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10-23-2012 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday October 23, 2012 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Councilwoman Diane Culver, Councilman Nathan Scott, Councilman David Goss, Councilman Rick White, and Councilman Bennie Jones. Mayor Pro Tem Kathy Spillyards was absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae 011ie; Finance Director, Linda Bentz; Police Chief, John Duscio; Human Resource Manager, Lynn Fagerstrom; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE David Keuss representing Woodbridge Bible Fellowship Church gave the invocation and City Manager Mindy Manson led the Pledge of Allegiance. PRESENTATIONS • Recognition of employees celebrating milestone years of service to the City of Wylie. Mayor Hogue presented gifts of appreciation to City of Wylie employees celebrating milestone years of service with the City. They included: Officer Chad Hermes 10 years Stephen Weaver, Meter Services Technician 10 years Tony Driggs, IT Technician 10 years Dennis Sewell, Ball Field Supervisor 10 years Allen Britt, Engineering Utility Inspector 10 years Detective Mark Johnson 10 years Peggy Jacks, Crossing Guard 15 years Lisa Price, Mapping Technician 25 years Minutes October 23, 2012 Wylie City Council Page 1 • Breast Cancer Awareness Proclamation Mayor Hogue presented a proclamation to Martha Wolfe representing the Relay for Life WSM, designating the month of October as Breast Cancer Awareness month. She invited those present to the next Wylie Relay for Life which will be held in May 2013. • Municipal Court Week—November 5th-9th Mayor Hogue presented a proclamation to staff of Wylie Municipal Court designating November 5th _ 9th as Municipal Court Week. Present for the event were: Lisa Davis, Felicia Condry, and Charlene Muse. • WISD "Shining the Wylie Way" Awards Presentations Mayor Hogue presented medallions to students recognized as "Shining the Wylie Way". The new WISD program emphasizes values in five categories: relationships, essentials of behavior, preparing for prosperity with college/career, caring-giving-service learning, and celebrating. Each six weeks one student from each campus is chosen for this honor. • United States/Brazil Administrators Exchange Program Mayor Hogue presented Dr. Kimberly Gilmore with a proclamation in honor of the United States/Brazil Administrator Exchange Program hosted by the U. S. Department of Education. The educational seminar is a short-term mutual exchange opportunity for U. S. and Brazil school principals to share best practices on issues of mutual interest to their schools. The program focuses on teaching strategies/instruction, joint educational projects and school -- systems, and shares global issues and culture; curriculum and student affairs/policy are also addressed. Dr. Kimberly Gilmore, principal at Harrison Intermediate School and the WISD, are hosting three Brazilian educators from October 13 - October 31, 2012. Each of the Brazilian teachers are from a different state in Brazil. The Brazilian teachers in attendance were: Maria Cristina Santos, Emiliene Alves De Figuerredo Pedorosa, and Klenes Pereira dos Santos Pinheiro. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Bobby Heath, representing the Wylie Downtown Merchants Association, reminded council and those present of the "Boo on Ballard" event scheduled for October 25th in Historic Downtown Wylie. He invited everyone to bring their children and attend the event. Councilman Jones thanked Chief Corbin, council and Wylie staff for their prayers, cards and food during the time of the Jones' family loss of their mother and sister. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the October 9, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) Minutes October 23, 2012 Wylie City Council Page 2 B. Consider, and place on file, the City of Wylie Preliminary Monthly Revenue and Expenditure Report for September 30,2012. (L. Bantz, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30,2012. (L. Bantz, Finance Director) D. Consider, and act upon, the approval of the purchase of a Facilities Maintenance Personnel Agreement from Trane U.S. Inc. from an existing cooperative agreement and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) E. Consider, and act upon,Resolution No. 2012-36(R) of the City Council of the City of Wylie, Texas, approving a purchase for the Police Department from G. T. Distributors, Inc. a sole source provider of Taser Equipment in the amount of $50,001.81; and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) F. Consider, and act upon, the approval of the annual purchase of Insurance from Texas Municipal League Intergovernmental Risk Pool, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) G. Consider, and act upon, approval and final acceptance of the construction of the Twin Lakes Outfall Sanitary Sewer Phase 2 project, and authorize final payment to Wright Construction Co. in the amount of $38,535.84 and accept the project as complete. (C. Hoisted, City Engineer) H. Consider, and act upon, the approval of the use of single account credit cards issued by J.P. Morgan Chase through an inter-local agreement between the City of Wylie and the City of Ft. Worth, and authorizing the City Manager to execute any necessary documents. (L. Bantz, Finance Director) I. Consider, and act upon, the approval of the purchase of vehicle equipment and installation/removal services from Pursuit Safety Inc. from an existing contract, through an inter-local agreement between the City of Wylie and the City of Allen (a Collin County Governmental Purchasing Forum member), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) J. Consider,and act upon, Ordinance No. 2012-42 setting the time and place for all regular City Council Meetings in the 2013 calendar year. (C. Ehrlich, City Secretary) Council Action A motion was made by Councilwoman Culver, seconded by Councilman White to approve the consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor Pro Tern Spillyards absent. Minutes October 23, 2012 Wylie City Council Page 3 REGULAR AGENDA Public Hearing 1. Conduct the Second Public Hearing for the annexation of a 52.4676 acre tract of land situated in the Francisco de la Pina Survey, Abstract No. 688, Collin County, Texas, generally located south of S. H. 78 N, and east of Wylie East Drive. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed council stating that this annexation is at the request of the property owner, Bill & Donna Lewis and Applicant Jim Douglas with Douglas Properties, Inc. The subject tract is contiguous to and north of Wylie East High School. The intent is to acquire, annex, zone and develop a single-family residential subdivision of varied densities, also including parkland, open space and pedestrian trails connecting to Wylie East High School. This is the second of two public hearings required. Possible action on this item will take place at the November 13, 2012 council meeting. Councilman Goss stated that he was not in favor of the proposed varied densities the developer had presented at an earlier meeting. He stated that he wanted this on the record. Public Hearing Mayor Hogue opened the second public hearing on the annexation of 52.4676 acre tract of land situated in the Francisco de la Pina Survey, Abstract No. 688, Collin County at 7:00 p.m. asking anyone present wishing to address council to come forward and limit their comments to three minutes. No one was present to address council during the public hearing. Mayor Hogue closed the public hearing at 7:00 p.m. Action on this annexation will be considered at the November 13, 2012 council meeting. 2. Consider, and act upon, the acceptance of the resignation of Robbin Endsley, Board Member for the Public Art Advisory Board and the appointment of a new member to the Public Art Advisory Board for the unexpired term of July 2012 to June 2014. (C. Ehrlich, City Secretary-Art Liaison) Staff Comments City Secretary/PAAB Liaison Ehrlich addressed council stating that staff is requesting the appointment of a new Public Art Advisory Board member to replace Ms. Robbin Endsley, who is resigning due to her relocation. Ehrlich noted that one application designating the Public Arts Advisory Board had been received and is included in the packet. The applicant is willing to serve if appointed. Council Action A motion was made by Councilman Scott, seconded by Councilman Jones to accept the resignation of Robbin Endsley and appoint Lynn Grimes to fill the unexpired term of July 2012 to June 2014. A vote was taken and the motion passed 6-0 with Mayor Pro Tem Spillyards absent. Minutes October 23, 2012 Wylie City Council Page I 4 READING OF ORDINANCES City Secretary Ehrlich read the caption to Ordinance No. 2012-42 into the official record. WORK SESSION • Consider and discuss issues surrounding Solid Waste contract renewal or bid. (J. Butters, Assistant City Manager) Assistant City Manager Butters addressed council stating that the contract for solid waste service was due for either renewal or bid. He explained that if the council chose to go out to bid, the paperwork would need to be compiled for the bid packet. If the council was pleased with the service of the current vendor, CWD, the vendor was willing to renew the current contract for an additional five year term at the same cost presently charged. Councilmembers directed staff to bring back a renewal contract for consideration by the council on a future agenda. Councilmembers Goss, Culver and Jones stated that issues surrounding service were limited and had been addressed by the CWD in a positive manner. • Discussion Regarding the Wylie Wave Program. (R. Diaz, Parks Superintendent) Recreation Superintendent Diaz addressed council stating that since the Wylie Wave had been taken out of the budget for FY 2012-2013, staff had researched ideas for youth activities that would allow students to continue to have summer programs provided by the City on a somewhat cost neutral basis. Diaz introduced four options for scheduled events that could be held either through WISD facilities or at the Recreation Center and two options for Tween Scene. The cost per student for options A, B, C, and D would range from $125 per week to $130 per week. The revenue to the City would depend on the enrollment and fees collected. Diaz explained that options A, B, and C (Tween) were proposed to be held at WISD and options C, D, and E (Tween) at the Recreation Center in the larger rooms. He explained that enrollment numbers and activities were reduced while costs for enrollment were increased to try and keep a neutral cost basis, which also depended on enrollment. Councilman Jones stated that he felt costs for other programs at the recreation center were partially funded by the City and wanted to see the comparison regarding these youth options and the break even costs for other activities held at the center. He stated that in his opinion, swimming activities held a very high priority for youth and parents and asked that at least two days of swimming events were scheduled. Jones noted that option D allowed for swimming two days per week. Direction from council was to bring back consideration of option D at a future council meeting for consideration; including costs/revenues associated with the activities at the recreation center for all age groups and programs offered. RECONVENE INTO REGULAR SESSION Mayor Hogue reconvened into regular session at 8:26 p.m. Minutes October 23, 2012 Wylie City Council Page 15 ADJOURNMENT A motion was made by Councilman Scott, seconded by Councilman Jones to adjourn the meeting at 8:27 p.m. A vote was taken and the motion passed 6-0 with Mayor Pro Tern Spillyards absent. Eric Hogue, Mayor ATTEST: r „i o .. .� Ca le Ehrlich, it Secretary I, ..,lit :• T :, - � �1-' ��COLOR o• '�; cVAn ► I / 188? 'Vera or sue ,• — Minutes October 23, 2012 Wylie City Council Page 16