10-12-2006 (City Council) Minutes 7/ Wylie City Council
CITY OF WYLIE
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Minutes
Wylie City Council
Tuesday, October 12, 2006 — 6:00 pm
Wylie Municipal Complex — Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor
Pro Tern Carter Porter, Councilman Merrill Young, Councilman Rick White and Councilman Earl
Newsom. Councilman Red Byboth and Councilman Eric Hogue were absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance
Director, Larry Williamson; Interim Fire Chief, Noe Flores; Planning Director, Renae' 011ie;
Library Director, Rachael Orozco; Public Information Officer, Mark Witter, and City Secretary,
Carole Ehrlich.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Newsom gave the Invocation and Councilman Young led the Pledge of Allegiance.
WORK SESSION
• Presentation and discussion regarding site selection for the construction of
the new Library, City Hall and Recreation Center. (ARCHITEXAS,
Architect/Thomas. S. Byrne, Ltd, Construction Manager)
City Manager Manson introduced Malcolm Holzman, FAIA, and Design Principal representing
Holzman Moss. Mr. Holzman thanked council and stated that the team had several options to
present to Council regarding the placement of the buildings. Mr. Holzman then turned the
presentation over to Craig Melde representing Architexas and the Principal in Charge of the
projects. Mr. Melde took a moment to introduce the team from Architexas, Holtzman Moss, and
Byrne Construction that would be working on the Wylie Library, City Hall and Recreation Center
.,�. projects. They were: David Chase, Project Manager (Architexas); Ching-Wen Lin, Project
Manager (Holzman Moss); Martin Lehman, Project Manager for Thomas S. Byrne,
(Construction Managers-Cost Control) and Patrick White, Project Cost Estimator for Thomas S.
Minutes—October 12, 2006
Wylie City Council
Page 1
Byrne. He also presented a spread sheet compiled with all spaces within the buildings based
the Brinkley Sergeant Assessment Study and conversations with the department heads for
revisions to that study. These spaces included spacing for furniture and equipment. Mr.
Holzman reported that in reviewing the spaces with departments, additional spaces were note,
taking the project for the City Hall from the Brinkley Sergeant Study of 38,000 sq. ft. to 44,000
sq. ft. Included in the increase was taking Parks Department personnel from their current
location to the new city hall which accounts for one half of the additional space. The library
square footage has decreased slightly for the first phase of the project from 35,000 to 32,000
sq. ft. He explained that each department would review the spaces in the presentation this
week, for acceptance, and also recommend areas that could be converted to "shared spaces"
for cost effectiveness. Once this information was obtained and Council had determined the site
for the projects, the team would report back to Council with detailed information regarding the
economics of the projects and the issuing of bonds, in relation to sequencing of the projects;
taking into effect the escalation in costs over the next few years. This could be reported at the
next scheduled meetings on November 2nd and 3rd. Mr. White, cost estimator for Thomas S.
Byrne reported that costs for construction were increasing rapidly and sites that required the
purchase of land, reconstruction of sewer and water lines and other items such as abatement of
old buildings would increase the cost of building on those sites. Mr. Holzman presented several
scenario plans for placement of the buildings on the Wells Property as well as in the downtown
area. He asked for direction regarding these scenarios and placement of one or more buildings
in the downtown area. Mayor Mondy asked Council if anyone had a desire to see one or more
of the buildings downtown. Councilman Newsom stated that he would like to see City Hall
downtown but because of the cost restraints, he did not believe this would be possible. Mayor
Mondy then asked Council to return to regular session and entertain a motion regarding the
selection of the property site for construction of the three buildings.
Mayor Mondv convened into open/regular session at 6:40 p.m.
REGULAR AGENDA
1. Consider, and act upon, selection of property for construction of the new Library,
City Hall and Recreation Center. (M. Manson, City Manager)
Council Action
A motion was made by Mayor Pro Tern Porter, seconded by Councilman Young to select the
site for construction of the new Library, City Hall and Recreation Center on the property known
as the "Wells Property". A vote was taken and passed 5-0 with Councilman Hogue and
Councilman Byboth absent.
Mayor Mondv reconvened into work session to discuss options within the Wells property for the
placement of the proposed buildings at 6:43 p.m.
WORK SESSION (con't)
• Presentation and discussion regarding site selection for the construction of the
new Library, City Hall and Recreation Center. (ARCHITEXAS, Architect/Thomas. S.
Byrne, Ltd, Construction Manager)
Minutes—October 12, 2006
Wylie City Council
Page 2
Mr. Holzman continued his presentation of the placement of the buildings within the Wells
property. He explained that the buildings could be placed in several different ways. One would
be to "cluster" the buildings into one structure, or adjacent structures. By placing them together,
there could be a placement of a plaza or open public area in addition to the landscape around it.
This concept would also be cost effective with shared parking. It could also include a building
with shared facilities such as a café and conference rooms. He explained that another option
would be to construct the recreation center around other recreation/sports areas and the library
and city hall could have adjacent relationships to each other. A-1 placed the buildings together
as one space or three adjacent buildings with an open public area (parking facing Brown/ east
side of 1378). A-2 was the same scenario with the buildings to the west of 1378 with parking
facing Brown Street. A-3 placed the buildings together to the east of 1378 with parking facing
Brown Street but added additional parking in front of City Hall as well as parking on either side
of the buildings. B-1 placed the recreation center to the east of 1378 with parking on Brown
Street and added other outdoor recreation areas in close proximity. It placed the library and city
hall to the south of the utility lines and near SH 544. B-2 separated city hall and the library to
the west of 1378 with parking off Brown Street and the recreation center to the east of 1378 with
other recreational fields close by. C-1 placed all three buildings apart with City Hall being to the
west of 1378, the recreation center being east of 1378 and the library being to the far east of
1378 and parking for all three buildings facing Brown Street and adjacent to each building. C-2
placed each building to the east along 1378 with parking in between each building. C-3
displayed the buildings meandering through the east portion of the property with a road
connecting all three buildings. D-1 and D-2 were displays of one or more of the buildings
downtown. Council had concerns with C-2 and C-1 because of the scale and separation of the
buildings and no curb appeal. They also had concerns with C-3 because of the cost to build the
road to connect the three buildings but liked the setting of the buildings with the road design.
Some conversation by council was discussed regarding B-2, due to the way the buildings were
split apart.
After some discussion regarding the proposed options, direction from Council was to give cost
estimates for A-1, A-3 (also showing the buildings facing north and closer to 1378), B-1 (also
placing all three buildings in this location with possibly 3 story buildings, if needed to fit the area)
and C-3 showing the building meandering thru the east side of the property. Council also asked
to see the cost savings of combing the three buildings together. City Manager Manson also
reported that the Parks Board would update the Parks Master Plan and bring back to Council to
show possible usage of other areas of the property.
ADJOURNMENT
Council Action
With no further business before Council, Councilman Newsom made a motion to adjourn at 7:30
p.m. Consensus of Council was to adjourn with Councilman Hogue and Councilman Byboth
absent.
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ATTEST: S A
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Carole Ehrlich, ity Secretary
Minutes—October 12, 2006
Wylie City Council
Page 3
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