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04-28-1998 (City Council) Agenda Packet Wylie City Council Agenda Tuesday, April 28, 1998r/Vill: 6:30 p.m.' Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North Wylie,Texas 75098 Call to Order Invocation by Rev Kirk Taylor, First Baptist Church of Murphy Pledge of Allegiance Proclamation Declaring Wednesday, April 29 as Student Government Day for the Seniors at the Wylie High School. Declaring the Week of May 4-11, 1998 as Public Service Recognition Week. Consent Agenda 1. Consider and Act Upon Approval of the Minutes from the Council Meeting of April 14, 1998. 2. Consider and Act Upon Approval of a Resolution Authorizing the Negotiations and Execution of an Agreement to Provide Supplemental Police Patrol to the Lake Lavon Project in 1998. 3. Consider and Act Upon Final Acceptance of the Construction of Cottonbelt Avenue Paving and Drainage Improvements from Oak Street to Brown Street and Provide Authorization for Final Payment to McMahon Contracting, Inc. In the amount of$17,313.23 and Accept the Project as Complete. Action Agenda 4. Consider and Act Upon a Resolution Supporting the Adjustment of Boundaries of the East Fork Special Utility District's Certificate of Convenience and Necessity. 5. Consider and Act Upon a Final Plat (Approved for Construction) for Phase II of Stoneridge Farms, proposed by Douphrate & Associates, Inc., generally located at the southwest corner of F.M. 544 and Stone Road and being all of a 37.735 acre tract out of the Allen Atterberry Survey, Abstract No. 23, City of Wylie, Collin County, Texas. 6. Consider and Act Upon Approval of an Ordinance of the City of Wylie, Amending the Budget for Fiscal Year 1998, Beginning October 1, 1997 and Ending September 30, 1998; Repealing All Conflicting Ordinances; Containing a Severability Clause; and Providing for an Effective Date. City Council Agenda Page 1 Staff Reports Citizen Participation Executive Session Hold Executive Session Under Chapter 551., Subchapter 551.074. Personnel Matters, Appointment of Municipal Court Judge and Subchapter 551.075 Conference with Employees, John D. Garcia Case No 1-98-163, 382nd Judicial District Court, Rockwall County, Texas. Reconvene into Open Meeting Take any action as a result of Executive Session. Adjournment Posted on this the 24th day of April, 1998 at 5:00 p.m. as required by law in accordance to Section 551.042 of the Texas Government Code. The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees. Must be requested 48 hours in advance by contacting the City Secretary's Office at 972/442-8100 or'TDD 972/442-8170. City Council Agenda Page 2 WYLIE CITY COUNCIL tV(IP Approval of the Minutes April 14, 1998 Approval of the Minutes from the April 14,' 1998 Council Meeting. -Approval of the Minutes- Page 1 WYLIE CITY COUNCILtVil' • CONSENT AGENDA COMMUNICATION April 28, 1998 issue Consider and act upon approval of a resolution to authorize the negotiation and execution of an agreement to provide supplemental police patrols to the Lake Lavon Project in 1998. Background The Wylie Police Department has traditionally provided supplemental police patrols to Lake Lavon during the spring, summer and early fall months since 1986. The number of working hours, proposed by the, U.S. Army Corps of Engineers, will be increased from the previous 1,041 hours in 1997 to 1,043 in 1998. The U.S. Army Corps of Engineers pays for the supplemental police patrols through the requested agreement. The police department budget reflects the costs of providing the supplemental patrols that are reimbursed by the Federal Government. These supplemental patrols, more commonly referred to by those involved as "Lake Patrols", have nothing at all to do with the preparation for Search and Rescue missions. The supplemental patrol program enables the police department to provide services to areas which are already located within the Wylie City limits at no additional cost to the city or community. These services include, but are not limited to continuing, highly visible, pro- active patrols the intent of which are to prevent the commission of criminal acts of all types. Through the course of these patrols, officers have occasion to come into contact with all types of individuals, both those who abide by the law and those who do not. From these contacts, the patrol officers quite frequently have reason to issue citations for a multitude of violations from simple traffic offenses to violations of ordinance by possession of alcohol and make arrests for offenses for such things as public intoxication, D.W.I. and the service of arrest warrants from area agencies. These contacts also serve to avert other potential problems that could include removing a drunk driver from the road before he/she actually gets into town while operating a motor vehicle. Action Agenda Annual Lake Patrol Agreement Page 1 Financial Consideration The U.S. Army Corps of Engineers (Corps) has been providing a subsidy to the City for supplemental police patrols during the summer months. The subsidy proposed this year is for 1,043 man-hours of patrols at a cost of $ 32,011.61. The man-hours are billed each month to the Corps at $ 30.69 per hour. Please see attachments for an itemized cost breakdown for the proposed subsidy for FY 1998. The FY 1998 Budget includes an estimated subsidy of$ 31,500 from the Corps. Other Consideration Upon signing the Cooperative Agreement, both parties agree to the terms and conditions as set forth in V.T.C.S., Chapter 791, Texas Government Code, therefore, binding the City of Wylie and the U.S. Army Corps of Engineers. Whether working "routine" patrol and on duty for the City of Wylie or working on "Lake Patrol", officers are required to wear an approved Wylie Police uniform and drive marked patrol units, unless on special assignment and by approval of the Chief of Police. Because of this, any action taken by these officers is action taken under the "Color of Authority." Thus, the City will remain liable for all the actions of its officers. Board / Commission Recommendation N/A Staff Recommendation Staff recommends approval of a resolution entering into a Cooperative Agreement with the U.S. Army Corps of Engineers to provide supplemental police patrol. Attachments Resolution FY98 Itemized Cost Breakdown Letter to Mr. Ed Hill, Lake Manager P =Pare by Revi ed by inanc City Man ger Approval Action Agenda Annual Lake Patrol Agreement Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE CITY TO PROVIDE SUPPLEMENTAL PATROL ON LAKE LAVON AND TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE U. S. ARMY CORPS OF ENGINEERS, DEFINING THE TERMS OF SUCH PATROL, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE SUCH AGREEMENT. WHEREAS, The City of Wylie Police Department has in the past provided supplemental patrol and enforced City Ordinances, if applicable, on U. S. Government property which lies within the City Limits of Wylie; and. WHEREAS,The City is willing to provide such patrol and enforcement for the 1996 season (as specified in agreement); and WHEREAS,The City Council desires to approve the City's providing such services and authorizes the negotiation of an agreement, defining the terms and provisions of such service, and further authorizing the execution thereof by the City Manager; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS AS FOLLOWS: SECTION 1 The City of Wylie is hereby authorized to enter into an agreement with the U. S. Army Corps of Engineers whereby the Police Department will provide supplemental patrol and enforce City Ordinances, if applicable, on U. S. Government property, located within its City Limits on and around Lake Lavon. SECTION 2 The agreement shall provide that the City of Wylie Police Department shall be reimbursed for these supplemental patrols, at an agreed upon rate. SECTION 3 The City Manager is hereby authorized to negotiate such an agreement and to sign the same on behalf of the City of Wylie. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, ON THIS THE 28th DAY OF APRIL, 1998. James D. Swartz, Mayor ATTEST: Barbara A Salinas, City Secretary 1998 Supplemental Patrol Services Contract Lake Lavon Project PATROL OFFICER $20,933.01 1,043 hours x$20.07 (hourly rate) (Note: Some hourly rates have been reduced from the 1997 rate due to changes in staffing at the department.) SUPERVISOR $ 444.96 18 hours x $24.72 (hourly rate) CLERICAL SUPPORT $ 421.20 27 hours x$ 15.60 (hourly rate) FICA AND MEDICARE $ 1,667.62 .0765 x$ 20,933.01 = $ 1601.37 .0765 x$ 444.96 = $ 34.03 .0765 x$ 421.20= $ 32.22 LIABILITY INSURANCE (POLICE OFFICER) $ 286.47 0.27 x 1,043 hours=$ 281.61 0.27 x 18 hours=$ 4.86 T.M.R.S. (Retirement System) $ 1,580.42 .0725 x$ 20,933.01 = $ 1,517.64 .0725 x $ 444.96 =$ 32.25 .0725 x$ 421.20= $ 30.53 WORKER'S COMPENSATION $ 1,515.03 .0695 x $ 20,933.01 =$ 1,454.84 .0695 x$ 444.96=$ 30.92 .0695x$ 421.20 = $ 29.27 VEHICLE ALLOWANCE $ 4,008.84 12,148x$0.33 FUEL ALLOWANCE $ 1,154.06 1,214.8 gallons x$ 0.95 per gallon TOTAL $32,011.61 ties 1.::5 , virN:d Yez'it x t.." L .Y,_a;- .. :. `f'-. '4,—0-f y,1. ,, 7.:: El:.rt:2 .;`— & 1.,:^:.• __ I WYLIE POLICE DEPARTMENT 12000 North Highway 78 * Wylie, Texas 75098 * (972) 442-8170 * Fax (972) 442-9006 11 Jeffrey T. Butters Chief of Police f April 16, 1998 11 ij Mr. Ed Hill,Lake Manager I Lavon Project Office l P.O. Box 1660 Il i a Wylie, Texas 75098 ! i t Dear Mr. Hill, II This letter is to confirm the intent of the City of Wylie, Texas to enter into a cooperative agreement it for the Supplemental Law Enforcement Services at Lake Lavon with the U.S. Army Corps of l Engineers. II 1 I am enclosing a cost breakdown of expenses for the 1,043 man hour supplemental patrols during the I period of Friday,May 22, 1998 through Monday, September 7, 1998. We will forward a copy of the li resolution to you after passage and approval by the Wylie City Council. t 1 Should you have any questions or need further clarification, do not hesitate to contact me. l i 11 x3 i i� Sincerely, i? -------1 i20/ I ,-A / ' `: Jeff Butters 1 Chief of Police 11 1° JIB/brm 11 i }Y {r Wylie Police Department Enforcement Summary 1997 Lake Patrol- Lake Lavon Project PARK Citations Arrests Felony Misdemeanor Warrants Warrants East Fork 15 2 Avalon 13 4 1 Clear Lake 5 2 2 Pebble Beach 3 1 1 Mallard 8 Lavonia 11 3 2 Little Ridge 1 1 Dam Area 87 3 1 Other 21 1 Totals 164 17 7 There was a total of one hundred sixty-four citations issued by Wylie Police personnel during the 1997 time period. Of those, some twenty-two of the citations issued were for alcohol violations, primarily relating to violation of city ordinance for Possession of Alcohol in Prohibited Area. Speed violations seemed to be the biggest problem during this time period, a total of eighty-seven (87) citations were issued on the Dam Road, mostly for speed violations. There were some seventeen (17) arrests made, ten (10) of which were also for alcohol related violations,primarily public intoxication. The remaining seven(7)arrests were made during the service of misdemeanor warrants for other agencies. WYLIE CITY COUNCIL AGENDA COMMUNICATION April 28, 1998 Issue Consider and act upon final acceptance of the construction of Cottonbelt Avenue paving and drainage improvements from Oak Street to Brown Street, and provide authorization for final payment to McMahon Contracting, Inc. in the amount of$17,313.23 and accept the project as complete. Background McMahon Contracting, Inc. was awarded the contract for the construction of Cottonbelt Avenue paving and drainage improvements from Oak Street to Brown Street at the August 26, 1997 City Council Meeting. This project consisted of the construction of approximately 2,000 linear feet of 25-foot wide concrete paving, including subgrade and curbs, and related underground storm drainage system improvements. The existing street was closed at the intersection of Brown Street, with a cul-de-sac installed just south of Brown Street. Cottonbelt Avenue is no longer a through street. However, the section closed between the end of the cul-de-sac and Brown Street will be configured and landscaped in a way which will not allow normal traffic to cut through, but will allow emergency vehicles to break through if needed. Construction began on October 15, 1997 and was substantially complete within the allotted contract time. The paving was complete and Cottonbelt was open for traffic in early January, 1998. A final walk through was conducted by City Staff and members of The Hogan Corporation on February 23, 1998. All work performed was in compliance with the plans and specifications and is acceptable to City Staff and the Engineer. This project came in under budget by $6,669.60. A portion of the $6,669.60 underrun will be used to install additional landscape improvements and a split rail fence at the intersection of Cottonbelt and Brown. This fence will serve as a safety barrier with signage and reflectors. Funds from the $6,669.60 underrun will also be used to resolve any other minor landscaping issues that may arise. These improvements will be completed through City Staff and the Park Departments. Board Recommendations N/A Action Agenda Final Acceptance/Payment Cottonbelt Avenue Page 1 Financial Considerations This project was financed through funds from the 1995 Bond Program - Phase I. The original projected cost for this project was approximately $89,541. The construction contract was issued for$144,404.90. Due to minor quantity underruns in the contract, the actual final cost of construction will be $137,735. Total estimated costs to date including construction, engineering, surveying, testing and an estimated $2,000 to be used for safety and aesthetic improvements is $150,327.13. The total funding for this project was made up of the original bond funds, interest earnings and cost underruns on other street bond projects. The final payment request is for $17,313.23. Legal Considerations Acceptance by the City Council will initiate the one year warranty period in which the contractor is liable for any repairs which may be required in that time period. A provision in the contract provides that the warranty period begins on the date of final acceptance by the City. Staff Recommendations Staff recommends final acceptance of the project and final payment to McMahon Contracting, Inc. in the amount of $17,313.23. The contractor has satisfactorily fulfilled the terms of the contract. Attachments "Affidavit of All Bills Paid" "Consent of Surety" Final Payment Request Letter from The Hogan Corporation ,A, in (tee eee4;0 •-pared NI ed by Fin. ce City Manager Approval Action Agenda Final Acceptance/Payment Cottonbelt Avenue Page 2 CONTRACTOR'S AFFIDAVIT OF BILLS PAID STATE OF TEXAS } COUNTY OF DALLAS } Personally,before me the undersigned authority, on this day appeared Shawn McMahon("Affidavit"), who, after being by me duly sworn, deposes and says that he is the President of McMahon Contracting Inc. a(corporation) of Dallas County, Irving, Texas, ("The Contractor"), which said Contractor was awarded the contract dated the 1LSh day of October, 1997 and that the contract for the construction of the project, designated as Paving&Drainage Improvements Along Cottonbelt Avenue,Wylie, Texas for The City of Wylie has been satisfactorily completed and that all bills for materials, apparatus, fixture, machinery and labor used in connection with , e construction of this project have, to the best of my knowledge and belief,be- -a, id. Signa re President Title Sworn to and subscribed before me this 10th day of March , 1997. 1 �-'ItCZAtgA4811117 ..----A -PMELA- A L..'--^�cr,��+v ot. Public for MY c�,MMiSS July of `U�1 It -•- . Dallas County, Texas rK CONSENT OF SURETY OWNER ❑ TO ANAL PAYMENT ARCHITECT ❑ CONTRACTOR ❑ AIA Document G707 SURETY ❑ (Instructions on reverse side) OTHER ❑ TO OWNER: City of Wylie ARCHITECT'S PROJECT NO.: (Name and address) 2000 Hwy 78 North Wylie, TX 75098 CONTRACT FOR: Paving & Drainage Improvements Along Cottonbelt Avenue PROJECT: Cottonbelt Avenue between CONTRACT DATED: (Name and address) Marble Street and Brown Street Wylie, TX In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above,the (Insert name and address of Surety) Fidelity and Deposit Company of Maryland and Colonial American Casualty and Surety Company 12222 Merit Dr. , #1360, Dallas, TX 75251 , SURETY, on bond of McMahon Contracting Inc. (Insert name and address o(Cwuractor) 3717 Jackson St. , Irving, TX 75015 , CONTRACTOR, hereby approves of the final payment to the Contractor,and agrees that final payment to the Contractor shall not relieve the Surety of any of its obligations to (Insert na/ne and address o/Owner) City of Wylie 2000 Hwy 78 North, Wylie, TX 75098 , OWNER, as set forth in said Surety's bond. IN WITNESS WHEREOF,the Surety has hereunto set its hand on this date: March 9, 1998 (Insert inuritingthemonthJb(lon'edbythentunericdateandrear,) Fidelity and Deposit Company of Maryland and Colonial American Casualty and Surety Company (Surety) (S{Knature of authorized represemattre) Attest: A.(PiYwz2-e- Robbi Morales, Attorney-in-fact (Seal): (Printed name and title) CAUTION: You should sign an original AIA document that has this caution printed in red. An AIAoriginal assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. AIA DOCUMENT G707•CONSENT OF SURETY TO FINAI.PAYMENT•1994 EDITION•`AIA l l l ©1994•THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE,NW,WASH- ' INGTON,D.C.20006-5292 •WARNING:Unlicensed photocopying violates U.S.copy- G7O7-1994 right laws and will subject the violator to legal prosecution. Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND COLONIAL AMERICAN CASUALTY AND SURETY COMPANY HOME OFFICES:P.O.BOX 1227,BALTIMORE,MD 21203-1227 • Know ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, and the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, corporations of the State of Maryland, by W. B. WALBRECHER, Vice-President, and T. E. SMITH, Assistant Secretary,in pursuance of authority granted by Article VI,Section 2,of the By-Laws of said Companies,which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof,does hereby nominate, constitute and appoint Jerry P.Rose,Tomi J. Braun,Don E. Cornell,L.Ray Pitts,Jr.and Robbi Morales,all of Dallas,Texas,EACH its true and lawful agent and Attorney-in-Fact,to make,execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: a and all bon and undertakings EXCEPT bonds on behalf of Independent Executors,Community Survivors and Commumity Guardians;and th �.. ion of suc or undertakings in pursuance of these presents, shall be as binding upon said Companies,as fully and amply,to all intents and pu • if they duly executed and acknowledged by the regularly elected officers of the respective Companies at their offices in Baltimore,Md.,in i�,wn proper .This power of attorney revokes that issued on behalf of Jerry P.Rose,etal,dated September 20,1996. � The said Assistant Secretary does hereby certify that the extract set forte reverse si� of is a true copy of Article VI,Section 2,of the respective By-Laws of said Companies,and is now in force. IN WITNESS WHEREOF,the said Vice-President and Assistant S have here• 1. scribed their names and affixed the Corporate Seals of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND and th •NIAL • ,N! t•AN CASUALTY AND SURETY COMPANY, this 20th day of January,A.D. 1998. ,� ATTEST: FIDELITY AND 0%4 .IT COM$ 'OF MARYLAND a. c�\vv tat By `...+• T.E.Smith scant Secr ,y W.B. Walbrecher Vice-President • COLONIAL AMERICAN,JALTY AND SURETY COMPANY 1 gpL�; /4"-- �• By: � \ f T.E.Smith A4rt Secretary W.B. Walbrecher Vice-President State of Maryland ss: County of Baltimore ))) On this 20th day of January,A.D. 1998,before the subscriber,a Notary Public of the State of Maryland,duly commissioned and qualified,came W. B. WALBRECHER,Vice-President and T.E.SMITH,Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND and the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,to me personally known to be the individuals and officers described in and who executed the preceding instrument,and they each acknowledged the execution of the same,and being by me duly sworn,severally and each for himself deposeth and saith,that they are the said officers of the Companies aforesaid,and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies,and that the said Corporate Seals and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed my Official Seal the day and year first above written. ®9• arol J.F er Notary Public curk M Com Sion Expires: August 1,2000 CERTIFICATE I,the undersigned,Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND and the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,do hereby certify that the original Power of Attorney of which the foregoing is a full,true and correct copy,is in full force and effect on the date of this certificate; and I do further certify that the Vice-President who executed the said Power of Attorney was one of the additional Vice-Presidents specially authorized by the Board of Directors to appoint any Attorney-in-Fact as provided in Article VI,Section 2,of the respective By-Laws of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND and the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May, 1990 and of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May,1994. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice-President,Secretary,or Assistant Secretary of the Company,whether made heretofore or hereafter,wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be valid and binding upon the Company with the same force and effect as though manually affixed." IN TESTIMONY WHEREOF,I have hereunto subscribed my name and affixed the corporate seals of the said Companies,this 9th day of March 1998 . ter. >, Assistant Secretary L1428-168-0589 CITY QF WYLIE PAYMENT AUTHORIZATION REQUEST 4/8/98 Date Lisa Price From 5/1/98 Due Date �( Return Check to Department Vendor No. Pay To: McMahon Contracting, Inc. P.O. Box 153086 Irving, Texas 75015-3086 Invoice Invoice Fund Dept No Object SAC Amount Number Date ( j (>000 (>00000 (>0000 FINAL 4/6/98 411 411 58210 6504 $17,313.23 GRAND TOTAL Explanation: Final payment for paving and drainage improvements along Cottonbelt Avenue. City Council approved and accepted project as complete at the 4/28/98 meeting. Acceptance activates the one year maintenance period from acceptance date. Finance Dept. Department Head THE HOGAN CORPORATION Engineers • Planners • Consultants April 6, 1998 Mr. Mike Collins City Manager City of Wylie 2000 Hwy. 78 North Wylie,TX 75098 Attention: Lisa Price,Project Coordinator Re: Paving&Drainage Improvements along Cottonbelt Ave. THC#002-39.42 Dear Mr. Collins: We are submitting herewith for your review four(4)copies of the Final Progress Estimate for the construction work completed by McMahon Contracting,Inc. (McMahon)for the period from January 1 through February 1, 1998, on the above referenced project. A final walkthrough has been performed with representatives of McMahon,the City of Wylie, and The Hogan Corporation present. The items included in this month's pay request have been reviewed and found to conform with the work actually performed. The original contract amount was for$144,404.90. Due to some minor quantity underruns in the contract, the original contract price has been revised to$137,735.30. A portion of the$6,669.60 underrun will be used by the Parks Department to install a decorative fence and some minor landscaping at the north end of the project. These aesthetic improvements will provide a visual barrier between Brown Street and Cottonbelt Avenue. The cost of these improvements will not exceed$2,000.00. This final pay request includes the 5%retainage held on the revised contract amount. The Contractor has submitted a`Consent of Surety"from the bonding company as well as an"Affidavit of All Bills Paid." Copies of these documents are attached for your reference. Approval of the Final Pay Request and acceptance of the project will initiate the one year warranty period. With your approval of this Final Progress Estimate,please execute all copies, retain two (2) copies for your files, return one (1)copy to this office, and send one(1)copy to McMahon Contracting, Inc.,P.O. Box 153086,Irving, TX 75015-3086, along with your remittance in the amount of$17,313.23. Yours very truly, THE HOGAN CORPORATION i Gregory . acLean,P.E. Vice President Enclosures /l, 12900 Preston Road at LBJ, Suite 620 Member, Consulting Engineers Council of Texas North. Dallas Bank Tower Member, American Consulting Engineers Council Dallas, Texas 75230 TEL: (972) 392-4600 FAX: (972) 490-7163 Application for Payment Final - Cottonbelt Ave. Owner: City of Wylie For Period From: January I,1998 To: February 1,1998 Project Name: Paving&Drainage Improvements to Cottonbelt Ave. Owner's Project No.: Engineer's Project No.: 002-39 Contractor McMahon Contracting,Inc. Address: P.O.Box 153086 Irving,TX 75015-3086 CONTRACT AMOUNT CONTRACT TIME Part A Amount of Contract as Awarded: $144,404.90 Contract Date: October I,1997 Change Orders. Start Date: October 15,1997 #2 I Time Allotted: 120 cal.days Time Extensions: 0 cal.days #3 Revised Contract Time:• 120 cal.days Elapsed: 109.00 cal.days #5 %Time Elapsed: 90.830/ #6 Remaining: 11 cal.days Total Change Orders: $0.00 Total Adjusted Contract: $144,404.90 ESTIMATE SUMMARY Amount Completed to Date(See Attached): $137,73530 Material on Hand(See Attached): PROJECT TOTAL TO DATE: 95.38% $137,735.30 Less 0% Retainage: $0.00 Less Previous Payments: $120,422.07 Total Deductions: $120,422.07 ($120,422.07) TOTAL AMOUNT DUE TIES ESTIMATE: $17,313.23 Recommended: Approved: By: By: /44 8 Date: Date: Engineer City of Wylie 4;20/98 Page 1 App for Pay Final-Cottonbelt McMahon WYLIE CITY COUNCIL pV*1 AGENDA COMMUNICATION April 28, 1998 issue Consider and Act upon a Resolution Supporting the Adjustment of the Boundaries of the East Fork Special Utility District's Certificate of Convenience and Necessity. Background Within Wylie's city limits there are currently two entities, in addition to the City, which have jurisdiction for the provision of water utilities; Wylie Northeast Water Supply District and the East Fork Special Utility District. The boundary of these jurisdictions is defined within a document called a Certificate of Convenience and Necessity (CCN) which is filed with the State. Wylie Northeast's CCN is primarily located on the northeast side of the City and East Fork's CCN encompasses the land to the east and southeast. A Plat for Phase II of the Stoneridge Subdivision has been submitted for approval. Phase I of this subdivision has previously been approved by the Council and is being developed at this time. The eastern portion of Phase II falls within the CCN of East Fork Special Utility District. The developer of Stoneridge contacted East Fork regarding the provision of service to these lots. At that time, representatives from East Fork indicated that they would be unable to provide water service to this property and would be willing to amend their CCN to release this area to the City of Wylie for the provision of water. At the same time, the representatives from East Fork also suggested that the opportunity be taken to adjust some of the district's other boundaries adjacent to the City in order to create more logical boundaries for both entities. The proposal submitted by East Fork includes a release of their jurisdiction in the areas of both the Stoneridge and Twin Lakes Subdivisions as well as an area south of Alanis, west of S. Ballard. In return, the Utility District would amend their CCN to add two areas currently outside Wylie city limits. One section is the Twin Oaks Subdivision, which is located on the west side of FM 544. East Fork currently provides water to this subdivision, although it is not within their CCN. The second area is a 30 acre tract of land directly south of Twin Oaks. Financial Considerations N/A Action Agenda Resolution-Eastfork Special Utility District Page 1 Other Considerations The amendment of the East Fork Special Utility District's CCN does not necessitate a similar amendment of the part of the City of Wylie. Wylie does have a CCN covering the core of the City which was filed November 1, 1979, No. 10186. However, since that time the City has had the authority to provide water service to areas within City limits by virtue of the fact that it is an incorporated municipality with the ability to provide services within its jurisdiction. Board/Commission Recommendation N/A Staff Recommendation N/A Attachment Resolution Maps • Mkt, eifeet/n4 Prepare by R wed by Fina ce City Manager Approval Action Agenda Resolution-Eastfork Special Utility District Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, SUPPORTING THE AMENDMENT OF THE CERTIFICATE OF CONVENIENCE AND NECESSITY OF THE EAST FORK SPECIAL UTILITY DISTRICT WHEREAS, The City of Wylie has received a application for the Final Plat for Phase II of the Stoneridge Farms Subdivision located within the Wylie City Limits, and WHEREAS, A portion of the Stoneridge Farms Subdivision is located within the service area of the East Fork Special Utility DISTRICT, and WHEREAS, The East Fork Special Utility DISTRICT proposes to amend its Certificate of Convenience and Necessity (CCN) in order to release this property as well as adjust other portions of its jurisdiction in a logical manner, NOW, THEREFORE, BE RESOLVED, by the City Council of the City of Wylie: SECTION 1. That the City Council of the City of Wylie supports the adjustments to the Certificate of Convenience and Necessity of the East Fork Special Utility DISTRICT as shown on the map, Exhibit "A", attached hereto. SECTION 2. That said Exhibit is hereby incorporated as a part of this Resolution. DULY PASSED AND APPROVED this the 28th day of April, 1998. Jim Swartz, Mayor Attest: Barbara A. Salinas, City Secretary - 1=[J!!' - CJCI -•.. .. Otto .-_ =-- -L-_ - , --/i(F I i I p . 7-:. _ Mi,I I °U",- fit, J— kI mftism i'— rw7ilv I / ' ♦ M--Millei:n • ------. lit , ,1 t ,,liiiiti ,1�,1 , ',/,"::'a II% S4 1 MP. ‘ ' Ill ,:. l N III ,( I% al '., ,-/,'",-- r� �lulllllau 11�1. - J \ - lty Limits Nil1111 DID It 01 _ !II" RomI.�.Ri ; - --- � , ra Released to * ****�F44F* 1 —iiieposoilimial ' 'z' East Fork SUP _ ----- ; -----� `1, Released to * � ** I ; �- t Cityof Wylie *''*it.i i 0E1 i L J Alanis i * *MTM M71151 'M `/, J Naha Drive 1 E * *y( 1 ( WMWM t_ kip;_ '� y**o } } .}. { { ; E :j ***C>4 / ,,,, /, -0,0_,....'..,...,....,,7-.;7._ OM �- ■ i )- '. \Jo_ Niiiii_ NishiL \hi_ INIL . _ itiN t rrw L - - tru 0 1 00 �' 1 i _, r____-_ 1,. ___,_r_.,--,--1-17 1 I ,, ,, I , -- ,, ,, r , . .I Id �_ � --{ 1 1 1 I DkiS1fRICTLT" WYLIE CITY COUNCIL AGENDA COMMUNICATION April 28, 1998 Issues Consider and Act Upon a Final Plat(Approved for Construction) for Phase II of Stoneridge Farms, proposed by Douphrate &Associates, Inc., generally located at the southwest corner of F.M. 544 and Stone Road and being all of a 37.735 acre tract out of the Allen Atterberry Survey, Abstract No. 23, City of Wylie, Collin County, Texas. Background The final plat under consideration is for Phase II of Stoneridge Farms. The applicant is platting 37.735 acres in order to develop the property with single family residential homes. The property is currently unplatted and zoned for SF-1 (Single Family Residential) uses. The preliminary plat for this subdivision was approved by City Council on May 27, 1997. Financial Considerations Impact fees for 34 lots in Phase II amount to $71,808.00 Other Considerations • Staff has reviewed the proposed plat for Phase II of Stoneridge Farms and found it to be in compliance with Subdivision Regulations and other pertinent ordinances of the City of Wylie except for water service. Specifically, Lots 19- 26, Block A, are encompassed by the East Fork Special Utility District and, therefore, should receive water service accordingly. In order for a plat to comply with the City of Wylie Subdivision Regulations, all associated infrastructure improvements shall meet the minimum design specifications of the City and all lots shall secure and be served with public services. The applicant has stated that the East Fork Special Utility District has agreed to amend their Certificate of Convenience and Necessity (CCN) by releasing the lots from their service area and allowing the City of Wylie to provide water service. • The minimum development standards permitted within an SF-1 zoning district are 10,000 square foot lots and 1,800 square foot homes. The majority of the lots being platted are in excess of one (1) acre. Agenda Communication Final Plat Approval-Stoneridge Page 1 Other Considerations -continued • The Subdivision Regulations state that where subdivisions are platted so that the rear yards of residential lots are adjacent to a dedicated roadway, the owner shall provide screening at his or her sole expense. The applicant is proposing the same screening wall conditions which were approved for Phase I of Stoneridge Farms. Specifically, the applicant is proposing a live screening wall for lots 32-36, Block A. The applicant has stated that the live screening wall will be placed on the property line, maintained by the individual homeowner of each lot, consist of Red Tip Phontinia plants placed on six (6) to eight (8) foot centers, and be a minimum of two (2) feet in height. Commission Recommendation At the April 20, 1998, Planning and Zoning Commission meeting, the Commission voted by 7-0 to favorably recommend this case subject to the applicant providing written documentation verifying the City's authority to provide water service to this subdivision. Staff Recommendation Approval, subject to the applicant providing written documentation verifying the City's authority to provide water service to this subdivision. The Department's of Public Works, Fire, and Community Development concur with this recommendation. Attachments Final Plat Application Final Plat ‘4• 17vg--- c )11,-(Afz._ 6e1:4- Prepared by Re ' ed by Finan City Manager Approval Agenda Communication Final Plat Approval-Stoneridge Page 2 Page 1 of 3 City of Wylie (1/95) APPLICATION AND FINAL PLAT CHECKLIST Date /06) Name of Proposed Development S4/0tie ,^, e t;k ( )% 2z- Name of Property Owner/Developer S74 ,e - e lcL',,t S/ Z. f? Address c?( 3 T e/4a Dr-- l/us /s22y Phone 972-c2o -oa q43 Owner of Record 5i e /,',e �,.,,,�/ L • e Address a c373 a �r ��/�w71- 7sa29 Phone 972 •Czo. roa¢Z Name of Land Planner 00u,,4,4 /.� ? csQ c- Surveyor/Engineer Address 223/ A0,-4c 200 'Oc c. 4J/ Phone 7??- 77/-f-voc Total Acreage t37. 8f Current Zoning sf/o Number of Lots/Units 31 Signed ZZ The Final Plat shall generally conform to the Preliminary Plat, as approved by the City Council and shall be drawn legibly to show all data on a scale not smaller than 1" = 100' with a graphic scale provided. Six sets of direct prints and three Mylars of all originals, plus one on Mylar to be 17-1/2" x 23-3/4" shall be submitted. Plats prepared using AutoCad or other computer aided design techniques shall also provide a copy of all drawings on diskette to the City. The following Final Plat Checklist is used to check compliance with the Wylie Subdivision Regulations. The following checklist is intended only as a reminder and a guide for those requirements. One I of°ap es FPostN`eR78732 s_ai3 Page 2 of 3 Ta wS 2-" c c.3x♦ 77/ / - 9a'nnS ro D� • Fm/�Ii'� /"`dl•��7C Fh,,,19A 51`f- �yz- _ __ _ _ _ ___ . Page 2 of 3 • Provided or Not Shown on Plat Applicable flea-se Acne;de toca,kon r.¢f °^ Pa.je z of Z . 1. Title or name of development, written and graphic scale, north point, date of plat and key map. 2. Location of the development by City, County and State. a K 3. Location of development tied to a USGS monument, Texas #- 7 Highway monument or other approved benchmark. (914' 4. Accurate boundary survey and property description with tract boundary lines indicated by heavy lines. 5. If no engineering is provided, show contours of 5 foot See #7 intervals. D� DTT • Gci 6. Accurate plat dimensions with all engineering information necessary to reproduce plat on the ground. 7. Approved name and right-of-way width of each street, both within and adjacent to the development. 8. Locations, dimensions and purposes of any easements or other rights-of-way. 0 ' 9. Identification of each lot or site and block by letter and number and building lines. 10. Record owners of contiguous parcel of unsubdivided land, names and lot patterns of contiguous subdivisions, approved Concept Plans, reference recorded subdivision plats or Please RaVie adjoining platted land by volume and page. 'r a/li%csyt 11. Boundarylines, , dimensions and descriptions of open spaces to be dedicated for public use of the inhabitants of the P/ease P'ov-J o'er development. Coat/ Q '"y °''9,�'R'( 12. Certificate of dedication of all streets, alleys, parks and "O fa..-zeJ S,y„ells(res other public uses signed by the owner or owners (see wording). Page 3 of 3 13. Designation of the entity responsible for the operation and maintenance of any. commonly held property and a waiver releasing the City of such responsibility, a waiver releasing the City for damages in establishment or alteration of graded (see wording). 6 IC 14. Statement of developer responsibility for storm drainage improvements (see wording). N natui2S 15. Instrument of dedication or adoption signed by the owner or owners (see wording). 0 t 16. Space for signatures attesting approval of the plat (see wording). / e 5: ,1414144t5 17. Seal and signature of the surveyor and/or engineer responsible for surveying the development and/or the preparation of the plat (see wording). 6 K_ 18. Compliance with all special re uirements developed preliminary q in p ry plat review. 19. Statements indicating building permits will be issued until ail public improvements are accepted by the City (see wording). /%1.s'. /9•ev.L D/ sh°'"'a«o��^ /•'J 20. Submit along with plat a calculation sheet indicating the area of each lot. 21. Attach copy of any proposed deed restrictions for ro 0 p p sed subdivision. Taken by: File No.: S744ec4c C„►,s f Date: Fee: y�S' Receipt No.: //-LJ� WYLIE CITY COUNCIL AGENDA COMMUNICATION April 28, 1998 Issue Discuss and Consider approval of an ordinance of the City of Wylie, amending the budget for Fiscal Year 1998, beginning October 1, 1997 and ending September 30, 1998; repealing all conflicting ordinances; containing a severability clause; and providing for an effective date. Background Assumptions that form the basis of revenue and expenditure projections are made in August preceding adoption of the budget in September. The mid-year review process enables the City to determine the validity or accuracy of the assumptions. The process also contemplates that the City operates in a dynamic environment and that actions are required to appropriately respond to the change in conditions. This represents a change to the expenditures. No changes have been made to revenues. The proposed budget amendments consist entirely of operating amendments to various departmental budgets in the General, Utility and Service Center Capital Project Fund. All of the proposed amendments are detailed in various attachments. Financial Considerations GENERAL UTILITY SERVICE FUND FUND CENTER FUND Mid-Year Ending Fund $ 848,985 $ 1,235,320 $ 19,585 Balance Less Net Increases in (229,186) (71,040) (18,375) Expenditures Estimated Ending Fund $ 619,799 * $ 1,164,280 ** $ 1,210 Balance *Represents 12.2% of Budgeted Expenditures **Represents 139 Days of Working Capital Agenda Communication Budget Amendments Page 1 ORIGINAL BUDGET AMENDED BUDGET Total Expenditures $ 13,594,760 $ 13,992,828 Total Revenues $ 9,711,000 $ 9,790,467 Net Increases in Expenditures $ 398,068 Net Increases in Revenues $ 79,467 Legal Considerations In the City Charter under Article 7 Municipal Finance, Section 4: Amendments After Adoption: "If , during the fiscal year, the city manager certifies that there are revenues available for appropriation in excess of those estimated in the budget, the city council may make supplemental appropriations to fund other appropriations as desired." Board/Commission Recommendation N/A Staff Recommendation It is recommended that the City Council approve the amendments as proposed and adopt the ordinance amending the Fiscal Year 1997-98. Attachments Attachment 1 - Combined Summary Attachment 2 - Summary of Proposed Budget Amendments Attachment 3 - Proposed Mid-Year Budget Amendments - Narrative Attachment 4 - Mid-Year Budget Ordinance Ce,e,L* Prepared By Reviewed by Finance City Manager Approval Attachment 1 CITY OF WYLIE ' PROPOSED FY 97/98 MID-YEAR BUDGET AMENDMENTS April 28, 1998 COMBINED SUMMARY 1997-98 1997-98 • ALL FUNDS(1) ALL FUNDS(1) NET CHANGE ORIGINAL GENERAL UTILITY SERVICE AMENDED For Purposes BUDGET FUND FUND CENTER BUDGET of Comparison AUDITED FUND BALANCE 9/30/97 7,984,682 n/a n/a n/a 7,984,682 n/a REVENUES: Ad Valorem Taxes 2,919,260 2,919,260 0 Non-property Taxes 1,123,200 1,123,200 0 Franchise Fees 607,390 607,390 0 Licenses and Permits 106,000 106,000 0 Intergovernmental 120,000 120,000 0 Service Fees 3,518,340 3,518,340 0 Court Fees 235,000 235,000 0 Interest&Miscellaneous Income 340,810 61,092 401,902 61,092 Assesments 26,480 26,480 0 Bond Proceeds 0 0 0 Transfers from Other Funds 714,520 18,375 732,895 18,375 TOTAL REVENUES 9,711,000 79,467 0 0 9,790,467 79,467 EXPENDITURES: General Government 1,706,840 93,300 1,800,140 93,300 Public Safety 1,856,590 1,900 1,858,490 1,900 Urban Development 230,140 48,430 278,570 48,430 Streets 587,930 105,531 693,461 105,531 Community Services 585,730 59,492 645,222 59,492 Utilities 1,821,150 71,040 1,892,190 71,040 Debt Service 1,713,230 1,713,230 0 Capital Projects 4,086,630 4,086,630 0 Economic Development 292,000 292,000 0 Transfers to Other Funds 714,520 18,375 732,895 18,375 TOTAL EXPENDITURES 13,594,760 308,653 71,040 18,375 13,992,828 398,068 ENDING BALANCES 4,100,922 3,782,321 NET CHANGE TO ENDING FUND BALANCE ($229,186) ($71,040) ($18,3751 ($318,601) ($318,601) TOTAL REVENUES $ 9,790,467 NET DECREASE(INCREASE)IN FUND BALANCE: Original Budget 3,883,760 Amendments to Budget 318,601 TOTAL APPROPRIABLE FUNDS $ 13,992,828 (1) All funds are included in the Original Budget and Amended Budget columns. However, individual fund columns include only the funds that are affected by proposed budget amendments. BUDAMD98.WK4 04/24/98 10:26 AM MID-YEAR BUDGET FY98 Attachment 2 APRIL 23, 1998 GENERAL FUND: AUDITED FUND BALANCE 9/30/97 1,098,155.00 FY98 ORIGINAL REVENUES 4,846,120.00 FY98 ORIGINAL EXPENDITURES 5,095,290.00 MID-YEAR ENDING FUND BALANCE 848,985.00 MID-YEAR BUDGET AMENDMENTS (229,186.37) ESTIMATED ENDING FUND BALANCE 619,798.63 12.2% of Budgeted Expenditures FUND DEPT ACCT EXP/(REV) AMOUNT DESCRIPTION 10 111 56990 13,800.00 Meals on Wheels 10 111 4XXXX (Rev) (12,000.00)City Council-Meals on Wheels 10 113 56040 1,900.00 City Secretary-Temporary Help to Cover Phones 10 131 58810 9,100.00 Finance- System Harddrive&Tape Backup System 10 181 58110 28,000.00 Land-Olde City Park , $65,000, 28,000 down,4 equal pymts of 9,250 beginning 4/15/99 10 181 58110 25,500.00 Land-Comm. Center, $51,000, 25,500 at Closing,25,500 at Oct. 1, 1998 10 181 56040 5,000.00 Traffic Study-Downtown 10 181 56040 10,000.00 Traffic Study-City Wide Traffic Control 10 231 56040 1,900.00 Fire-Temporary Help to Cover Phones 10 251 4XXXX (Rev) (14,975.00)Animal Control -Shelter Improvements.Transfer from Service Center CPF 10 311 51XXX 28,930.00 New Inspector Position 10 321 56040 15,000.00 Planning-Comprehensive Plan 10 321 51260 2,500.00 Planner Moving Allowance 10 321 58810 2,000.00 Planner-PC &Printer 10 411 54XXX 70,000.00 Street-Valentine Drainage Improvements 10 411 54XXX 14,422.41 Street-Joint Project with Dallas County-Vinson/County Rd. 10 411 54XXX 12,722.67 Street- Rush Creek Emergency Street Repair 10 411 54XXX 8,386.29 Street-Joint Project with Collin County-Ballard/Sachse Rd., Needs C. Council 10 511 51XXX 7,000.00 Parks-Community Center Part-Time Worker/Secure Green Thumb Match 10 551 5XXXX 49,092.00 Library-TIF(Internet)Grant 10 551 5X00XX 3,400.00 Library-Balance of JJ Settlement. Transfer from Service Center 10 551 4XXXX (Rev) (3,400.00)Library-Balance of JJ Settlement. Transfer from Service Center 10 551 4)00X (Rev) (49,092.00)Library-TIF (Internet) Grant 229,186.37 BUDAME98.WK4 04/24/98 (09:48 AM) MID-YEAR BUDGET FY98 Attachment 2 APRIL 23, 1998 UTILITY FUND: AUDITED FUND BALANCE 9/30/97 1,353,400.00 FY98 ORIGINAL REVENUES 2,943,210.00 FY98 ORIGINAL EXPENDITURES 3,061,290.00 MID-YEAR ENDING FUND BALANCE 1,235,320.00 MID-YEAR BUDGET AMENDMENTS (71,040.00) ESTIMATED ENDING FUND BALANCE 1,164,280.00 139 Days of Working Capital FUND DEPT ACCT AMOUNT DESCRIPTION 611 715 58810 3,900.00 Finance System -Harddrive&Tape Backup System 611 719 56040 24,500.00 Water Infiltration into Sewer Lines Study 611 719 56040 15,000.00 Planning-Comprehensive Plan 611 712 54310 12,349.00 Major In-Line Valve, HWY 78 611 712 54310 9,421.00 Replace Existing 4"Compound Check Meter with New Nortex 611 712 54310 4,520.00 Install New Meter and Vault at Doctors Bldg 611 712 54310 1,350.00 Weld New 14"Valve on Main Feeder Line 71,040.00 SERVICE CENTER FUND: AUDITED FUND BALANCE 9/30/97 126,875.00 FY98 ORIGINAL REVENUES 5,000.00 FY98 ORIGINAL EXPENDITURES 112,290.00 MID-YEAR ENDING FUND BALANCE 19,585.00 MID-YEAR BUDGET AMENDMENTS (18,375.00) ESTIMATED ENDING FUND BALANCE 1,210.00 FUND DEPT ACCT AMOUNT DESCRIPTION 441 0 59)0(X 14,975.00 Animal Shelter Improvements Charged to JJ Settlement-Transfer to GF 441 0 59XXX 3,400.00 Balance of JJ Settlement to Library-Transfer to GF 18,375.00 BUDAME98.WK4 04/24/98 (09:13 AM) Attachment 3 PROPOSED MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 1997-98 NARRATIVE REVENUES General Fund: City Council + $12,000 for Meals-on-Wheels/Seniors' Meals program revenues. The FY98 budget did not include a revenue budget. See the full explanation in the "EXPENDITURES" narrative for City Council. Animal Control + $14,975 for shelter improvements per the James Johnson settlement. The original settlement of $15,000 plus approximately $3,375 in interest was to be used for Animal Shelter renovations. Prior to December 1997, renovations in the amount of $14,975 were made to the Animal Shelter. This amount was paid from the Animal Control department budget. This budget amendment is to formally transfer the funds from the James Johnson settlement account to the General Fund. Library + $3,400 for a children's reading section in the Smith Public Library from the James Johnson settlement. The original settlement of$15,000 plus approximately$3,375 in interest was to be used for Animal Shelter renovations. Any money remaining after completion of Animal Shelter renovations was to be used for "a children's reading section in the Smith Public Library, in honor of former librarian, Roseann Burgess." This amount will be spent from the Library budget. This budget amendment is needed to increase the revenue budget accordingly. An amendment is also needed in the library department expenditure budget so the $3,400 can be used this year on appropriate library purchases. + $49,092 for the TIF (Internet) Grant. The library has received a grant in the amount of $49,092 for the purpose of providing internet access to the public. This amendment is needed to properly recognize the grant revenues for budget purposes. The expenditures also need to be amended by the grant amount. Further information is included in the "EXPENDITURES" section of this narrative. 1 Attachment 3 PROPOSED MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 1997-98 NARRATIVE Combined Services - General Fund + $28,000 for the down payment on land on Jackson St. adjoining Olde City Park. The purchase will consist of a down payment of $28,000 in 1998 plus 4 equal annual payments of$9,250 each beginning April 15, 1998. + $25,500 for land near the Community Center. The purchase (total cost $51,000) requires $25,500 at closing and $25,500 on October 1, 1998. • $5,000 for a traffic study in the downtown area. Increased business activity has created traffic/pedestrian challenges. The Merchants Association has asked the City to develop specific recommendations to make downtown more pedestrian friendly and ease speeding traffic. • $10,000 for a neighborhood traffic study. The City Council has received several requests within different neighborhoods for stop signs/speed humps/bumps to be placed in streets and/or alleys. Completion of this study would lead t the development of a City Council Policy that is consistent with the Uniform Traffic Code. Fire + $1,900 for temporary help to cover City receptionist/switchboard duties. The position was vacant for approximately two months. (The total cost of $3,800 is divided between the Fire Department and the City Secretary department.) Community Development + $28,930 for the new Inspector position. Consistent with City Council direction this was not included in the original budget, but was to be added during the year, when activity reached a certain point. Planning + $15,000 for the Comprehensive Plan. + $2,500 for the moving allowance for the Planner. + $2,000 for a computer and printer for the planning department. 3 Attachment 3 PROPOSED MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 1997-98 NARRATIVE EXPENDITURES General Fund: City Council + $13,800 for Meals-on-Wheels/Seniors' Meals program expenditures. The FY98 Budget includes$3,000 from the City to Collin County Committee on Aging (as in previous fiscal years). In September 1997 the program was restructured. All donations (approximately $1,000 per month) and expenditures (approximately $1,400 per month) are now handled through the City's budget. To reflect this change in the program a budget amendment is needed. The following table represents the current status of the program: FY98 Estimated Activity October 1, 1997 Beginning Includes$12,500 from Griffin Industries Balance settlement $7,724 Revenues Paid Meals and Donations 12,000 Expenditures Costs of Meals paid to WISD Food Service (current Budget is $3,000) (16,800) September 30, 1998 Estimated Ending Balance 2,924 City Secretary + $1,900 for temporary help to cover City receptionist/switchboard duties. The position was vacant for approximately two months. (The total cost of $3,800 is divided between the Fire Department and the City Secretary department.) Finance + $9,100 for computer system hard drive and tape backup system. The current system hard drive has reached 93% capacity. The estimated life of the remaining space is three to four months. Some deletions are possible, but this may extend the life only another few months. The tape backup currently in use is too small to handle all of the data backup on one tape. This makes backups less reliable for retrieval. Also, automated overnight backup is not possible when more than one tape is needed. This means more staff time is required to perform multiple tape backups. (This expenditure will be split between Finance and Utility Billing, the main system users.) 2 Attachment 3 PROPOSED MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 1997-98 NARRATIVE Street + $14,422 for the joint project with Dallas County. + $12,723 for emergency repairs at Rush Creek. + $8,386 for a joint project between the City and Collin County. + $70,000 for Valentine Drainage Improvements. Two interim solutions are proposed. The first one is to grade and install 8" to 12" rip rap for erosion control between Birmingham and Memorial. The second is to increase the flow capacity of the culvert pipe system under Memorial Dr. by increasing the size of the pipes along with some related concrete work. Parks/Recreation + $7,000 for a part-time worker at the Community Center, serves as a match to retain Green Thumb employee. Library + $3,400 for a children's reading section in the Smith Public Library from the James Johnson settlement. The funds remaining after the renovation of the Animal Shelter, per the settlement agreement between the City and James Johnson are to be used for the benefit of"a children's reading section in the Smith Public Library, in honor of former librarian, Roseann Burgess." This amendment is needed to allow for the expenditure of these funds for the library. + $49,092 for the TIF (Internet) Grant. The library has received a grant in the amount of $49,092 for the purpose of providing internet access to the public. This expenditure budget amendment is needed to properly appropriate the funds provided by the grant revenue. The funds are to be used for: Telecommunications costs $1,383 Internet Hardware Connectivity 32,853 Workstations 5,321 Network Printers 1,560 Cable and Cable Hardware 500 Installation Costs 6,750 Software 225 Training 500 TOTAL BUDGETED EXPENDITURES $49.092 4 Attachment 3 PROPOSED MID-YEAR BUDGET AMENDMENTS FISCAL YEAR 1997-98 NARRATIVE Service Center Fund: Non-departmental + $18,375 transfer to General Fund for the Animal Shelter and Library use of James Johnson settlement funds. The funds ($15,000 settlement plus $3,375 interest) have been maintained in the Service Center Fund since the settlement. This transfer is necessary to expend the funds in the appropriate departments. Utility Fund: Utility (Water& Sewer) + $12,349 for a major in-line valve in the vicinity of Highway 78 and Brown St. + $1,350 for welding the new 14" valve on main feeder line. + $9,421 for replacing the existing 4" compound check meter with new meter at Nortex Nursery. + $4,520 for installation of a new meter and vault at Presbyterian's professional building. Utility Billing + $3,900 for a computer system hard drive and tape backup system. The current system hard drive has reached 93% capacity. The estimated life of the remaining space is three to four months. Some deletions are possible, but this may extend the life only another few months. The tape backup currently in use is too small to handle all of the data backup on one tape. This makes backups less reliable for retrieval. Also, automated overnight backup is not possible when more than one tape is needed. This means more staff time is required to perform multiple tape backups. (This expenditure will be split between Finance and Utility Billing, the main system users.) Combined Services - Utility Fund + $24,500 for a water infiltration into sewer lines study. • $15,000 for the Comprehensive Plan. 5 Attachment 4 ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET FOR THE FISCAL YEAR 1998 BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998, BY AMENDING ORDINANCE NO. 97-17; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has heretofore adopted Ordinance No. 97-17 adopting a Budget and appropriating resources for Fiscal Year 1998(FY 98), beginning October 1, 1997 and ending September 30, 1998; and, WHEREAS, the Staff has presented information to the Council concerning the actual income and expenses for the first half of FY 98 and made comparisons of such information to the heretofore budgeted projections; and, WHEREAS, based upon such review the Staff has recommended to the Council that certain amendments to the Budget, as hereinafter set forth, be made to facilitate operation and administration of the operations of the City for the balance of FY 98; and, WHEREAS, the Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the Council has determined that the proposed amendments to the FY 98 Budget, with the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal actions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I The proposed amendments to the FY 98 Budget of the City of Wylie, as heretofore adopted by Ordinance No. 97-17, as summarized in Attachment 1 which is attached hereto and fully incorporated herein by reference, be, and the same hereby are, completely adopted and approved as amendments to the said FY 98 Budget. SECTION II All portions of the existing FY 98 Budget and Ordinance 97-17, except as specifically herein amended shall remain in full force and effect, and not be otherwise effected by the adoption of this amendatory ordinance. 1 Attachment 4 SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 28th day of April, 1998. James D. Swartz Mayor Attest: Barbara A Salinas City Secretary 2