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07-10-2012 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday July 10, 2012 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Pro Tern Kathy Spillyards, Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Police Chief, John Duscio; Planning Director, Renae 011ie; Interim Building Director, Dwight Lancaster; Library Director, Rachel Orozco; WEDC Executive Director, Sam Satterwhite; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE • Randy Hill, Summit Church Pastor Randy Hill gave the invocation and WISD Superintendent Dr. David Vinson, led the Pledge of Allegiance. PRESENTATIONS • Dr. David Vinson,WISD Superintendent Wylie Independent School District Superintendent, Dr. David Vinson, addressed council thanking them for their partnerships with the school district. He thanked the council for working with the school district to make the community safe for families and children. He noted that the new traffic light on Hwy. 78 and the planning and notifications from emergency management during the recent tornado outbreak were just two examples of this partnership. Minutes July 10, 2012 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Ann Martin, residing at 402 Hilltop, Wylie, addressed council requesting the Akin Pavilion be refurbished or another facility be named in the former mayor's honor. Councilman Jones addressed council and staff thanking them for their support during the recent Wylie Fun Fest held at Founder's Park. He stated that he wanted to especially thank the public safety departments, Lake Lavon Corp. of Engineers, and the parks department for their assistance with the event. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. if discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the June 26, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, approval of a Replat of Oncor Switching Station, Lot 2A, and Lot 2B, Block A, generally located north of East Brown Street and west of Eubanks Lane. (R. 011ie, Planning Director) ,....., C. Consider, and act upon, Wylie Evening Lions Club vendor registration to host a fundraiser"Dinner in the Dark" event at the Bart Peddicord Community Center on August 11,2012. D. Consider, and act upon, Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to be held in Olde City Park on October 13, 2012 (October 20,2012 rain date). Council Action A motion was made by Councilwoman Culver, seconded by Mayor Pro Tem Spillyards to approve the consent agenda as presented. A vote was taken and the motion passed 7-0, REGULAR AGENDA Public Hearing 1. Conduct a Public Hearing for the annexation of a 2.208 acre tract of land situated in the James Truitt Survey, Abstract No. 920, Collin County, Texas, generally located north of Brown Street and east of Ballard Avenue. (R. 011ie, Planning Director) Minutes July 10, 2012 Wylie City Council Page 2 Staff Comments Planning Director 011ie addressed council stating that this annexation is at the request of the property owner, MOST REVEREND KEVIN J. FARRELL, D.D., (St. Anthony Catholic Church). The subject tract is contiguous to current property the church owns and north of the existing facility. The applicant desires to bring the subject tract into the City and replat to join with existing property to the south for future development and expansion. Public Hearing Mayor Hogue opened the public hearing for annexation of property situated in the James Truitt Survey, Abstract No. 920, Collin County, Texas at 6:12 p.m. asking anyone present wishing to address the council to come forward. No one was present to address council during the public hearing. Mayor Hogue closed the public hearing at 6:12 p.m. A second public hearing will be conducted July 24, 2012 at the regularly scheduled city council meeting. 2. Consider, and act upon, the award of bid # W2012-33-B for Highway 78 City Hall Facility - Wylie Public Safety Improvement Project; to Pulliam Construction Management Inc. in the amount of$663,784.00, and authorizing the City Manager 4xve.La. to execute any and all necessary documents. (J. Butters, Assistant City Manager) Staff Comments Assistant City Manager Butters addressed council stating that the staff recommends the award of bid #W2012-33-B for the Highway 78 City Hall Facility -Wylie Public Safety Improvement Project to Pulliam Construction Management Inc. The funding source for this project is $460,000 from the 2010 Certificate of Obligation and up to$283,000 available from the remainder of the 2008 Certificate of Obligation related to City Hall facilities. Council Action A motion was made by Councilman White, seconded by Councilwoman Culver to award bid #W2012-33-B for Highway 78 City Hall Facility, Wylie Public Safety Improvement Project to Pulliam Construction Management Inc. in the amount of $663,784.00, and authorizes the City Manager to execute any and all necessary documents. A vote was taken and the motion passed 7-0. 3. Consider, and act upon, the appointment of a board member to the Parks and Recreation Board to fill the expired term of July 1, 2012 to June 30, 2014. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich addressed council stating that one of the Parks & Recreation Board positions was inadvertently left off the 2012 roster. The position was held by Cristine Price from July 2010 to June 30, 2012. She explained that following the procedures for annual appointments and re-appointments, staff has included the applicants wishing to be placed on the Parks and Recreation Board, including Cristine Price. Ehrlich noted that applicants were contacted and all applicants are willing to serve if appointed. Minutes July 10, 2012 Wylie City Council Page 3 Councilman Goss, 2012 Boards & Commission Chair, addressed council stating that during the interview process a couple of applicants had stood out during the interviews. He noted that he on behalf of the panel would like to recommend Jeremy White to fill the expired term. Goss explained that he had been in contact with Cristine Price and she had indicated that if the council had someone they wished to put in her position, she would willingly step aside and allow that to occur. Councilman Goss thanked Cristine Price for her service to the Parks board. Councilman Goss stated that he and the panel were recommending this change if it pleased the council. Council Action A motion was made by Councilman Goss, seconded by Councilman Scott to appoint Jeremy White as a board member to the City of Wylie Parks and Recreation board to fill a term of July 1, :2012 to June 30, 2014. A vote was taken and the motion passed 7-0. WORK SESSION • Department Budget Presentations to Council Departmental budget presentations to city council continued with the following departments reporting: Public Works WEDC IT Facilities Building Another work session is scheduled for July 13, 2012 at 6:00 p.m. to discuss the overall FY 2012-2013 proposed budget. Direction from council was for staff to bring requests for additional expenditures along with funding estimates for council review. Mayor Hogue convened into Executive (Closed) Session at 8:00 p.m. reading the caption below. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: S. 551.087 (Deliberations Regarding Economic development Negotiations; Closed Meeting;) CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting:(1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or(2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision(1). • Deliberate the offer of financial incentive to a business prospect relating to Project ATR. (S. Satterwhite, WEDC Executive Director) Minutes July 10, 2012 Wylie City Council Page 4 RECONVENE INTO OPEN SESSION Take any action as a result from Work Session or Executive Session. There was no action taken as a result of Executive Session. ADJOURNMENT A motion was made by Councilman Goss, seconded by Councilman Jones to adjourn the meeting at 8:18 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, May r ATTEST: r - : 4eEhrIictary T x4 4r H ��� .1887. TE OF TE Minutes July 10, 2012 Wylie City Council Page 5