10-23-2012 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday October 23, 2012 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call
with the following City Council members present: Councilwoman Diane Culver, Councilman
Nathan Scott, Councilman David Goss, Councilman Rick White, and Councilman Bennie Jones.
Mayor Pro Tem Kathy Spillyards was absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire
Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae 011ie; Finance
Director, Linda Bentz; Police Chief, John Duscio; Human Resource Manager, Lynn Fagerstrom;
Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
David Keuss representing Woodbridge Bible Fellowship Church gave the invocation and City
Manager Mindy Manson led the Pledge of Allegiance.
PRESENTATIONS
• Recognition of employees celebrating milestone years of service to the City of
Wylie.
Mayor Hogue presented gifts of appreciation to City of Wylie employees celebrating milestone
years of service with the City. They included:
Officer Chad Hermes 10 years
Stephen Weaver, Meter Services Technician 10 years
Tony Driggs, IT Technician 10 years
Dennis Sewell, Ball Field Supervisor 10 years
Allen Britt, Engineering Utility Inspector 10 years
Detective Mark Johnson 10 years
Peggy Jacks, Crossing Guard 15 years
Lisa Price, Mapping Technician 25 years
Minutes October 23, 2012
Wylie City Council
Page 1
• Breast Cancer Awareness Proclamation
Mayor Hogue presented a proclamation to Martha Wolfe representing the Relay for Life WSM,
designating the month of October as Breast Cancer Awareness month. She invited those
present to the next Wylie Relay for Life which will be held in May 2013.
• Municipal Court Week—November 5th-9th
Mayor Hogue presented a proclamation to staff of Wylie Municipal Court designating November
5th _ 9th as Municipal Court Week. Present for the event were: Lisa Davis, Felicia Condry, and
Charlene Muse.
• WISD "Shining the Wylie Way" Awards Presentations
Mayor Hogue presented medallions to students recognized as "Shining the Wylie Way". The
new WISD program emphasizes values in five categories: relationships, essentials of behavior,
preparing for prosperity with college/career, caring-giving-service learning, and celebrating.
Each six weeks one student from each campus is chosen for this honor.
• United States/Brazil Administrators Exchange Program
Mayor Hogue presented Dr. Kimberly Gilmore with a proclamation in honor of the United
States/Brazil Administrator Exchange Program hosted by the U. S. Department of Education.
The educational seminar is a short-term mutual exchange opportunity for U. S. and Brazil
school principals to share best practices on issues of mutual interest to their schools. The
program focuses on teaching strategies/instruction, joint educational projects and school --
systems, and shares global issues and culture; curriculum and student affairs/policy are also
addressed. Dr. Kimberly Gilmore, principal at Harrison Intermediate School and the WISD, are
hosting three Brazilian educators from October 13 - October 31, 2012. Each of the Brazilian
teachers are from a different state in Brazil. The Brazilian teachers in attendance were: Maria
Cristina Santos, Emiliene Alves De Figuerredo Pedorosa, and Klenes Pereira dos Santos
Pinheiro.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Bobby Heath, representing the Wylie Downtown Merchants Association, reminded council and
those present of the "Boo on Ballard" event scheduled for October 25th in Historic Downtown
Wylie. He invited everyone to bring their children and attend the event.
Councilman Jones thanked Chief Corbin, council and Wylie staff for their prayers, cards and
food during the time of the Jones' family loss of their mother and sister.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the October 9, 2012 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
Minutes October 23, 2012
Wylie City Council
Page 2
B. Consider, and place on file, the City of Wylie Preliminary Monthly Revenue and
Expenditure Report for September 30,2012. (L. Bantz, Finance Director)
C. Consider, and place on file, the City of Wylie Monthly Investment Report for
September 30,2012. (L. Bantz, Finance Director)
D. Consider, and act upon, the approval of the purchase of a Facilities Maintenance
Personnel Agreement from Trane U.S. Inc. from an existing cooperative agreement
and authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Agent)
E. Consider, and act upon,Resolution No. 2012-36(R) of the City Council of the City of
Wylie, Texas, approving a purchase for the Police Department from G. T.
Distributors, Inc. a sole source provider of Taser Equipment in the amount of
$50,001.81; and authorizing the City Manager to execute any necessary documents.
(G. Hayes, Purchasing Agent)
F. Consider, and act upon, the approval of the annual purchase of Insurance from
Texas Municipal League Intergovernmental Risk Pool, and authorizing the City
Manager to execute any necessary documents. (G. Hayes, Purchasing Agent)
G. Consider, and act upon, approval and final acceptance of the construction of the
Twin Lakes Outfall Sanitary Sewer Phase 2 project, and authorize final payment to
Wright Construction Co. in the amount of $38,535.84 and accept the project as
complete. (C. Hoisted, City Engineer)
H. Consider, and act upon, the approval of the use of single account credit cards issued
by J.P. Morgan Chase through an inter-local agreement between the City of Wylie
and the City of Ft. Worth, and authorizing the City Manager to execute any
necessary documents. (L. Bantz, Finance Director)
I. Consider, and act upon, the approval of the purchase of vehicle equipment and
installation/removal services from Pursuit Safety Inc. from an existing contract,
through an inter-local agreement between the City of Wylie and the City of Allen (a
Collin County Governmental Purchasing Forum member), and authorizing the City
Manager to execute any necessary documents. (G. Hayes, Purchasing Agent)
J. Consider,and act upon, Ordinance No. 2012-42 setting the time and place for all
regular City Council Meetings in the 2013 calendar year. (C. Ehrlich, City Secretary)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman White to approve the
consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor Pro
Tern Spillyards absent.
Minutes October 23, 2012
Wylie City Council
Page 3
REGULAR AGENDA
Public Hearing
1. Conduct the Second Public Hearing for the annexation of a 52.4676 acre tract of
land situated in the Francisco de la Pina Survey, Abstract No. 688, Collin County,
Texas, generally located south of S. H. 78 N, and east of Wylie East Drive. (R. 011ie,
Planning Director)
Staff Comments
Planning Director 011ie addressed council stating that this annexation is at the request of the property
owner, Bill & Donna Lewis and Applicant Jim Douglas with Douglas Properties, Inc. The subject tract
is contiguous to and north of Wylie East High School. The intent is to acquire, annex, zone and develop a
single-family residential subdivision of varied densities, also including parkland, open space and
pedestrian trails connecting to Wylie East High School. This is the second of two public hearings required.
Possible action on this item will take place at the November 13, 2012 council meeting.
Councilman Goss stated that he was not in favor of the proposed varied densities the developer had
presented at an earlier meeting. He stated that he wanted this on the record.
Public Hearing
Mayor Hogue opened the second public hearing on the annexation of 52.4676 acre tract of land
situated in the Francisco de la Pina Survey, Abstract No. 688, Collin County at 7:00 p.m. asking
anyone present wishing to address council to come forward and limit their comments to three
minutes.
No one was present to address council during the public hearing.
Mayor Hogue closed the public hearing at 7:00 p.m.
Action on this annexation will be considered at the November 13, 2012 council meeting.
2. Consider, and act upon, the acceptance of the resignation of Robbin Endsley, Board
Member for the Public Art Advisory Board and the appointment of a new member
to the Public Art Advisory Board for the unexpired term of July 2012 to June 2014.
(C. Ehrlich, City Secretary-Art Liaison)
Staff Comments
City Secretary/PAAB Liaison Ehrlich addressed council stating that staff is requesting the appointment of a
new Public Art Advisory Board member to replace Ms. Robbin Endsley, who is resigning due to her
relocation. Ehrlich noted that one application designating the Public Arts Advisory Board had been
received and is included in the packet. The applicant is willing to serve if appointed.
Council Action
A motion was made by Councilman Scott, seconded by Councilman Jones to accept the
resignation of Robbin Endsley and appoint Lynn Grimes to fill the unexpired term of July 2012 to
June 2014. A vote was taken and the motion passed 6-0 with Mayor Pro Tem Spillyards absent.
Minutes October 23, 2012
Wylie City Council
Page I 4
READING OF ORDINANCES
City Secretary Ehrlich read the caption to Ordinance No. 2012-42 into the official record.
WORK SESSION
• Consider and discuss issues surrounding Solid Waste contract renewal or bid. (J.
Butters, Assistant City Manager)
Assistant City Manager Butters addressed council stating that the contract for solid waste
service was due for either renewal or bid. He explained that if the council chose to go out to bid,
the paperwork would need to be compiled for the bid packet. If the council was pleased with the
service of the current vendor, CWD, the vendor was willing to renew the current contract for an
additional five year term at the same cost presently charged.
Councilmembers directed staff to bring back a renewal contract for consideration by the council
on a future agenda. Councilmembers Goss, Culver and Jones stated that issues surrounding
service were limited and had been addressed by the CWD in a positive manner.
• Discussion Regarding the Wylie Wave Program. (R. Diaz, Parks Superintendent)
Recreation Superintendent Diaz addressed council stating that since the Wylie Wave had been
taken out of the budget for FY 2012-2013, staff had researched ideas for youth activities that
would allow students to continue to have summer programs provided by the City on a somewhat
cost neutral basis. Diaz introduced four options for scheduled events that could be held either
through WISD facilities or at the Recreation Center and two options for Tween Scene. The cost
per student for options A, B, C, and D would range from $125 per week to $130 per week. The
revenue to the City would depend on the enrollment and fees collected.
Diaz explained that options A, B, and C (Tween) were proposed to be held at WISD and options
C, D, and E (Tween) at the Recreation Center in the larger rooms. He explained that enrollment
numbers and activities were reduced while costs for enrollment were increased to try and keep
a neutral cost basis, which also depended on enrollment. Councilman Jones stated that he felt
costs for other programs at the recreation center were partially funded by the City and wanted to
see the comparison regarding these youth options and the break even costs for other activities
held at the center. He stated that in his opinion, swimming activities held a very high priority for
youth and parents and asked that at least two days of swimming events were scheduled. Jones
noted that option D allowed for swimming two days per week.
Direction from council was to bring back consideration of option D at a future council meeting for
consideration; including costs/revenues associated with the activities at the recreation center for
all age groups and programs offered.
RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into regular session at 8:26 p.m.
Minutes October 23, 2012
Wylie City Council
Page 15
ADJOURNMENT
A motion was made by Councilman Scott, seconded by Councilman Jones to adjourn the
meeting at 8:27 p.m. A vote was taken and the motion passed 6-0 with Mayor Pro Tern
Spillyards absent.
Eric Hogue, Mayor
ATTEST:
r „i o .. .�
Ca le Ehrlich, it Secretary I, ..,lit :• T :,
- � �1-'
��COLOR o• '�;
cVAn ► I /
188?
'Vera or sue ,• —
Minutes October 23, 2012
Wylie City Council
Page 16