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08-14-2012 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday August 14, 2012 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Pro Tern Kathy Spillyards, Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Police Chief, John Duscio; Planning Director, Renae 011ie; Library Director, Rachel Orozco; Public Services Director, Mike Sferra; Finance Director, Linda Bantz; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE David Keuss, representing the Woodbridge Bible Church, gave the invocation and Boy Scout Troop 302 presented the colors and led the Pledge of Allegiance. PRESENTATIONS • Proclamation for Clay Little Day Mayor Hogue presented a proclamation to Clay Little proclaiming August 14, 2012 as Clay Little Day in the City of Wylie. Hogue explained Clay had achieved the designation of Eagle Scout by retiring 719 flags. Mayor Hogue also presented Eagle Scout Little with a United States Flag that had flown over the Texas Senate, State Capitol, and the City of Wylie. Members of Boy Scout Troop 302 were in attendance for the presentation. Minutes August 14, 2012 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their .� name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Public Works Superintendent Tim Hopwood addressed council stating that the city began fogging on Tuesday, August 7, 2012 when the city was notified of a possible positive human case of West Nile Virus in Wylie. He explained that there had been two positive WNV cases in Wylie and one just north of the city limits. He reported fogging neighborhoods on weeknights from 10 p.m. to 5 a.m. were being conducted in conjunction with trash pickup scheduling. Public education efforts have been published on light board signs, 25 neighborhood signs, NIXLE, the monument digital sign, the city website, Wylie News, streaming video, channel 41, Wylie Living newsletters, and the city Facebook page. Hopwood cautioned residents to wear dark clothing, use repellent with deet, wear long sleeves and pants, avoid outside at dusk and dawn, and remove standing water. The city is coordinating with Code Enforcement to receive calls regarding abandoned pools and standing water. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the July 24, 2012 Regular Meeting and July 31, 2012 Special Called Work Sessions of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2012-22 authorizing the annexation of a 2.208 acre tract of land situated in the James Truitt Survey,Abstract No. 920, Collin County, Texas, generally located north of Brown Street and east of Ballard Avenue. (R. 011ie, Planning Director) C. Consider, and act upon, Ordinance No. 2012-23, an ordinance of the City of Wylie, Texas, adopting Article VIII (Planting, Maintaining Trees, Shrubs on Public Property) of Chapter 78 (Parks and Recreation) of the City of Wylie Code of Ordinances; To provide for the care of public trees and shrubs within the City of Wylie; providing for a penalty for the violation of this ordinance; providing for savings and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption hereof. (S. Rodgers, Parks Manager) D. Consider, and act upon, approving Resolution No. 2012-24(R) and authorizing the City Manager to execute a Municipal Maintenance Agreement with TxDOT to update the previous Agreement that was executed in 1995. (M. Sferra, Public Services Director) E. Consider, and act upon, Resolution No. 2012-29(R) authorizing the City Manager to execute a Landscape Maintenance Agreement with TxDOT for the installation of �. landscaping on State Highway 78. (M. Sferra, Public Services Director) Minutes August 14, 2012 Wylie City Council Page 2 F. Consider, and act upon, approval of Resolution No. 2012-25(R) authorizing the City Manager to execute a TxDOT Gateway Monument Agreement for the reinstallation of the Welcome to Wylie monument sign on State Highway 78. (M. Sferra, Public Services Director) G. Consider, and act upon, Resolution No. 2012-26(R) and authorizing the City Manager to execute an interlocal purchasing agreement with the City of Grand Prairie for the purchase of goods and services. (G. Hayes, Purchasing Agent) H. Consider, and act upon, the approval of the purchase of Pavement Resurfacing Services from Reynolds Asphalt and Construction Company in the estimated annual amount of$300,000, through an existing City of Grand Prairie contract, and authorizing the City Manager to execute all necessary documents. (City of Grand Prairie Bid No. 11099). (M. Sferra, Public Services Director) I. Consider, and act upon, Ordinance No. 2012-24 amending Section 3 of Ordinance 2007-36 and Article IV, Section 110-133 of the Code of Ordinances, establishing a school zone for certain streets; establishing prima facie maximum speed limits during school hours in such zone; providing for installation of signs and markings; regulating vehicular and pedestrian traffic; providing for a penalty for the violation of this ordinance, providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (C. Holsted, City Engineer) J. Consider, and act upon, approval of Ordinance No. 2012-25 establishing speed zones for Country Club between FM 544 and Parker Road. (C. Holsted, City Engineer) Council Action A motion was made by Councilman White, seconded by Councilwoman Culver to approve the consent agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA 1. Consider, and act upon, Resolution No. 2012-27(R) of the City Council of the City of Wylie, Texas, accepting the proposed property tax rate for fiscal year 2012-2013, accepting the calculation of the effective tax rate, and providing for the publication as provided by the Texas Property Tax Code. (L. Bantz, Finance Director) Staff Comments Finance Director Bantz addressed council stating that the proposed budget is based on a tax rate of $0.8889 per $100 valuation. This year's effective tax rate is $0.895086 and the rollback tax rate is $0.943626. Any change in the proposed tax rate will require revision of the proposed budget. Since the proposed tax rate is less than both the effective and rollback tax rate, no public hearings on the tax rate are required. Council Action A motion was made by Councilman Scott, seconded by Councilman Jones to adopt Resolution No. 2012-27(R) of the city council of the City of Wylie, Texas, accepting the proposed property Minutes August 14, 2012 Wylie City Council Page 3 tax rate for fiscal year 2012-2013, accepting the calculation of the effective tax rate and providing for the publication as provided by the Texas Property Tax Code. A vote was taken and the motion passed with Mayor Hogue, Mayor Pro Tern Spillyards, Councilman Goss, Councilman Scott, Councilman Jones, Councilman White, and Councilwoman Culver voting for and none against. 2. Consider, and act upon, Resolution No. 2012-28(R) to work with ETMC and the Southeast Collin County Emergency Medical Services Coalition to apply for grant funding through the Texas Healthcare Transformation and Quality Improvement Program in accordance with section 1115 of the Social Security Act, known as the 1115 Waiver. (R. Corbin, Fire Chief) Staff Comments Fire Chief Corbin addressed council stating that the SECCEMS Coalition and ETMC are investigating the possibility of applying for funding through the 1115 Waiver Program offered through the Texas Health and Human Services Department matching public funds to an EMS delivery system. In order to apply for funding, the government requires a resolution be considered through a public meeting. Council Action A motion was made by Councilman White, seconded by Councilman Goss to adopt Resolution No. 2012-28(R) to work with ETMC and the Southeast Collin County Emergency Medical Services Coalition to apply for grant funding through the Texas Healthcare Transformation and Quality Improvement Program in accordance with section 1115 of the Social Security Act, known as the 1115 Waiver. A vote was taken and the motion passed 7-0. READING OF ORDINANCES City Secretary Ehrlich read the caption to Ordinance No.'s 2012-22, 2012-23, 2012-24, and 2012-25 into the official record. Mayor Hogue convened into Executive Session at 6:35 p.m. reading the caption below. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: a. 551.071: Private consultation with the City Attorney when the City seeks the advice of its attorney about: (1) pending or contemplated litigation; (2) a settlement offer; or(2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter; and 551.074: Deliberation regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee. • Proposed Settlement and Release Agreement with Cody Clark Minutes August 14, 2012 Wylie City Council Page 4 Mayor Hogue reconvened into Open Session at 7:07 p.m. RECONVENE INTO OPEN SESSION Take any action as a result from Work Session or Executive Session. Council Action A motion was made by Councilman Jones, seconded by Councilman Goss to deny the proposed Settlement and Release Agreement with Cody Clark. A vote was taken and the motion failed 2-5 with Councilman Goss and Councilman Jones voting for denial and Mayor Hogue, Mayor Pro Tem Spillyards, Councilman Scott, Councilman White, and Councilwoman Culver voting against a motion to deny. Council Action A motion was made by Councilwoman Culver, seconded by Councilman White to accept the proposed Settlement and Release Agreement with Cody Clark. A vote was taken and the motion passed 5-2 with Mayor Hogue, Mayor Pro Tem Spillyards, Councilman Scott, Councilman White and Councilwoman Culver voting for acceptance, and Councilman Goss and Councilman Jones voting against acceptance. Mayor Hogue convened into Work Session at 7:10 p.m. WORK SESSION • Presentation of our new Customer Relationship Management Tool (C. Kelly, Public Information Officer) Public Information Officer Kelly addressed council stating that after months of hard work and training by departments throughout the organization, he was excited to provide a quick overview of the city's new Citizen Relationship Management System, known as CRM. This system moves the city to the forefront of customer service and improves communication to better manage, track, and respond to resident requests. The new system promotes transparent and open government, and confidently assures residents that their requests for service will be promptly addressed. Kelly explained the program was seamlessly available on the city website or through free Android, iPhone or iPad applications known as GORequest. Upon submitting a request, requestors will receive a message confirming receipt and the expected turnaround time of the service request. Tracking numbers allow residents to easily check the status of their requests online. Another helpful feature is the FAQ (Frequently Asked Questions) list of popular city topics which may answer citizen's questions immediately. Over 50 service requests are available for citizens to submit online and 22 available in the mobile application. Kelly reported the city receives approximately 500 requests per year; with the new system that is expected to double. Minutes August 14, 2012 Wylie City Council Page 5 • Discussion regarding the Wylie Wave Program (Council) Councilman Jones addressed council stating that during the budget work sessions it was decided to cancel the Wylie Wave and Tween Scene for FY 2012/2013, due to budgetary issues. Councilman Jones stated that since that time he has been in contact with staff to look at other options to allow some form of these programs to continue. He asked that council listen to staff options and also hear from some of the participants who were present and requesting to speak to the council regarding their experience with the current programs. City Manager Manson explained that if the city was not going to continue to provide the Wylie Wave, it didn't mean the city would go "cold turkey" and not offer other options for youth programs at the Recreation Center. These optional programs, if approved by council would be set this fall to take place next summer. Manson noted the Parks staff was available to present some of these options. Parks Superintendent Diaz and Recreation Programmer Annika Sacco addressed council stating that the city could add to the recreation programming, options to allow contracted camps to provide activities for children. All camps would be contracted to an outside instructor and fees would be set based on that cost and include some staff costs for lunch monitoring. Parents would sign up for each camp separately and the camps would be for shorter time periods. Some classes that could be offered would include art camps, sport camps and other activities children would enjoy. City Manager Manson explained having contracted camp instructors would allow the city to pay the contractors and base fees on those costs, allowing the program to be budget neutral. Councilman Jones asked City Manager Manson to explain what the ramifications would be in light of not using the WISD facilities, to allow the city to continue the Wave program. City Manager Manson explained that in light of not being able to use the school facilities and moving the program to the Recreation Center, the enrollment would have to be cut in half. Cost would be projected at approximately $106,000, this would be a gap of $35,000 the city would be expending; to make it a budget neutral program the cost to participants would be $180 per week per child; allowing half the enrollment. Mayor Hogue stated the WISD would be offering recreational activities for their summer AlphaBest program. He explained he was told by the school district that three issues were considered in increasing the fees to the city to utilize their facilities for the Wave program. Those concerns included: the extended length of the Wave program made it difficult to prepare the facilities use for the next school year, there were supervision issues and WISD felt additional supervision was needed from school staff, and the wear and tear on existing school facilities based on the large enrollment in the programs, affects the life of the buildings. Councilwoman Culver stated that she had heard from parents that could not afford the WISD AlphaBest program; she noted that she wanted to be on record as stating that if the Wylie Wave program was continued it would be far more expensive to the participants than the AlphaBest program. Many Wylie Wave instructors, participants and parents were present to address council requesting the continuation of the Wylie Wave and Tween Scene programs. Direction from council was for staff to review further options to provide programs/camps for the youth next summer; preferable at a budget neutral cost. Additional direction was to take the — . time to review all options available. Council requested a work session with the WISD Superintendent and the public to hear about the new program offered by the school district. Minutes August 14, 2012 Wylie City Council Page 6 ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman Jones, seconded by Councilman Goss to adjourn the meeting at 8:35 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, Mayor ATTEST: OF Hit, � Ca le Ehrlic , i y Secretary ( •c � �'!E RAI ► ) / 48870 / \sr�rr\ OF Minutes August 14, 2012 Wylie City Council Page 7