06-12-2012 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday June 12, 2012 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:05 p.m. City Secretary Ehrlich took roll call
with the following City Council members present: Mayor Pro Tem Kathy Spillyards,
Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman
David Goss, and Councilman Bennie Jones.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Finance Director, Linda Bantz; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted;
Planning Director, Renae 011ie; WEDC Executive Director, Sam Satterwhite; Public Information
Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Police Chief John Duscio led the Pledge of
Allegiance.
PRESENTATIONS
• 6t" 6 weeks Star Students: Citizenship (Mayor Hogue)
Mayor Hogue and Mayor Pro Tem Spillyards presented medallions to students demonstrating
the character trait of "Citizenship." Each six weeks one student from each WISD campus is
chosen as the "star student."
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Councilman Goss stated that although the City is non-partisan, he had attended the State
Republican Convention. He stated that while Wylie is on the edge of several congressional
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districts, the City was well represented with six delegate members present at the convention. He
explained that the congressional lines had been re-drawn this year and he had the opportunity
to meet Pete Sessions who serves a small portion of Wylie. Mr. Sessions indicated that he was
very eager to meet with the council.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the May 23, 2012 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, approval of Resolution No. 2012-20(R) authorizing the City
Manager to execute a Grade Crossing Construction Agreement with the Kansas
City Southern Railway Company in the amount of$397,875.00 for the West Brown
Street crossing. (C. Holsted, City Engineer)
C. Consider, and act upon, authorizing the City Manager to execute the engagement
letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2011-2012 audit services for
a fee not to exceed $56,375. (L. Bantz, Finance Director)
D. Consider, and act upon, the approval of the purchase of asphalt paving services
from APAC-Texas, Inc. in the estimated annual amount of $300,000, through an
existing Dallas County contract, and authorizing the City Manager to execute any
necessary documents. (Dallas County Bid No. 2011-102-5731). (M. Sferra, Public
Services Director)
E. Consider, and act upon, Resolution No. 2012-21(R) authorizing submittal of a grant
application to the North Central Texas Council of Governments for state solid waste
implementation funds. (R. Diaz, Parks and Recreation Superintendent)
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to approve the
consent agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
General Business
1. Consider, and act upon, the final artist for the Community Park CIP Project and
the contract to commission the art. (C. Ehrlich, City Secretary)
Staff Comments
PAAB Liaison Ehrlich addressed council stating that the Public Arts Advisory Board appointed an Art
Selection Panel to review the 13 artists and narrow the artists to three semi-finalists. The artists selected
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were: John (Jack) Westerhold, David Hickman, and Johnny Edwards. These three artists were invited to
view the art sites and discuss with staff questions regarding the site and future installation of the art. The
artists went back to their studios to create a final maquette and/or 3D design of what they felt would best
fit both the spaces and the park architecture.
On May 21st the selection panel met with the artists to review their presentations of the final art designs.
The panel unanimously chose Johnny Edwards as the finalist for Community Park. Members serving on
the selection panel included: Constance Woods, artist; Margaret Robinette, retired art coordinator, City of
Dallas; Anne Hiney, Parks Board representative and art major; Jennifer Price, resident of Wylie; and
Susan Spurgin, PAAB representative. City Engineer Chris Hoisted and Public Services Director Mike
Sferra were non-voting advisory members.
The Public Arts Advisory Board would like to publicly thank the Community Park Selection Panel for their
time and commitment to this art project. The art design was unanimously selected by the Public Arts
Advisory Board after recommendation by the selection panel and is recommending Mr. Edwards to the
Wylie City Council as the artist to commission for Community Park.
Ehrlich reported the city attorney's office has reviewed and approved the contract as to form. The contract
has a completion of fabrication and installation date of August 21, 2012. This is flexible with regard to
construction timeline changes; the City will not be responsible for storage of the art prior to final
installation and acceptance by the City. The contract warranties the workmanship for five years and
damage such as graffiti for one year; however, the artist has indicated that maintenance on this piece
would be minimal in cost. The construction of steel, fiber glass, and cement will withstand the outdoor
elements and will be sculpted smooth to be interactive for children.
Artist Johnny Edwards gave a brief presentation and displayed his two sculptures. Edwards presented
two sculptures made from reinforced concrete. The first sculpture depicted an octopus which he called
"octopitcher". Each tentacle included a baseball which the octopus was throwing; one tentacle presented
a catcher's mitt. The sculpture tentacles would measure 20 feet in width. The sculpture would measure
between 12 and 15 feet from center with a height of 6 feet at the tallest tentacle. It would be placed in
site 5.
He presented the second sculpture which was a 9-9.5 foot caterpillar which he called "batterpillar". The
sculpture would have several bats and the sculpture would be in full motion. This sculpture was
presented for site 4. Both sculptures would be made of reinforced concrete and fiberglass to appear like
carved-weathered wood. He explained the sculptures would be interactive for children both in their
animated presentation and ability to play with the sculptures.
Councilwoman Culver asked Mr. Edwards if he would take care of any graffiti that might need
remediation. Mr. Edwards noted that he would. He stated that he was a big fan of his work and would be
coming to view the work periodically and would remediate the art if needed. Councilman Jones asked if
the paint on the pieces would fade. Mr. Edwards noted that he used 20 year paint and the finish would
last for some time.
City Secretary Ehrlich explained the contract had a five year warranty on workmanship and a one year
warranty on graffiti. She noted that past the warranty date, the remediation of graffiti would be minimal
costs.
Council Action
A motion was made by Mayor Pro Tern Spillyards, seconded by Councilman Jones to approve
the final artist, Johnny Edwards and final design for the Community Park CIP Art Project and to
authorize the City Manager to execute a contract to commission the art. A vote was taken and
the motion passed 7-0.
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2. Consider, and act upon, the recommendations of the 2012 Boards and Commission
Council Interview Panel for appointments to the Animal Shelter Advisory Board,
Construction Code Board, Library Board, Parks and Recreation Board, Parks and
Recreation Facilities Development Corporation Board, Planning and Zoning
Commission, Public Arts Advisory Board, Wylie Economic Development
Corporation, and Zoning Board of Adjustments for terms expiring June 30,
2014/15. (C. Ehrlich, City Secretary)
Panel Comments
Councilman Goss, chair of the 2012 Boards and Commission Interview Panel, addressed council stating
that he would read each board and make an individual motion for each set of appointment to those
boards.
Council Actions
A motion was made by Councilman Goss, seconded by Councilman Jones to appoint Chuck
Kerin, Amy Nutz, and David Lewis to the Animal Advisory Board for a two year term ending
June 30, 2014. A vote was taken and the motion passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Scott to appoint Michael
Grubbs, David Williams, Sunil Verma, and Alternate Rob Hunter to the Construction Code
Board for a two year term ending June 30, 2014. A vote was taken and the motion passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Jones to appoint Margaret
Sichter, William Whitney, and Geraldine Washington to the Library Board for a two year term
ending June 30, 2014. A vote was taken and the motion passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Jones to appoint Gloria
Smith, Emmett Jones, and Matt Rose the Parks and Recreation Board for a two year term
ending June 30. 2014. A vote was taken and the motion passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Scott to appoint Eric Hogue
and Rick White to the Parks & Recreation 4B Board for a two year term ending June 30, 2014.
A vote was taken and the motion passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Jones to appoint Gilbert
Tamez Sr., Ronald Smith, Darnell Harris, and Phillip Johnston to the Planning and Zoning
Commission for a two year term ending June 30, 2014. A vote was taken and the motion
passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Scott to appoint DeeAnn
Ross, Nina Green, Robbin Endsley (Frnka), and Anne Hiney to the Public Arts Advisory
Board for a two year term ending June 30, 2014. A vote was taken and the motion passed 7-0.
A motion was made by Councilman Goss, seconded by Councilman Jones to appoint Demond
Dawkins and John Yeager to the Wylie Economic Development Board for a three year term
ending June 30, 2015. A vote was taken and the motion passed 7-0.
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A motion was made by Councilman Goss, seconded by Councilman Scott to appoint Jason
Potts, William Baumbach, Karyn McGinnis, Kelly Price, and Alternate Kevin Finnell to the
Zoning Board of Adjustments for a two year term ending June 30, 2014. A vote was taken
and the motion passed 7-0.
Public Hearing
3. Hold a Public Hearing to hear input regarding amending the water and sewer
impact fees. (C. Holsted, City Engineer)
Mayor Hogue opened the public hearing for amendments to the water and sewer impact fees at
6:55 p.m. asking anyone present wishing to address council on this item to come forward and
limit their comments to three minutes.
No one was present wishing to address council during this public hearing.
Mayor Hogue closed the public hearing at 6:55 p.m.
4. Consider, and act upon, Ordinance No. 2012-18 updating the Water and Sewer
Impact Fees to be assessed by the City of Wylie. (C. Holsted, City Engineer)
Staff Comments
City Engineer Holsted addressed council stating that Section 395 of the Local Government Code
specifies the process necessary for the implementation of impact fees. Council previously conducted a
public hearing and considered an ordinance on the proposed Land Use Assumptions and Capital
Improvements Plan. On April 24, 2012, Council approved Resolution 2012-15(R) setting a date, time and
place for a public hearing on the proposed updates and amendments to the Water and Sewer Impact
Fees.
The draft report prepared by Birkhoff, Hendricks, & Carter, LLP (attached) identifies the projects
necessary over the next ten years to serve the projected growth of the City. The Water and Wastewater
10-Year Capital Improvements Plan totals approximately $13.87 million and approximately $2.86 million
respectively. The current water impact fee is $1,304.97 per service unit and the updated allowable
maximum is$3,651.42. The current wastewater impact fee is $1,231.01 per service unit and the updated
allowable maximum is$773.48.
Councilman Goss stated that the increase was a leap from the current fees. Holsted replied the analysis
was based on the new growth patterns of the City which identified less growth from estimates obtained for
current and future water use. Hoisted explained the new 10 Year Plan including infrastructure and
planning expenses. Holsted noted that the differences seen in the current report were mainly due to
projections for a lower population growth over the next ten years. Goss asked if the council chose to go
with lesser fees, what the ramifications would be. Mr. Holsted replied if council chose a lesser fee then
fewer funds would be collected to build the needed projects, and the additional funds needed would be
supported or funded by the existing tax base or utility customers.
Council Actions
A motion was made by Councilwoman Culver, seconded by Councilman White to adopt
Ordinance No. 2012-18 updating the Water and Sewer Impact Fees to be assessed by the City
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of Wylie as follows: water impact fees set at $3,651.42 per service unit and sewer fees set at
$773.48 per service unit. A vote was taken and the motion passed 7-0.
WORK SESSION
• Presentation of the Preliminary Draft of the Wylie Trails Master Plan by
consultants from Land Design Partners Inc./Dunaway Inc.Bowman-Melton
Associates Inc. (R. Diaz, Parks and Recreation Superintendent)
Representatives of Land Design Partners Inc./Dunaway Inc./Bowman-Melton Associates, Inc.
were present to give an overview of the Wylie Trails Master Plan. Representatives displayed a
City map showing connectivity to the existing trails and using utility and flood plain areas to
create walking/biking trails. Phillip Neeley, Land Design, explained there were four categories
to the plan: trails along the greenways and utility corridors; trails along lake frontage; trails along
roadways; and trail gateways and intersections. Suggestions were made to partner with the
U.S. Army Corps of Engineers, Collin, Rockwall and Dallas counties to achieve the long rang
plan.
Direction from council was to move forward with the plan as presented and to come back to
council for final approval in a future agenda.
• Overview of the FY 2012/2013 Budget (L. Bantz, Finance Director)
City Manager Manson updated the council on the overall budget items for the 2012/2013
budget. She explained that the big picture items would be addressed tonight. Detailed session
with departments would be scheduled at another time. Manson reported that property values
would increase by approximately 2.5%. She indicated staff was confident with these numbers
based on meetings with the appraisal districts. Sales tax is estimated to increase by 6% in the
next fiscal year based on month to month increases this year. Additionally 200 new home starts
are estimated for 2012/2013.
Manson noted that the expenditures presented were for General Fund only; other funds would
be addressed in a future work session. Manson reported that proposed revenues for FY 12/13
were $26,261,054 and expenditures were proposed at $26,434,235. Manson explained using a
chart breakdown that 50% of the overall expenditures were for Public Safety. The projected
shortfall in FY 2012-2013 from overall revenue, less expenses is $173,181. This shortfall is
based on a 2.5% increase in assessed values and includes last year's base budget; a 2% lump
sum given to all employees in 2012 is included in the proposed budget. Manson explained the
expenditures at the top of the page do not include approximately $200,000 in personnel for a
Narcotics unit, $130,000 in non-personnel for a Narcotics unit, $65,000 for research, planning
and design of a branding of the City, and two Quints, which were requested by council. Manson
explained some of the options for using some of the fund balance to offset debt service. She
explained if$400,000 was used in 2012/2013 for debt service reduction, the fund balance would
be at 33%.
Manson gave some preliminary numbers for restructuring the current debt service to allow two
Quints to be part of the long term financing. First Southwest was present to address questions
regarding the restructuring of debt. Manson explained that restructuring the debt would level
the payment schedule and eliminate the higher payments that were projected in the current debt
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schedule and could also include the purchase of one or two Quints, which have a 20 year life
and could be financed over time.
Direction from council was to move forward with research for restructuring of debt to include two
Quints, bring back funding options for a 2.5% and 5% step increase for General Fund
employees; set the next meeting with departments for two night meetings or one Saturday
meeting, and omit reductions in Public Safety as part of the additional funding options.
• Discuss the 2011 Community Park Improvements Project. (R. Diaz, Parks and
Recreation Superintendent)
City Council members, Parks board members, and sports association members discussed with
staff items that needed to be addressed regarding the construction of the Community Park
fields. Representatives from the Teague, Nall and Perkins were on hand to address the issues
and to assure the council their firm would be involved in the revisions made to correct the
construction issues. The Community Park contractor, J C Commercial, Inc., had indicated they
would be remediating any issues on the punch list and leveling the fields to the satisfaction of
the City.
READING OF ORDINANCES
City Secretary Ehrlich read the caption to Ordinance No. 2012-18 into the official record
Mayor Hogue convened into Executives Session reading the captions below at 10:11 p.m.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001,et.seq. Texas Government Code,to wit:
§§551.087 Economic Development; Closed Meeting; (S.B. 1851)
• Consider a RFP from Project Detroit; and (S. Satterwhite, WEDC Executive
Director)
• Consider a request for assistance from Project UTS. (S. Satterwhite, WEDC
Executive Director)
RECONVENE INTO REGULAR SESSION
Take any action as a result of Executive Session
Mayor Hogue reconvened into Open Session at 10:40 p.m.
No action was taken as a result of Executive Session.
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ADJOURNMENT
A motion was made by Councilman Goss, seconded by Councilman Scott to adjourn the
meeting at 10:40 p.m. A vote was taken and the motion passed 7-0.
Eric Hogue, Mayor
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