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01-25-1994 (City Council) Minutes MINUTES OF THE WYLIE CITY COUNCIL January 25, 1994 CALL TO ORDER 5 Mayor John W. Akin called the meeting to order with the following Councilmembers present: Jim Swartz, Reta Allen, John Mondy, Ortie Messenger, and Bud Naish. Steve Wright was absent. Reverend Kirk Taylor of the Murphy Baptist Church led the invocation. 10 CONSENT AGENDA (1) the minutes of November 16, 1993 Worksession, January 11 and January 18, 1994 15 (2) Resolution 94-2 appointing Nora Green as Deputy City Secretary for the purpose of assisting in the administration of the 1994 Municipal Election (3) Ordinance 94-1 declaring the results of the January 15, 1994 1/2 Cent 2 0 Sales Tax Election and Levying Said Tax AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, DECLARING RESULTS OF THE ELECTION HELD JANUARY 15, 1994 FOR IMPOSITION OF ONE-HALF CENT SALES TAX FOR ECONOMIC DEVELOPMENT AND IMPOSING SUCH SALES TAX AS OF JULY 1, 1994, 25 REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE Messenger made a motion to approve the consent agenda with a correction in the minutes of January 18th. Swartz seconded the motion. Mayor Akin read the 3 0 ordinance caption. The motion was voted on and passed unanimously. ADOPTION OF URGENT NEED GRANT DISTRIBUTION GUIDELINES City Manager Steve Norwood explained that based on the urgency of 35 administration of the urgent need grant for storm victims, staff had moved quickly to develop guidelines for distribution and prepared a draft to present to Council. He explained that the guidelines were as flexible as possible without compromising the intent of the program. David Lewis, GSA, outlined the guidelines being proposed but stated that due to unusual circumstances of individuals affected, the guidelines might 4 0 require amendment later. He noted that the guidelines required approval by the State and that a Housing Advisory Committee was needed as quickly as possible to help review and process applications. Naish requested that Section 5. B be amended to include 120 days instead of 45 90 days to secure additional financing. He then made a motion to adopt the policies 1 with the amendment. Mondy seconded the motion. The motion was voted on and passed unanimously. ORDINANCE 94-2 AMENDING ATHLETIC FIELD POLICIES 50 Norwood explained that the policies as amended would allow minor deviations from the policies to be approved through a staff process without requiring staff approval. Bill Nelson, Park Superintendent, stated that the consensus of the Park Board was that youth sports take priority over other programs. Council discussed the 55 proposal that a team be required to maintain a 70% majority of members who live within the W.I.S.D. in order to receive a first priority designation. City Attorney Steve Deiter recommended an amendment to state that 70% of the players "live or work" within the W.I.S.D. to resolve the issue of businesses being left out of the prioritization. Allen also suggested that Council consider imposing a fee for reserved 60 fields that are unused. Norwood explained that staff would monitor the parks for habitual abusers and consider a penalty at a later date if necessary. Messenger made a motion to approve the ordinance with the addition of "or working". Mondy seconded the motion. Upon the reading of the ordinance caption, the motion was voted on and passed unanimously. 65 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING ORDINANCE 93-9 CONCERNING THE POLICY FOR USE OF THE ATHLETIC FIELDS AT WYLIE COMMUNITY PARK, BY ADOPTING A NEW POLICY; PROVIDING FOR PARKS AND RECREATION DIRECTOR TO ADMINISTER SAID POLICIES; REPEALING ALL CONFLICTING 7 0 ORDINANCES; CONTAINING A PENALTY CLAUSE; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE ORDINANCE 94-3 ADOPTING PAVING STANDARDS 7 5 Norwood explained that paving standards had not yet been adopted as a supplement to the subdivision regulations. Swartz made a motion to approve the ordinance adopting paving standards. Naish seconded the motion. Upon the reading of the ordinance caption, the motion was voted on and passed unanimously. 80 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE WYLIE CITY CODE BY ADOPTING PAVING DESIGN STANDARDS TO BE UTILIZED AND COMPLIED WITH IN CONSTRUCTION OF PUBLIC IMPROVEMENTS WITHIN THE CITY AND ITS EXTRA TERRITORIAL JURISDICTION; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A PENALTY CLAUSE; CONTAINING A SEVERABILITY CAUSE; AND 85 PROVIDING FOR AN EFFECTIVE DATE ORDINANCE REGARDING ISSUANCE OF PERMITS AND INDEBTEDNESS TO THE CITY OF WYLIE 90 Norwood explained that the ordinance proposed would prohibit issuance of a permit to an individual who owed funds to the City of Wylie. Naish requested that 2 Council consider including a variance process for hardship cases. Jim McKee, 6703 Sable in Sachse, property owner on SH-78 in Wylie, stated that everyone shouldn't be penalized due to a few abusers. Messenger agreed to including a clause that 95 provided an exemption due to a natural disaster but not for other purposes. Deiter commented that type of permit was not grounds for discrimination but a hardship situation exemption would not be selective enforcement. Swartz recommended that an amended ordinance be brought back before Council including a hardship clause. Allen made a motion to table the ordinance pending amendment. Messenger 100 seconded the motion. Council discussed restricted exceptions that might be included in the ordinance. The motion was voted on and passed unanimously. CONSTRUCTION PLANS FOR SANITARY SEWER IMPROVEMENTS FOR LINES ADJACENT TO HOMETOWN FURNITURE/EUBANKS AREA AND IN THE VICINITY 105 OF THE HOLLAND HITCH PROPERTY Norwood explained the locations of the proposed lines. Regarding the Hometown Fumiture/Eubanks area line, he stated that 50% contribution was proposed for the lines as they served five individual businesses. Greg McLean, Hogan 110 Corporation, explained that the total cost of installing the line along SH-78 and possible additional right of way or line moving costs was more expensive than installing the line along the back of the property. Naish confirmed that the line was being engineered for the total build-out of the area. 115 Mr. McKee, owner of Family Hair Care on SH-78 and one of the property owners affected by the line, confirmed that four buildings would be served by the $27,000 line and sharing the cost of 50% of the line. He offered to dig the line for his structure and let the city finish the line for the other property owners. McLean explained that all construction had to be completed to city specifications. Swartz 120 made a motion to approve the construction standards in the Hometown Furniture area. Allen seconded the motion. The motion was voted on and passed unanimously. Regarding the Holland Hitch area, Norwood explained that a verbal agreement had been reached with Holland Hitch regarding the sewer line that allowed the use of 125 a line through Wylie Butane Park provided the city maintained individual water & sewer lines for owners in the mobile home park. He stated that while the City was currently maintaining the lines for the mobile home park the project proposed would require private maintenance of the individual lines. Allen stated that a binding and written agreement should be considered with the mobile home park owner since an 130 informal agreement had been reached at one time and was being observed. Mondy stated that the new line would provide continued service to the residents of Wylie Butane Park and questioned what the loss to the residents of the mobile home park was. Akin explained that the city had agreed to maintain the lines within 135 the park in exchange for use of the property owner's line. Swartz requested an 3 estimate of the cost to the city to maintain the lines in the park. McLean stated in response to a question by Naish that the lines existing were adequate capacity for Holland Hitch and the residential properties only because peak use times differed. Norwood explained that a Holland Hitch separate line was needed and the mobile 14 0 home park issue could be addressed at a later date. Mondy made a motion to approve construction plans for a sewer line for Holland Hitch. Swartz seconded the motion. The motion was voted on and passed unanimously. 145 BIDS FOR FIRE TRUCK Norwood explained that the mini-pumper budgeted at $70,000 had been on hold pending the hiring of the new fire chief. He noted that the fire chief was not 150 prepared to award a bid at this time. Swartz made a motion to reject the bids. Allen seconded the motion. The motion was voted on and passed unanimously. STAFF REPORTS 155 Norwood noted that the ambulance building was removed and development of Olde City Park would be progressing. He announced the hiring of the new police and fire chiefs, Dave Brungardt and Shan English.. Brady Snellgrove, Director of Finance, noted that progress was being made in the utility billing department and records were expected to be up to date in the next two weeks. 160 EXECUTIVE SESSION Council adjourned into Executive Session at 8:45 p.m. to discuss Land Acquisition regarding a future service center and appointments to a Housing Advisory 165 Board for review of Urgent Need Grant Applications. APPOINTMENTS TO HOUSING ADVISORY BOARD Upon reconvening into regular session, Naish made a motion to appoint Jaline 170 Dodd, Mary Nichols, James Blakey, Reta Allen and a member of the Ministerial Alliance to the Housing Advisory Board. Swartz seconded the motion. The motion was voted on and passed unanimously. ADJOURNMENT 175 As there was no further business to come before the Council for consideration, the meeting adjourned at 9:30 p.m. 4 180 APPROVED 185 ATTEST 5