5,338,909.23 0,00 468,692,77 92,00 OTHER FINANCING (USES) 5611-59111 TRANSFER TO GENERAL FUND 5,000.0G 0.00 0.00 5,000,00 0.00 0.00 100.00 5611-59190 TRANSFER TO TORUGHFARE IMP 0,00 0.00 0,00 0.00 0.00 0.00 0,00 5611-59990 PROJECT ACCOUNTING 0,0G 0.00 0,00 0,00 0.00 0.00 0.00 TOTAL OTHER FINANCING (USES) 5,000.00 0.00 0.00 5,000.00 0.00 0.00 100.00 TOTAL DEVELOPMENT CORP-WEDC 7,6E6,954.00 107,541.74 0.00 6,615,664.61 a2,565.36 1,038,723.43 86..4..5 TOTAL EXPENDITURES 7,666,954,00 107,541.74 0.00 6,615,664.61 12,565.96 1,038,723,43 86,45 REVENUE OVER (UNDER) EXPENDITURES ( 5,572,848,00) .,,II .15 0,00 422,w=I' 39 ( 12,565.96) ( 5,981,500.03) s.4 END OF REPORT k•w Wylie Economic Development Corporation Balance Sheet Sub ledger September 30, 2011 Notes Payable Date of Rate of Purchase Payment Beginning Bal. Principal Interest Interest Principal Balance August 31, 2011 $570,197.70 Hughes(#62 of 120) 7/25/06 3,676.29 191,944.85 2,876.52 799.77 5.00 189,068.33 ANBTX(#11 of so) 10/28/10 8,454.82 381,129.37 6,830.26 1,624.56 4.95 374,299.11 ANBTX-ACE(#1 of 180) 8/1/11 40,681.80 4,872,223.65 16,171.70 24,510.10 5.75 4,856,051.95 September 30, 2011 25,878.48 $26,934.43 $5,419,419.39 Note: Principal and Interest payments vary by date of payment. Wylie Economic Development Corporation Inventory Subledger September 3O. ZO11 """°~=.~~"y -La..= Date of Pur. Address Acreage Improvements Cost Basis \6elua So. Ft K8cK8aabsrs 7/12/05 708 Cooper 0.48 n/m 202.045.00 Heath 13/28/05 706 Cooper 0.46 32`005 3.625 186.934.32 Perry 9/13/00 707Cooper 0.491 n/o 200.224.00 BovNand/Andenuon 10/9K07 Cooper Dr. 0.372 n/o 108.418.50 KCS 8/1/08 Cooper Dr. 0.408 n/a 60.207.87 Hughes 7/35V06 211 -212Industrial 074 208.801 10.000 420,36121 R.O.W. 0.18 41.585.20 PhnleKuts 10/8y07 207 |ndusddo| 0.20 182.223 4.550 329.284.00 R.O.W. 0.11 n/a 77.380.45 C$zad 3/17/08 210 |ndustha| 0.27 128.083 3.000 200.781.55 Ferrell 9/29/05 2806F.K8. 544 1.08 n/a 239.372.00 Sale o/R.O.YV. 3Y14/07 -O.OS -20.094.48 Crossroads 0/12/09 2804F.YW. 844 0.44 24.696 4.750 171.842.02 Regency Pk. 6/4/10 25 Steel Road 0.65 n/o 28.170.77 Premier Plaza 8/25/05 Martinez Lane 35.00 n/o 839.000.00 Sole to Savage 6/28/08 -3.87 -98.917.20 SAF-Holland 12/14/10 Martinez Lane 1.33 n/a 225.514.85 ACE Martinez Lane 22.44 96.000 Premier Industrial Park 7/12/07 Hensley 3.3 n/o 155.000.00 Total 53.88 676.808 122.825 3,002,109.82 *A Journal entry was made by auditors to adjust the cost of the Hughes land by$4,638,79. This amount was for taxes owed and therefore not part of the land value. °PMnle Kuts total purchase price was$308.884.45. The distribution between 2O7 Industrial and R.O.VV. purchased was developed by Seller for tax purposes. *Should lease to term and not execute purchase option, WEDC liable to reimburse ACE for Holland property purchase ($112`500)� Wylie Economic Development Corporation AVOIDED TAX SUB LEDGER-Ascend Custom Extrusion September, 2011 2011 Amt. Received COW Tax WISD Tax 1/5 of July COW 1/5 of July WISD Total Payment August 4,257.03 7,766.75 851.41 1,553.35 14,428.54 September 4,257.03 7,766.75 851.41 1,553.35 14,428.54 October November December Total 8,514.06 15,533.50 1,702.82 3,106.70 28,857.08 WYLIE ECONOMIC DEVELOPMENT CORPORATION SALES TAX REVENUE FOR THE MONTH OF OCTOBER 2011 MONTH WEDC WEDC WEDC DIFF % DIFF 2009 2010 2011 10 VS 11 10 VS 11 DECEMBER $90,500 $81,014 $103,687 $22,673 27.99% JANUARY 101,531 91,593 100,999 9,406 10.27% FEBRUARY 145,246 153,281 158,204 4,923 3.21% MARCH 87,584 89,717 104,670 14,953 16.67% APRIL 86,040 89,119 98,463 9,344 10.48% MAY 130,966 144,953 158,379 13,427 9.26% JUNE 94,993 111,174 116,832 5,658 5.09% JULY 95,282 99,065 119,527 20,462 20.66% AUGUST 117,541 144,373 157,310 12,937 8.96% SEPTEMBER 104,015 98,102 123,153 25,052 25.54% OCTOBER 100,312 96,010 118,827 22,816 23.76% NOVEMBER 144,326 145,337 Sub-Total $1,298,336 $1,343,739 $1,360,054 $161,652 13.49% AUDIT ADJ TOTAL $1,298,336 $1,343,739 $1,360,054 $161,652 13.49% WEDC SALES TAX ANALYSIS • $180,000 $160,000 $140,000 • $120,000 $100,000 $$0,000 [12010 ■2011 ,,,i,, - i$60,d00$40,000 $20,000 $d - + i i I ZI5a m m d a m c > > f '8 Ag E 3 2 g ¢ � - � 3 E o E O ' a Z 0 Wylie City Council CITY OF VVYLIE AGENDA REPORT Meeting Date: October 25, 2011 Item Number: E. Department: Purchasing (City Secretary's Use Only) Prepared By: Jim Holcomb Account Code: 100-5511-56040 Date Prepared: October 12, 2011 Budgeted Amount: $175,890.00 Exhibits: Bid & Contract Subject Consider, and act upon, awarding a bid for an annual contract for mowing and litter control on City medians, rights of way and special areas. Recommendation Motion to award a bid for an annual contract with J. Nichols Construction for mowing and litter control on City medians, rights of way and special areas. Discussion Competitive sealed bids have been solicited in accordance with Chapter 252 of the Texas Local Government Code to provide for an annual contract for mowing and litter control on City medians, rights of way and special areas. A bid has been submitted by J. Nichols Construction in the amount of$42.50 per acre for mowing/litter control services and $7.50 per acre for litter control only. Based upon the estimated acreage and frequency of mowing and litter control services performed, the annual value of the contract would be approximately $15 5,877.00. Approved By Initial Date Department Director HI 10/12/2011 City Manager IIII 10- 0-11 Page 1 of 1 PROPOSAL Pursuant to the Advertisement for Bids, General Provisions and Requirements and the Plans and specifications (hereinafter collectively referred to as the "Specifications"), the undersigned Bidder hereby proposes to do all work and furnish all necessary superintendence, labor, machinery, equipment, tools and materials, and to complete all the work upon which he bids, as provided by the Specifications and binds himself, on acceptance of the proposal to execute a contract and provide required insurance certificates, according to the City of Wylie standard forms, for performing and completing said work within the required time and furnish all guarantees for the price stated in the Schedule of Bid Items for the following project: ANNUAL MOWING/LITTER CONTROL CITY MEDIANS,RIGHTS OF WAY & SPECIAL AREAS It is understood that the quantities of work shown in the schedule of bid items and work to be performed are approximate only and are subject to increase or decrease and the undersigned bidder offers to do the work at the unit price as stated in the schedule of bid items. The undersigned further agrees that the unit prices quoted include all items of work required as necessary for the accomplishment of the projected work and these items include all work indicated on the Plans and Specifications for which no specific pay items have been established. ANNUAL MOWING/LITTER CONTROL ESTIMATED FREQUENCY IS 19 TIMES PER YEAR Fall(Oct. -early Dec.) &Spring(March -end of Sept.) Site Acreage Type Akin Lane Berm 0.7 row Alanis Lane 15.7 median/row Anson Parkway 0.6 row Avalon Phase 1 4.8 special area Avalon Phase 2 0.4 special area Ballard Ave 5.0 median/row Ballard/Hwy 78-Convenience store lot 0.2 special area Ballard/Martin 0.5 special area Birmingham Farms 14A 4.7 special area Birmingham Farms 14B 2.9 special area Bozman Farms 6.0 special area Brown Street/FM-1378 to Sanden 2.2 median/row Centennial Drive 3.3 row Old City Hall 2.5 special area Cooper Lot 1.0 special area Cottonbelt/Brown 0.3 special area Creekhollow Estates 0.8 special area Dodd Park 5.3 special area FM-544 2.0 median/row FM-1378 10.0 row Founders Park Entrance 7.6 median/row Glenn Knoll 5.3 special area Harvest Bend 0.1 median/row Highway 78 S.City Limit/Spring Creek Pkwy. 18.0 median/row 13 Joel Scott Park Drainage 0.9 special area Kirby Street 2.0 median/row Kreymer Lane 1.7 median/row McCreary Road 2.1 median/row Meadows of Birmingham Phase 2 4.1 special area Outlaw's BBQ Lot 0.5 special area Pheasant Creek Park 4.4 special area Rustic Oaks Drainage 5.8 special area Sanden Blvd 0.8 row Springcreek Pkwy 3.5 median/row Springwell 0.5 median/row Stone Circle 0.3 special area Stone Street 2.5 median/row Trinity Trail Parking Lot 2.5 special area Twin Lakes Park Phase 1 4.0 special area W.A.Allen 0.3 median W.A.Allen/Stone 0.7 special area Westgate Hollow 0.2 median/row Woodbridge Easement 0.8 special area Wylie East 0.9 median/row Wylie Mobile Home Park 0.5 row Henson Property south of Founders Park 3.5 special area Fire Station#1,1401 S.Ballard 2.5 special area Fire Station#2,555 Country Club 4.2 special area Fire Station#3,210 North WA Allen 4.1 special area Community Drainage 3.0 special area FM 1378-FM544-Parker 15 median/row Lakeside Estates Park 2.0 special area Parkside Park 0.5 row Sage creek 9 trail 1.0 special area Sage creek-Primrose 1.5 special area Hensley creek line and ROW 3.0 row Total: 191.6 RA UNIT PRICE m 0 PER ACRE X 191e9 ACRES X 19 MOWINGSMTTER PICK-UPS S I 117 LITTER CONTROL ONLY Please provide a per-unit price for litter control only in the following areas, and for the mowing sites listed above. Litter may be controlled up to four times per year for the mowing sites listed above, and up to seventeen times per year for the sites listed below. Additional sites may be added by the City for the same per-unit price per acre. LOCATION APPROX.ACREAGE 1.Ballard Ave.(r.o.w.) 3.5 ac. 2.Beaver Creek Rd.(r.o.w.) 1.1 ac. 3.Brown St.(r.o.w.) 3.0 ac. 4. C.R.431 (r.o.w.) 1.5 ac. TOTAL: 9.1 ac. Oita UNIT PRICE = $ 10 50 PER ACRE -- 1_ TOTAL BASE BID FOR MOWING/LITTER CONTROL,COMPLETE AND IN PLACE,FOR THE SUM OF: —re? T (Ai— Dollars $ I CV II 7 (WRITTEN LUMP SUM) J LUMP SUM l �A Cents (figures) (WRITTEN LUMP SUM) TOTAL PER ACRE BID FOR LITTER CONTROL ONLY,COMPLETE AND IN PLACE,FOR THE SUM OF: Dollars (WRITTEN L..f i-UMP SUM) PER ACRE(figures) x -x9„ / -it Cents 31 / / 60.1,5 (WRITTEN LUMP SUM) NOTE: Show amount in both written form and figures. In case of discrepancy between the written amount and figure amount, the written amount shall govern. In case of discrepancy between the unit price and the total base bid (LUMP SUM), the unit price shall govern. The dollar amount for unit pricing will be rounded to the nearest penny. NON-COLLUSION STATEMENT The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. NAME - OF COMPANY: 'Yoe. V‘cooZS S tl w�a\S Ccxwcd...c>r‘oc• J 'QC..• ADDRESS: 3X'1r.- ‘4Y%-:...\-e.\ey1-410 ley \ %e. , 71. --kSAgaik PHONE: c11.-•"k\'L- . FAX: Ck--vi-•L't1a'S- 1.:*00 BIDDER'S SIGNATURE: . 2Alf •cJ L BIDDER'S PRINT NAME: J D .2, A/, •c h c IC POSITION WITH COMPANY: �c¢Ss ae,cvr SIGNATURE OF COMPANY OFFICIAL AUTHORIZING THIS BID: /Xi..citA_ COMPANY OFFICIAL'S PRINTED NAME: 3 O-Q /✓, c_ o if OFFICIAL POSITION: f)/A S,lA n -f 12 INVITATION FOR BIDS FOR ANNUAL CONTRACT FOR MOWING SERVICES AND LITTER CONTROL CLOSING DATE AND TIME: October 5, 2011 2:00 p.m. The City of Wylie, Texas, invites sealed bids from all qualified vendors desiring to bid on an annual contract for Mowing Services and Litter Control complying with the specifications listed herein. A mandatory pre-bid conference and tour will be held at 9:00 a.m. on Friday, September 30, 2011 in the Public Services conference room on the third floor of the Wylie Municipal Complex, 300 Country Club, #100 Wylie, TX 75098. Address bids to Jim Holcomb, Purchasing Agent, City of Wylie, 300 Country Club #100, Wylie, Texas 75098. Mark envelope in lower left corner "Bid For Annual Mowing and Litter Control Contract" so that the bids will not be opened until the appointed hour. Bids may also be hand delivered before bid closing on October 5, 2011 to the City of Wylie Purchasing Office at the above address. The effective date for the commencement of this contract is expected to be November 1, 2011. 1 GENERAL CLAUSES AND CONDITIONS 1. If you have questions regarding the preparation of your bid, you may contact Jim Holcomb, Purchasing Agent at 972-516-6140 or Parks Manager, Shohn Rodgers, at 972-442-0661. 2. Sealed bids consisting of one (1) original and three (3) copies must be received prior to closing date and time to be considered. 3. Bidders desiring a copy of the bid tabulation sheet may request same by enclosing a self-addressed stamped envelope with bid. BID RESULTS WILL NOT BE GIVEN BY TELEPHONE. 4. The prices quoted in this proposal shall be F.O.B. Wylie and cover costs for packaging, delivery and handling to the City of Wylie. 5. Prices shall be filled in and extended on the bid sheet. In case of discrepancy between the unit price and the extension, the unit price will be taken. 6. This contract may be terminated at any time within thirty (30) days written notice by either the City of Wylie or the successful bidder. 7. The City of Wylie reserves the right to reject any and all bids, waive formalities and to make award of bid as may be deemed to the best advantage of the City. No bid may be withdrawn within forty-five (45) days after date of closing. 8. Bidder shall complete all information requested and fill in the blanks provided beside or under each item. Failure to completely describe the merchandise or services being bid may result in rejection of your bid. 9. Bidders shall complete the non-collusion statement included in the bid. 10. The City is exempt from all sales and excise taxes. Tax must not be included. 11. Prices quoted shall prevail for the entire term of the contract; two (2) years starting after bid is awarded by City Council to the successful proposer. A renewal option is included as a part of this bid for an additional two (2) one-year periods, renewable on the anniversary of the original date, provided bidder can maintain bid prices and both parties are in mutual agreement. This renewal option is contingent upon the City's complete satisfaction with the contractor's performance, and the appropriateness of funds. 12. Successful bidder agrees to extend prices to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of Wylie. 13. City of Wylie Federal Tax ID Number 756000719. 2 SCOPE OF CONTRACT The intent of this Contract is to secure by private contract, the Annual Mowing/Litter Control of City Medians, Rights of Way and Special Areas within the corporate boundaries of Wylie, Texas. INSTRUCTIONS TO BIDDERS AND SPECIAL PROVISIONS 1. All BIDDERS must submit, with their bid proposal, a Certified Check in the amount of 5% of the total bid or a Bid Bond on the form provided herein. 2. Bids received by the City will be compared on the basis of the "Total Base Bid" for the specified listing of mowing/litter control areas specified. The unit price requested will be used only for adjusting the total contract price should specific mowing/litter control areas require more, or less, frequency of service. 3. ALL BIDDERS must submit, with bid, proof of coverage for General Liability and Workers' Compensation insurance: Proof shall be by submission of copies of current policies or current Certificates of Insurance, including the effective dates of coverage. If Bidder does not currently have insurance coverage meeting the City's requirements, the Bidders Insurance Requirement Affidavit form provided by the City must be submitted with the proposal. The fact that a bidder has previously submitted a Certificate of Insurance with another department, or for another contract through this department, is not acceptable as proof of having coverage, and will not satisfy this requirement. The Certificate of Insurance submitted at bid opening (with the bid proposal) does not have to meet the additional requirements referenced in paragraph 8 below. The requirements of paragraph 8 apply only if the bidder becomes the apparent low bidder. 4. ALL BIDDERS shall provide, with their bid, the following items: • List of five (5) Work References, including phone numbers, addresses, contact person and dollar amount of contract(s) • Bidder's List of Proposed Subcontractors • Bidder's List of Proposed Equipment 5. Failure to provide the above-required documents described in paragraphs 1-4 may be deemed a failure to perform and Bidder's cashier's check or bid bond will be subject to forfeiture. 6. The Contract form is included for Bidders information so that Bidders may be familiar with the contents and requirements. Bidder shall not fill in or execute the form at time of bid submittal. 7. The successful Bidder/Contractor will be required to obtain written certification from subcontractors working on this project that they are providing Workers' Compensation insurance and copies of this certification and endorsements must then be provided to the Contractor and to the City prior to award of contract. 8. The successful bidder will be required to submit original Certificates of Insurance, including all endorsements, insurance coverage meeting all requirements stated in the Instructions to Bidders and Special Provisions within five (5) business days of notification that bidder has submitted the apparent low bid. Failure or inability to provide the required insurance may be deemed a failure to perform and Bidder's cashiers' check or bid bond will be subject to forfeiture. BIDS WHICH FAIL TO CONTAIN ANY OF THE ITEMS REQUIRED IN NUMBERS 1 THROUGH 8 ABOVE SHALL BE DEEMED TO BE INCOMPLETE AND SHALL NOT BE CONSIDERED. 3 9. Payment will be made to the successful bidder as follows: thirty (30) days net. No payment, on any basis, will be made for unsatisfactory mowing/litter control and/or equipment. The determination of the Parks Manager and/or a City Representative shall be final on all work. All touch up work shall be completed within one (1) business day of notice. No pay item shall be authorized for incomplete work not completed after one (1) business-day notice and equal to the unit price of the total site acreage. Individual site acreage discrepancies shall be brought to the attention of the Parks Manager in writing prior to submittal of the current monthly billing. Adjustments to any site acreage must be approved by the Parks Manager. Adjustments to site acreage shall not apply to sites previously mowed and payments made. 10. Thirty (30) days advance written notice will be given by either party for termination of contract. The Parks and Recreation Division can cancel the Agreement (with seven (7) days' written notice) if the Parks and Recreation Division determines that the Contractor is not fulfilling their responsibilities. CONTRACTOR OPERATIONS 1. The Contractor (successful bidder)will work under the direction of the Parks Manager or his Representative (hereafter referred to as City Representative) who will determine the locations of the mowing/litter control, the acceptance or rejection of any of the mowing/litter control, and the amount of the equipment necessary to carry on the work. 2. Contractor will operate as an independent contractor and not as an agent, representative, partner or employee of the City of Wylie, and shall control his operations at the work site, and be solely responsible for the acts or omissions of his employees. 3. Mowing/litter control schedules will be coordinated with the Parks Manager. Contractor shall call 972-442- 0661 office or fax 972-442-0758 or e-mail shohn.rodgers@wylietexas.gov each Friday before 4:00 PM to report areas that were mowed/had litter picked up that week and to review the upcoming weekly schedule. No payment shall be authorized for areas not reported mowed/had litter picked up on a weekly basis. The mowing frequencies designated are estimates for such in an annual period. These estimates are for acquainting the bidder with the probable volume of work, but do not establish a minimum or maximum of work to be expected during the bid period. No medians, rights-of-way and/or special areas shall be mowed more than one (1)time in a fourteen (14) day period unless authorized by the City. 4. The Contractor and employees will be courteous to the public at all times while at the work site. 5. The Contractor must provide a valid telephone number or e-mail address to the Parks Manager. The telephone or e-mail address must be answered during normal working hours at least to take a message_ 6. All wages, taxes and workman's compensation of all contract employees shall be paid by the Contractor. 7. The Contractor will be required to keep sufficient equipment and labor on hand to perform the maintenance requirements outlined in this proposal. 8. The Contractor will be responsible for any damage done to plant material or other property during maintenance operations. He will be responsible for replacement of all trees, shrubs, and groundcovers destroyed by him or his employees during maintenance work. Trees and shrubs must not be bumped or marked by mowing. Note: Each tree bumped or marked by mowing or trimming with mechanical devices shall cost the Contractor $20.00 per occurrence. Each $20.00 penalty shall be deducted from appropriate monthly billing. Tree wells must be protected from any damage by tractors or mowers. Each tree well damaged shall be 4 repaired or replaced by the Contractor at the Contractor's expense or shall be deducted from the Contractor's payment at $10.00 per tree well. The Contractor shall defend, indemnify and save harmless Wylie and all its officers, agents and employees and all entities, their officers, agent and employees who are participating in this contract from all suits, actions or other claims of any character, name and description brought for or on account of any injuries, including death, or damages, received or sustained by any person, persons, or property on account of any negligent act or fault of the successful bidder or of any agent, officer, director, representative, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award. Contractor shall pay any judgment with cost which may be obtained against the City and participating entities growing out of such injury or damages. Wylie will not be liable for and hold any loss or damage sustained by the Contractor. Contractor will exercise every necessary precaution for the safety of the property and the protection of any and all persons and/or property located adjacent to or making passage through said property. All claims and repairs are to be made by the Contractor in a timely manner(within two business days). TECHNICAL SPECIFICATIONS THE MOWING OF CITY MEDIANS, RIGHTS OF WAY AND SPECIAL AREAS The mowing of specified areas shall include mowing, appropriate trim work, edging of all curb lines, removal of edging debris (use of backpack blower if necessary) and removal or eradication of weeds/grass in expansion joints and concrete/pavestone nose cones. All medians shall be edged at least once per month, or when deemed necessary by the Parks Manager and/or a"City Representative", during the growing season utilizing Stick Edgers, line trimmers or a tractor-drawn Curb Edger. Curb lines and edges adjacent to concrete or other hardscape materials shall be edged so that they are straight and even, and no plant material is left touching the hard surface. A maximum cutting height of 1.5 — 2.5 inches is required (height will be determined by either the Parks Manager and/or a City Representative ). Clippings will not be collected and removed from the site after each frequency mowing. Excessive clippings resulting from growth rates exceeding the contracted frequency will be removed by the contracting company and properly disposed. Clippings shall not be blown or allowed to fall into street or roadway when mowing medians or rights of way. Excessive grass clippings in the street must be removed for the site to be approved as complete. Trimming around trees, tree wells, shrubs, street signs, utility poles, etc. will be performed using mechanical devices or hand labor when necessary. Applications of a Glyphosate herbicide or approved equal may be substituted in lieu of stringline trimming around trees, tree wells, shrubs, street signs, utility poles, etc. If Glyphosate herbicide is utilized, the Contractor shall make at least three (3) applications per growing season. If applying herbicide in these areas, the contractor shall take care not to apply more than a ten (10) inch band around such obstructions. In situations where the turf areas are below the curb lines, the Contractor shall be responsible for stringline trimming or applying herbicide to give the area a finished look. Vegetative growth in curb line expansion joints, nose cones or any other impervious surfaces shall be removed or eradicated by the Contractor. Such growth may be removed mechanically during each mowing of the adjacent areas, or through the use of an appropriate herbicide such as Glyphosate or approved equal.. Should the contractor opt to apply herbicide, he or she should be prepared to make four applications of this product per year, performed during the months of March, May, July and September. Note: Spot treatments or touch-up spray applications may be necessary. Any herbicide application must be performed by a Texas Department of Agriculture Certified Applicator who is on the contractor's payroll. 5 In cases where an area to be mowed is narrow in width such as left turn lanes, it may be necessary to utilize push mowers to perform the work. (Example: FM 544, Anson Parkway, etc.) The Contractor shall park vehicles and equipment off city streets where possible. Under no circumstances shall any vehicle or equipment be parked on the inside lane of any street. If any vehicle or equipment is parked in the far right lane of any street, safety flashers and proper coning/barricading procedures must be utilized. The area behind the parked unit must be coned off with safety cones spaced 10 feet apart for a minimum of 50 feet behind the unit. Utilize public rights-of-way for parking when available. ALL LITTER SHALL BE REMOVED BY THE CONTRACTOR PRIOR TO MOWING. No separate pay item is allowed for litter control when in conjunction with mowing. Shredded litter must be removed the day of the complaint or a $25.00 deduct will be automatic for each area identified per site. During the winter months (approximately December through March), it shall be the Contractor's responsibility to perform litter control on City Medians, Rights of Way and Special Areas identified in this document as directed by the Parks Manager or his designated representative. It is estimated that this service will need to be provided every 4 weeks, or as required by the City, during this time frame. The Contractor shall handle all complaints (from the Parks Manager, City Representative or citizens) immediately if possible or within one business-day. City maps may be provided to assist the Contractor with approximate site locations of areas to be mowed. Due to scale of maps, exact locations cannot be identified. Field observations will determine exact locations of and boundaries of areas required to be mowed. Any questions should be directed to either the Parks Manager and/or a City Representative . The Contractor shall provide the City with monthly site check-off sheets for mowing frequency records to be turned in with monthly billings. The Contractor's employees shall wear fluorescent vests while mowing. 6 BID BOND Bond No.: (by Surety) STATE OF TEXAS )( )( KNOW ALL MEN BY THESE PRESENTS: COUNTY OF )( THAT , of the City of County, State of Texas (as "Principal"), and authorized under the laws of the State of Texas to act as Surety on bonds for principals ("Surety") are held and firmly bound unto the City of Wylie (the "City") in the penal sum of $ (an amount equal to 5% of the approximate total amount of the bid or if the bid is based upon alternates, at least 5% of the greatest amount bid by the bidder or Principal herein as evidenced in the Bid Proposal) for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns,jointly and severally, by these presents; WHEREAS the Principal has submitted on or about this date, a bid proposal offering to perform the following: in accordance with the specifications and terms and conditions related thereto, to which reference is hereby made; NOW, THEREFORE, the condition of this obligation is such that if the said Principal's offer as stated in the bid proposal is accepted by the City, and the said Principal executes and returns to the City the number of original counterparts of the contract required by the City, on the forms provided by the City, for the materials, equipment and/or services described herein and also executes and returns the same number of Performance, Payment and Maintenance Bonds, if required, on the forms provided by the City, within the time provided in the specifications, then this obligation is null and void, otherwise, it is to remain in full force and effect; PROVIDED, HOWEVER, if no Performance, Payment and/or Maintenance Bonds are required, then this obligation shall continue until the Principal delivers all materials, equipment and/or services in accordance with the bid proposal and specifications. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument on this day of PRINCIPAL: SURETY: (Typed or Printed Name) (Typed or Printed Name) Title: Title: Company: Company: Address: Address: 7 SURETY'S REGISTERED AGENT FOR SERVICE(REQUIRED): Type or Printed Name Street Address (P.O. Box is not acceptable) City, State, and Zip Code Telephone No. APPROVED AS TO FORM: CITY OF WYLIE City Attorney ATTEST: City Secretary 8 INSURANCE A. AMOUNTS OF INSURANCE Contractor agrees to provide and to maintain the following types and amounts of insurance, for the term of this Contract. COVERAGES MOUNT. 1. Worker's Compensation Statutory Limits Employer's Liability— per occurrence $100,000 2. Commercial/Public Liability, (including but not limited to ) Premises/Operations Independent Contractors Personal Injury Products/Completed Operations Contractual Liability (insuring above indemnity provisions) General Aggregate $2,000,000 Property Damage/Bodily Injury- per $1,000,000 occurrence 3. Business (Commercial) Automobile Policy: General Aggregate $2,000,000 Property Damage—per occurrence $1,000,000 Bodily Injury—per occurrence $1,000,000 The preceding amounts notwithstanding, the City reserves the right to increase the minimum required insurance to be effective thirty (30) days after notice is sent to the address provided herein. The Contractor may pass through to the City all costs for obtaining the increase in the insurance coverage. B. OTHER INSURANCE REQUIREMENTS The Contractor understands that it is its sole responsibility to provide the required Certificate and endorsements and that failure to comply within ten (10) days after notice of award and according to the requirements of this article shall be a cause for termination of this Contract. For any pesticide spraying performed, the City of Wylie will require the successful bidder to carry Pollution Liability Insurance and Environmental Impairment Liability Insurance. Insurance required herein shall be issued by a company or companies of sound and adequate financial responsibility and authorized to do business in the State of Texas. All policies shall be subject to examination and approval by the City Attorney's office for their adequacy as to form, content, form of protection, and providing company. 9 Insurance required by this Contract for the City as additional insured shall be primary insurance and not contributing with any other insurance available to City, under any third party liability policy. The Contractor further agrees that with respect to the above required insurances, the City shall: 1. Be named as additional insured/or an insured, on all required insurance except workers' compensation. 2. Be provided with a waiver of subrogation, in favor of the City on all required insurance. 3. Be provided with an unconditional 30 days advance written notice of cancellation or material change. 4. Prior to execution of this Agreement, be provided through the office of the City Secretary with either their original Certificate of Insurance or their insurance policy evidencing the above requirements. 5. Thereafter be provided with new certificates or policies prior to the expiration date of any prior certificate. C. ADDITIONAL WORKER'S COMPENSATION INSURANCE REQUIREMENTS 1. Definitions: Certificate of coverage ("certificate") A copy of a certificate of insurance, a certificate of authority to self- insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, TWCC-84), showing statutory Worker's Compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractors'/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project (subcontractor" in 406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity or employees of any entity that furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries and delivery of portable toilets. 2. The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements. Which meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all employees of the contractor providing services on the project, for the duration of the project. 3. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. 4. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. 5. The contract shall obtain from each person providing services on a project, and provide to the governmental entity: (a) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage for all persons providing services on the project; and 10 (b) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. 6. The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. CITY OF WYLIE BIDDERS INSURANCE REQUIREMENTS AFFIDAVIT TO BE COMPLETED BY APPROPRIATE INSURANCE AGENT/BROKER I, the undersigned agent/broker, certify that the insurance requirements contained in this bid document have been reviewed by me with the below-identified bidder. If the below identified bidder is notified of being apparent low bidder by the City, I will be able to, within five (5) business days after being notified of such, furnish a valid insurance certificate to the City using the form provided by the City containing coverage as follows: Worker's Compensation for the statutory amounts, Commercial General Liability with coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate for bodily injury, death and property damage written on an occurrence basis, and Comprehensive Automobile Liability covering owned, non-owned and hired vehicles with a combined single limit coverage of$1,000,000 for bodily injury, death or property damage written on an occurrence basis. AGENT SIGNATURE PLEASE PRINT OR TYPE THE FOLLOWING INFORMATION: NAME OF AGENT/BROKER: ADDRESS OF AGENT/BROKER: CITY/STATE/ZIP: AGENT/BROKER TELEPHONE NO.: DATE: BIDDER'S NAME: NOTE TO AGENT/BROKER If the time requirement stated above is not met, the City has the right to reject this bid/proposal and award the contract to another bidder. 11 NON-COLLUSION STATEMENT The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. NAME OF COMPANY: ADDRESS: PHONE: FAX: BIDDER'S SIGNATURE: BIDDER'S PRINT NAME: POSITION WITH COMPANY: SIGNATURE OF COMPANY OFFICIAL AUTHORIZING THIS BID: COMPANY OFFICIAL'S PRINTED NAME: OFFICIAL POSITION: 12 PROPOSAL Pursuant to the Advertisement for Bids, General Provisions and Requirements and the Plans and specifications (hereinafter collectively referred to as the "Specifications"), the undersigned Bidder hereby proposes to do all work and furnish all necessary superintendence, labor, machinery, equipment, tools and materials, and to complete all the work upon which he bids, as provided by the Specifications and binds himself, on acceptance of the proposal to execute a contract and provide required insurance certificates, according to the City of Wylie standard forms, for performing and completing said work within the required time and furnish all guarantees for the price stated in the Schedule of Bid Items for the following project: ANNUAL MOWING/LITTER CONTROL CITY MEDIANS, RIGHTS OF WAY & SPECIAL AREAS It is understood that the quantities of work shown in the schedule of bid items and work to be performed are approximate only and are subject to increase or decrease and the undersigned bidder offers to do the work at the unit price as stated in the schedule of bid items. The undersigned further agrees that the unit prices quoted include all items of work required as necessary for the accomplishment of the projected work and these items include all work indicated on the Plans and Specifications for which no specific pay items have been established. ANNUAL MOWING/LITTER CONTROL ESTIMATED FREQUENCY IS 19 TIMES PER YEAR Fall(Oct. -early Dec.) & Spring(March-end of Sept.) Site Acreage Type Akin Lane Berm 0.7 row Alanis Lane 15.7 median/row Anson Parkway 0.6 row Avalon Phase 1 4.8 special area Avalon Phase 2 0.4 special area Ballard Ave 5.0 median/row Ballard/Hwy 78-Convenience store lot 0.2 special area Ballard/Martin 0.5 special area Birmingham Farms 14A 4.7 special area Birmingham Farms 14B 2.9 special area Bozman Farms 6.0 special area Brown Street/FM-1378 to Sanden 2.2 median/row Centennial Drive 3.3 row Old City Hall 2.5 special area Cooper Lot 1.0 special area Cottonbelt/Brown 0.3 special area Creekhollow Estates 0.8 special area Dodd Park 5.3 special area FM-544 2.0 median/row FM-1378 10.0 row Founders Park Entrance 7.6 median/row Glenn Knoll 5.3 special area Harvest Bend 0.1 median/row Highway 78 S. City Limit/Spring Creek Pkwy. 18.0 median/row 13 Joel Scott Park Drainage 0.9 special area Kirby Street 2.0 median/row Kreymer Lane 1.7 median/row McCreary Road 2.1 median/row Meadows of Birmingham Phase 2 4.1 special area Outlaw's BBQ Lot 0.5 special area Pheasant Creek Park 4.4 special area Rustic Oaks Drainage 5.8 special area Sanden Blvd 0.8 row Springcreek Pkwy 3.5 median/row Springwell 0.5 median/row Stone Circle 0.3 special area Stone Street 2.5 median/row Trinity Trail Parking Lot 2.5 special area Twin Lakes Park Phase 1 4.0 special area W.A.Allen 0.3 median W.A.Allen/Stone 0.7 special area Westgate Hollow 0.2 median/row Woodbridge Easement 0.8 special area Wylie East 0.9 median/row Wylie Mobile Home Park 0.5 row Henson Property south of Founders Park 3.5 special area Fire Station#1, 1401 S. Ballard 2.5 special area Fire Station#2,555 Country Club 4.2 special area Fire Station#3,210 North WA Allen 4.1 special area Community Drainage 3.0 special area FM 1378- FM544- Parker 15 median/row Lakeside Estates Park 2.0 special area Parkside Park 0.5 row Sage creek 9 trail 1.0 special area Sage creek- Primrose 1.5 special area Hensley creek line and ROW 3.0 row Total: 191.6 RA UNIT Pl � ,-DER/ fiR 19 ACRES ,1 tCO IWING #L'TT0i ICKU LITTER CONTROL ONLY Please provide a per-unit price for litter control only in the following areas, and for the mowing sites listed above. Litter may be controlled up to four times per year for the mowing sites listed above, and up to seventeen times per year for the sites listed below. Additional sites may be added by the City for the same per-unit price per acre. LOCATION APPROX.ACREAGE 1.Ballard Ave. (r.o.w.) 3.5 ac. 2.Beaver Creek Rd. (r.o.w.) 1.1 ac. 3.Brown St. (r.o.w.) 3.0 ac. 4. C.R.431 (r.o.w.) 1.5 ac. TOTAL: 9.1 ac. TOTAL BASE BID FOR MOWING/LITTER CONTROL,COMPLETE AND IN PLACE, FOR THE SUM OF: Dollars $ (WRITTEN LUMP SUM) LUMP SUM Cents (figures) (WRITTEN LUMP SUM) TOTAL PER ACRE BID FOR LITTER CONTROL ONLY, COMPLETE AND IN PLACE, FOR THE SUM OF: Dollars (WRITTEN LUMP SUM) PER ACRE (figures) Cents (WRITTEN LUMP SUM) NOTE: Show amount in both written form and figures. In case of discrepancy between the written amount and figure amount, the written amount shall govern. In case of discrepancy between the unit price and the total base bid (LUMP SUM), the unit price shall govern. The dollar amount for unit pricing will be rounded to the nearest penny. TERMS Payment(s) will be made to the Contractor (successful bidder) as follows: upon receipt of approved monthly invoices, the City will submit a purchase order to the Finance Department, for payment to be made to the Contractor. A typical payment cycle is not more than thirty (30) days from the date of receipt of the invoices. Minimum Equipment Required to Perform this Contract: 4 ea. Mowers with 42" mowing decks (Riding mower with Zero-Turning Radius recommended) 3 ea. Push Mower, Stringline Trimmers, Stick Edgers and Backpack Blowers Trucks and trailers as required to transport crews and the above equipment. Note: The Contractor's equipment shall be in good repair and a qualified operator shall be responsible for the care and handling of equipment. Sufficient equipment is required to carry out the requirements of the contract. The contractor must be capable of performing mowing/litter control at a minimum of 96 acres per week. All Mower Operators shall carry trash bags for Litter Control as required. Mulching Mowers are preferred. LIST OF EQUIPMENT AVAILABLE TO BE UTILIZED ON SUBJECT CONTRACT: YEAR MODEL MAKE FIVE (5) WORK REFERENCES: (INCLUDE: NAMES, ADDRESSES, PHONE NUMBERS, DATES, WORK DESCRIPTION & CONTRACT AMOUNT) 1. 2. 3. 4. 5. The undersigned Bidder hereby declares that he visited the site of work and has carefully examined the Contract Documents pertaining to the work covered by the above bid, and he further agrees to commence work within ten (10) days after date of written notice to do so and to substantially complete the work on which he has bid within ten (10) consecutive working days (Monday through Friday) for a single mowing cycle/litter control of all medians, r.o.w.s and special areas. Enclosed with this proposal is a Certified Check(5% of Bid)for ($ )Dollars or a Proposal Bond in the sum of ($ )Dollars which it is agreed shall be collected and retained by the City as liquidated damages in the event this proposal is accepted by the City within sixty (60) days after the bids are received and the undersigned fails to execute the contract and supply the required insurance (Workers Compensation and Liability) for the City within ten (10) days after the date said proposal is accepted, otherwise said check or bond shall be returned to the undersigned upon request. Contractor acknowledges receipt of the following addenda: (List) I understand the above conditions fully. SEAL (If Bidder is a Corporation) Firm Name Signature Name and Title (Print or Type) Address City and Zip Code Telephone (Include Area Code) PLEASE READ BEFORE PROCEEDING The following blank spaces in the contract are not to be filled in by the Bidder at the time of submitting his proposal. The contract form is submitted at this time to familiarize the Bidder with the general form of contract which the successful Bidder will be required to execute. CONTRACT FOR PURCHASE OF GOODS AND/OR SERVICES THIS CONTRACT is made and entered into on October 25, 2011, by and between the City of Wylie, Texas, a Municipal corporation located in Collin County, Texas, (hereinafter called CITY), acting through its duly authorized representative and J. Nichols Construction, Inc. of the City of Wylie, State of Texas, hereinafter called COMPANY), acting by and through its duly authorized agent. WITNES SETH: That for and in consideration of the mutual covenants hereinafter set forth, the CITY and COMPANY agree as follows: DESCRIPTION OF GOODS AND/OR SERVICE The CITY agrees to purchase and the COMPANY agrees to provide all of the goods and/or services as specified in the contract documents, such goods and/or services generally described as follows: MOWING & LITTER CONTROL OF CITY MEDIANS, RIGHTS OF WAY& SPECIAL AREAS for the bid sum of$42.50 per acre of mowing/litter control services provided and $7.50 per acre for litter control, paid in current funds at the unit or total prices, at COMPANY'S own proper cost and expense, including all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, bonds and other accessories and services necessary to complete delivery of same, in accordance with the contract documents, hereinafter defined, and subject to such additions and deductions as provided therein. CONTRACT DOCUMENTS The contract documents shall consist of this written agreement or Contract, provisions of this Contract including General Clauses and Conditions, Special and all other Provisions, Advertisement for Bid, Invitation to Bid, Instruction to Bidders, Bidder's Proposal, all Addenda issued prior to award of Contract, any plans which include all maps, plats, blueprints, and other drawings and printed or written or explanatory matter thereof, the technical specifications and all other documents identified as pertaining to this agreement, all of which have been identified by the CITY and COMPANY. The contract documents constitute the entire agreement between the CITY and COMPANY, and all are as fully a part of the Contract as if attached to and repeated in this agreement. The contract documents may be altered, amended or modified only as provided herein. PURCHASE/WORK ORDER The services to be provided under this Contract shall be delivered/commenced by COMPANY upon final execution of this Contract and on a date to be specified in a written notice to proceed in accordance with the contract documents. Time is of the essence for this Contract. MODIFICATION AND ASSIGNMENT This Contract may not be altered; modified or amended except in writing properly executed by the parties and may not be assigned to a third party. TERMINATION Unless otherwise provided in the contract documents, either party, CITY or COMPANY may terminate this Contract at any time without cause with thirty (30) days written notice. Additionally, CITY shall have the right to cancel this Contract if COMPANY fails to provide the goods and/or services in accordance with the Contract Documents after giving seven (7) days prior written notice. Irrespective of which party shall effect termination or the cause therefore, CITY shall within thirty (30) days of termination compensate COMPANY for any delivery of goods and/or services made up to the time of termination. No amount shall be due for lost or anticipated profits. TERM The term of this Contract shall be an initial term of two (2) years beginning October 1, 2011, and ending September 30, 2013 unless terminated by either party under the terms set forth herein. This Contract shall automatically be renewed, without need for formal action, for two one-year terms beginning the same day of the initial term, unless earlier terminated as provided in the contract documents. Any proposed rate increase shall be submitted to the City in writing at least sixty (60) days prior to the contract renewal date. Rate increases shall be subject to negotiation and the mutual agreement of both parties. GOVERNING LAW AND VENUE The parties agree that the laws of the State of Texas shall apply to and govern this Contract; venue for any legal proceeding shall be held in Collin County, Texas. INDEPENDENT CONTRACTOR/INDEMNITY It is agreed for all purposes hereunder, the COMPANY is and shall be an independent contractor and shall not, with respect to their acts or omissions, be deemed an agent or employee of CITY. COMPANY AGREES TO INDEMNIFY AND HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS AND EMPLOYEES, FROM AND AGAINST LIABILITY FOR ANY AND ALL CLAIMS, LIENS, SUITS, DEMANDS, AND/OR ACTIONS FOR DAMAGES,INJURIES TO PERSONS(INCLUDING DEATH),PROPERTY DAMAGE (INCLUDING LOSS OF USE), AND EXPENSES, INCLUDING COURT COSTS AND ATTORNEYS' FEES AND OTHER REASONABLE COSTS ARISING OUT OF OR RESULTING FROM COMPANY'S WORK AND/OR ACTIVITIES CONDUCTED IN CONNECTION WITH OR INCIDENTAL TO THIS CONTRACT AND FROM ANY LIABILITY ARISING OUT OF, OR RESULTING FROM, THE INTENTIONAL ACTS OR NEGLIGENCE, INCLUDING ALL SUCH CAUSES OF ACTION BASED UPON COMMON, CONSTITUTIONAL, OR STATUTORY LAW, OR BASED IN WHOLE OR IN PART UPON THE NEGLIGENT OR INTENTIONAL ACTS OR OMISSIONS OF COMPANY, INCLUDING BUT NOT LIMITED TO ITS OFFICERS,AGENTS, EMPLOYEES,SUBCONTRACTORS,LICENSEES,INVITEES,AND OTHER PERSONS. COMPANY FURTHER AGREES THAT IT SHALL AT ALL TIMES EXERCISE REASONABLE PRECAUTIONS ON BEHALF OF, AND BE SOLELY RESPONSIBLE FOR, THE SAFETY OF ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, LICENSES, INVITEES AND OTHER PERSONS, AS WELL AS THEIR PROPERTY, WHILE ENGAGED IN THE DELIVERY OF SUCH PURCHASES AND/OR SERVICES PURSUANT TO THIS CONTRACT OR WHILE ON CITY'S PREMISES WHERE THE SERVICES ARE BEING PROVIDED. IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT CITY SHALL NOT BE LIABLE OR RESPONSIBLE FOR THE NEGLIGENCE OF COMPANY, INCLUDING BUT NOT LIMITED TO ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, LICENSEES, INVITEES,AND OTHER PERSONS. FURTHER,CITY ASSUMES NO RESPONSIBILITY OR LIABILITY FOR HARM,INJURY, OR ANY DAMAGING EVENTS WHICH ARE DIRECTLY OR INDIRECTLY ATTRIBUTABLE TO PREMISE DEFECTS, REAL OR ALLEGED, IN THE VICINITY WHERE SUCH PURCHASES AND/OR SERVICES ARE TO BE DELIVERED BY COMPANY, WHICH MAY NOW EXIST OR WHICH MAY HEREAFTER ARISE UPON THE PREMISES,RESPONSIBILITY FOR ANY AND ALL SUCH DEFECTS BEING EXPRESSLY ASSUMED BY COMPANY. COMPANY UNDERSTANDS AND AGREES THAT THIS INDEMNITY PROVISION SHALL APPLY TO ANY AND ALL CLAIMS, SUITS, DEMANDS, AND/OR ACTIONS BASED UPON OR ARISING FROM ANY SUCH PREMISE DEFECTS OR CONDITIONS, INCLUDING BUT NOT LIMITED TO ANY SUCH CLAIM ASSERTED BY OR ON BEHALF OF COMPANY, INCLUDING BUT NOT LIMITED TO ITS OFFICERS, AGENTS,EMPLOYEES,SUBCONTRACTORS,LICENSEES,INVITEES,AND OTHER PERSONS. IT IS FURTHER AGREED WITH RESPECT TO THE ABOVE INDEMNITY, THAT CITY AND COMPANY WILL PROVIDE THE OTHER PROMPT AND TIMELY NOTICE OF ANY EVENT COVERED WHICH IN ANY WAY,DIRECTLY OR INDIRECTLY, CONTINGENTLY OR OTHERWISE, AFFECTS OR MIGHT AFFECT THE COMPANY OR CITY, AND CITY SHALL HAVE THE RIGHT TO COMPROMISE AND DEFEND THE SAME TO THE EXTENT OF ITS OWN INTERESTS. DISCRIMINATION REGULATIONS COMPANY, in the execution of this Contract and particularly in the employment practices engaged in, agrees that it will not discriminate on the basis of race, color, religion, national origin, sex, age, handicap or disability. NOTIFICATION All notices and communications required herein shall be personally delivered or mailed to the other party by United States certified mail, return receipt requested. Unless otherwise changed in writing by the respective party, notice intended for COMPANY shall be sent to the COMPANY's address as shown on COMPANY's Proposal; notice intended for CITY shall be sent to: City of Wylie, Office of the Purchasing Agent, 300 Country Club #100, Wylie, Texas 75098. Mailed notices shall be deemed to have been received three (3) days after mailing. IN WITNESS WHEREOF, CITY and COMPANY have executed this Contract in two (2) counterparts, each of which shall be deemed an original, the day and year first written above. CITY OF WYLIE J. NICHOLS CONSTRUCTION, INC. By: By: , City Manager (Signature) Printed Name: ATTEST: Printed Title: By: City Secretary Acknowledgment State of Texas, County of Collin: Before me the undersigned authority on this day personally appeared , known to be the person whose name is subscribed to the foregoing document and known to me to be the (title) of (company name) and acknowledged to me that (s)he executed said document with full authority to do so and for the purposes and consideration expressed therein. Given under my hand and seal of office the day of APPROVED AS TO FORM: By: City Attorney (or designee) Notary Public in and for the State of Texas Wylie City Council CITY OF VVYLIE AGENDA REPORT Meeting Date: October 25, 2011 Item Number: 1. Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: Date Prepared: 09/29/11 Budgeted Amount: Exhibits: 3 Subject Tabled from 10-11-11 Regular Meeting: Consider, and act upon, a request by Skorburg Company to construct an estate residential street section on portions of the Braddock Place property to serve lots with square footage equal to or larger than 16,000 square feet, and issues regarding the Wooded Creek Subdivision amenity center. Recommendation Motion to approve a request by Skorburg Company to construct an estate residential street section on portions of the Braddock Place property to serve lots with square footage equal to or larger than 16,000 square feet. Discussion The City of Wylie Design Standards and Construction Details include a design for an estate residential roadway section for lots of one acre or larger. Skorburg Company has requested to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage equal to or greater than 16,000 square feet. The roadway section includes 26 feet of concrete paving, a 2 foot shoulder, and a drainage easement adjacent to the street right of way. The home builder will also be required to field verify the elevation of the driveway culvert prior to C.O. to eliminate ponding in the City maintained drainage swales. Phase I of Braddock Place included the estate residential paving section; however, the lots were 18,000 square feet minimum. The Planned Development District Zoning governing the Braddock Place subdivision sets a maximum number of lots at 460, with a minimum of 10% of those lots being over 12,000 sq.ft., a minimum of 70% of the lots being over 10,000 sq.ft. and no lot shall be less than 7,500 sq.ft. Phase 1 consists of 83 platted lots that are a minimum of 18,000 sq.ft. in size with the estate section road construction. The proposed Phase 2 is 43 lots with a minimum of 16,000 sq.ft. lots. The combined total of Phase 1 and Phase 2 is 126 lots or 27% of the 460 maximum, satisfying the 10% requirement referenced above. Because the developer has chosen to move forward with the larger lots thus far, it appears unlikely that the 460 maximum will be reached, which ultimately affects the percentage of total. The developer can move forward with the same or smaller lots with a traditional street section without requiring any Council approval. Regarding the issue of the amenity center in the Wooded Creek Subdivision, Ordinance 2002-02 (attached) was approved in January 2002. The Ordinance specifies that an amenity center with a pool and playground is required, but unfortunately does not specify a time frame as to when it is to be constructed. We reviewed this situation with the City Attorney last year when determining if we had any options to force the construction. Absent a specified benchmark or deadline in the ordinance, we believe that we have no ability to force the construction of the amenity center until the final phase is submitted. Page 1 of 2 Page 2 of 2 Approved By Initial Date Department Director CH 10/03/11 City Manager IIII 10- 0-11 ORDINANCE NO. D,� AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF WYLIE, AS HERETOFORE AMENDED, SO AS TO CHANGE THE ZONING ON THE HEREINAFTER DESCRIBED PROPERTY,ZONING CASE NUMBER 2001-19, TO PLANNED DEVELOPMENT (PD) DISTRICT CLASSIFICATION; PROVIDING FOR 1HE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission and the governing body of the City of Wylie, Texas, in compliance with the laws of the State of Texas with reference to the amendment of the Comprehensive Zoning Ordinance, have given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally and to owners of the affected property, the governing body of the City is of the opinion and finds that the Comprehensive Zoning Ordinance and Map should be amended; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance of the City of Wylie, Texas, be, and the same is hereby, amended by amending the Zoning Map of the City of Wylie, to give the hereinafter described property a new zoning classification of Planned Development (PD) District Classification, said property being described in Exhibit"A" and Exhibit"B" attached hereto and made a part hereof for all purposes. SECTION 2. That all ordinances of the City in conflict with the provisions of this ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That the above described property shall be used only in the manner and for the purposes provided for in the Comprehensive Zoning Ordinance of the City, as amended herein by the granting of this zoning classification. SECTION 4. Any person, firm or corporation violating any of the provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, commits an unlawful act and shall be subject to the general penalty provisions of Section 38 of the Zoning Ordinance, as the same now exists or is hereafter amended. SECTION 5. Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 6. This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION 7. The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED APPROVED by the City Council of the City of Wylie, Texas, this e day of , 002. By .....2._ John ondy, Mayor ATTEST: ,i//,— .7,/� ,y Barbar, : , as, City 'cret. _ >e�ei���� Le vD `/ C .AL it,... /PI'LIE,Te*P`' •erlrat iorntttttt��� Exhibit "A" Property Description ZC #2001-19 Being a tract of land situated in the Moses Sparks Survey, Abstract No. 849, Collin County, Texas and being part of a 28.5675 acre tract of land and all of a 27.4522 tract of land conveyed to Thomas Mannewitz by deed recorded under County Clerk's File Number 92-0064130, Deed Records, Collin County, Texas, and being more particularly described as follows: Beginning at a capped 5/8" iron rod set on the east line of Lakeside Estates Phase I, an Addition to the City of Wylie, Collin County, Texas, according to the plat thereof recorded in Cabinet L, Slide 523, Map Records, Collin County, Texas for the southwest corner of aforesaid 27.4522 acre tract and the northwest corner of Lakeside Estates Phase II, an Addition to the City of Wylie, Collin County, Texas, according to the plat thereof recorded in Cabinet N, Slide 41, Map Records, Collin County, Texas; Thence, North 00°24'00" West, along the west line of said 27.4522 acre tract, the east line of said Lakeside Estates Phase I, the east line of Sage Creek Phase V, an Addition to the City of Wylie, Collin County, Texas, according to the plat thereof recorded in Cabinet M, Slide 135, Map Records, Collin County, Texas and the east line of a tract of land conveyed to Ashton Custer L.L.C. by deed recorded under County Clerk's File Number 98-0008878, Deed Records, Collin County, Texas, a distance of 1113.43 feet to a capped iron rod found for the northwest corner of said 27.4522 acre tract and the southwest corner of said 28.5675 acre tract; Thence, North 01°23'10" West, along the west line of said 28.5675 acre tract and the east line of said Sage Creek Phase V, a distance of 196.50 feet to a 5/8" iron rod found for a re-entrant corner of said Custer tract and a northwest corner of said 28.5675 acre tract; Thence, South 88°00'00" East, along a south line of said Custer tract and a north line of said 28.5675 acre tract, a distance of 99.00 feet to a capped 5/8" iron rod set for a southeast corner of said Custer tract and a re-entrant corner of said 28.5675 acre tract; Thence, North 00°15'00" West, along an east line of said Custer tract and a west line of said 28.5675 acre tract, a distance of 395.18 feet to a capped 5/8" iron rod set for the southwest corner of a 29 acre tract of land conveyed to Ronnie Joe Housewright by deed recorded in Volume 2967, Page 281, Deed Records, Collin County, Texas and the northwest corner of said 28.5675 acre tract; Thence North 89°45'00" East, along the north line of said 28.5675 acre tract and the south line of said 29 acre tract, a distance of 1105.95 feet to a capped 5/8" iron rod set for corner; Thence, South 07°47'16" West, a distance of 146.59 feet to a capped 5/8" iron rod set for corner; Thence, South 35°24'34" West, a distance of 175.22 feet to a capped 5/8" iron rod set for corner; Thence, South 00°04'26" East, a distance of 191.56 feet to a capped 5/8" iron rod set for corner; Thence, South 00°28'22" East, a distance of 112.81 feet to a metal fence post on the south line of said 28.5675 acre tract for the northeast corner of said 27.4522 acre tract and the northwest corner of a 27.44 acre tract of land conveyed to Paul Taylor by deed recorded in Volume 645, Page 470, Deed Records, Collin County, Texas; Thence, South 00°13'42" East, along the east line of said 27.4522 acre tract, the west line of said 27.44 acre tract and the west line of a 5.00 acre tract of land conveyed to Calvin E. Lemmon by deed recorded in Volume 864, Page 279, Deed Records, Collin County, Texas, a distance of 1108.22 feet to a capped 5/8" iron rod set for the southeast corner of said 27.4522 acre tract and the southwest corner of said 5.00 acre tract and being on the north line of said Lakeside Estates Phase II; Thence, South 89°41'35" West, along the south line of said 27.4522 acre tract and the north line of said Lakeside Estates Phase II, a distance of 1074.85 feet to the Point of Beginning and containing 1,818,329 square feet or 41.743 acres of land. Exhibit "B" CONDITIONS FOR PLANNED DEVELOPMENT DISTRICT ZONING CASE NO. 2001-19 • MANNEWITZ TRACT Wylie, Texas General Conditions: 1. This Planned Development District shall not affect any regulation within the Code of Ordinances, except as specifically provided herein. 2. All regulations of SF-8.5 District set forth in Article 2, Section 3.3 A.3 of the Comprehensive Zoning Ordinance are included by reference and shall apply except as provided herein. Special Conditions: 1. The side yard setback shall be not less than six(6) feet or ten percent (10%)of the lot width at the building line, whichever is greater,not to exceed ten(10) feet, on each side. 2. A side yard adjacent to a street shall be not less than fifteen(15) feet. A side yard on key lots adjacent to a street shall be not less than twenty-five (25) feet. 3. Mandatory Homeowners Association 4. All open space and landscape to be maintained by the Homeowners Association. Landscaped entry feature with landscaped median. 5. The Village Residential District point standards for SF-8.5 District Zoning will be met for Village Land Design Requirements and Street and Sidewalk Requirements. The Architectural points requirement will be met, except that the Base Standard for units with same floor plan and same street elevation shall require four(4) lots to be skipped on the same side of the street and two (2) lots to be skipped on the opposite side of the street before repeating an identical floor plan with an identical elevation, and the Base Standard shall require a covered front porch to have a minimum of eighteen(18) square feet with a five (5) foot minimum width. 6. Minimum lot width of 60' at the building line. 7. Minimum lot depth of 100' for lots. 8. Average lot size for the overall tract will be approximately 8,500 square feet. 9. There will be no more than forty-seven(47) lots with a lot size less than 8,500 square feet. There will be no fewer than ninety-seven(97) lots with a minimum lot size greater than 8,500 square feet. No lot will be less than 7,200 square feet. 10. An Amenity Center with pool and playground shall be required, and shall provide trail access to the flood plain. All required parking for the Amenity Center shall be on-site. BRADDOCK PLACE HOLDINGS, LTD. By Braddock Place Holdings GP Corporation 8214 Westchester Drive, Suite 710 Dallas,Texas 75225 Phone: 214/522-4945 Fax: 214/522-7244 September 28, 2011 City of Wylie Attn: Mr. Chris Hoisted, City Engineer 2000 Hwy 78 Wylie, Texas 75098 Re: Braddock Place Estates open ditch drainage and"Estate Street" design modification request Dear Mr. Hoisted: As discussed in our meeting last Friday, please accept this letter requesting the City to allow open ditch drainage with an "Estate Street" design section as was constructed in Phase I of Braddock Place Estates for lots at least 16,000 SF or larger. In Phase II of Braddock Place Estates, we plan to continue with an extension of the "Estate Street" section of the subdivision. This second phase is planned to consist of forty-three (43) 90' x 180' typical size lots. A cross section of the street design is attached to this letter as Exhibit"A." The City has previously approved the use of the "Estate Street" section with open ditch drainage for lots equal to or greater than 18,000 SF in size. In consideration of the fact that these Phase II lots will be significantly larger than what is required in the zoning ordinance and given that the Phase II lots will only be 10' narrower than the Phase I lots, we respectfully request the City to allow the "Estate Street" section with open ditch drainage for lots 16,000 SF or larger for all of the property under Zoning Ordinance 2005-24. This Estate Street lot program has maintained its value for the homeowners and the City of Wylie through one of the most challenging housing markets in a generation. Thus, we look forward to continuing this concept in the next phase of Braddock Place Estates. Please let me know if you need any additional information. I can be reached on my cell at (817) 657-5548 if you have any questions or concerns. We appreciate your consideration. Sincerely, Braddock Place Holdings, Ltd. By: Braddock Place Holdings GP Corporation By: ,e-- (--c (._,/Z 1----6----;,-2.7.- Adam J. Bu ek, Director / 1 of 2 G:\company management\Project Mgmt\Projects\Braddock Place Estates-Phase II\02. City or Town\02e. City Communication\BP Estates-Estate Section Request-9-28-11.doc o a> C En a) U ct C.) 70 o 60'R.O.W. 73 15'DRAINAGE 30' 30' 15'DRAINAGE cd & UTIL.ESMT. & UTIL.ESMT. �' 5' 5' . 3' 6' 2' _ 26'E E 2' 6' 3' 5' H MIN MIN PROF.ELEV. MIN MIN-^ r 1' 1 � + rn 3 3 2% 2/. 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E . .;# •m• . .- t • .-. r - • - . . . . - d. ... _. ,. ..-, . . . .. ..... . • .- .• _ . , • _ ,211111 • -. --- ' . ... .... . 4 . , . • _ .. .. --.., . . _ , .. . 11- • • 1.'411.... 411440viss\mop ,..t P -- 1 s'11.• ... .1. 2011 Google *4, ,.. Wylie City Council AGENDA REPORT CITY OF VVY IE Meeting Date: October 25, 2011 Item Number: 2. Department: Planning (City Secretary's Use Only) Prepared By: Renae' 011ie Account Code: Date Prepared: October 18, 2011 Budgeted Amount: Exhibits: 5 Subject Hold a Public Hearing and consider, and act upon, a Residential Replat for Railroad Addition, Block 22, Lots 2A and 2B, generally located (104 S. Fourth Street)west of Fourth Street and south of Oak Street. Recommendation Motion to approve a Residential Replat for Railroad Addition, Block 22, Lots 2A and 2B, generally located (104 S. Fourth Street)west of Fourth Street and south of Oak Street. Discussion Applicant/Owner: David & Jan Morgan Surveyor: Boundary Solutions, Inc. The lots total 0.186 acre and will create two residential (duplex) lots. The property is zoned Multifamily (MF) and was originally platted as Original Town of Wylie Addition in late 1930s or early 1940s. The applicant intends to develop a duplex single family residential development on the vacant property. Single Family Dwelling, Attached including `duplex' is an allowed use by right within MF zoned properties. The applicant plans to preserve all mature trees onsite as possible. In accordance with State Law, sixteen (16) notifications were mailed out to all property owners within 200 feet of the subject property. No responses in favor or in opposition of the Residential Replat have been received. Planning Commission Discussion The Commission asked if the duplexes would conform to current standards, staff confirmed all current zoning codes and building codes would be followed. The Commission voted 6-0 to recommend approval. Approved By Initial Date Department Director RO 10/18/11 City Manager IIII 10- 0-11 Page 1 of 1 nu i1 ' i' 1 or— lon u J l 1 1 J] f` Subject . o- -I. Rr ] A Property �.�'� iblf , - 1111k CP. ___, cx tsar !IF/ dim iiiii,, iii All Jefferson Soon �� j -MIN it nu 1111 �1'� - ® _ mildI�"min �rrtC in At* IWiI1NM _ #�Iw'■r tl��ArM ��--bilk Iaii TAsrLic Seaa milMMIMIIMMIM s c� w •�t�,; ' r'wIII? 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I I LOCATION MAP R E P LAT CASE #2011 -01 Exhibit"A" Legal Description Case#RP2011-01 Being a Final Plat for Railroad Addition and also being a Replat of Lot 2 and 16, Block 22 in the Railroad Addition, being 0186 acres, situated in the Francisco De La Pina Survey, Abstract No. 688, City of Wylie, Collin County, Texas. N,:s,u OM, DESCRIPTION OWNER: STATE or TEXAS N°,e:Becnngs b0,ed°n 9r91na1 Mon of will,, COUNTY OF COLLIN Nol,I, 1u4 David C. Morgan 8c BEING oll thol'roc,of lond in lhe City of Wylie,Collin County Texas out Pg. Oat:Street(xD R.O.W.) - Addition he Francisco De Le,a Jan C. Morgan Pas„a ca „ v eaa,dary salw,ans t 904 Forest Edge hoc,of d land'de Volume Pi60490 of n ea deed oe Official f David hblio C.rds of eaidn Jahn C.Y MorganTexas.°as re ond corded undeeing r,of Wylie. TX 75098 os follows: -- BEOINNIN al ale I/O east corner od said Lot ota2,and ofthe Southeast corner Of Lof Fourth street(00' feel crse"on 1 R.G.W.), SURVEYOR: THENCE saute 90 degrees Da minuets o0 seconds Easl(Sealing Bsis).B5.90 feel along me west line of ROAD 2z r a 1/z m0n sl .. . a�POAo ADDITION a. o lea o ee ro nun o0p a .Dose 0 e ^u eos 00rnor o say RA F WYLl) Morgan Tract: p Boundary VOL.1,PG.111 THENCE NOMh 90 degrees 00 minutes 00 seconds West. 125.00 feet to a 1 2 Inch steelrod found Solutions Icapped Precise on the East line of a 20 foal alley,and al the Southwestcorner of sold g front. P.O. Box 250 LOT 15 LOT 1 THENCE North DD degrees 00 minutes 00 seconds EOs0. 65.00 feel BlOng the Eas1 lino 0f sold alter to a Caddo Mills, TX MARK COOPER JAN C.MORGAN 1/2 inch steel rod found capped'Precise-TO IN,Northwest corner of said Lef 2,and at the southwest 972-792-8082 1 CC*SS-0063232 corner of sold Lot 1; THENCE North 90 degrees 00 minutes 00 seconds East. 125.00 feel to the POINT OF BEGINNING. containing 0.186 acre,of rand. POINT OF 1,/=mr_ Drawn br:Jae#1107-022 600000 E 12500' ——— NOW.THEREFORE KNOW ALL MEN BY THESE PRESENTS: BND.SOL. rsv u BEGINNING t D C M d J M d hereby d d r I ft r described Date si f0.r d: Inq d 3 property vas Final Plat o1 LOf°2A&Lotg2Bc Block 22,being a eplal ofoLot^2.BIOok 22 of the Railroad o 3 LOT 2A Additionevo simple.fO ce i OF LOT I 0.093 ACRES hthe erelic use forever easements ard right-of-ways shown by buildings,tf Improvements r Mi 1 WIFE, e e _ O SLENER N. shown. Said utility eosements- VOL.4293.PG. 771 % 3rs s/a growth whremove chk may removed a woynendanger or°I ferle building, hfences, c maintenance.improvements elficieDncY o N 900000 E 12500 og' CID its respective system on the utility easement and all public utilities shall al all times hove the full righi 2 ui j,`-,°2 in O'n ^g r port of its respective systems without I LOT 2B the p necessity of y imenof procuring Thep mission of removing �� y;, J F.',' 0.093 ACRES n WITNESS MY HAND 4T WYLIE TEXAS Ih,s doy of gone 20f 1 'I 9 I N 200000 W cs as� ,- David C.MorganJan C.Morgan Q I RENTING 9^ oU ER of Lid z Owner Owner o w REPLAY OF LOT 13&PART OF LOT io,BLOCK 22 OF ORIGINAL RAILROAD TOWN5 ITE STATE OF TEXAS VOL.J.PG.918 COUNTY OF COLLIN LOT BEFORE me,the undersigned authority,a Notary Public in and for the State of Texas,on this cloy O t QP THE CASTRO FAB,LIVING TRUST personally appeared David C.Morgan,known to me to be the person whose name is subscribed o the VOL oe<o PG 973 CCq'20100819000866610 g fo me roof she executed Inc some far fh purpose e and t, considerations therein expressed. )6^ o d 1 GIVEN UNDER MY HAND AND SEAL OF OFFICE this doy or 201 f. V / Z o 0�Q w .1„2F ,,' L LI L _ Nat Notary Public In and far Callln County, Texas al`� '' Q ->i 2O AlleyM commission Expires On. c "o 7 .S< 11 r COUNTY aF coiuN m BEFORE me,the undersigned authority,a Notary Public in and for the State of Texas,on this day ea 1 1 1 1 1 1 1 1 1 1 I personally appeared Jan C.Morgan.known to me to be the person whose name is subscribed fo/he foregoing ment nd acknowledged to me that she executed Ihe some for fhe purpose and 1 1 1 1 1 1 1 1 1 1 1 considerations therein expressed. 1 1 1 1 1 1 1 1 1 1 1 GIVEN UNDER MY HAND AND SEAL OF OFFICE this doy of "Recommended for Approval Notary Public In and for C011rn County, Texas N 05 N CO My 01 d ter Texas (0 e,raa,an g amm,e,Ian Date NOTICE. Commission pee On. por ,0 0 w fires andviolation withh°rf City g of ufrnnes and bail and Sfofe Law g pd is mits.subje to 00000 00 s CERTIFICATE 0 m Z CC Q X City or Wylie.Texas Dole KNOW ALL MEN BY THESE PRESENTS. J N 0 W W A P e FLOOD NOTE, THAT,I,MOIIHBO Busby d0 hereby cerir M1y IhOI I hove prepared f lal 1OnZe COI and laced m I—~(n J~ city ar wrl e.rexas Date vaeai aaBasco4 00 aaiaen JZOO z 0'0,saalse.laid F r R M s s,on,n a0cordonce w,m the Plaf g ores and g Ions of me C r H m O 0 Q}i_ Zonecix c Areas defermmed fo be oatsme ue o.zx annual J I—W Q Z 3 Z forego!,flnol plof of Ihe Finch Plat of Lof 2A 2.-Lot 2B.Bic.,22.be!ng o rep!,of Lol 2. VICINITY MAP The undersigned,the City Secretary of lhe City of Wylie.Texas.hereby certifies that the chance naadp a,n Maffhew easbr R P L s.s�si W I_<< 0 _/Block 22 of Ihe Rai,oad Addition to the City of Wylie.Collin County.Texas was submitted la (Nal a r0 e7 c cf e/ he dedication of',eels alley parks easement public places and 40� El. rr o¢CCWI, further authorized the Mara.la hale the acceptance thereof by signing �e nameold as herein FEZ 01,74r,11 ¢a U above subscribed. � lU� COUNTY OF COLLIN NLU¢p EC Witness y and Ills___day of A.D.,2011. 1.1. day s� BEFORE m thepear undersigned a y Publicto be Ihe in fo me that nelate of Texas.on on whose executed a some Dior ¢ I CC 0 0 sub ed to the instrument ond ed This RO APPROVED SAhereb COPY roved in 0000reonoe with SeOf�an 1.68 of the City of Wylie wn..: / GIVENeUNDER personally appeared HAND AND SEALOF OFFICE this y f , 2011. O Z CC CC �I ,hespurpose a Z ND ED c subelvrsl°n e 9 f°lisp(Ordinance No.2003-03). 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'� 'C '� '� "C3 'd 'O "� '� � Q �' �Q � '� C'L �Q 'd � � �Q Q C7 Q �I' � V7 O C7 +--� CV N .--i ,--� � '"" � .-. � '-. � ,--� � '_"" � '"" c�C � ~ � .� .� � .� ,� .� .� .� �J .� .� .� .� .� .� .� .� .� � � � � � � � � � N cm~1 N N ['MV N N N N � � � � x � � x x W 0.� W A� W W �[3 C�3 Cq o cv cz � �n � r oo a� o c� cn N N N N N N cV c�l N CV M M m m � Wylie City Council ,���� �� ����� AG E N DA RE P O RT Meeting Date: October 14, 2011 Item Number: 3. Department: Planning (Ciry Secretary's Use Only) Prepared By: Renae 011ie Account Code: Date Prepared: 10/25/11 Budgeted Amount: $ Exhibits: 4 Consider, and act upon, approval of a Parking Agreement between the owners of Block 1, Lot 20R of the Brown and Burns Addition and the City of Wylie. . � . . Motion to approve a Parking Agreement between the owners of Block 1, Lot 20R of the Brown and Burns Addition and the City of Wylie. In accordance with Article 6, Section 6.3.E.4 of the Comprehensive Zoning Ordinance, new construction of commercial structures over 4,000 square feet are not required to provide off-street parking within the Downtown Historic District. The proposed project will be 4,235 square feet. The applicant is requesting to construct five (5) parking spaces to accommodate his office use as well as additional spaces for visitors to downtown. The subject property is adjacent to a city owned parking lot that consists of ten (10) parking spaces. The parking agreement is needed because of the location of the spaces. A 24' drive aisle is required in order to obtain required spacing between the spaces on the southern end and the proposed spaces. Therefore a portion of the 5 spaces would be on city property and the balance on private property. (see attached Exhibit"C" Site Plan). The proposed agreement allows the applicant to construct the 5 spaces that overlap onto city property. All maintenance of the new concrete is the responsibility of the owner of Block 1, Lot 20R of the Brown & Burns Addition. In addition, the property owner may utilize the existing spaces located completely on the City Tract. The City Attorney has reviewed the agreement. Therefore Staff request approval for the City Manager to sign the agreement with Udoh and that the agreement be filed with the Colin County Clerk's Office and a copy be made art of the Certificate of Occu anc . � � � . - � : Ini tial Date Department Director RO 10/25/11 City Manager �� 1C�-�C�-11 Page 1 of 1 After recordin�, return to: Atnn: Renae 011ie City of Wylie 300 Country Club Raad Wylie, TX 75098 PARKING AGREEMENT This PARKING AGREEMENT ("Agreement") is entered into and effective 6`� da of October, 2011, by and between Augustine Udoli, an individual residing at 1309 Leeward Lane, Wylie, Texas 75098 ("Udoh"} and the City of Wylie, Texas, a home rule municipat corporation, located at 300 Country Club Road, Wylie, Texas 75098 ("City"). WHEREAS, Udoh owns property, located at Block 1, Lot 20R, of the Brown and Burns Addition, more particularly described in Exhibit "A," which is attach�d hereto and made a part of this Agreement{"Udoh Tract); and WHEREAS, the City owns property, with improvements thereon, located at Block 1, Lot 15, of the Keller's First Addition, more particularly described in Exhibit "B," w�ich is attached hereto and made a part of this Agreement ("City Tract"); and WHEREAS, Udoh is not required to provide on-site parking as set forth in the Wylie Zoning Ordinance, as amended, ("Zoning Ordinance"} Article 6, Section 6.3; anci WHEREAS, pursuant to Section 6.3.E.4 of the Zoning Ordinance, the City will allow up to twenty-five (25%) percer�t of the reyuired parking to be provided on-street and the remainder ta be provided off-site; and WHEREAS, the off-site parking shall be loca.ted within one thousand (1,000) feet of the Udoh Tract; and WHEREAS, the Director of Planning has determined that, upon e�ecution o�this Agreement, such requirements, as set farth in Section 6.3.E.4 of the Zoning �rdinance have been met, and that the parking on the City Tract may, therefore, count towards Udoh's required parking on the Udoh Tract. NQW THEREFORE, in consideration of the recitals and rnutual obligations of t�e parties expressed herein, the parties hereby agree as follows: 1. Udoh will construct and maintain five (5) parking spaces on the City Tract that are adjacent to the Udah Tract ("Shared Parking Spaces"), identified on the site pIan attac�ed hereto as Exhibit "C," and incorporatEd herein for all purposes. Parking Ageemerrt 599029.1 2. The City agrees and Udoh may use tl�e Shared Parking Spaces located on the City Tract. 3. The parties ackr�owledge and agree that this Agreement in no way transfers ownersl�ip of the Shared Parking Spaces to the other party, and Udoh shall be responsible for the maintenance of the five respective parking spaces. 4. The Shared Parking Spaces referred to in this Agreement have been determined to conform to current City of Wylie standards for Shared Parking Spaces, and Udoh a�rees to maintain the Shared Parking Spaces to meet those standards. 5. The Parties understand ared agree that if, for any reasan, the Shared Parking Spaces are no longer available For use by City, Udoh will be in violation of the Zoning Ordinance reqt�irements. If the Shared Parking Spaces are no longer available, Udoh will be required to provide adequate parking or their certificate of occupancy shall be revoked. Udoh waiv�s any right to contest enforcement of the City's Zoning Ordinance in this manner shouid �his circurnstance arise. Although Udoh may have recourse against the City for breach of this Agreement, in no circumstance shall the City be obligated by this Agreement to reme�y such breach. 6. The portion of the City Tract on which the Shared Parking Spaces are Iocated will not be made subject to any other covenant or contract for use which may interfere with the parking use, without prior written consent of the City. 7. The Term of this Agreement is for a period beginning on the date of execution of this Agreement and ending on the date that a replat is filed with Collin Cour�ty to remove any portion of these spaces onto a single lat, in accordance with the Zoning Ordinance and state law. Verifrcation is not final until the City's Director of Planning issues a letter to both parties terminating this Agreement. 8. This Agreetnent shall be kept on file in the Planning Department of the City of Wylie and shall be made a part of the Certificate of Occupancy for Udoh. 9. This Agreement contains the entire agreement of the parties with respect to the matters contained herein and may not be modifieci ar termina�ed except upon the provisians hereaf or by the mutual written agreement of t�e parties hereto. l0. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof, and this Agreement shall be construed as if such inva�id, illegal or unenforceable provision had never been contained herein. Executed this �� day of C� ,, 2011. Parkin�Agrcement 599029.t � I �� � � i � s� i � � er �i of yli�, ���s � � b�fc�re e by Trr�ac�bo�ag �tdcsh�n th�s ay Uf �� `�� ��r � 20�1. A �I ��.3 L,I� 1r� �r�d �`or t4�e ,Q`'��A � . �� �t�t� �f Texas °� g �1 i7 20�2 .�*•f�&�` �° " .� � ��Y�ed t�r r��tt�d I�t�rt��m�i�1c���rY) SIUBSC BED AND SWORN TO before me by Mindy Manson, City Manager far the City of Wylie on this Day of 201 l. 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'�� '����� � ���q� � �` � � I F'� �p' d7 'e"�'e d' �,.I� "a�! /� } �py V� ,.....,� ��ar'� �"'f ��' 'r� �I. h°°i ^��.:�¢ l?"� �/ �'.� � ' �s � �� 4� ,�� { .�' !: I ?��a" ��,�"�,�'{ �E � I ;� � r f � � � � � �' �yc�� . ,� �•—_--°—'�'— � "��--,__' � /a�;: � � , � b� � � r'�,r✓� /�,_� 1�.� mm� 9��P � ��� � I � � �� � �, ���i � � } � � � "�,�^'� ,,��j i�'` a l � �� f � �, �: ,;'F �g 'g � � e._� � . � � ] � ,f g �_ � � ���--- �;,� .��_---� � �,����, � �..�_.� r �� M � rv..W#I �:�� ������ ��' � � t � -( � � p,.�.... � � � � � � �� � '� `f ex [ _ �- —� �� � ��---°� � 9� ���r� �_,�f J � �I� �� "� a�_ �, ._.N--�r 9 �E �p��m�r z"��„�1N�� � i^� ._� �. I ,— � � . ,�._ B__e.-. A !�_,.....,_._��-,_= �raa..�.Er.�s's ��� n., � � ���� — � � �,r �'� s�' _ � I� .0..,.. �f ,� � ) �'�� �,._ _ . I il , �— .� _:� ,� � .�j '� .�;��� � ,� � �-- � � ��� �. t �� � '��� 1 . � _ � ,� E � �I , � �w_ — � � fF '�-0 � ����,�a��=�.--�' '� :,�E,_,�ee�—^° �' _ �� � ` � � Wylie City Council ,���� �� ����� AG E N DA RE P O RT Meeting Date: October 13, 2011 Item Number: 4. Department: Llbi'aly (City Secretary's Use Only) Prepared By: Rachel Orozco Account Code: Date Prepared: October 25, 2011 Budgeted Amount: $ Exhibits: Letter and Application Consider, and act upon, acceptance of the resignation of Greg Wooding and appointment of a new member to the Library Board for the unexpired term of October 2011 to July 2013. . � . . Motion to accept the resignation of Greg Wooding and appointment of , a new member to the Library Board for the unexpired term of October 2011 to July 2013. Greg Wooding was appointed in July 2011. Due to personal reasons, Mr. Wooding has resigned. The Library Department recommends that the vacancy be filled by a qualified applicant. � � � . - � : Ini tial Date Department Director RO 10/18/2011 City Manager IVIIVI ��-��-�� Page 1 of 1 From: Gregg Wooding Sent: Monday, September 26, 2011 1:51 PM To: Rachel Orozco Subject: resignation letter Dear Rachel Orozco, Library Director, I wanted to officially resign my library subcommittee position for the City of Wylie. For many months, I have been in the middle of an unforeseen and prolonged family crisis. According to the bylaws, I realize my position may have already been filled making this issue moot. I am somewhat embarassed and very sorry that I am and have been unable to fulfill my duties for this important board. Please accept my apology, and I hope for every success for the board and that the library will continue to grow toward its intended purpose for the City of Wylie. Sincerely, Gregg Wooding Gregg Wooding President. I AM PR • • • f ������w ��I� Spring 201 T Please return your completed application to the City Secretary's Office ak 300 Country Club Road, Building 100,Wylie, Texas 75098. Na e: _ `� - Pleuse indicate vour rrst, second and third nref'erence below onstruction Code Board ____ Ptanning&Zoning Board Library Baard � "'ylie Ecanomic Development Corporation Board Parks&Recreation�oard Zaning Board of Adjustments �,� Animal Shelter Advisory Baard Public Arts Advisory Board �'` Yes, I wnuld be interested iit serving on su6cvrnmittees that may be formed. ersanallnfo� atian ccu atio�tallnfo� ation Home Address: Business Owner? ti.:�� es €:�No Tel�phone; ,Fax: � "� Business 1Vame: � __ _ E-mail: Occupatian. �,�. . _ [have been a Wylie Resident for � years Business Address: � � ����� ,,,,,,,, _�� �. �� m �egistered voter? � �es �_�,r10 Telephane �ax y� mm� � ave yau ever ar do yau currently serve on any city boards? '�'� Yes � No If so, what boar city and dates? � d-�.�� ���_,����� r� �� „ � —�-- ��, ������':� � ���� Are,�ou involved irr any corn � unity activities? (Civie or v6hies) =.�Yes � o � Please irrdicate 6rie y why yau would like to 6e appointed to a oard or Co ission: b � � � . o e q y< � a: ,A�pffi r y � �#."� �i�4o-� .. 1 p�`".a `'R ��E�� �9 � , v. �a „ „ ,. � �, , ,,..�,,..�:. � ..... . .., m F �� m..a,.. _._. : ' .. � � . ....._. . �-. �� .�.�:r . ' —� . � ...� � �...,.�7 � p °'— -- ' .��. ..:.,...,�.�,.�. I am aware of the meeting dates and times of the baard/commissfon I have applied and if appointed, I agree to serve on the Baarrl/Commission which I have appfied,or wauld consider an alternate appointment to a seco�d or third service preference. �� � , . s.� �artm, - �� �.,�a �� �gnafure �� Date FOR OF�'ICE USE ONLY Date Application Received � New Applicant?❑Yes❑No If no,applicant previausly served on Board �� Wia: Owebsite�mait❑in persan❑referral Onewspaper Attended App�icant's Iteception?❑Yes�No (dates} ApplECant Interview Schedu[ed: Appointment made tv Term Expires , � ❑SEatement&Oath Completed ❑Na appoinhnent made at this time,retain applicatian far one year. • r a r CITY OF W'i'LTE Spring 20�.1 Please return your completed application ta the City Secretary's Office at 300 Countcy Club Roac[,�uilding 100, Wylie, Texas 75098. B: Please indicate nur arst second and thi�d � erence beloiv. Constnaction Code Board Planriing&Zoning Boarc! Library Boara Wylie Economic 17eve�opment Corporation Board Parks&Recreation Baard Zoning Board oFAdjustments Anima] She3ter Advisory Board Public Arts Advisory Board Yes, �wouid be interested in serving on su6ca itt�es tl�at ay be forjned. e�s l or tio cc ti r a� tio Hvme Address: 8usiness Owner? �::6 Yes No . _ �_ ��, a�._ _ ,� �m. Telephone� _.. Fax: Business Name: E-mait: Occupation: ' I have been a Wylie Resident for years Susiness Address: Registered voter? Yes �No Telephone: Fax: Huve ynu ever c�r do you currerttly serve on a�ey city boards? ;� Yes � Na If so, what boar ei and dates? Are yau ir:volved in any ca Qunity activities? {Civic or obbies} Yes � Na t -, ��� t.� �A �...........,��... ...�.�d ����������� ��.m��� �� Please indicat�br�iefly why yvu wauld like tn be appointed 10 a.Saard o� Cvmmissio�t: � E I a � a v re o tlte eetir�g dates and tr es a t/re boardlcornrriissiojt I lrav .1`� e applted artd af appoanted, I agree to ser°ve nn the oard/Cammissio'x which I have ap ' waul�t tons�der an alternate apparn ent to a secand or thr�°d serviCe preference. - S�gn ture ate J� � �O F�I+CE USE Y t)ate.4pplicatron Received ]Vew Applicsnt?OYes❑No Ef no,applicant prevrously seeved on Baard 'Via:�website�rnail�in person❑referral newspaper Attended App3icant's Reception?DYes dNo (dates} Applicant[nterview Scheduled: APPointrnent made to Term 6xpires ❑Statement&Oath Completed CiNa appointment made ar rhis�irne,retain application for ane year, WebQA - W�'LIETX - Jacky Casey Page 1 �f 2 - r i i i i aard&Cammissian Application D ils Board&Cammission Applir.�tian Details Fuli Name: Trrt°�othy Charles McCray Date of Application: 1/4J2011 Ri se indi te your�r �econd and ird choi s beiaw: First Chaice: Wylie Economir np=�pa�ament Baard � Secand Choice: Parks&Recreation Board Third Choice: Planning&Zoning�oard Interested in senting on Yes Subcommittes that may be farmed": 1 Home Addr : Telephone: CeiP Fhone: EmaBl: I have been a Wylre resident for 3 (yea�s}: Registered Vater?: Yes i 1 Business Owner?: No If yes,busin narvre: OcCVpatiDn: Business Addre�: Business Tel�phone: Business Email: Please indicate briefly why you To whom Pt may eoncern: I have lived irr Wylie for 3-4 years now. Both of my daughters have been would like to be appointed ta a barn whife we have called Wylie ot�r nome.I have faund that the City of Wylie represents a very Board or Cammfssian: quaint but progressive way of living at the same time.In the years that I have I(ved here[ have noticed the grow�th and attractiveness af the area. From ttre buiEding of Wylie East Migh Schcxfl to the r�ew Municipal corrtpfex I have natit�that Wylie seems to be a hat spot in North�exas. I plan to make Wyiie my home for rnany years to come and I see this as an excellent apportunity ta become invoived in what happens in the city that I call hcsme.T am very proud to be a Wylie resident and I only see great things irt our city's future.�ank yat�in adv�nce for your consideration.Timothy C, McCray I am aware of the meetdng dates and times af the BoardJCommission t have appliecf for and if appainted,I agree to serve on the Board/Cornnzissiors for which I hav2 applied,or would consider an alternate appointmerst t�a secand or thBrd service preference. By 5ubmstting this form I agr2e to the above statement. Message Histary http:.��.�`anyggvhelpadrnin.org/ YLIE`�`X1ZAdrnfn/Servrce eqa�ests rir��.aspx?id�$90 sid=... 5/12/2(}11 Wylie City Council ���� �F ���,�� AG E N DA RE P O RT ----------- ------------------------------- �- Meeting Date: October 25, 2011 Item Number: Work Session Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: October 12, 2011 Budgeted Amount: $ Exhibits: N/A Discuss Planet Kidz Youth program. . � . . N/A . . Following the discussion of the Planet Kidz program at the June 28, 2011 City Council meeting, staff moved forward with the direction given by Council and discussed this program with WISD to see if they had any interest in hosting it. Robert Diaz, Parks and Recreation Superintendent, met with WISD staff on August 18, 2011 to review the Planet Kidz program. Staff inet with Ian Halperin, Communications Director, Don Poole, Maintenance Director, and Marcia Coker, Communications Assistant. Staff reviewed the history of the program, information about the vendor, and possible scenarios on how WISD could host the Planet Kidz program in Wylie. Some possible scenarios discussed were for the WISD to contract directly with vendor or have the City contract with the vendor and WISD separately with WISD hosting the program site. WISD officials notified staff that they would discuss all the scenarios and get back to the City with a decision. A follow-up discussion between Robert Diaz and WISD Communications Director, Ian Halperin, occurred on Thursday, August 25. Mr. Halperin explained that at this time WISD is not interested in hosting the Planet Kidz program either working with the vendor directly or in conjunction with the City due to various reasons including costs of janitorial staff to monitor the facilities and wear/tear on the facilities. At the September 26, 2011 Park and Recreation Board meeting, the Board was informed of WISD's decision not to host the program. The Board made a recommendation that the Recreation Division proceed with trying to implement the program pending Council consideration of changing the hours of operation of the Wylie Recreation Center. The Board recommended options for changing the hours of operation as follows: CURRENT HOURS Saturday 8 am to 8 pm and_Sunday noon to 8 pm (20 hours total) PROPOSED HOURS Option 1 - Saturday 6 am to 6 pm and Sunday noon to 8 pm (20 hours total) Option 2- Saturday 7 am to 6 pm and Sunday 11 am to 8 pm (20 hours total) Either of these options would keep the total weekly hours of operation of the Wylie Recreation Center at 105 hours,which was what the City Council recommended to staff at the June 28 meeting. If the City Council recommends moving forward with the Planet Kidz program, staff would then bring back two agenda items at a subsequent City Council meeting: 1) Contract with Planet Kidz, and 2) change of operating hours for the Wylie Recreation Center. 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