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07-10-2012 (City Council) Agenda Packet 0417- �-A Wylie City Council rei.5,,,.4,;-.4,\.-4 ,t f.C9L RA.p ^ NOTICE OF MEETING to..FE 3f lL,4 Regular Meeting Agenda July 10, 2012 - 6:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Eric Hogue Mayor Kathy Spillyards Mayor Pro Tern David Goss Place 1 Nathan Scott Place 2 Bennie Jones Place 4 Rick White Place 5 Diane Culver Place 6 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE • Randy Hill, Summit Church PRESENTATIONS • Dr. David Vinson,WISD Superintendant CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. July 10,2012 Wylie City Council Regular Meeting Agenda Page 2 of 3 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the June 26, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, approval of a Replat of Oncor Switching Station, Lot 2A, and Lot 2B, Block A, generally located north of East Brown Street and west of Eubanks Lane. (R. 011ie, Planning Director) C. Consider, and act upon, Wylie Evening Lions Club vendor registration to host a fundraiser "Dinner in the Dark" event at the Bart Peddicord Community Center on August 11, 2012. D. Consider, and act upon, Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to be held in Olde City Park on October 13, 2012 (October 20, 2012 rain date). REGULAR AGENDA Public Hearing 1. Conduct a Public Hearing for the annexation of a 2.208 acre tract of land situated in the James Truitt Survey, Abstract No. 920, Collin County, Texas, generally located north of Brown Street and east of Ballard Avenue. (R. 011ie, Planning Director) Executive Summary This annexation is at the request of the property owner, MOST REVEREND KEVIN J. FARRELL, D.D., (St. Anthony Catholic Church). The subject tract is contiguous to current property the church owns and north of the existing facility. The applicant desires to bring the subject tract into the city and Replat to join with existing property to the south for future development and expansion. Regular 2. Consider, and act upon, the award of bid # W2012-33-B for Highway 78 City Hall Facility - Wylie Public Safety Improvement Project; to Pulliam Construction Management Inc. in the amount of $663,784.00, and authorizing the City Manager to execute any and all necessary documents. (I Butters, Assistant City Manager) Executive Summary The staff recommends the award of bid # W2012-33-B for the Highway 78 City Hall Facility - Wylie Public Safety Improvement Project to Pulliam Construction Management Inc. See attached department memo and bid tabulation. The funding source for this project is $460,000 from the 2010 Certificate of Obligation and up to $283,000 available from the remainder of the 2008 Certificate of Obligation related to City Hall facilities. July 10,2012 Wylie City Council Regular Meeting Agenda Page 3 of 3 3. Consider, and act upon, the appointment of a board member to the Parks and Recreation Board to fill the expired term of July 1, 2012 to June 30, 2014. (C. Ehrlich, City Secretary) Executive Summary Following the procedures for annual appointments and re-appointments, staff has included the applicants wishing to be placed on the Parks and Recreation Board, including Cristine Price. Staff has contacted all applicants and each is willing to serve if appointed WORK SESSION • Department Budget Presentations to Council EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: 551.087 (Deliberations Regarding Economic development Negotiations; Closed Meeting;) CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting:(1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or(2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision(1). • Deliberate the offer of financial incentive to a business prospect relating to Project ATR. (S. Satterwhite, WEDC Executive Director) RECONVENE INTO OPEN SESSION Take any action as a result from Work Session or Executive Session. ADJOURNMENT If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code §551.001 et. seq.,will be held by the City Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes: Texas Government Code Section: §551.071—Private consultation with the attorney for the City. §551.072—Discussing purchase,exchange,lease or value of real property. §551.074—Discussing personnel or to hear complaints against personnel. CERTIFICATION I certify that this Notice of Meeting was posted on this 6th day of July 2012 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed _14(11 Wylie City Council CITY OF WY LIE Minutes Wylie City Council Meeting Tuesday June 26, 2012 - 6:00 p.m. Wylie Municipal Complex - Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Pro Tem Kathy Spillyards, Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Linda Bantz; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Library Director, Rachel Orozco; Public Services Director, Mike Sferra; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Newly appointed WEDC board member Demond Dawkins gave the invocation and current WEDC board member Todd Wintters led the Pledge of Allegiance. PRESENTATIONS • Presentation of Outgoing 2010-2011 Boards & Commission Members. Mayor Hogue and Mayor Pro Tem Spillyards presented plaques of appreciation to outgoing boards and commission members and the members of two art selection panels. Mayor Hogue thanked them for the hours of service to these boards and to the community. Minutes June 26, 2012 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Councilmember Bennie Jones announced the "Wylie Youth Program Family Fun and Fitness Day" event that will be held June 30, 2012. He explained that the event will be from 4:00 — 8:00 p.m. at Founder's Park and will include old fashion kick ball. He invited those in attendance to attend and bring their children. Bobby Heath, representing the Downtown Merchants Association, invited those present to the Downtown July Jubilee scheduled for July 7, 2012. He explained there would be vendor booths and entertainment and lots of dancing. Mr. Heath also thanked the Public Arts Board and the Downtown Mural Selection Panel for their work in bringing a new mural to the downtown area. REGULAR AGENDA 1. Consider, and act upon, approval of the Minutes of the June 12, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) Council Action A motion was made by Councilman White, seconded by Councilman Goss to approve the June 12, 2012 Minutes of the Wylie City Council as presented. A vote was taken and the motion passed 7-0. OATHS OF OFFICE • Administer Oaths of Office to 2012-2013 Boards & Commission Members. Collin County, Precinct 2, Judge Terry Douglas administered the Oath of Office to newly appointed board and commission members. He thanked each of them for their service to the community. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and place on file, the City of Wylie Monthly Revenue and Expense Report for the City of Wylie as of May 31, 2012. (L. Bantz, Finance Director) B. Consider, and place on file, the City of Wylie Monthly Investment Report for the City of Wylie as of May 31, 2012. (L. Bantz, Finance Director) Minutes June 26, 2012 Wylie City Council Page 2 C. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of May 31, 2012. (S. Satterwhite, Executive Director WEDC) D. Consider, and act upon, approval of a Preliminary Plat for Medical Plaza Addition, Block A, Lots 1-5, a medical office complex on four lots and one open space lot on 24.1 acres. Subject property being generally located south of F.M. 544 and approximately 655 feet west of Sanden Boulevard. (R. 011ie, Planning Director) E. Consider, and act upon, approval of a Final Plat for Medical Plaza Addition, Block A, Lot 1, a medical office facility on one lot on 4.168 acres. Subject property being generally located south of F.M. 544 and approximately 655 feet west of Sanden Boulevard. (R. 011ie, Planning Director) F. Consider, and act upon, Resolution No. 2012-22(R) authorizing the application for a Collin County Park and Open Space Grant for the purposes of the Pheasant Creek Park Project. (M. Sferra, Public Services Director) G. Consider, and act upon, Resolution No. 2012-23(R) authorizing the application for a Collin County Park and Open Space Grant for the purposes of the Municipal Complex Trails Project. (M. Sferra, Public Services Director) Council Action A motion was made by Councilman White, seconded by Councilman Jones to approve the consent agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA General Business 2. Consider, and act upon, the final artist for the Downtown Mural located at Olde City Park and the contract to commission the art. (C. Ehrlich, City Secretary) Staff Comments Public Arts Liaison Ehrlich addressed council stating that in April 2012, the Public Arts Advisory Board published a "Call for Artists" for the Downtown Mural Art Project located on the south facing exterior wall at 104 S. Ballard, Wylie, Texas. In response to that call, the City received 11 regional artist responses for the 12'X 60' mural. The PAAB selected an art selection panel to review the 11 artists and narrow the artists to three semi- finalists. The artists selected were: David Eden, Kyle Wadsworth, and Roger and Karen Nitz. These three artists were invited to attend a community input meeting to learn more about the City, downtown area, and what the public wanted to convey within the mural. The public spoke about the history of Wylie and the downtown area. They wanted to convey a sense of pride in Wylie and have something that would draw people to the mural and the downtown area. Ehrlich stated the Public Arts Advisory Board would like to publicly thank the selection panel which included: Lynn Grimes, Downtown Owner of Wylie Art Gallery; Margaret Robinette, retired City of Dallas Minutes June 26, 2012 Wylie City Council Page 3 Public Art Coordinator; John Pototschnik, National Artist; Gaynell Reed, PAAB member; and Ann Martin, resident of Wylie. Ehrlich announced the artist chosen unanimously by both the PAAB and the Selection Panel were Karen and Roger Nitz. She explained that the approval came with several revisions to the mural. Those changes have been made to the mural; however, some of the panel and board members are present to speak about the revisions prior to final approval of the art design. Ehrlich introduced Roger Nitz to present his mural proposal. Mr. Nitz gave a short presentation of his design. Council/Selection Panel Discussion Selection panel member John Pototschnik, residing at 6944 Taylor Lane, Wylie, addressed the council stating that revisions had been made to the design however the panel would like to see further revisions. He suggested the council consider tabling the item so the panel would have further time to work with the artist, Public Arts Board, and panel. Mayor Hogue asked council members for any comments regarding the mural, prior to a motion. Councilwoman Culver stated that she didn't mind the animation but would like to see the girl on the peddle car have a smile on her face. Mayor Hogue stated he would like to see some former business names on the downtown store fronts to incorporate part of the past retail, like the Housewright's Dry Goods Store and the Gallagher Dry Goods Store. He explained, back in the day, these stores were across the street from each other. The mayor also mentioned the barber shop which has been in existence for years. Mayor Pro Tem Spillyards suggested the selection panel, PAAB, and the artist work together in a work session to make final revisions to be brought back to council at a later date. Council Action A motion was made by Mayor Pro Tem Spillyards, seconded by Councilman Jones to table consideration of the final design and contract to commission the art for the Wylie Downtown Mural to a non-specific date to allow time for the artists, selection panel, and Public Arts Board to make additional revisions to the mural. A vote was taken and the motion passed 7-0. READING OF ORDINANCES City Secretary Ehrlich announced there were no ordinance captions to read into the official record. WORK SESSION • Fire Department Overview (R. Corbin, Fire Chief) Fire Chief Corbin along with Administrative Officer Brent Parker, Shift Commanders Brian Ritter, Brandon Blythe, Robert Ballard, and Captain Cory Claborn gave an overview of the WFR. Some of the items covered were the response times for each sector of the City and where response times took longer. GIS mapping allowed the presenters to define specific areas that had delayed response times and where additional coverage was needed. The mapping displayed areas where additional fire stations are needed in the future. Chief Corbin also displayed a list of equipment needs within the next few years. Mayor Hogue convened into Executive Session at 8:12 p.m. reading the caption below. Minutes June 26, 2012 Wylie City Council Page 4 EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: 551.072 (Real Properties) of the Local Government Code, Vernon's Texas Code Annotated (Open Meetings Act). A governmental body may conduct a closed meeting to deliberate the purchase, exchange,lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Discussion regarding properties bordered by McCreary to the West, FM 544 to the South, Muddy Creek to the East and the Northern City limits. (R. Corbin, Fire Chief) Mayor Hogue reconvened into Open Session at 8:57 p.m. RECONVENE INTO OPEN SESSION Take any action as a result from Work Session. There was no action taken as a result of Executive Session. ADJOURNMENT A motion was made by Councilman Jones, seconded by Mayor Pro Tem Spillyards to adjourn the meeting at 9:00 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes June 26, 2012 Wylie City Council Page 5 Wylie City Council AGENDA REPORT CITY OF WYLIE Meeting Date: July 10, 2012 Item Number: B. Department: Planning (City Secretary's Use Only) Prepared By: Renae' 011ie Account Code: Date Prepared: June 20, 2012 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, approval of a Replat of Oncor Switching Station, Lot 2A, and Lot 2B, Block A, generally located north of East Brown Street and west of Eubanks Lane. Recommendation Motion to approve a Replat of Oncor Switching Station, Lot 2A, and Lot 2B, Block A, generally located north of East Brown Street and west of Eubanks Lane. Discussion Applicant: City of Wylie Owner: City of Wylie The Replat will divide the 14.306 acres into two lots, Lot 2A and Lot 2B. In March 2006 City Council rezoned 71.259 acres as Planned Development (PD 2006-19) District, allowing for commercial and industrial uses. When the zoning was approved, 14.306 acres were dedicated to the City of Wylie. The City of Wylie desires to divide the 14.306 acres into two lots, with Lot 2A being 12.013 acres and Lot 2B being 1.563 acres. A Site Plan for Lot 2B for a Pump Station and a 1.5 million gallon Ground Storage Water Tank was approved by the Commission on June 19, 2012. Lot 2A remains as an Open Space Lot dedicated to the City of Wylie. The Replat complies with all applicable technical requirements of the City of Wylie. Planning Commission voted 6-0 to recommend approval of the Replat. 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NiT.'rsi'29"YY ) IWC EL"�/EA/1 %f Y A J,] �T 1524Y' Rl 61Lt74IIFt'( .' sWzp m EtSENENf 78e1J A4C0 Ess BEING A REPEAT OF m wl I � = K,x,Ew f ORIGINAL LOT 2, BLOCK A (13.556 ACRE REMAINDER) u �+ IY5 s isr,, s>ar INTO LOT 2A (12.013 AC.) AND aaac, ' ' ' l ;.Les'. LOT 2B (1.543 AC.), BLOCK A -. e a.ra;I AN ADDITIN TO THE CITY OF WYLIE, � "` � x ,��w�s�� xL COLUN COUNTY, TEXAS. - -- _- =m91PoA71 SO4'OS'S4Y! JiL1014.0 •x4 2�29"'Y/ Y TEl •� JANUARV 2012 �- 928.45' I j' Y144_ .22. 42e.08' _ �,"UV OWNEBJAPPI.00ANT: SURVEYOR. 1 I EN4.ST BROWN STREET A 21Y29`.1 NBT5T29'N CITY OF WYLIE,TEXAS BIRKHOFF,HENDRICKS&CARTER,L UP. FLOODPLAIN SHOWN FOR RUSH CREEK IS DERIVED FROM FEMA FLOOD I p NxMMc rwa AwTb-_.5 176.52' 300 COUNTRY CLUB ROAD TIRES FIRM NO.100318-00 INSURANCE RATE MAP NUMBER 4BOBSC0420J-REVISED JUNE 2.2009. WYLIE,TEXAS 75098 11910 GREENVILLE AVE.,SUITE 600 NOTICE:SEWNG A PORTION OF THIS ADDITION BY METES AND BOUNDS WATER AWN EASEMENT POINT OF BEGWAWG a I.R.S!-1/2 INCH IRON ROD MTM YELLOW (972)516-6410 DALLAS,TEXAS 75243 IS A VIOLATION OF CITY ORDINANCE AND STATE LAW AND IS SUBJECT UP STAMPED"BAG'SET. CONTACT':CHRIS BOLSTI!D,P.E. (214)361-7900 TO FINES AND WITHHOLDING OF L./TIMES AND BUILDING PERMITS. CONTACT:GARY Hk.N 12.1 SHEET P'S0F REVISED:4/30/12-ADORES H:\Project,\EWyEE\2009126\Esm[_Plats\Plats\oncor Iwon property plat6Wg PLOT SCALE:1:2 PLOT STYLE:1101.8Y11 PLOTTED BY:MOMS ON 4/30/2012 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 24, 2012 Item Number: C. Division: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: June 29, 2012 Budgeted Amount: $ Exhibits: 1 Subject Consider, and act upon, Wylie Evening Lions Club vendor registration to host a fundraiser"Dinner in the Dark" event at the Bart Peddicord Community Center on August 11, 2012. Recommendation Motion to recommend approval of the Vendor Application from the Wylie Evening Lions Club to host a fundraiser"Dinner in the Dark" event at the Bart Peddicord Community Center on August 11, 2012. Discussion The Wylie Evening Lions Club would like to host a fundraiser"Dinner in the Dark" event at the Bart Peddicord Community Center on August 11, 2012. The Parks and Recreation Board at their Regular Meeting on June 25, 2012 approved the vendor application for the Wylie Evening Lions Club to host a fundraiser"Dinner in the Dark" event at the Bart Peddicord Community Center on August 11, 2012. Approved By Initial Date Department Director RD 6-29-12 City Manager MM July 5, 2012 Page 1 of 1 ` PARKS AND 11< }"', � CITY! L ]OO[oun�y[1uL\ BuiNing10D VVyi�Tx75O98 ' ' `w=-��WY LIE 971516.6340 Or GlSffm Nk NI RME RV19 RAT - ' � Grou9.Orliuuizution Individual,etc. Phone Number � Name \ - - - --- - -- ' ---- - --- -- -- -- A�ern�ePhone Number �^ "°..^~^ ^ ' - - E-mail[ ~^,'-'�-,-r ` - ~' ' - � - '~ l � i ----- -----~-' -------- - - Number=Pho=nemvmu � ContactPerson Name � ~~. Address Alternate Phone Number | - - ' E-mail -' Emerge cy Con.act Name woor�s Akemn�ePhone Number , _ _ _ ----�- E-mail ` Event loYorn/mdoll Event Name p r eo��xen� - - ��TU�e End Time Number ofIndividualsVendi Items . ~ _~�� - �� . ~ � Anticipated Number!9,Att�ndance Eveiit Target Audience_�pecfflc items to be Sold, If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516.(3420)in orderto obtain a Health Permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers -~---^ Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 24, 2012 Item Number: D. Division: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: June 29, 2012 Budgeted Amount: $ Exhibits: 1 Subject Consider, and act upon, Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to be held in Olde City Park on October 13, 2012 (October 20, 2012 rain date). Recommendation Motion to recommend approval of the Vendor Application from Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to be held in Olde City Park on October 13, 2012 (October 20, 2012 rain date). Discussion The Wylie Women's League would like to raise funds via concession sales and vendor booth sales at Olde City Park October 13, 2012 (October 20, 2012 rain date). The Parks and Recreation Board at their Regular Meeting on June 25, 2012 approved the vendor application for the Wylie Women's League Fall Festival to raise funds via concession sales and vendor booth sales at Olde City Park October 13, 2012 (October 20, 2012 rain date). Approved By Initial Date Department Director RD 6-29-12 City Manager MM July 5, 2012 Page 1 of 1 7/1,11 PARK.S AND RECREATION IT FYI ; 300 Country Club, Building 100,Wylie,TX 75098 972.516.6340 VENDOR REGISTRATION-Once approved by CitY Council vendor has 7 dcys to finalize event with Parks& Recreation adli sta ;Recommended timeline or submission to Park,Board is 3.4 months In advance o event. Group, Organization,Individual, etc. Name Phone Number Wylie Women's League 469-964-7425 Address Alternate Phone Number 321 South 4th Street City/State/Zip E-mail Wylie,TX 75098 Motheroftwins21@gmail.com or sdanie28@jcp.com Contact Person Name Phone Number Stacey Daniel 469-964-7425 Address Alternate Phone Number 321 South 4th Street City/State/Zip E-mail Wylie,TX 75098 Same as above Emergency Contact Name Phone Number Cheri Rodriquez 469-767-7091 Address Alternate Phone Number 3406 Meandering Way City/State/Zip E-mail Wylie,TX 75098 Cheri.stamps@verizon.net Event Information Event Name Wylie Women's League Fall Festival Type of Event Purpose of Event Craft Show Raise money for our scholarships Location Proposed Event Date(s) Old City Park Oct 13th (rain date 10/20) Number of Individuals Vending Items Start Time End Time 50 Booths Sam 4pm Anticipated Number in Attendance Event Target Audience 500 EVERYONE Specific Items to be Sold This is a vendor and craft fair.There will be different booths displaying their gifts. NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516.6420)in order to obtain a Health Permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or community center facilities of the city. Rev.7.22.11 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 10, 2012 Item Number: 1. Department: Planning (City Secretary's Use Only) Prepared By: Renae' 011ie Account Code: Date Prepared: June 20, 2012 Budgeted Amount: $ Exhibits: Three Subject Conduct a Public Hearing for the annexation of a 2.208 acre tract of land situated in the James Truitt Survey, Abstract No. 920, Collin County, Texas, generally located north of Brown Street and east of Ballard Avenue. Recommendation Conduct Public Hearing only. No action is necessary. Discussion This annexation is at the request of the property owner, MOST REVEREND KEVIN J. FARRELL, D.D., (St. Anthony Catholic Church). The subject tract is contiguous to current property the church owns and north of the existing facility. The applicant desires to bring the subject tract into the city and replat to join with existing property to the south for future development and expansion. Exhibits attached: Exhibit"A" Petition for Annexation; Exhibit"B" Legal Description; Exhibit"C" Survey Before a municipality may begin annexation proceedings, the governing body of the municipality must conduct two (2) public hearings at which persons interested in the annexation are given the opportunity to be heard. The notice for each hearing must be published at least once on or after the 20th day but before the 10th day before the date of the hearing and must remain posted on the municipality's website until the date of the hearing. In compliance with state law, the following schedule has been adhered to: Notice published for Public Hearings June 27, 2012 and July 4, 2012 First Public Hearing July 10, 2012 Second Public Hearing July 24, 2012 Adoption of Ordinance August 14, 2012 Article 1, Section 3 of the Wylie City Charter authorizes the City Council to adjust boundaries. This annexation is being conducted in compliance with Sections 43.052 (h) (2) and 43.063 of the Local Government Code. Approved By Initial Date Department Director RO 06/20/12 City Manager MM July 5, 2012 Page 1 of 1 PETITION FOR ANNEXATION THE STATE OF TEXAS: COUNTY OF COLLIN: TO THE CITY COUNCIL OF THE CITY OF WYLIE,COLLIN COUNTY,TEXAS: Now comes the Most Reverend Kevin J. Farrell, D.D.,Bishop of Dallas in the County of Dallas and in the State of Texas and represents to the City Council of the said City of Wylie,Texas,that he is the owner of the following described tract of land which is contiguous and adjacent to the City of Wylie, in Collin County,Texas,and in which has less than three (3)qualified voters residing and is not more than one-half mile in width as described as follows: LEGAL DESCRIPTION BEING a tract of land situated in the James Truitt Survey,Abstract No.920,a part of a tract of land conveyed to Edwin Boyce as recorded in Instrument File No.96-0082407 of the Deed Records of Collin County,Texas and being more particularly described by metes and bounds as follows: BEGINNING at a 34 inch yellow-capped iron rod found for corner in the East line of said Boyce tract recorded in I.F.#96-0082407, being a point in the West line of a tract of land conveyed to Charles Grahmann as recorded in Volume 5427, Page 1720 of the Deed Records of Collin County, Texas and being the Northeast corner of a tract of land conveyed to Edwin Boyce as recorded in Instrument File No. 97-0001038 of the Deed Records of Collin County,Texas; THENCE South 88 degrees 32 minutes 41 seconds West,a distance of 122.96 feet to a 1 inch iron rod found for corner, being the Southeast corner of a tract of land conveyed to Glenis Dixon as recorded in Volume 2777,Page 565 of the Deed Records of Collin County,Texas: THENCE North 00 degrees 11 minutes 04 seconds West, a distance of 70.42 feet to a 1 inch iron pipe found for corner; THENCE South 88 degrees 12 minutes 18 seconds West, a distance of 114.87 feet to a ''A inch iron rod found for corner in the East Right of Way line of Ballard and being in the West line of said Boyce tract recorded in I.F.#96-0082407; THENCE North (directional control), a distance of 365.72 feet to a 34 inch yellow-capped iron rod set for corner from which a found 5/8 red-capped iron rod bears North 76 degrees 50 minutes 46 seconds East,a distance of 10.70 feet; THENCE North 87 degrees 42 minutes 36 seconds East, a distance of 239.04 feet to a ''A inch yellow- capped iron rod set for corner in the said West line of Grahmann tract and being the Southeast corner of a tract of land conveyed to AA Assured Storage, LTD. As recorded in Volume 5532, Page 3858; THENCE South 00 degrees 06 minutes 58 seconds West, a distance of 438.98 feet to the PLACE OF BEGINNING and containing 96,178 square feet or 2.208 acres of land. Said Most Reverend Kevin J. Farrell, D.D.,Bishop of Dallas represents that he desires for the property to be annexed into and made part of the said City of Wylie,Collin County,Texas,subject to all laws, rules,and regulations of said City. Your petitioner,therefore,respectfully prays that the land above described be annexed to the said City of Wylie,Texas,as provided by Article 974(g)of the REVISED CIVIL STATUTES OF THE STATE OF TEXAS. /A Witness the hand of this petitioner this the day of u e. 20 I 6V/ - QY rf ,lf Ple s Print Name f Address Oa ilk T� 11. City State Zip PRITh.1$ ,t0., Ass.„,RiM SI7F7AGE, LTD ) SURVEY PLAT ... LK v.guamix Eraml, ,,,,,,gE ese BITIMFaqrsiTECI .9E-TBACie srraveE LIMITS----- =RPtITYletc/FENCES ,., — BARRY S. RHODES Registered Professional Land Surveyor (972) 475-8940 This is to certify that I hove, this dote, mode a careful and accurate survey on the ground of property ..., located at No. BALLARD , in the city of WYLIE Texas STATE OF TEXAS: -,7239 3:: - , A.- COUNTY OF COLLIN: r.711'XV IRS ec 0.6, riArt-Fe as,2., F, "nRAt'r BEING a tract of land situated in the James Truitt Survey,Abstract No.920,a part of a tract of land conveyed to Edwin i5-.: Boyce as recorded in Instrument File No.96-0082407 of the Deed Records of Collin County,Texas and being more i: particularly described by metes and bounds as follows: 0, .1 0_2' BEGINNING at a'A inch yellow-capped iron rod found for corner in the East line of said Boyce tract recorded in l.F.# el S\ 96-0082407,being a point in the West line of a tract of land conveyed to Charles Grahmann as recorded in Volume 5427, 1'1 Of P Page 1720 of the Deed Records of Collin County,Texas and being the Northeast corner of a tract of land conveyed to d•-i - Edwin Boyce as recorded in Instrument File No.97-0001038 of the Deed Records of Collin County,Texas; • '‘-1 ON\ \-,\O' THENCE South 88 degrees 32 minutes 41 seconds West,a distance of 122.96 feet to a 1 inch iron rod found for corner, 1 c‘l N. ..,..0 being the Southeast corner of a tract of land conveyed to Glenis Dixon as recorded in Volume 2777,Page 565 of the Deed c,...5 S. , a') z Records of Collin County,Texas; . 'co co z 0 '') JV" Ix' CD M- THENCE North 00 degrees 11 minutes 04 seconds West,a distance of 70.42 feet Los 1 inch iron pipe found for comer, .i CO H'I 1 iki .c( 0,.. THENCE South 88 degrees 12 minutes 18 seconds West,a distance of 114.87 feet to a'A iro n rod found for corner in Ce ffil I : 1 the East Right of Way line of Ballard and being in the West line of said Boyce tract recorded in I.F.#96-0082407; _1 z•l_ 96,178 SO.F. _i 7ict 110 „ Ic) 8;z 2.208 ACRES - a THENCE North(directional control),a distance of 365.72 feet to a'A inch yellow-capped iron rod set for corner from 1 g which a found 5/8 red-capped iron rod bears North 76 degrees 50 minutes 46 seconds East,a distance of 10.70 feet; 1131 . c 0 o THENCE North 87 degrees 42 minutes 36 seconds East,a distance of 239.04 feet to a V.:inch yellow-capped iron rod set ...." l 1 ° corner in the said West line of Grahm tract ann and being the Southeast corner of a ct of land tra conveyed to for coAA :-) ,r IM 1 b o ul Assured Storage,LTD.as recorded in Volume 5532,Page 3858; THENCE South 00 degrees 06 minutes 58 seconds West,a distance of 438.98 feet to the PLACE OF BEGINNING and i (A containing 96,178 square feet or 2.208 acres of land. 1 M 1 I i o.m.n Lf i von 7, ,iliTi..P r PF THIS CERTIFICATION DOES NOT T/2*i511 r 5' I TAKE INTO CONSIDERATION PROPERTY SUBJECT TO 4 fi" ..3, ADDITIONAL FACTS THAT AN EASEMENT TO THE CITY OF WYLIE, i TIOZTO ACCURATE TITLE SEARCH AND OR VOLUME 859,PAGE 295 ExAmINATION MIGHT DISCLOSE. AEA'S S Se ,2' '8 W ",14 8-1,- GLEN'S aIXON FiEuGE i ' ToCk.idiE 2-72,MASE 565 ,...--15` The plot hereon is true, correct, and accurate representation of the property as determined by survey, the lines and dimensions of said property being as indicated by the plat:the si2e, location A 25, 1 "-BEGINNING and type of building and improvements ore as shown, all improvements being within the boundaries *-- of the property, set back from property lines the distance indicoted. ..,-- .. -FR` __---11.--_,.2....... " '0.,'0*.e*,,,-'‘4"re,e,› ,p __, -A , 1,72-S Rik- THERE ARE NO ENCROACHMENTS, CONFLICTS, OR PROTRUSIONS,EXCERT AS SHOWN. '--,',0- - ' ;• ., PP.P _ 7,.,- TiTiT_AE 5 Ett.- 32 4:1' tti ' • . Vi.:.A.S. 'T,J1 orr II'I C4' #i' - 7,0 42' 122 q6 THIS SURVEY WAS PERFORMED EXCLUSIVELY FOR :" Scale: 1" = 60' :A.R.' . DON KEACH E"..241,'NJ ,R,D1.`1".CE tans.Buo..51,G,-' Dote: 1-14-2008 USE OF THIS SURVEY FOR ANY OTHER PURPOSE ., ,, G. F. No.: OR OTHER PARTIES SHALL BE AT THEIR RISK AND ***1„,0•_ -°,' 4, Job no.: 87255 UNDERSIGNED IS NOT RESPONSIBLE TO OTHERS ‘" StIPX.st - TITLE AND ABSTRACTING WORK FURNISHED BY DON KEACH Drown by: CM FOR ANY LOSS RESULTING THEREFROM. Wylie City Council CITY F WYLIE AGENDA REPORT Meeting Date: July 10, 2012 Item Number: 2. Department: City Manager (City Secretary's Use Only) Prepared By: Purchasing Account Code: Date Prepared: July 3, 2012 Budgeted Amount: Department Memo, Bid Exhibits: Tabulation Subject Consider, and act upon, the award of bid # W2012-33-B for Highway 78 City Hall Facility - Wylie Public Safety Improvement Project; to Pulliam Construction Management Inc. in the amount of $663,784.00, and authorizing the City Manager to execute any and all necessary documents. Recommendation Motion authorizing the award of bid # W2012-33-B to Pulliam Construction Management Inc. in the amount of $663,784.00 for the renovation of the Highway 78 City Hall Facility - Wylie Public Safety Improvement Project, and authorizing the City Manager to execute any and all necessary documents. Discussion The staff recommends the award of bid # W2012-33-B for the Highway 78 City Hall Facility - Wylie Public Safety Improvement Project to Pulliam Construction Management Inc. See attached department memo and bid tabulation. The funding source for this project is $460,000 from the 2010 Certificate of Obligation and up to $283,000 available from the remainder of the 2008 Certificate of Obligation related to City Hall facilities. Approved By Initial Date Department Director JB 7/3/12 City Manager MM July 5, 2012 Page 1 of 1 CITY OF WYLIE Memo To: Mindy Manson, City Manager From: Jeff Butters,Asst. City Manager Date: 7/3/2012 Re: Award of Bid#W2012-33-B Wylie Public Safety Complex Renovation Project Description of Services and Award Methodology Bid # W2012-33-B for the Renovation of Wylie Public Safety Complex located at 2000 Highway 78 in Wylie, Texas; and consists of labor, material and equipment to renovate approximately 34,700 sq. ft. The project was competitively bid and advertised in accordance with Government Code 2267, Subchapter C, and will be awarded to the lowest, responsive, responsible General Contractor. Bid documents and plans were available beginning April 25, 2012, a non-mandatory pre-bid meeting was held by the City of Wylie Purchasing Division on May 8, 2012, and a mandatory site visit was to be completed no later than May 14, 2012. Bids were due to the City on June 12, 2012 prior to 3:00 PM CDT. Bid Tabulation: The City accepted bids from the companies who completed the mandatory site visit. (See attached Bid Tabulation Report). Bid Review and Award Recommendation: The lowest bid (Pulliam Construction Management Inc.) was reviewed in accordance with Government Code Section 2267, Subchapters B and C, for the following: • Lowest price • Bidder's experience and reputation • Quality of the bidder's goods and/or services • Bidder's safety record • Bidder's proposed personnel • Bidder's financial capabilities Staff recommends the bid from Pulliam Construction Management Inc. in the amount of $633,784.00, be awarded as the lowest, responsive, responsible bid; and to authorize the City Manager to execute any and all necessary documents. BID TABULATION 2012-33-B C ITV OF 'E IF, WYLIE PUBLIC SAFETY COMPLEX RENOVATION 6/12/12 @ 3:00 pm Pulliam Construction Management Inc. $663,784.00 Denco Construction Specialists $687,000.00 Concord Commercial Services Inc. $688,913.00 Mega Contractors Inc. $763,000.00 RTS Enterprises, Inc. $ 94,000.00 (*electrical only) I certify that the above includes all firms submitting bids, and that replies are exactly as stated. Jize /2 20/2 Glenna Hayes C.P.M., A.P.P. Purchasing Agent Date "BID TABULATION STATEMENT" ALL BIDS SUBMITTED FOR THE DESIGNATED PROJECT ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER,THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF WYLIE BID SPECIFICATIONS AND PROJECT DOCUMENTS, INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND,ACCORDING TO LAW,ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME. PURCHASING DEPARTMENT CITY OF WYLIE,TEXAS Wylie City Council CITY OF VVYLIE AGENDA REPORT Meeting Date: July 10, 2012 Item Number: 3. Department: City Secretary (City Secretary's Use Only) Prepared By: Carole Ehrlich Account Code: Date Prepared: July 3, 2012 Budgeted Amount: Exhibits: Applications Subject Consider, and act upon, the appointment of a board member to the Parks and Recreation Board to fill the expired term of July 1, 2012 to June 30, 2014. Recommendation Motion to appoint as a board member to the City of Wylie Parks and Recreation Board to fill the expired term of July 1, 2012 to June 30, 2014. Discussion During the 2012 board application and interview process, one of the expiring terms for the Parks and Recreation Board was inadvertently left off the interview roster. Cristine Price was currently serving in this position which expired June 30, 2012. She had served one full term. Following the procedures for annual appointments and re-appointments, staff has included the applicants wishing to be placed on the Parks and Recreation Board, including Cristine Price. Staff has contacted all applicants and each is willing to serve if appointed. Approved By Initial Date Department Director CE 07/03/12 City Manager MM July 5, 2012 Page 1 of 1 7 Boards & Commissions Application CITY of WYLIE Spring 2012 Please return your completed application to the City Secretary's Office at 300 Country Club Road,Bldg.100,Wylie,Texas 75098.Please print clearly. *Name: Cristine Price *Please indicate your first, second and third preference below: �1 Yes,I would he interested hi serving on subcommittees that may be formed. Construction Code Board Planning&Zoning Board Library Board _ Wylie Economic Development Corporation Board X_ Parks&Recreation Board Zoning Board of Adjustments Animal Shelter Advisory Board Public Arts Advisory Board Personal Information Occupational Information "Home Address: Business Owner? Li Yes 0 No *Phone: Alt Phone: Business Name: E-mail: *Are you a registered voter?If so,what County or City? Occupation: Wylie/Collin Business Address: *D.O.B: Telephone: Fax: I have been a Wylie Resident for 10 years Have you ever or do you currently serve on any city boards? X Yes 0 No If so, what board/city and dates? Wylie Parks & Rec Are you involved in any community activities?(Civic or Hobbies) ❑ Yes ❑ No Please indicate briefly why you would like to be appointed to a Board or Commission: Seeking reappointment in order to be involved and assist with the success of the Parks&Recreation department. I am aware of the meeting dales and times of the board/commission I have applied and if appointed,I agree to serve on the Board/Commission which I have applied, or would consider an alternate appointment to a second or third ervice preference. r rf *Signature Date FOR OFFICE USE ONLY Date Application Received New Applicant or Current Board Via:❑website❑mail Clip person❑referral❑newspaper Attended Applicant's Reception?❑Yes❑Na (dates) Applicant Interview Scheduled: Appointment made to Term Expires EIStatement&Oath Completed OM appointment made at this time,retain application for one year. . Board& mire ion Applica DUs rd&Commission Application D its Full Name: Jer te Date of •" cation: 5/21/2012 Pi• - .icate your fi • ond and ird di.- below: First Choice: Parks&Recreation Board Second Choice: Planning&Zoning Board Third Choice: Zoning Board of At .* ants Interested in serving on Yes Su, •mrrattes that may be formed": I - I r Home Addr- Telephone: Cell Phone: E I have been a Wylie resident for Please a - (years): Registered Voter?: Yes CC - *1 .1 I fir Business Owner?: No If yes, business na Occupation: Civil sneer BusinesS Addr- Business Telephone: Busin- Email: Please indicate briefly why you I would like to be appointed so I have the opportunity to contribute to my community.To make it would like to be appointed to a a better place for my family to live,work and play.I want to share my knowledge in my prof- ion rd or Commission: as a Civil Engineer to help - City of Wylie make wise •- 'slims in their infrastructure and future go .Also,in my jab I tgn Hike and Bike Trails around the Metra ex and want to assist the City of Wylie in implementing the current Trails Master .n that is under d- °an. I am aware of the meeting dates and times of the :...rd./Commission I have a'a led for and if a.a nted, I agree to serve on the Board/Commission for which I have a ied,or Id consider an alt- .te appointment to a - and or third - fce preference.By submitting this form/agree to the above statement, M .ge oly Date On 5/21/2012 6:49:34 PM,wrote: Re was created by customer e. a - U Jac- Ca - 'age 1 of 2 1i . . r, I di & •mmi •n Appli •tion D Us Board& mi in Application D ils Full Name: Eric Staten Date of Application: 5/26/2012 - - indicate your first, rid and third choi below: First Choice: Parks&R • -don ; S Planning&Zoning ; -rd Third Choice: Wylie Ecr)nomic Bevel°. -nt ; In - ed in serving on Yes Subcommittes that rnay be f. -i": Con - Info a on Home Ad. Telephone: Cell - e: Email: I have been a Wylie resident for 8 (years): Registered Voter?: Yes • ono ono! Infor ation -r?: No If yes, • .ness name: Occupation: iress: Business Telephone: 'ness Email: Please indicate briefly why you Interested in getting involved in the community to make a d - ce. would like to be appointed to a -rd ar . isson: I am aware of the --i'ng dates and times of the Board/Commission I have applied for and ifai kited,I agree to serve on the Board/Commission for which I have applied,or would consider an alternate appointment to a -ii ' or third service preference.By submitting this form I agree to the above statement. M e Date On 5/26/2012 9:31:11 AM,wrote: Req - was created by customer ornm •• -Incidmin.ora/ VU / drniniSeruieuR-•Leasts/Drint...evinx7ici=11CtIglicia.11 R./70,7C117