08-14-2012 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday August 14, 2012 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call
with the following City Council members present: Mayor Pro Tern Kathy Spillyards,
Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman
David Goss, and Councilman Bennie Jones.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire
Chief, Randy Corbin; City Engineer, Chris Hoisted; Police Chief, John Duscio; Planning
Director, Renae 011ie; Library Director, Rachel Orozco; Public Services Director, Mike Sferra;
Finance Director, Linda Bantz; Public Information Officer, Craig Kelly; City Secretary, Carole
Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
David Keuss, representing the Woodbridge Bible Church, gave the invocation and Boy Scout
Troop 302 presented the colors and led the Pledge of Allegiance.
PRESENTATIONS
• Proclamation for Clay Little Day
Mayor Hogue presented a proclamation to Clay Little proclaiming August 14, 2012 as Clay Little
Day in the City of Wylie. Hogue explained Clay had achieved the designation of Eagle Scout by
retiring 719 flags. Mayor Hogue also presented Eagle Scout Little with a United States Flag that
had flown over the Texas Senate, State Capitol, and the City of Wylie. Members of Boy Scout
Troop 302 were in attendance for the presentation.
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Wylie City Council
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CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their .�
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Public Works Superintendent Tim Hopwood addressed council stating that the city began
fogging on Tuesday, August 7, 2012 when the city was notified of a possible positive human
case of West Nile Virus in Wylie. He explained that there had been two positive WNV cases in
Wylie and one just north of the city limits. He reported fogging neighborhoods on weeknights
from 10 p.m. to 5 a.m. were being conducted in conjunction with trash pickup scheduling.
Public education efforts have been published on light board signs, 25 neighborhood signs,
NIXLE, the monument digital sign, the city website, Wylie News, streaming video, channel 41,
Wylie Living newsletters, and the city Facebook page.
Hopwood cautioned residents to wear dark clothing, use repellent with deet, wear long sleeves
and pants, avoid outside at dusk and dawn, and remove standing water. The city is
coordinating with Code Enforcement to receive calls regarding abandoned pools and standing
water.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the July 24, 2012 Regular
Meeting and July 31, 2012 Special Called Work Sessions of the Wylie City Council.
(C. Ehrlich, City Secretary)
B. Consider, and act upon, Ordinance No. 2012-22 authorizing the annexation of a
2.208 acre tract of land situated in the James Truitt Survey,Abstract No. 920, Collin
County, Texas, generally located north of Brown Street and east of Ballard Avenue.
(R. 011ie, Planning Director)
C. Consider, and act upon, Ordinance No. 2012-23, an ordinance of the City of Wylie,
Texas, adopting Article VIII (Planting, Maintaining Trees, Shrubs on Public
Property) of Chapter 78 (Parks and Recreation) of the City of Wylie Code of
Ordinances; To provide for the care of public trees and shrubs within the City of
Wylie; providing for a penalty for the violation of this ordinance; providing for
savings and severability clauses; providing for an effective date of this ordinance;
and providing for the publication of the caption hereof. (S. Rodgers, Parks Manager)
D. Consider, and act upon, approving Resolution No. 2012-24(R) and authorizing the
City Manager to execute a Municipal Maintenance Agreement with TxDOT to
update the previous Agreement that was executed in 1995. (M. Sferra, Public Services
Director)
E. Consider, and act upon, Resolution No. 2012-29(R) authorizing the City Manager to
execute a Landscape Maintenance Agreement with TxDOT for the installation of �.
landscaping on State Highway 78. (M. Sferra, Public Services Director)
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F. Consider, and act upon, approval of Resolution No. 2012-25(R) authorizing the City
Manager to execute a TxDOT Gateway Monument Agreement for the reinstallation
of the Welcome to Wylie monument sign on State Highway 78. (M. Sferra, Public
Services Director)
G. Consider, and act upon, Resolution No. 2012-26(R) and authorizing the City
Manager to execute an interlocal purchasing agreement with the City of Grand
Prairie for the purchase of goods and services. (G. Hayes, Purchasing Agent)
H. Consider, and act upon, the approval of the purchase of Pavement Resurfacing
Services from Reynolds Asphalt and Construction Company in the estimated
annual amount of$300,000, through an existing City of Grand Prairie contract, and
authorizing the City Manager to execute all necessary documents. (City of Grand
Prairie Bid No. 11099). (M. Sferra, Public Services Director)
I. Consider, and act upon, Ordinance No. 2012-24 amending Section 3 of Ordinance
2007-36 and Article IV, Section 110-133 of the Code of Ordinances, establishing a
school zone for certain streets; establishing prima facie maximum speed limits
during school hours in such zone; providing for installation of signs and markings;
regulating vehicular and pedestrian traffic; providing for a penalty for the violation
of this ordinance, providing for repealing, savings and severability clauses; and
providing for an effective date of this ordinance. (C. Holsted, City Engineer)
J. Consider, and act upon, approval of Ordinance No. 2012-25 establishing speed
zones for Country Club between FM 544 and Parker Road. (C. Holsted, City
Engineer)
Council Action
A motion was made by Councilman White, seconded by Councilwoman Culver to approve the
consent agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon, Resolution No. 2012-27(R) of the City Council of the City of
Wylie, Texas, accepting the proposed property tax rate for fiscal year 2012-2013,
accepting the calculation of the effective tax rate, and providing for the publication
as provided by the Texas Property Tax Code. (L. Bantz, Finance Director)
Staff Comments
Finance Director Bantz addressed council stating that the proposed budget is based on a tax rate of
$0.8889 per $100 valuation. This year's effective tax rate is $0.895086 and the rollback tax rate is
$0.943626. Any change in the proposed tax rate will require revision of the proposed budget. Since the
proposed tax rate is less than both the effective and rollback tax rate, no public hearings on the tax rate
are required.
Council Action
A motion was made by Councilman Scott, seconded by Councilman Jones to adopt Resolution
No. 2012-27(R) of the city council of the City of Wylie, Texas, accepting the proposed property
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tax rate for fiscal year 2012-2013, accepting the calculation of the effective tax rate and
providing for the publication as provided by the Texas Property Tax Code. A vote was taken
and the motion passed with Mayor Hogue, Mayor Pro Tern Spillyards, Councilman Goss,
Councilman Scott, Councilman Jones, Councilman White, and Councilwoman Culver voting for
and none against.
2. Consider, and act upon, Resolution No. 2012-28(R) to work with ETMC and the
Southeast Collin County Emergency Medical Services Coalition to apply for grant
funding through the Texas Healthcare Transformation and Quality Improvement
Program in accordance with section 1115 of the Social Security Act, known as the
1115 Waiver. (R. Corbin, Fire Chief)
Staff Comments
Fire Chief Corbin addressed council stating that the SECCEMS Coalition and ETMC are investigating the
possibility of applying for funding through the 1115 Waiver Program offered through the Texas Health and
Human Services Department matching public funds to an EMS delivery system. In order to apply for
funding, the government requires a resolution be considered through a public meeting.
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to adopt Resolution
No. 2012-28(R) to work with ETMC and the Southeast Collin County Emergency Medical
Services Coalition to apply for grant funding through the Texas Healthcare Transformation and
Quality Improvement Program in accordance with section 1115 of the Social Security Act,
known as the 1115 Waiver. A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
City Secretary Ehrlich read the caption to Ordinance No.'s 2012-22, 2012-23, 2012-24, and
2012-25 into the official record.
Mayor Hogue convened into Executive Session at 6:35 p.m. reading the caption below.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
a. 551.071: Private consultation with the City Attorney when the City seeks the advice of its
attorney about: (1) pending or contemplated litigation; (2) a settlement offer; or(2) on a
matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts
with this chapter; and
551.074: Deliberation regarding the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or
charge against an officer or employee.
• Proposed Settlement and Release Agreement with Cody Clark
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Mayor Hogue reconvened into Open Session at 7:07 p.m.
RECONVENE INTO OPEN SESSION
Take any action as a result from Work Session or Executive Session.
Council Action
A motion was made by Councilman Jones, seconded by Councilman Goss to deny the
proposed Settlement and Release Agreement with Cody Clark. A vote was taken and the
motion failed 2-5 with Councilman Goss and Councilman Jones voting for denial and Mayor
Hogue, Mayor Pro Tem Spillyards, Councilman Scott, Councilman White, and Councilwoman
Culver voting against a motion to deny.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman White to accept the
proposed Settlement and Release Agreement with Cody Clark. A vote was taken and the
motion passed 5-2 with Mayor Hogue, Mayor Pro Tem Spillyards, Councilman Scott,
Councilman White and Councilwoman Culver voting for acceptance, and Councilman Goss
and Councilman Jones voting against acceptance.
Mayor Hogue convened into Work Session at 7:10 p.m.
WORK SESSION
• Presentation of our new Customer Relationship Management Tool (C. Kelly,
Public Information Officer)
Public Information Officer Kelly addressed council stating that after months of hard work and
training by departments throughout the organization, he was excited to provide a quick
overview of the city's new Citizen Relationship Management System, known as CRM. This
system moves the city to the forefront of customer service and improves communication to
better manage, track, and respond to resident requests. The new system promotes
transparent and open government, and confidently assures residents that their requests for
service will be promptly addressed.
Kelly explained the program was seamlessly available on the city website or through free
Android, iPhone or iPad applications known as GORequest. Upon submitting a request,
requestors will receive a message confirming receipt and the expected turnaround time of the
service request. Tracking numbers allow residents to easily check the status of their requests
online. Another helpful feature is the FAQ (Frequently Asked Questions) list of popular city
topics which may answer citizen's questions immediately. Over 50 service requests are
available for citizens to submit online and 22 available in the mobile application. Kelly
reported the city receives approximately 500 requests per year; with the new system that is
expected to double.
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• Discussion regarding the Wylie Wave Program (Council)
Councilman Jones addressed council stating that during the budget work sessions it was
decided to cancel the Wylie Wave and Tween Scene for FY 2012/2013, due to budgetary
issues. Councilman Jones stated that since that time he has been in contact with staff to look at
other options to allow some form of these programs to continue. He asked that council listen to
staff options and also hear from some of the participants who were present and requesting to
speak to the council regarding their experience with the current programs.
City Manager Manson explained that if the city was not going to continue to provide the Wylie
Wave, it didn't mean the city would go "cold turkey" and not offer other options for youth
programs at the Recreation Center. These optional programs, if approved by council would be
set this fall to take place next summer. Manson noted the Parks staff was available to present
some of these options.
Parks Superintendent Diaz and Recreation Programmer Annika Sacco addressed council
stating that the city could add to the recreation programming, options to allow contracted camps
to provide activities for children. All camps would be contracted to an outside instructor and
fees would be set based on that cost and include some staff costs for lunch monitoring. Parents
would sign up for each camp separately and the camps would be for shorter time periods.
Some classes that could be offered would include art camps, sport camps and other activities
children would enjoy.
City Manager Manson explained having contracted camp instructors would allow the city to pay
the contractors and base fees on those costs, allowing the program to be budget neutral.
Councilman Jones asked City Manager Manson to explain what the ramifications would be in
light of not using the WISD facilities, to allow the city to continue the Wave program. City
Manager Manson explained that in light of not being able to use the school facilities and moving
the program to the Recreation Center, the enrollment would have to be cut in half. Cost would
be projected at approximately $106,000, this would be a gap of $35,000 the city would be
expending; to make it a budget neutral program the cost to participants would be $180 per week
per child; allowing half the enrollment.
Mayor Hogue stated the WISD would be offering recreational activities for their summer
AlphaBest program. He explained he was told by the school district that three issues were
considered in increasing the fees to the city to utilize their facilities for the Wave program.
Those concerns included: the extended length of the Wave program made it difficult to prepare
the facilities use for the next school year, there were supervision issues and WISD felt additional
supervision was needed from school staff, and the wear and tear on existing school facilities
based on the large enrollment in the programs, affects the life of the buildings.
Councilwoman Culver stated that she had heard from parents that could not afford the WISD
AlphaBest program; she noted that she wanted to be on record as stating that if the Wylie Wave
program was continued it would be far more expensive to the participants than the AlphaBest
program.
Many Wylie Wave instructors, participants and parents were present to address council
requesting the continuation of the Wylie Wave and Tween Scene programs.
Direction from council was for staff to review further options to provide programs/camps for the
youth next summer; preferable at a budget neutral cost. Additional direction was to take the — .
time to review all options available. Council requested a work session with the WISD
Superintendent and the public to hear about the new program offered by the school district.
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Wylie City Council
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ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
Jones, seconded by Councilman Goss to adjourn the meeting at 8:35 p.m. A vote was taken
and the motion passed 7-0.
Eric Hogue, Mayor
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Wylie City Council
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