11-13-2012 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday, November 13, 2012 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:05 p.m. City Secretary Ehrlich took roll call
with the following City Council members present: Mayor Pro Tern Kathy Spillyards,
Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Rick White, Councilman
David Goss, and Councilman Bennie Jones.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Police
Chief, John Duscio; Finance Director, Linda Bantz; City Engineer, Chris Hoisted; Planning
Director, Renae' 011ie; Public Information Officer, Craig Kelly; Public Services Director, Mike
Sferra; WEDC Executive, Sam Satterwhite; City Secretary, Carole Ehrlich, and various support
staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Kris Segrest of the First Baptist Church Wylie gave the invocation and the Plano SAR Color
Guard posted the Colors and led the Pledge of Allegiance.
PRESENTATIONS
• Sons of the American Revolution Service Awards
Award Recipients:
1) Sergeant/now Lieutenant Anthony Henderson
2) Detective Venece Perepiczka
3) Detective Mark Johnson
4) Detective Jody Warren
5) Detective Jeremy Stone
6) Detective Nuria Arroyo
7) Detective Jonathon Johnson
8) Fire Captain Casey Nash
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9) EMS—Brandon Monroe
The recipients above received the Sons of the American Revolution Service Awards for 2012.
Each year the regional organization gives awards to Police and Fire Rescue for their service to
the community. Members of the American Revolution Plano Chapter and the mayor were on
hand for the presentations.
• Caregiver Awareness Proclamation
Members of the Wylie Relay for Life Chapter received a proclamation designating Caregiver
Awareness Month in Wylie. The recipient of this year's proclamation was caregiver Heather
Manning. Member of the organization were present to receive the proclamation from Mayor Eric
Hogue.
• Presentation of "Pictures of Wylie" by Alicia White in Honor of the
City's 125th Anniversary.
Alicia White, local photographer and wife of Councilman Rick White, presented the City of Wylie
with photos of the new Municipal Complex and public art. She explained that the photos were
to hang in the complex and denote the 125th Anniversary of the City. Mayor Eric Hogue thanked
Ms. White for her contributions to the community through photography and longtime support of
the police and fire rescue.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Bobby Heath, representing the Wylie Downtown Merchants Association, thanked the Wylie City
Council and City staff for their support of the "2012 Boo on Ballard." He noted the program was
a huge success with thousands of children and parents visiting the downtown area.
Councilwoman Culver thanked the Wylie Police Department for the training session she
received and noted she had learned a lot from the training.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the October 23, 2012 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, authorizing the Mayor to enter into an Interlocal
Agreement with Collin County and the Rita and Truett Smith Public Library for
library services for fiscal year 2012-2013 in the amount of $29,204. (R. Orozco,
Library Director)
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C. Consider, and act upon, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of September 30, 2012. (S. Satterwhite,
WEDC Executive Director)
D. Consider, and act upon, the approval of the purchase of a Volvo L25F Wheel
Loader in the amount of$61,611.00 from Romco Equipment Company; through a
cooperative purchasing contract with the Houston Galveston Area Council
(HGAC), and authorizing the City Manager to execute any necessary documents.
(G. Hayes, Purchasing Agent)
E. Consider, and act upon, the approval of the purchase a Volvo ECR48C Excavator
in the amount of $56,228.00 from Romco Equipment Company; through a
cooperative purchasing contract with the Houston Galveston Area Council
(HGAC), and authorizing the City Manager to execute any necessary documents.
(G. Hayes, Purchasing Agent)
F. Consider, and act upon, approval of a Final Plat creating 45 single family
residential lots and 1 open space lot on 15.937 acres for the Creekside Estates
Subdivision, Phase VI, generally located east of McCreary Road, north of Ruby
Drive and Phase IV and west of Riverchase Subdivision. (R. 011ie, Planning
Director)
G. Consider, and act upon, approval of a Final Plat creating 10 single family
residential lots and 1 open space lot on 23.014 acres for the Creekside Estates
Subdivision, Phase VII, generally located east of Phase of Phase VI, west of
Riverchase Subdivision and Rita Smith Elementary. (R. 011ie, Planning Director)
H. Consider, and act upon, approval of a Final Plat creating 63 single family
residential lots and 3 open space lots on 45.170 acres for the Estates at Creekside
Addition, generally located south of Parker Road, north of the City of Parker
boundary and east of Bois d'Arc Road. (R. 011ie, Planning Director)
Consider, and act upon, approval of a Preliminary Plat creating 111 single family
residential lots and 5 HOA open space lots on 25.803 acres for Woodbridge Subdivision
Phase 16, generally located north of Sachse Road at Creek Crossing Drive. (R. 011ie,
Planning Director)
J. Consider, and act upon, the approval of the purchase a Fire Rescue Boat in the
amount of $163,342, and a Swift Water Rescue Boat in the amount of $16,041
Wylie Fire Rescue from Brunswick Commercial & Government Products, Inc.;
through a cooperative purchasing program with the U.S. General Services
Administration (GSA), and authorizing the City Manager to execute any necessary
documents. (G. Hayes, Purchasing Agent)
K. Consider, and act upon, the approval of the purchase of a Jet Truck in the amount
of $132,354.74 from Rush Truck Centers of Texas L.P.; through a cooperative
purchasing contract with the BuyBoard Cooperative Purchasing Program, and
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authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Agent)
L. Consider, and act upon, Ordinance No. 2012-43 authorizing the annexation of a
52.4676 acre tract of land situated in the Francisco de la Pina Survey, Abstract No.
688, Collin County, Texas, generally located south of S. H. 78 N, and east of Wylie
East Drive. (R. 011ie, Planning Director)
M. Consider, and act upon, Resolution 2012-37(R) of the City Council of the City of
Wylie, Texas, authorizing the Wylie Economic Development Corporation to obtain
a $548,935 loan from The American National Bank of Texas. (S. Satterwhite, WEDC
Director)
N. Consider, and act upon,the approval of the purchase of two (2) Rosenbauer 68' Fire
Apparatus from Daco Fire Equipment Inc. in an amount of$1,475,487.00, through a
cooperative purchasing contract with the Houston Galveston Area Council(HGAC),
and authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing Agent)
O. Consider, and act upon, the approval of Change Orders 1-5 to Wylie Contract #
W2012-33-B Hwy. 78 City Hall Public Safety Complex Improvements in the total
amount of$111,489.56, and authorizing the City Manager to Execute any necessary
documents. (G. Hayes, Purchasing Agent)
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to approve the
consent agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon, Ordinance No. 2012-44 of the City of Wylie, amending
Ordinance No. 2012-27 (2012-2013 Budget) and approving an appropriation of
funds in the amount of $67,630.00 for the General Fund (Recreation Division) for
the Wylie Wave Program and deposit of $78,000.00 of revenues into the General
Fund; providing for a repealing, savings and severability clauses, and providing for
an effective date of this Ordinance. (M. Sferra/R. Diaz, Parks & Recreation
Department)
Staff Comments
Parks Superintendent Diaz was present to address council. He stated that tonight he was presenting the
costs and revenues to continue some form of the Wylie Wave per direction from council at the previous
work session. Councilwoman Culver asked Mr. Diaz to confirm that this was still not completely a flow
through of revenue as there is still no guarantee that $78,000 will be raised through registration fees, and
the$67,630 would be appropriated for the costs, correct? Mr. Diaz replied that was correct.
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-., Citizen Comments
Gilbert Tamez, residing at 3104 Hinnant Court, addressed council and spoke against the expenditure of
funds for the Wylie Wave.
M. G. Red Byboth, residing at 2722 W. F.M. 544, spoke against the expenditure of funds for the Wylie
Wave.
Council Action
A motion was made by Councilman White, seconded by Councilwoman Culver to deny
approval of Ordinance No. 2012-44 appropriating funds in the amount of $67,630 from the
General Fund for the Wylie Wave Program. A vote was taken and the motion passed with
Mayor Hogue, Mayor Pro Tern Spillyards, Councilwoman Culver, Councilman Scott, and
Councilman White voting for denial and Councilman Goss and Councilman Jones voting against
denial.
2. Consider, and act upon, approval of Resolution 2012-38(R) authorizing the City
Manager to execute an interlocal agreement with the North Texas Municipal Water
District concerning reimbursement for professional services and improvements for
the 20-inch and 60-inch water line relocations along Country Club Road and FM
2514. (C. Holsted, City Engineer)
Council Action
A motion was made by Councilman Goss, seconded by Councilwoman Culver to approve
Resolution No. 2012-38(R) authorizing the City Manager to execute an interlocal agreement
with the North Texas Municipal Water District concerning reimbursement for professional
services and improvements for the 20 inch and 60 inch water line relocations along Country
Club Road and FM 2514. A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
City Secretary Ehrlich read the caption to Ordinance No. 2012-43 into the official records.
WORK SESSIONS
• Discussion regarding the potential to allow Urban Domestic Fowl within
the City of Wylie Residential Districts.
Planning Director 011ie addressed council stating that she had been asked to place this item on
the agenda for a work session after citizens had contacted the City to request raising chickens
in residential zoning for egg consumption. She asked the council for direction regarding the
further action on the item. She explained that many cities now allow chickens in residential
areas but some limit the amount of chickens that can be raised.
Direction from council was to receive further information including noise levels, airborne
diseases and other possible code issues and bring back an Ordinance for consideration in
January of 2013.
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• Presentation from Cooksey Communications and discuss entering into
an agreement for a Communications Audit and Development of a
Strategic Communications Plan.
Colby Walton, representing Cooksey Communications, addressed council stating Cooksey
Communications was very excited to work with the City. Walton explained that within the
proposal Cooksey Communications would work with the City for a period of two to three months
to assess the City's existing communications activities and materials, interview council
members, key stakeholders and staff members, research and benchmark against the
communications practices of similar municipalities, and analyze the results. The company will
develop detailed recommendations as part of a comprehensive strategic communications plan.
Among the services to be provided by Cooksey the plan will include: conducting a review of
existing marketing communications materials and activities; interviews with key internal and
external constituents; performing secondary research on three to four similar municipalities'
market positioning and key communications strategies; develop a comprehensive strategic
communications plan to include key messages and target audiences; media placement,
communications with external audiences via broadcast, online and print; education of
employees to identify story opportunities; evaluation of current brand perceptions through
stakeholder interviews; web site enhancements, and staffing structure and procedures.
Councilman Goss asked about the additional out of pocket expenses not included in the
$20,000 cost for the plan. Mr. Walton replied that these costs were for printing, travel, and
additional travel outside the scope of the plan; and should not exceed $1,000 in additional costs.
RECONVENE INTO REGULAR SESSION
3. Consider,and act upon, authorizing the City Manager to enter into an Agreement
with Cooksey Communications for a Communications Audit and Development of a
Strategic Communications Plan. (M. Manson, City Manager)
Council Action
A motion was made by Councilman Goss, seconded by Councilwoman Culver to authorize the
City Manager to enter into an Agreement with Cooksey Communications for a Communications
Audit and Development of a Strategic Communications Plan not to exceed $21,000 without
bringing the item back to council for further consideration. A vote was taken and the motion
passed 7-0.
Mayor Hogue convened into Executive Session at 7:47 p.m. reading the exception below.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
§§ 551.087 (Deliberations Regarding Economic Development Negotiations; Closed
Meeting;) CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting:(I)to
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discuss or deliberate regarding commercial or financial information that the governmental body has received from a business
prospect that the governmental body seeks to have locate,stay, or expand in or near the territory of the governmental body and
with which the governmental body is conducting economic development negotiations;or(2)to deliberate the offer of a financial
or other incentive to a business prospect described by Subdivision(1).
• Deliberations Regarding Economic Development Negotiations; Closed
Meeting: Deliberate the offer of financial incentive to a business
prospect relating to Project ATR. (S. Satterwhite, WEDC Executive
Director)
RECONVENE INTO OPEN SESSION
Take any action as a result from Work Session or Executive Session.
Mayor Hogue reconvened into Open Session at 7:55 p.m.
No action was taken as a result of Executive Session
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
Jones, seconded by Councilman Scott to adjourn the meeting at 7:58 p.m. A vote was taken
and the motion passed 7-0.
I'
Eric Hogue, Mayor
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Wylie City Council
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