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09-11-2012 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday September 11, 2012 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:03 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Pro Tern Kathy Spillyards, Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman Bennie Jones, and Councilman David Goss (arrived at 6:38 p.m.). Staff present were: City Manager, Mindy Manson; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Police Chief, John Duscio; Planning Director, Renae 011ie; Library Director, Rachel Orozco; Finance Director, Linda Bantz; Public Services Director, Mike Sferra; Building Official, Dwight Lancaster; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE • Randy Hill, Summit Church Pastor Randy Hill representing the Summit Church gave the invocation and City Manager Mindy Manson led the Pledge of Allegiance. PRESENTATIONS • Presentation of Proclamation declaring September 10, 2012 through September 15,2012 as Telecommunicate Week in the City of Wylie. Mayor Hogue presented a proclamation to Fire Chief Randy Corbin and Public Safety Communicators Allyson Frederick, Tristian Whittle, Robin Livingston, and Brenna Stevenson designating September 10, 2012 through September 15, 2012 as Telecommunicate Week in the City of Wylie. The Mayor thanked Public Safety staff for their devotion to their profession. Minutes September 11, 2012 Wylie City Council Page 11 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Councilwoman Culver noted that now that Wylie has established an American Legion, she and others were in the process of establishing an American Legion Auxiliary. The Auxiliary includes mothers, daughters, nieces, and aunts of family members who were veterans. She asked anyone interested in joining the group to contact her as she had become very involved with the organization. The first function of the organization will be in November when they welcome home the Wylie National Guard troops that have been stationed in Africa for over a year. She asked citizens to watch for more details on this project and become involved. Councilwoman Culver reported Wylie PTSA Scholarship Fund raises funds to endow scholarships for Wylie East students. They will be having a poker tournament October 6th at Woodbridge. She noted she could be contacted for further information. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the August 28, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the City of Wylie Storm Water Management Annual Report as sent to the Texas Commission of Environmental Quality. (M. Sferra, Public Services Director) C. Consider, and act upon, approval of a Replat of St.Anthony Catholic Church Addition No. 2, Lot 1, Block A, generally located north of East Brown Street and east of North Ballard Avenue. (R. 011ie, Planning Director) D. Consider, and act upon, Resolution No. 2012-30(R) ratifying expenditure to Capco Communications, Inc. in an amount not to exceed $96,200 for the purchase and installation of OSP SM fiber cable between the Municipal Complex and the Public Works Facility. (L. Bantz, Finance Director) E. Consider, and act upon, Resolution No. 2012-31(R) adopting the prevailing wage rate of per diem wages for regular, legal holiday and overtime work for all contracts for public works; and providing for an effective date. (L. Bantz, Finance Director) Council Action A motion was made by Councilwoman Culver, seconded by Councilman White to approve the consent agenda as presented. A vote was taken and the motion passed 5-0 with Councilman Goss absent. Minutes September 11, 2012 Wylie City Council Page 12 RECESS CITY COUNCIL Mayor Hogue recessed the Wylie City Council Meeting and convened into the Parks & Recreation 4B Board Meeting at 6:15 p.m. CALL TO ORDER THE PARKS & RECREATION 4B BOARD Parks & Recreation 4B Board Chair Hogue called the board to order at 6:15 p.m. with the following board members present: Mayor Eric Hogue, Mayor Pro Tem Kathy Spillyards, Councilman Rick White, Vice Chair Anne Hiney and board member Dan Chesnut. Councilman David Goss and board member Cristine Price were absent. 1. Consider, and act upon, approval of the Minutes from the September 13, 2011 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). 4B Board Action A motion was made by Vice Chair Hiney, seconded by board member Spillyards to approve the Parks and Recreation 4B board minutes of September 13, 2011 as presented. A vote was taken and the motion passed 5-0 with board members Goss and Price absent. 2. Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1, 2013 and ending December 31,2014. Staff Comments 4B Secretary Ehrlich addressed the 4B board stating that Article II, Section 1. (d) of the 4B Bylaws states; "The Corporation Board will choose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in the absence of the Chairman." Ehrlich explained that currently, Mayor Hogue holds the position of 4B Chair and Anne Hiney serves as Vice Chair. Article Ill, Section 1. (a) of the by-laws states that the officers of the Corporation shall appoint a president, a vice president, a secretary and a treasurer and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of the office shall be two years with the right of an officer to be reappointed. 4B Board Action A motion was made by board member White, seconded by board member Spillyards to appoint board members Eric Hogue as Chair and Anne Hiney as Vice Chair and appoint 4B Officers: Mindy Manson as President, Jeff Butters as Vice President, Linda Bantz as Treasurer, and Carole Ehrlich as Secretary of the Parks and Recreation Facilities Development Corporation (4B) for a two year term beginning January 1, 2013 and ending December 31, 2014. A vote was taken and the motion passed 5-0 with board members Goss and Price absent. Minutes September 11, 2012 Wylie City Council Page 13 3. Consider, and act upon, approval of the FY 2012-2013 4B Budget and authorize expenditures for the FY 2012-2013 Community Services Facilities Capital Improvement Plan. 4B Board Action A motion was made by board member Chesnut, seconded by board member White to approve the FY 2012-2013 4B Budget and authorize expenditures for the FY 2012-2013 Community Services Facilities Capital Improvement Plan. A vote was taken and the motion passed 5-0 with board members Goss and Price absent. ADJOURN 4B Board Action A motion was made by board member Hiney, seconded by board member White to adjourn the Parks and Recreation 4B Board at 6:20 p.m. A vote was taken and the motion passed 5-0 with board members Goss and Price absent. RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL Mayor Hogue reconvened into the City Council Regular Session at 6:21 p.m. Councilman Goss arrived at 6:28 p.m. REGULAR AGENDA 1. Consider, and act upon, Ordinance No. 2012-27 adopting a budget and appropriating resources for Fiscal Year 2012-2013, beginning October 1, 2012, and ending September 30,2013. (L. Bantz, Finance Director) Executive Summary Finance Director Bantz addressed council stating that the tax rate being proposed for Fiscal Year 2012- 2013 is $0.8889 per $100 of assessed valuation. A public hearing was held on August 28, 2012 as required. The adoption of the FY 2012-2013 tax rate is presented as a separate agenda item. Council Discussion Councilwoman Culver reported that during the discussions regarding the market survey, the council had directed staff to give the remaining funding left after adjustments were made to the Battalion Chiefs. She noted that after further consideration, she found that it would be better to equalize the salaries between the Police Lieutenants and the Battalion Chiefs. The funds have been adjusted to make the two positions equitable as they both report to their respective"chiefs". She noted that the mayor was agreeable to this change but was not sure the remainder of the council was agreeable. Mayor Hogue asked the council if this change was agreeable. The consensus of the council was agreeable. Councilman Jones asked if the WAVE review was funded in the FY 2012-2013 budget. City Manager Manson reported the Parks and Recreation staff were working on several options to continue some form -~ of the Wylie Wave that would be brought back to council at a later date. She noted that the options were budget neutral therefore not affecting the consideration of the FY 2012-2013 budget. Minutes September 11, 2012 Wylie City Council Page 14 Council Action A motion was made by Councilwoman Culver, seconded by Councilman Jones to adopt Ordinance No. 2012-27 adopting a budget and appropriating resources for Fiscal Year 2012- 2013, beginning October 1, 2012 and ending September 30, 2013. A vote was taken and the motion passed 7-0. 2. Consider, and act upon, Ordinance No. 2012-28 fixing the tax rate/levy for Tax Year 2012 and Budget Year FY 2012-2013 at $0.88890 per $100 of assessed valuation. (L. Bantz, Finance Director) Executive Summary The tax rate needed to fund the FY 2012-2013 budget is $0.88890 per$100 of assessed valuation. The tax rate is broken down with $0.59062 being used for operations and maintenance and $0.29828 being used to fund the General Debt Service Fund. This tax ordinance will generate levies of$13,409,788 for the General Fund and $6,772,381 for the I & S Fund. The adopted Fiscal Year 2012-2013 budget requires the support of this ordinance for funding. Council Action A motion was made by Councilwoman Culver, seconded by Councilman Jones to adopt Ordinance No. 2012-28 fixing the tax rate/levy for Tax Year 2012 and Budget Year FY 2012- 2013 at $0.88890 per $100 of assessed valuation. A vote was taken and the motion passed 7- 0. READING OF ORDINANCES City Secretary Ehrlich read the captions to Ordinance No.'s 2012-27 and 2012-28 into the official record. WORK SESSION • Discussion regarding the repealing of the associated ordinances for the 2006 International Residential Code, International Energy Conservation Code, International Fuel Gas Code, International Mechanical Code, International Plumbing Code, International Building Code and then adopting the 2012 International Residential Code, International Building Code, International Plumbing Code, International Fuel Gas Code, International Mechanical Code, International Swimming Pool and Spa Code, Existing Building Code, 2011 National Electric Code and the 2012 American wood Council corrected Span Tables without regional or local. (D. Lancaster, Building Official) Building Official Dwight Lancaster and Fire Marshal Steve Seddig addressed council explaining the new 2012 International Codes and the need to approve the codes to advance the possibility of retaining the ISO 1 rating and to stay current with regard to building regulations. Lancaster explained the codes would be presented at the next regular council meeting for approval but would not take effect until January 1, 2013 in order to have time to educate the builders regarding the code changes from the previous codes adopted in 2008. Minutes September 11, 2012 Wylie City Council Page 15 He explained staff would also review North Texas Council of Governments recommended amendments to the new codes and would bring those back for council approval the first quarter of 2013. Direction from council was to move forward with consideration for adoption of the 2012 International Codes. RECONVENE INTO REGULAR SESSION Mayor Hogue reconvened into Regular Session at 7:00 p.m. ADJOURNMENT A motion was made by Councilman Jones, seconded by Councilman Goss to adjourn the meeting at 7:03 p.m. A vote was taken and the motion passed 7-0. se Eric Hogue, May ATTEST: [C'1,'S� OF pyrbilfrl Lii,'t'N';._‘...::: ,SA, Ca ole Ehrlich 1 y Secretary � rt/+(� ....lam*. \7 4r1918870 s Minutes September 11, 2012 Wylie City Council Page 16