03-24-1992 (City Council) Agenda Packet DATE POSTED 3-20-92
TINE POSTED 4:00 P.M.
AGENDA
REGULAR MEETING CITY COUNCIL
CITY OF WYLIE, TEXAS
TUESDAY, MARCH 24, 1992
7:00 P.M. COUNCIL CHAMBERS
MUNICIPAL COMPLEX
_ 2000 HIGHWAY 78 NORTH
CALL TO ORDER
INVOCATION - BRO. AL DRAPER, FIRST
BAPTIST CHURCH
PLEDGE OF ALLEGIANCE
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 4 Consider approval of minutes from the
City Council meeting of March 10, 1992
2 5 Presentation of Proclamation for April 5
- 11, 1992 as Library Week
NEW BUSINESS
3 6 Consider appointment of Judge for May 2,
1992 City Election for Methodist Church
and Southfork Mobile Home Park voting
places
4 Consider appointment of Early Voting
Ballot Board and Judge for same
5 7 Consider approval of award of bid for
Asphalt Contract
6 8 - 9 Consider approval to complete back drive
at Municipal Complex to exit onto
Centennial Dr.
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
OLD BUSINESS
7 10 Discuss and consider solution for Butler
Circle alley barricade
8 11 Consider approval of BFI Contract
renewal
9 12 - 13 Update Report on Spring Creek Parkway
Extension bid award
10 CITIZEN PARTICIPATION
In accordance with the Open Meeting Act,
the City Council will hear comments of
Public Interest from citizens residing
within the City Limits of Wylie. Any
discussion must be limited to placing
the item on a future agenda for
consideration.
Wylie residents wishing to speak before
the Council should fill out the form
provided at the back of the Council
Chambers and will limit their remarks to
a maximum of five (5) minutes.
11 Recess Open Meeting
12 Convene Council into Executive Session
under the authority of Article 6252-17
V.A.C.S. Section 2 paragraph "f" real
estate concerning drainage easement for
Southplace and impact and lift station
fees
13 Reconvene Council into open session
14 Any action necessary from Executive
Session
15 Adjourn
CITY COUNCIL MEETING
MINUTES
MARCH 10, 1992
The City of Wylie City Council met in regular session on
Tuesday, March 10, 1992 at 7 :00 P.M. in the Council Chambers
of the Municipal Complex . A quorum was present and notice
of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W.Akin,
Mayor Pro Tem Jay Davis (arrived late) , Council Members
Percy Simmons, Ortie Messenger , Jim Swartz , Don Hughes and
William Martin, City Manager Steve Norwood, City Secretary
Carolyn Jones, City Attorney Steve Deiter (arrived late) ,
City Engineer Paul Beaver, and Finance Director Brady
Snellgrove.
Mayor Akin called the meeting to order and Rev. George
Fournier , Southfork Baptist Church gave the invocation with
the Pledge of Allegiance led by Councilman Swartz .
APPROVAL OF MINUTES OF FEBRUARY 25 , 1992 MEETING: There
being no corrections or addition to the minutes , a motion
was made by Councilman Hughes to approve as submitted .
Seconded by Councilman Swartz . The vote was as follows :
Mayor Akin - in favor, Mayor Pro Tem Davis - absent,
Councilman Swartz - in favor , Councilman Martin - in favor ,
Councilman Hughes - in favor, Councilman Messenger - in
favor , and Councilman Simmons - in favor . This motion
carried with six in favor, and one absent.
PRESENTATION OF CERTIFICATES OF APPRECIATION: Mayor Akin
presented Certificates of Appreciation to Dr . Craig McMullin
and Mrs . Gerry Waldo. A citizen' s life was saved by these
two due to their caring enough to help a citien by
administering CPR until an ambulance could arrive. The
Council would like to say Thanks for what you have done in
saving this persons life.
CONSENT AGENDA: The Consent Agenda consist of payment of
Invoice No . 9171C from Helmberger Associates in the amount
of $6 ,657 .66 ; payment of Invoice No. 9190-2 and 9207-2 from
Helmberger Associates in the amount of $4 ,224 . 672 ; payment
of Invoice No. 03-028906-02 from Jones & Neuse in the amount
of $529 . 81 ; pay estimate No. 2 from Randall & Blake in the
amount of $53 ,760 .50 and ratification of letter from City
Manager designating an Acting City Manager in the case of
his absence from the City as state in The City Charter ,
Article 4 , Section 1 , Subsection D (designated person is
Carolyn Jones, City Secretary) . There being no discussion,
a motion was made by Councilman Messenger to approve the
Consent Agenda as listed above. Seconded by Councilman
Martin. The vote was as follows : Mayor Akin - in favor,
Mayor Pro Tem Davis - absent , Councilman Swartz - in favor ,
Councilman Martin - in favor , Councilman Hughes - in favor ,
Councilman Messenger - in favor , and Councilman Simmons - in
favor. This motion carried with six in favor , and one
absent.
APPROVAL OF RESOLUTION FOR THE CITY OF WYLIE, ESTABLISHING A
DEFERRED COMPENSATION PLAN UNDER THE UNITED STATE CONFERENCE
OF MAYORS DEFERRED COMPENSATION PROGRAM: City Manager Steve
Norwood stated this play is represented by PEBSCO and there
will be no cost to the City. It will be on a volunteer
basis to any employees who are interested . A motion was
made by Councilman Martin to approve the resolution
establishing a Deferred Compensation Plan under the United
State Conference of Mayors Deferred Compensation Program.
Seconded by Councilman Hughes. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Davis - absent,
Councilman Swartz - in favor, Councilman Martin - in favor ,
Councilman Hughes - in favor , Councilman Messenger - in
favor, and Councilman Simmons - in favor. This motion
carried with six in favor , and one absent.
APPROVAL OF A SPECIAL PERMIT UNDER SECTION 7 . 02 OF THE CITY
CODE FOR THE WYLIE HIGH SCHOOL FOR THE PURPOSE OF SETTING UP
AN ARCHERY RANGE ON THE SCHOOL GROUNDS : This request has
come Mr . John Hartley, a teacher at Wylie High School .
Staff has reviewed the City Ordinances and Codes and Council
may grant by Special Permit under Section 7 . 02 of the City
Code permission to set up an archery range on the school
grounds. Councilman Swartz suggested that a provision be
added to the Special Permit that the archery range will be
set up in such a way that the arrows will be pointed in the
opposite direction of the Community Park. A motion was made
by Councilman Swartz to approve the Special Permit with the
above provision. Seconded by Councilman Messenger. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Davis - absent, Councilman Swartz - in favor , Councilman
Martin - in favor , Councilman Hughes - in favor , Councilman
Messenger - in favor , and Councilman Simmons - in favor .
This motion carried with six in favor, and one absent.
APPROVAL OF AN ORDINANCE ADOPTING CERTAIN REGULATIONS
RELATING TO THE CONTROL OF VICIOUS DOGS, DEFINING CERTAIN
TERMS USED THEREIN, PROVIDING REQUIREMENTS FOR OWNERS OF
DANGEROUS DOGS; DECLARING CERTAIN PETS TO BE UNLAWFUL;
PROVIDING CIVIL AND CRIMINAL PENALTIES FOR VIOLATIONS,
INCLUDING DESTRUCTION OF THE DANGEROUS DOG; PROVIDING FOR
REPEAL OF ALL ORDINANCES IN CONFLICT THEREWITH; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE:
City Attorney, Steve Deiter , stated in the last session of
the State Legislature, a bill was passed reworking the state
law regarding vicious dogs. Staff has reviewed this
ordinance and recommends adoption by Council . The ordinance
is a restatement of the new state law, but does retain
limited portions of the old ordinance. A motion was made by
Councilman Martin to approve the ordinance adopting certain
regulations relating to the control of vicious dogs.
Seconded by Councilman Swartz . The vote was as follows:
Mayor Akin - in favor , Mayor Pro Tem Davis - absent,
Councilman Swartz - in favor , Councilman Martin - in favor,
Councilman Hughes - in favor , Councilman Messenger - in
favor , and Councilman Simmons - in favor . This motion
carried with six in favor , and one absent.
APPROVAL OF TWO INTERLOCAL AGREEMENTS, ONE WITH THE LUCAS
VOLUNTEER FIRE DEPARTMENT AND ONE WITH THE BRANCH VOLUNTEER
FIRE DEPARTMENT : These interlocal agreements are for the
use of the Wylie Police Communications Center and Dispatch
Services . Chief Hightower reported that both of the above
named fire departments have been in contact with him
regarding the use of our dispatch services. The Lucas
Volunteer Fire Department has been using our dispatch
services for several years without charge. Staff
recommends that a $1 . 2185 per capita be charged to fire
departments that our Communications Division provides
services to. This figure is derived by taking the total
cost of running the Communications division and dividing
that dollar amount by the number of minutes in a year ,
giving a per minute cost breakdown and adding $1 .00 per
capita for administrative fees. Chief Hightower stated
that today, the Mayor of Lucas contacted him and said that
Lucas was not in total agreement with these fees.
Steve Deiter, City Attorney, stated that the agreements in
the packet needed to have a correction made to reflect the
per capita fee. Steve Deiter also stated that there would
be some liability, but this agreement has as much protection
as possible.
A motion was made by Councilman Messenger to approve the
interlocal agreements with the Fire Departments of Branch
and Lucas with the above corrections regarding per capita
fee. Seconded by Councilman Hughes . The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Davis - in
favor, Councilman Swartz - in favor , Councilman Martin - in
favor , Councilman Hughes - in favor , Councilman Messenger -
in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
APPROVAL OF SPRING CREEK PARKWAY FINAL PLAT FOR
CONSTRUCTION: The Planning and Zoning Commission has
reviewed this plat and recommends it to Council for approval
of construction. Mr . Paul Beaver, City Engineer , stated
that this plat is only for the extension of the road . Mr .
Beaver also stated that differences between the City of
Wylie and Wylie Northeast Water Supply Corp . , will probably
be handled with the application being filled with the State
Board. A motion was made by Councilman Hughes to approve
3
the final plat for construction of Spring Creek Parkway.
Seconded by Councilman Martin. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Davis - in favor ,
Councilman Swartz - in favor , Councilman Martin - in favor,
Councilman Hughes - in favor, Councilman Messenger - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
PRESENTATION OF ANNUAL AUDIT FOR 1990-91 BY RUTLEDGE, CRAIN
AND COMPANY, INC. : Mr . Lewis Crain was present to present
the audit and answer questions from the Council . Mr . Crain
stated that the management letter referenced areas in which
the Finance Department and Council needed to look at. The
major area being the computer system. Mr . Crain went over a
few of the pages in the audit where questions had been asked
by the Council .
CITIZEN PARTICIPATION: Mayor Akin invited citizens residing
within the City Limits of Wylie to come forward at this time
and to keep their comments to five minutes.
Mrs . Pat Stemple of 10 Glenn Knoll Dr . thanked Mr . Swartz
for his comments regarding the bow and arrow situation .
There being no other items for discussion, a motion was made
at 8 :10 P.M. to adjourn with all in favor.
John W. Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
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Office of tie mayor
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WHEREAS, America' s libraries - school , public, college ,
research and special libraries - - play a unique
and valuable role in ensuring our Right to Know
about important information; and
WHEREAS, the City of Wylie, Smith Public Library,
Scarborough Faire Renaissance Festival , Channel 4
KDFW-TV Inc. and participating Jack-in-the-
Box Restaurants are making an effort to see that
residents of this community will take advantage of
the library and all that it has to offer; and
WHEREAS, this campaign continues in its third year to
promote libraries and reading and to recruit
children and adults to use one of this nation' s
most precious resources:
NOW, THEREFORE, I , JOHN W. AKIN, MAYOR OF THE CITY OF WYLIE,
TEXAS, do here by proclaim April 5 - 11, 1992 as
LIBRARY WEEK in Wylie, Texas, and encourage all
residents to exercise their Right to Know at the
Library.
J„ Lin cvitnE11Ity4ETEof g Luz hEZEunto idmy
„ j1 IZand and caused 4i1 sear to GE affirtd.
JOHN W. AKIN, MAYOR
ATTEST:
Carolyn Jones, City Secretary
DATE March 24, 1992
TO: MAYOR AND CITY COUNCIL
FROM: CAROLYN JONES, CITY SECRETARY
DATE: MARCH 20 , 1992
SUBJECT: ELECTION JUDGES
In accordance with the State Election Code, the City Council
will appoint the Judge for each polling place. The Council
has over the past few years appointed Judges for a two year
term. In sending out my notices to the Judges that were
appointed last year , I have found that the Judge at the
Southfork polling place has moved out of State. I have been
in contact with Debra Leverington, who resides at Southfork
Mobile Home Park and has worked in elections before, she is
willing to be the Judge at the Southfork polling place, if
Council so chooses .
MEMORANDUM
DATE: 03/19/92
TO: Steve Norwood, City Manager
FROM: Jim Holcomb, Purchasing Agent
RE: Asphalt Overlay Contract
One bid has been submitted in response to our solicitation
for an annual contract to provide labor and equipment for
the laydown of hot mix asphalt. The lone bidder is Bolen
Construction, quoting a fixed rate of $10.00 per ton of
asphalt laid. Bolen was the successful bidder on last
year's contract and their per ton rate is the same as last
year.
Staff recommendation is for Council to award the contract to
Bolen Construction for a one year period, commencing on or
about April 1, 1992 . The $10.00 per ton bid shall remain
firm for the term of the contract.
7
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CITY OF WYLIE
PUBLIC WORKS DIVISION
DATE: MARCH 19, 1992
TO: STEVE NORWOOD, CITY MANAGER
FROM: JACK JONES SUPER! OF PUBLIC WORKS
,
SUBJECT: CITY HnLL DRIVEWAY EXTENSION
Attached is a quote from Holley & Son to furnish all
materials: sand. rebar, chairs, concrete, etc. to extend drivewav
to existing street . Cost to the City is $4, 004. 00 for set up and
pour. The City will furnish labor and equipment to excavate
concrete, haul off excess material and grade out fo~ a savings of
around $2, 650. 00. This driveway extension is to allow BFI access
in and out to the future setting of the Recycling Center.
T!ere is another alternative for an in and out access but
this woulJ eliminate approximately 30 ' to 40 ' of space for the
recycle" containers to set up on. I would be happy to explain
why the cost is expensive and why so much concrete has to be
removed .
HOLLEY & SON CONCRETE
r _ 2327 STONE ROAD OWYLIE, TEXAS 75098
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PH. [2141 442-7064
QUOTATION
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DATE JOB AMOUNT
3!°( c . / ,a'/3 1/ 331/,.Z-a
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z L 3620,00
3 fic,400
jp-74°‘zr-"-"Y
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Terms & Quotation Prepared By
Conditions
J MEMORANDUM
TO : Steve Norwood, City Manager
FROM: Paul D. Beaver, Director of Planning & Engineering 1 d
DATE: March 18, 1992
SUBJECT: Briarwood/Hilltop Alley Closure
The Public Works Department and I have evaluated the status of
the alley between Hilltop Lane and Briarwood Drive south of
Butler Street and north of Park Street. The major problems
appeared to be excessive traffic, speeding vehicles, and dust
control .
In my opinion, the most prudent action would be as follows :
a) Properly close by City Council action the Butler
Street end of the alley which is now barricaded.
b ) Leave the Park Street and Dogwood Drive ends open.
c) Resurface the 450 feet of alley north of Park
Street to reduce dust.
d) Place alley speed limit signage as necessary.
Three estimated resurfacing alternatives for 10' wide x 450' long
section are as follows :
Alternative 1 : Bomag/4" asphalt surface $ 1 , 436
Alternative 2: Lime sub-base/4" asphalt $ 3, 300
Alternative 3: 6" concrete $10, 880
Alternative 2 should provide adequate use without significant
repair for approximately 3 years assuming large trucks such as
BFI are not allowed on the surface. The concrete Alternative 3
is a long term solution and will match the existing alley surface
to the north.
The decision making criteria then becomes a higher front end cost
vs. possible continuing maintenance expense.
Please contact me if you have any questions.
/0
MEMORANDUM
TO : City Council
`�FROM: Steve Defter \\'
SUBJECT: BFI Contract Renewal
DATE : March 18 , 1992
When this matter was last before council a decision to
negotiate a one year renewal of the existing contract was
made .
At that time I anticipated extending the current
agreement with the changes by use of a simple one page
document . BFI did not share my thoughts . They opted to
redraft the entire contract , including the minor changes .
A draft of their proposed agreement was reviewed by
Brady , Steve , and myself . We had some changes which were
presented back to BFI which they are now making . Therefore
the ' final' document to be submitted to you for review is
not available at this time to include in the agenda packet .
I do anticipate having the document available on this
comming Friday of Monday and will have it distributed among
yourselves as soon as it becomes available .
Time has become a factor since the current agreement
expires on April 1 . Therefore the March 24 council meeting
is the last opportunity for the council to review and
approve the new agreement and the corresponding ordinance .
I am asking that the matter be placed on the March 24
agenda for consideration by the council . I suggest that
if the council has changes to the agreement that it go ahead
and approve the agreement , subject to the changes being
made . In so doing the agreement could be executed prior to
the April 1 deadline without the necessity of a special
meeting .
Should any of you have any questions on this matter
which need to be addressed prior to the meeting please do
not hesitate to contact me .
cc : Steven P . Norwood /41
Brady Snellgrove
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MEMORANDUM
TO: Steve Norwood, City Manager
FROM: Paul D. Beaver, Director of Planning & Engineering I p
DATE: March 17, 1992
SUBJECT: Spring Creek Parkway Extension
Bid Opening (3/5/92)
Attached is a copy of Collin County' s preliminary bid tabulation
for the Spring Creek Parkway extension which will accomplish the
construction of a two lane concrete road and installation of a
water and sewer line to serve the Armory facility.
A total of 9 bids were received, with Camino Construction, Inc.
the low bidder at $153, 751. 70 for an 80 day project.
Administrative review of the project continues before the
contract is awarded to Camino Construction, Inc.
/2
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READSHEET FOR BIDS SUBMITTED: Opened - March 5, 1992 2:00 p.m.
RIFIED YES NO
BID NO. 92-01-025 CONSTRUCTION: SPRING CREEK PARKWAY
M BIDDER BALLARD GIBSON &
c� C. D. JRJ
CAMINO CONSULT. ED BELL XIT JESKE ASSOC.
EF-+ CONST. & CONT. CONST. PAVING CONST. INC. OF REBCON PUGSLEY PAVING
z INC. OF INC. OF CO. OF CONST. OF CO. OF BALCH INC. OF INC. OF INC. OF
STEM DALLAS DALLAS DALLAS GARLAND DALLAS SPRINGS DALLAS DALLAS DALLAS _
.:!:;ID BOND
- RECEIVED YES YES YES YES YES YES YES YES YES
.a
v.CKN01+1'LE DGED
RECEIPTD OF
ADDENDUM OF*1 YES YES YES YES YES YES YES YES YES
;EPARATED
CONTRACT:
LABOR 90,887 .90 104,082 .17 97,436.31 64,795.10 65,855.00 65,320.00 87,546.20 55,679.00 48,125.00
.1t. MATERIALS &
N EQU I PMENT
1" INCORPORATED
co (TAX EXEMPT) 62,863.80 52,047.00 55,349.00 90,067.67 86,452.00 47,229.00 100,000.00 111,086.00 107,175.00
,g 3. MATERIALS &
EQUIPMENT NOT
� INCORPORATED T-
i' (TAX INCLUDED) 0.00 4,000.00 8,167.00 7,125.00 18,237 .90 68,442.55 7,000.00 31,268.00 42,748.95
l'OTAL BID PRICE 153,151.70 160,129.17 160,952.31 161,987.74 170,544.90 180,991.55 194,546.20 198,033.00 19.8.048.95
ao.:ALENDAR DAYS TO
". COMPLETE THE JOB 80 DAYS 80 DAYS 12D DAYS 90 DAYS 90 DAYS 90 DAYS 115 DAYS 150 DAYS 120 DAYS
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